Town of Addison

Special Selectmen’s Meeting

March 10, 2020

 

Selectmen Present: VJ Lenfestey, William Gray, Joshua Stubbs

Meeting Opened at: 8:03PM

Meeting Closed at: 8:24PM

  

1.    Motion to accept Matthew Alley’s resignation as Fire Chief: William motions to accept Matthew Alley’s resignation as Fire Chief effective March 5, 2020.  Josh seconds.  Unanimous.

 2.    Motion to appoint Minor Officers (per list provided) for FY 20-21:

The Selectmen accepted, unanimously, the appointment of all Minor Officers (per the list provided.) 

3.    540 Indian River Rd.: To Discuss Deadline Extension for Payment of Taxes:  VJ brought Josh up to speed regarding the history behind 540 Indian River Rd.  VJ motions to give Robert Raymond and family until April 20,2020 to pay the taxes, costs and fees associated with the property and provide proof of the family’s claim to the property.  William seconds.  Unanimous.

Other:  Taken out of order - VJ – to decide on a Chairman of the Select Board – William motions to make VJ Lenfestey the Chairman of the Select Board.  Josh seconds. Motion carries.

 Those Attending:  Paul K. Dixon, Amy Lenfestey, Marcus Norton, & Peter Davis.


RESULTS OF ANNUAL TOWN MEETING  - 3/10/2020

 

Town of Addison

Selectmen’s Meeting

February 27, 2020

 

Selectmen Present:  Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 9:00PM

 

1.    Motion to accept the minutes of the February 18th Selectmen’s Meeting: VJ motions to accept the minutes of the February 18th Selectmen’s Meeting.  William seconds.

2.    PRSWDD Billing for January 2020:  Tom recuses himself as Selectman and joins the audience.  VJ takes up the issue for discussion.  Fran and Keith explain the circumstances, which contributed to the increase in the bill.  She explains that there are annual bills, which come up at the beginning of the year that have to be paid.  Fran stated that Addison’s percentage is higher, because it is based on population, and will be until they find a better way.  Keith also added that the monthly amount is prorated as opposed to there being a set amount.  Fran also offered to answer any future questions as they arise.  She also mentioned that her goal is to do the budget differently this year.  VJ, after discussing the issue, getting clarification, and seeing the actual numbers after the corrections were made, felt that the bill needs to be paid.  VJ motions to cut the check for the billed amount of $8,336.13.  William seconds.  Motion carries. 

 Tom rejoins the meeting as Selectman.

 3.    To discuss disposal of aged records stored on the second floor of the Town Hall.  VJ explains to Tom what was discussed at the last meeting.  Peter said that he and Judy did not follow through with any work on the records, because he is not an employee and some of the files are confidential.  Tom asked if the Town hired him temporarily, if he would be willing to help.  Peter concurred that he would help if hired to do so.  VJ asked Sherry to contact MMA about hiring Peter on temporarily for this task.  He also stated that the records will have to be gone through, prior to the shredding company coming out to give an onsite estimate. 

4.    To discuss notary services in the Town Office.  Tom would like to have someone available to notarize documents as a service offered by the Town.  Sherry stated her hours of availability, which are Monday thru Friday from 4PM to 8PM, and also mentioned that she charges, whereas other notaries may not charge.  There was further discussion around the topic and alternative locations to have documents notarized.  Sherry provided a list of 60 notaries within Addison and the surrounding four towns, Harrington, Columbia, Columbia Falls and Jonesport. 

5.    To discuss proposed Inclement Weather Policy.  Tom reads, aloud, the proposed policy.  After some discussion, it was agreed to implement this policy.  Tom motions to accept the proposed Inclement Weather Policy as the new Inclement Weather Policy.  William seconds.  VJ abstains. Motion carries. 

6.    Road Commissioner Updates:  Marcus was not present for the meeting, but the complaint filed was discussed and it was agreed that, unfortunately, there isn’t anything, which can be done about the problem.

7.    Motion to enter into Executive Session Per 1 MRSA § 405(6)a to discuss Personnel Matters:  It was agreed to discuss Amy’s hours in open session.  After some discussion, Tom motions for Amy to work 40 hours per week, until further notice.  William seconds.  VJ abstains.  Motion carries.  Tom confirmed that Amy is hired full-time with benefits.

Other:  VJ – FOAA training for Administrative Assistant – VJ motions to approve FOAA training for Sherry in Orono on March 31, 2020 at the cost of $45.00.  William seconds.  Unanimous.

Tom – Suggested to Sherry to start looking into an e-signature program, so the Selectmen can sign the warrants if they cannot make it in.  Sherry explained the cost per license.  Keith explained that there is no need for multiple licenses as whoever sends the document to sign would need to have a license and the signors would work off of that license.  Sherry said that she will talk with the Town’s IT Tech to find out more about this type of program.

Dick – Brought up the roads and sweep account conundrum, and asked if Machias Savings Bank had been contacted to schedule a representative to explain the sweep account at a Selectmen’s Meeting.  He would like an explanation of why the roads money is affected by the school payment, and why the sweep account cannot be used in the same way the school payment is handled. Lively discussion ensued about the roads issue, and ideas were presented as potential ways of fixing the problem.  VJ asked Kim to contact Machias Savings Bank and set up an appointment for a representative to be at the March 16th meeting to explain the process.

Public Comment: No further discussions.

Those attending: Fran Havey, Peter Davis, Keith Newman, Paul Dixon, Cheryl & Dick Paul, and Amy Lenfestey.

 

Town of Addison

Selectmen’s Meeting

February 18, 2020

 

Selectmen Present:  VJ Lenfestey, William Gray

Absent: Tom Batson

Meeting Opened at: 5:00PM

Meeting Closed at: 5:45PM

 

1.    Motion to accept the minutes of the February 3rd Selectmen’s Meeting: VJ motions to accept the minutes of the February 3rd Selectmen’s Meeting.  William seconds.  Motion carries.

2.    CEO: Public Hearing Request for Junkyard:  Judy explains she would like to set a date for a Public Hearing regarding a combination Junkyard, Recycling Station and Automobile Graveyard at the Davis’ property on Point St.  VJ motions to set a Public Hearing for April 20,2020 at 5:00pm for the Junkyard request for Pat and Lewis Davis.  William seconds. VJ adds the Selectmen’s Meeting will follow the Public Hearing.  Motion carries.

Judy also advised that she has taken on new employment and will be unavailable for CEO inquiries on Mondays, Wednesdays and Fridays during the day.  She would prefer to be contacted by email, but if someone needs to contact her by phone, they should call in the evenings on those days or when she is off on Tuesdays and Thursdays.

3.    PRSWDD Billing for January 2020:  VJ read aloud the letter from PRSWDD regarding the billing issue, but after some discussion it was agreed to wait until the next meeting when Tom and Keith can be present.  VJ motions to table until the next meeting.  William seconds, and requests Keith Newman to be present at the next meeting.  Motion carries.

 4.    Road Commissioner Updates:  Marcus was not present at the meeting.

5.    Motion to approve MMA Elected Officials Training for the Select Board on June 11, 2020 in Machias.  Cost is $65.00 Each.  VJ motions to approve the $65.00 per person for the Select Board to attend the MMA training in Machias on June 11th.  William seconds.  Motion carries.

6.    Motion to approve MMTCTA Tax Lien Procedures Training for Kim and Sherry on April 7, 2020.  Cost is $55.00 Each.  William motions to approve sending Kim and Sherry to the Tax Lien Procedures Training in Orono on April 7, 2020.  VJ seconds.  Motion carries.

7.    To discuss notary services in the Town Office.  Tom originally requested this item to be on the agenda, and requested it to be tabled until the next meeting.

8.    To discuss proposed Inclement Weather Policy.  There was some discussion about having a policy in place, but VJ would like to leave the approval of such policy to William and Tom.  VJ would like the Administrative Assistant to make the call on office closings, until the next meeting when William and Tom can vote on the proposed policy.  VJ motions to table voting on the inclement weather policy until the next meeting.  William seconds.  Motion carries.

9.    To discuss disposal of aged records stored on the second floor of the Town Hall.  Discussion took place around how to properly dispose of old records, gathering a group together to go through each box, and possibly scanning historic records as a way of preserving them. It was suggested that Sherry contact the shredding company to find out if they can send out a representative to evaluate the scope of this project, and how much it would cost.  Judy and Sherry volunteered to start going through the old records, beginning Thursday, February 20th at 9:00am. 

Other:  VJ – Town Reports – Kim received quotes from Downeast Graphics for printing the Town Report in color or black and white.  The difference is around $600.00.  After some discussion it was agreed to have the cover printed in Color and the contents of the book in black and white.  William motions to print the Town report as in prior years with a color cover and the pages printed in black and white.  VJ seconds.  Motion carries.

Public Comment:  No further discussions.

Those attending: Judy Rolfe, Amy Lenfestey, Don Williams, and Peter Davis

 

Town of Addison

Selectmen’s Meeting

February 3, 2020

 

Selectmen Present:  Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 9:00PM

 

1.    Motion to accept the minutes of the January 27th Selectmen’s Meeting:   VJ motions to accept the January 27th Selectmen’s Meeting Minutes.  William seconds.  Unanimous. 

2.    To discuss the two motions made at the January 27th Selectmen’s Meeting on Item No. 4 (Warrant Articles for Non-Profits):  Taken out of order.  VJ explained his concern about the two motions made on the same item.  There was a motion on the table, which was seconded and not voted on, and another motion was made later after there was discussion about the item.  Tom explained how the problem can be rectified.  He suggested voting on the motion which was first made to complete the process.  VJ repeated the motion he made on January 27th.  VJ motions that there be a list in the back of the Town Report, as has been in previous years, with those seeking donations from the Town of Addison, so the taxpayers may donate at their discretion. William seconds.  Unanimous. 

 3.    540 Indian River Rd.:  Tom reads the questions to Ed Bearor (Rudman Winchell) and Ed’s responses.

 a.    To discuss attorney’s response to Article 23 as it relates to the Raymond Family.  Ed’s response was that Article 23 would still apply to the family’s situation, and it would be okay to give the family 30 days to pay the back taxes.  Tom motions to contact the Raymond family and allow 30 days to prove they have rights to the property and pay the taxes.  VJ seconds, and clarifies that they have 30days from the date of contact.  Unanimous.

b.    To discuss attorney’s response to refunding Leo Farley $107.68 for payment of 2017 taxes.  Ed’s response was to refund $107.68 to Leo Farley.  Tom motions to refund Leo Farley $107.68 that he paid towards the Raymond property tax.  VJ seconds.  Unanimous.

4.    Road Commissioner Updates:  Received a complaint from Ed Gosnell about a hole in his culvert.  Marcus didn’t have any updates on the Cape Split Culvert Grant.  Tom mentioned the new stop sign at Ridge and Old Addison Roads. 

 5.    Harbor Committee:  Dean Crowley, Justin Thompson and Jason Tyler touched on a couple issues.  The first being the poles in South Addison.  There are two of the three poles missing.  Dean will look into the cost of doing repairs to the piers.  Marcus will help them find out pricing and they will submit their recommendations and costs to the Select Board.  Tom would like to see the list of repairs and estimates.

 Dean Crowley mentioned that all the floats need to come out as well, and the ramp needs replacing, because it is washed out.  VJ asked if more money needs to be built into their budget to ensure the work can be performed. 

The Harbor Committee currently has $25,849.76 in the budget.  Marcus suggested an additional $20,000.00 added to the budget specifically to cover repairs. 

 There have been complaints about the mooring fees. Dean contacted Jonesport, Beals Island, Harrington, and Milbridge to find out what their fees are, and compared Addison’s prices with theirs.  It was determined that Addison’s fees fall in line with the neighboring towns. 

The committee is brought up the Harbor Master’s salary.  They feel that if the salary is not added into the budget, it will cause them to run short when maintenance needs to be done.  Tom suggests adding the Harbor Master’s salary of $6,699.00 to the budget.  

Two separate lines will be added in to the Harbor Committee’s budget for repairs and the Harbor Master’s salary.

The issue of abandoned traps was also discussed.  14 traps in the mud and just as many on the wharf.  They will bring up the traps when they begin repairs on the floats.  Tom advised that the traps can be disposed of at the transfer station.

6.    Review Warrant Articles and End-of-Year Budget Work: Proposed articles are attached. 

Warrant Articles: Tom reads through each article: There were some amendments made: Article 16: Kim needs to amend the article.  It should include the verbiage, “…. except the Board of Selectmen may at there discretion allow the immediate previous owner up to 30 days to redeem such…”   Article 22: “*Recommended by the Board of Selectmen and Budget Committee.” Needs to be omitted. 

There was also discussion about using the sweeps account to fund Roads, carrying forward the Roads balance into the new fiscal year, and changing the fiscal year from February 1 through January 31 to July 1 through June 30.  Cheryl Paul explained why PRAS is asking for an additional $20,000.00, which is to cover wage increases.  Judy explains the new I.D requirements for a shellfish license.  For next year, Tom would like to see something posted stating what the requirements are for a non-profit organization to be on the warrant, or would like a letter sent out to the organizations who submit in a request each year.

Budget:  Tom goes through each budget item and its corresponding Treasurer’s Budget Request:  Each line item was addressed and the Selectmen’s Budget reflected some minor adjustments as a result.  The changes under the Selectmen’s Budget included the following:  Administration:  Electricity – Increased $250.00 from $1,250.00.  Heating Fuel/Propane: Increased $300.00 from $2,700.00.  Snow Removal/Plowing: Increased $100.00 from $1,200.00.  Admin. Mileage: Decreased $25.00 from $575.00.  Hall Upkeep:  Decreased to $0.00 from $130.00.  Tax Maps/Assessing: Wages: Decreased $5,000.00 from $15,000.00.

Tom motions that the Building Maintenance Committee be in charge of repairs, that are deemed necessary by the fire department for the new fire station.  William seconds.  Unanimous.

Don asked, if the BMC takes over maintenance of the new fire station, would committees be able to hold meetings in their meeting room. The Selectmen would like representatives from the different departments to be at the Budget Committee meeting scheduled for February 6, 2020. 

Under Health and Sanitation: Pleasant River Solid Waste: Fran Havey and Keith Newman were not present to represent PRSWDD. VJ read the budget information. Tom recused himself as Selectmen to speak on behalf of PRSWDD to explain their budget request increase, and answer questions.  Once finished, he rejoined the meeting as Selectman.  Judy pointed out an error in the budget spreadsheet, which lists Harbors twice. Tom brought up concerns about Mayhew Library’s inoperative sanitary facilities, which stems from a faulty septic system.  Judy will look into the library’s septic issue. 

Tom motions to accept the Warrant Articles to go to the Town Meeting in March as amended.  VJ seconds.  Unanimous.

Tom motions to accept the Budget as amended.  VJ seconds.  Unanimous.

Other:  Taken out of order. 

Tom – Leave Requests - He feels there should be a personal leave form, which employees would need to fill out and submit for Selectmen approval, unless it is a family emergency.  Sherry provided the policy for time off from the employee’s handbook, which Tom read from.  In the past, the Office Staff always let the Administrative Assistant know when time off would be needed. Tom also brought up the issue of needing a manager for the office.  VJ suggested that current policy is adhered to or it needs to be changed. Sherry suggested it would be better for the office staff to make arrangements with each other, because plans can’t always be made two weeks in advance.  After some discussion, Tom suggested adding a statement to the policy, “…with the exception of a lack of time to wait for a Selectmen’s meeting because of family emergency, etc,” but feels that most times plans can be made in advance.  VJ posed the thought that maybe it is more important to know when vacation time is going to be used, and to know in advance if someone is taking a week off; an individual a day could be arranged amongst the office staff.  Tom says that it should be approved by someone, whether it be by an office manager or the Select Board.  He suggests that some more thought needs to be put into it. Judy suggested that it’s time to go through all the policies, as it is well past due.  Tom motions to approve Kim Davis’ leave request for Wednesday, February 5, 2020.  VJ seconds, but states that the policies need to be reviewed.  Unanimous.

 

Don Williams: Cleaning of the second floor of the Town Hall.  He says there is a lot of material that has been placed into the open environment upstairs that needs to be cleaned out to make room for the Historical Society items.  He also states that the out dated files in the archive rooms need to be cleaned out and disposed of, so more room can be created in preparation of the office being built upstairs if it is approved at Town Meeting.  It was suggested to hire a company that will properly dispose of these old records.   Butch has been working on it and knows what records need to be retained and what can be disposed of.  The office has a disposition book. Tom suggested bringing this up again at the next meeting.

 

Amy Lenfestey’s memo asking what schedule she should keep, going forward. Tom would like to table this until the next Selectmen’s meeting to discuss in executive session with the staff.  There was further discussion about the need to meet with the staff, budgetary issues, complete office reviews and employee evaluations. It was suggested that Amy Dunn and Teresa from the Cutler Town Office be contacted to find out if either one can do an office review.

 

VJ is hesitant to rush into anything at this point in time, but it was agreed to reach out to Amy and Teresa to at least find out if they would be open to doing an office evaluation.

 

Public Comment:  No further discussions

 

Those attending:   Judy Rolfe, Dean Crowley, Jason Tyler, Don Williams, Cathy Fonda, Ronie Strout, Cheryl & Richard Paul, Marcus Norton, Justin Thompson

 

Town of Addison

Selectmen’s Meeting

January 6, 2020

 

Selectmen Present:  Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 7:55PM

  

1.    Motion to accept the minutes of the December 16th Selectmen’s Meeting: VJ motions to accept the minutes of the December 16th Selectmen’s Meeting.  Tom seconds.  Motion passes.

2.    Old Business:

a.    Motion to rescind the previous motion from the December 16th Selectmen’s Meeting to give a $100.00 Holiday Bonus to the Office Staff:  Tom motions to rescind the motion from the December 16th Selectmen’s giving the Office Staff a $100.00 bonus.  VJ seconds.  Motion passes.

b.    Motion to give a $100.00 Holiday Bonus to the Office Staff and Clam Warden:  Tom motions to give a $100.00 Holiday Bonus to each member of the Office Staff and to Irvin Pinkham for the position he holds for the Town.  VJ seconds.  Motion passes.

 3. Leo Farley:  To discuss Tax Acquired property on Indian River Rd.:  Tom opens the floor to Leo.  Leo stated that he was at the meeting speaking on behalf of the Raymond family.  He explained that Lois Raymond passed away on September 11, 2019 and that the notice of foreclosure was not sent until September 30, 2019.  He then cited the statute from the first sentence of the 9th paragraph from 36M.R.S.A.105§943, which reads, “whenever a person against whom the taxes assessed shall have died after the taxes have been committed and prior to the expiration of the 18 months….”  Tom asked if the Town Office was made aware that Ms. Raymond has passed.  Leo replied that the Town was not made aware. He said that the family was under the impression that they still owned the property. He added that they were intending on selling the property.  He then summarized the latter portion of the first sentence of paragraph 9 from 36M.R.S.A.105§943, where it explains that a probate judge upon final allowance or disallowance of a will may grant a 60-day redemption period to pay the unpaid taxes. Tom asked if this has gone to probate, to which Leo replied that it has not yet.

    He asked on behalf of the Raymond family, that the remaining $107.00 of the 2017 taxes owed could be paid on 01/07/20 if the Select Board agree to rescind the 45-day notice, and made mention that the person who signed for the 45-day notice did not have the mental capacity to understand what he was signing for and wasn’t authorized to sign for it.  He said that the family is willing to pay the taxes to get their property back, so they can sell it as they already have a buyer for it.  Tom stated that the Town has never stood in the way of property owner coming in to take care of problems of this nature; however, it’s not just the taxes that have to be paid, but the interest and lien costs. 

Leo added that the remaining amount of taxes due on the property would be paid within 90 days.  He would like to have the foreclosure waived, so that the property can be sold.  William arrived late and Leo summarized what was being discussed in his absence.  VJ would like to see the property go back to the owners, but is not familiar with the process and is uncomfortable with making a decision without legal counsel.   Discussion continued about whether or not to contact the Town’s attorney and if a decision to allow payment of 2017’s taxes should wait until the next meeting if legal counsel is being sought in the meantime.

Mr. Zimmermann recommended to let him pay the 2017 taxes; rescind the document in question; let the attorneys deal with the rest at closing, because they are the ones who apportion the taxes anyway at that point.  Tom added that the Selectmen have the power to decide to allow him to come in to pay the past due taxes; do a quit-claim deed and turn the property back over to the family.  VJ voiced his concern about moving forward with this without first seeking an attorney’s counsel. Marc doesn’t believe that the Town has officially acquired it yet, so it shouldn’t be a problem as the deed has not changed hands.  At the point of selling, the attorneys will make any corrections or instruct the Town on what to do to clean it up. 

    Tom motions to allow Leo Farley to come in on January 7th to pay 2017’s taxes to stop the foreclosure process.  VJ seconds.  Marc asked if the notices and bills were going to the right place.  Leo responded that in fact they were going to the correct address, but the person receiving the notices did not alert the family to them.  He said the family member who signed for the 45-day notice did not have the mental capacity to understand what he was signing.  He added that when he pays 2017’s taxes, he will provide a new address to the person who is actually handling the estate, so any mail from the Town can go to that person.  Leo said he will be in to pay 2017’s taxes on January 7, 2020 at 9:00am.

 3.    Marc Perry:  Proposal for Revaluation of Addison:  Tom said that after reviewing the proposal, he feels that it has been far too long since the last revaluation (1992) and asked VJ and William for their thoughts.  VJ feels that it would be worthwhile to send it to Town Meeting to allow the residents to vote on.  Tom said that the Selectmen can make the decision to approve this without a Town vote, but if the Select Board felt safer in bringing it before the voters, he would not have a problem with that.  Marc’s proposal was for a personalized, thorough revaluation of the entire town for $80,000.00, which he offered to spread out over 4 years.  Don and William think it would be a good idea for Marc to be at the Town Meeting to answer any questions that may arise. 

The pros and cons of a revaluation were discussed, but the general thought was that it would be in the Town’s best interest to have the revaluation done, just to put everyone on a level playing field, as some properties may be undervalued and some may be overvalued.  Peter recommended that if this is voted for; he would like to see a notice go up on the Town’s website and brought up at Town Meeting letting the taxpayers know that Marc will be going out to their properties to do the revaluation. 

Don suggested proposing at Town Meeting that it would be a $20,000.00 investment over four years.  VJ thinks the bigger problem is people’s misconception that it will automatically raise their taxes.  Amy suggested a public hearing before Town Meeting to give people an opportunity to find out more, but it was agreed to have Marc at the Town Meeting. 

Don recommended to focus on what’s in the best interest of the Town, since this is something that has been neglected for quite some time. Mr. Zimmermann suggested that it needs to be added to the assessing budget for the next four years, and to let the Town know at the Annual Meeting.  Tom agreed.  Dick believes the biggest group impacted by this are those who are trying to sell their property and in estate planning. Tom motions to commit taxpayers’ dollars for revaluation over a four-year span.  William seconds.  Unanimous.   Marc stated, he will give property owners ample opportunity to discuss the assessment values and clear up any discrepancies during this process.

4.    Building Maintenance Committee Updates:  Don would like Marcus to order signage stating, “Handicap parking on other side of building.”  Tom asked if the BMC was planning on painting handicap parking spots on the pavement.  Don said they can have them painted.  Judy added that she believes the Town is required to paint them on the pavement.  Tom told Don to have it taken care of.

Floor plan of new reception area.  Don presented the Selectmen with the proposed floor plan for their review.

Storage Building Remodel. Bangor Abatement will begin work the week of January 13th.  There was discussion about block work vs. cedar shake, and the cost involved.  There are about 3 courses that would need to be blocked.  This will make the siding even all around, and will be more aesthetically pleasing.  Tom thinks it’s best to make it look right.  Peter contacted Bangor Abatement and came back with a figure of $1,000.00 extra for the three courses of block.  Their original estimate was $3,500.00, before adding the $1,000.00 extra. It was agreed that it would be best to do it right the first time.  BMC has money in the budget to cover the cost.  William motions to allow the BMC to get the blocks they need to fix the storage building.  Tom seconds. Unanimous.

Don presented the Selectmen with a copy of the BMC’s scheduled meetings for 2020, and mentioned that the January 8th meeting has been cancelled.  Tom requested that the schedule be posted in the lobby.

Addison Town Sign.  Don spoke with Michelle Berkinshaw, Naraguagus H.S. art teacher, about using the Town of Addison sign as an art project for her students.  The idea is that the Town sign can be repainted, and the students can use the time to count towards their community service hours.  Ms. Berkinshaw will discuss this idea with the School Superintendent. The Town would pay for the supplies.

Lighting.  There aren’t any fluorescent tubes left.  Terry will be ordering the replacement tubes.  Don asked how the BMC is to handle everyday repairs.  Kim said that there is a line item for maintenance and repairs.  He stated the florescent tubes have to be ordered, as well as, the batteries for the solar lights in the park.  Don and Peter recognized that these batteries will need replacing every 3 years and will put it in the maintenance budget. 

Solar Tubes disposal.  Tom suggested that Don go ahead and list it on Craig’s List.  Tom asked Sherry to look into the files to find the grant paperwork, to find out what the value of the tubes and tanks were at that time.

5.    Road Commissioner Updates:  Marcus received an invoice from Bruce Farren for Tree work at the Salt Shed Entrance, Storm damage on Cape Split, Mooseneck and Narrows Rd.’s, and trimming back of Division Way and West Side Rd. 

Complaints.  Marcus received another complaint about the sharp rocks.  This time from Carrie Peabody.  Peter said there isn’t anything that can be done about it.

 Request for a streetlight at Betty Redimarker’s house.  Marcus asked if the Town pays for any streetlights beyond the downtown area.  Mr. Zimmermann suggested to search the Town’s files for Daria Alexander’s Survey she did on the Town lighting.  Tom suggested that Marcus look into the cost of installing a streetlight and pass that information on to the person requesting it.  Dick suggests the Selectmen establish a policy addressing streetlighting, and said he would help write the policy for the streetlights.  The Selectmen agree that would be very helpful and they appreciate his assistance.  Marcus asked Kim about left over funds and if they can be carried over.  Marcus can submit a request to carry the funds over.  He said he would stop in and see her about it. 

 6.    Harbor Master and ACO Updates:  ACO:  Butch posted reminder on Facebook about the dog licenses being due by the end of January to avoid a late fee.  Butch gave an update about Nellie still being at large.  She is lost and scared.  She’s been seen roaming the roads between three towns.  She has been running loose for over a month, and it has been extremely difficult trying to catch her, because she is constantly moving; Butch is concerned that she may be going feral at this point.

Issue with late fees for those who did not register their dogs in previous years.  The State says it’s up to the Town to decide to continue this practice or not.  Amy has checked with Jonesport, Lubec, and Lewiston.  Addison is the only one who charges back registration fees and late fees for prior years.  One town she found only charges the late fee for the previous year.  A resident came in recently and had to pay an unexpected $93.00 due to past registration fees, and late fees.  Any time after January 31st is $25.00, but the Town offers a grace period till the end of January.  Tom suggested Amy check with other local towns and report back at the next Selectmen’s meeting with her recommendations.  William asked if changes are made, would the gentleman who was charged $81.00 receive a refund, to which Tom said yes.  Amy asked Animal Welfare about this policy and they said it is up to the Town, but they do not recommend it.  VJ suggests going with Animal Welfare’s recommendations, but there needs to be an effective date, when the new policy takes place.  VJ would like Amy to contact Harrington and Cherryfield to find out what their policy is. 

Harbor Master:  The floats in S. Addison will be taken up the week of January 13th. They will be taking all the floats up, as they are in need of repair.  More poles are also needed there.  Harold will pull one at low tide to measure it for replacement.

Documented Boats and unpaid commercial fishing excise taxes.  Tom would like a list of boats that are unpaid and notices sent out to the owners.  State law mandates that the boat excise taxes need to be paid annually to the town in which they are moored.  The coast guard is a year behind in providing lists for documented boats.  Amy said there is a card catalog of documented boats, but needs updating.  Kim brought up a previous motion made last year to not pursue the years’ past excise for documented boats.  VJ thought that was done with the idea of not pursing old ones, but going forward with collecting excise for the current year.  Butch remembers it being tabled. 

VJ would like the minutes pulled from when that motion was made and present it at the next meeting.  Beginning in 2020, a postcard will be sent out reminding documented boat owners that excise tax needs to be paid annually.

7.    Deputy Treasurer Appointments: Kim submitted her written recommendation to appoint Amy Lenfestey and Sherry Dixon as Deputy Treasurers.  The Selectmen agreed to the recommendation.

 8.    Approval for third signor on the Town’s checking account: Tom motions to approve Sherry Dixon as the third signor to the Town’s checking account with Machias Savings Bank.  VJ seconds.  Unanimous.

 9.    E-911 Addresses:

 a.    Motion to rescind the previous motion from the October 7, 2019 Selectmen’s Meeting naming Dennis Moraisey’s lane, Barn Hill Rd.:  Tom motions to rescind the previous motion to name Dennis Moraisey’s lane, Barn Hill Rd.  William seconds.  Unanimous. 

b.    Motion to rename Dennis Moraisey’s lane to Barn Hill Lane:  Tom motions to rename Dennis Moraisey’s lane to Barn Hill Lane.  VJ seconds.  Unanimous.

c.    Eastern Harbor Lobster Sales – Road naming – Lobster Lane:  Judy explains that this is for Bimbo Look’s new wharf going in near the town landing.  Tom motions to name Eastern Harbor Lobster Sales road, Lobster Lane.  VJ seconds.  Unanimous.

d.    Alex Thompson’s Wharf – Road naming – Back Shore Lane:  Tom motions to name Alex Thompson’s road, Back Shore Lane.  William seconds.  Unanimous.

 10. Auditor’s Fiscal Year Ending Report:  No action taken. 

 11. Motion to enter into Executive Session Per 1 MRSA § 405(6)a to discuss compensation for Office Staff:  Tom suggests bringing this up again at the next meeting.  

Other:  Taken out of order.  Butch warned everyone to be careful leaving the building as it has started snowing and conditions may be slippery.

William: Constraints on emailing the Select Board.  He feels the ability to email should not be so restrictive.  Tom stated that they can receive emails that give information, but cannot respond to anything that points to a decision.  William brought up the issue of not being able to decide to contact attorneys, as the staff cannot contact them without Selectmen approval.  Tom suggested emergency meetings to rectify that situation. Cathy noted contacting the attorney is more of a procedural decision rather than one requiring a meeting.  Sherry will seek clarification from MMA regarding the use of the term “substantive matters,” as that seems to be what these restrictive rules are hinging on.

VJ:  Fire Chief vacancy.  VJ announced that Fire Chief Matthew Alley will be resigning from his post due to work conflicts.  Matt is considering resigning in April 2020.   He also stated, that no one wants the position or is unable to take the position.  He suggested the Epping Fire Department Fire Chief could serve until a replacement is found, and feels he is the best option the Town has at this point.  He stated that the neighboring towns are looking at the same problem as a couple will be retiring and one town also has a vacancy for that position.  VJ believes Addison and the neighboring towns may have to come together and hire a full-time Fire Chief.  There was further discussion about the future of the fire department, as there is a lack of volunteers, lack of training and the future loss of towns’ current Fire Chiefs through attrition. 

    Public Comment:   No further discussions.

 

 Those attending: Leo Farley, Peter Davis, Chery & Richard Paul, Erwin Zimmermann, Judy Rolfe, Don Williams, Irvin Pinkham, Cathy Fonda, Marc Perry, Marcus Norton

 

 

Town of Addison

Selectmen’s Meeting

December 16, 2019

 

Selectmen Present:  Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 7:20PM

 

 

1.    Motion to accept the minutes of the December 2nd Selectmen’s Meeting and the December 10th Special Selectmen’s Meeting:  VJ motions to accept the minutes of the December 2nd Selectmen’s Meeting with the change of “requires” to “recommends” in Item No. 2.  Tom seconds.  Motion passes.  VJ motions to accept the minutes of the December 10th Special Selectmen’s Meeting.  Tom seconds.  Motion Passes.

2.    Old Business:

a.    Holiday Bonuses:  Auditor’s Findings: VJ opens by summarizing what the Town’s Auditor explained in her email pertaining to Holiday Bonuses.  The email discusses holiday bonuses and to whom they can be given.  Exceptions are those who have a salary/stipend voted on at Town Meeting.  Tom had concerns about allowing a holiday bonus without going through the Budget Committee.  Discussion ensued about how bonuses were given in the past, and asked Kim how much money is left in the administrative budget until the end of the year.  Kim responded that based on Amy working 32hrs/week, until the end of the year, the payroll is still under-budget by $11,000.00. 

In light of the amount that is under-budget, Tom stated that he believes in giving holiday bonuses and feels that an amount needs to be decided on since there are funds available for it.  Dick asked if there are other accounts that could use the money to cover overages.  Kim responded, that she doesn’t believe there are any accounts that have overdrafts.  She added that monies can’t be moved without Town approval. 

Tom assured that the money given in bonuses will not be a considerable amount of money, but a small amount given as a token of appreciation.  VJ would like to see a bonus given this year. He felt that it would be inappropriate for him to suggest amounts, and left it up to Tom and William. VJ also suggested a line item in the budget for next year and each year thereafter.  So, going forward, it will already be budgeted for.  Tom agreed and suggested that the amount will be small this year to start out and a decision will be made on the amount to put into the budget for the following years.  The question was asked about how many employees will be getting a bonus.  The question of Butch receiving a bonus was also asked, and his earnings compared against the CEO for eligibility. Kim responded that Butch is a full-time Town employee who receives a salary determined by the Selectmen and the CEO receives a stipend, which is voted on at Town Meeting and therefore would not qualify. 

Marcus asked if Butch was all salary or if he is paid hourly for different tasks, such as, mowing. 

Tom explained that Butch is all salary, but does put his hours in for different tasks.  Tom doesn’t believe that there is anything stopping them from giving bonuses to someone who receives a salary, but feels there should be a policy in place for it, and the voters need to vote on it.  Tom stated that since the payroll is underbudget for the year, he feels it is safe for the Selectmen to award a Christmas bonus to the three employees. 

VJ said he struggles with Butch not receiving a bonus too, given that he is a full-time employee of the Town.  He would like to see a bonus given to Butch too, unless there is something legally stopping them. Tom asked if there was something in the email addressing the salary issue. VJ said that according to the auditor’s email, people with a “voted” salary are not eligible, i.e. Treasurer, Fire Chief, etc.   He read again from the Auditor’s email.  Tom added that the Town’s people voted to make that position full-time.  The question was raised about using the emergency contingency, but Tom explained that there are rules, which apply to the use of those funds. 

Tom suggests giving the bonus to the three employees of the Town Office, and if found later on that it is okay to give Butch a Christmas Bonus, then it can be done next year or give him a late one this year.  VJ stated that if it is okay, it would be more appropriate to give a late bonus this year to Butch as opposed to making him wait till next year.  Tom agreed. Tom makes a motion to give a $100.00 bonus to the Office Staff.  William seconds.  Motion Passes.   

VJ asked for clarification on how taxes will affect the bonus.  Fran suggested to have the taxes figured into the bonus, so that the “net amount” will be $100.00.  Tom makes a second motion that the Christmas Bonus will be $100.00 net.  William seconds. Motion passes.  Fran offered another thought regarding Butch’s total salary.  She said to check for a cap on his salary, which would likely exclude him from receiving a bonus.  However, if there isn’t an approved cap, then he should be eligible.  Tom believes there is a cap, because of an instance when the Clam Warden’s hours went over-budget and those hours had to be restructured under another category.

3.    Building Maintenance Committee:

a.    Opening of sealed bids for the Storage Building project: Tom opens the bid from Bangor Abatement, and reads it to the audience.  Total amount of the bid is $3,500.00.  Bangor Abatement did the painting at the Town Hall this Summer.  This bid is $500.00 over budget, which was set at $3,000.00 when Hearts of Maine originally bid the project.  Don reviews the specs of the project for the Storage Building. Tom motions to accept the bid.  VJ seconds.  Unanimous.

b.    Review and report the 2020 suggested budget:  Tom read the proposed Building Maintenance budget for 2020, and the projects it will cover. 

1.) Update and ADA compliance of Men’s and Women’s bathrooms – Remodel estimate is $15,000.00. 

2.) Lead paint abatement of second floor of Town Hall to accommodate future use of Pleasant River Historical Society and other organization functions – Paint estimate is $15,000.00.  Pleasant River Historical Society has agreed to contribute up to half of the cost of the abatement. 

3.) Additional office on the second floor of the Town Hall for CEO and relocation of files to the old file storage area at the rear of the second floor – Estimate is $7,500.00.

4.) Remodel of customer service area to offer customers more privacy and adjacent waiting area - $7,500.00. 

5.) Refinish first floor meeting room floor – Refurbish floor estimate - $500.00.  BMC suggested 2020 budget is $45,500.00. 

There was further discussion about the lead abatement process, and if projects are able to be prioritized to save money.  The suggested budget will be on the Warrant for the Annual Town Meeting, and the projects can be prioritized at the meeting if it comes to that.  VJ said that he is fine to put it in the budget the way it is and let the Town’s people vote on it.   

Fran suggested the Assessor and CEO share an office, since both of them are only occasionally in the office.  It was agreed that it would save money for now, but there may be some scheduling issues that would have to be addressed.  The Building Maintenance Committee will still have the addition of an office in their proposed budget, and will address the office sharing issue if their requested amount is not approved by the Town’s people.  Marcus inquired about the solar panels.  Peter and Don said they have to go out to bid.  They were hoping that they would find someone, by word-of-mouth, to take the solar panels; offering them as first come – first serve to save money on advertising, but were unsuccessful. 

Tom suggested coming up with a dollar amount and put the advertisement on the Town’s website and Facebook page.  Fran added that Washington County Council of Governments should be contacted as they may be able to help.  Tom will contact WCCOG to find out if they can advertise the solar panels for the Town.  Tom motions to put the budget in as an article for the Town Warrant.  William seconds.  Unanimous. 

4.    Road Commissioner Updates:  Marcus talked to the County about turning the lights off and closing up the sand/salt building.  The DOT pulled up the beaver dam at the Arbor Doors again. They removed about 99% of it.  He spoke to DOT about a problem down by the Granite Road, and they will address the issue.  At the Town Landing, both poles are broken off and Harold is supposed to pick up the broken poles and measure them for replacement.  Dick asked if there have been arrangements for money to be available in the Spring for the Roads account, so projects don’t have to wait for funding to become available.  Marcus said he will be bringing up the subject for funding at the first meeting in January.  Kim explained that the Road money comes from excise, and that Marcus currently has money in the Roads account.  She will find out if the money carries forward to the next year or if it goes back into surplus.  The concern is that Marcus should have money in the Spring, before taxes are committed, to do road work when the weather is warmer.

5.    Motion to accept Spectrum Business rate increase:  VJ explained that it isn’t so much a rate increase, but that the promotional rate has expired, and the regular rates have taken effect.  It was agreed that Spectrum is the most dependable provider, and quality is needed to conduct business.  Tom motions to accept the rate increase.  William seconds.  Unanimous.

6.    Motion to accept the Small Animal Clinic’s 2020 Stray Cat and Dog contract: Tom mentioned that the Small Animal Clinic is the only one around that handles the stray animal problem.  VJ motions to accept the contract.  Tom seconds.  Unanimous.

7.    Motion to accept Emera Maine’s Notification of Terms and Conditions for Repair and Maintenance of Private Lines:  Emera maintaining private lines vs. the Town maintaining their own lines was discussed.  It was agreed that it would be better for the Town to continue with Emera maintaining the Town’s lines.  William motions to accept Emera’s terms and conditions.  Tom seconds.  Unanimous.

8.    Motion to approve Maine Municipal Tax Collectors’ and Treasurers’ Association 2020 membership dues for Office Staff:  VJ motions to approve the MMTCTA membership dues for the Office Staff.  Tom seconds.  Unanimous.

9.    To discuss Marc Perry’s letter regarding a revaluation of the Town:  Taken out of order.  Marc explained the charts that he provided for everyone to review, which are a snapshot of how properties are currently being assessed. He also explained how the majority of the current valuations are falling well outside the 10% swing that is allowed by the State. The last revaluation was 1992 and that it should be done about every ten years.  A revaluation would be beneficial as everyone would be assessed equally and treated fairly. 

Marc offered to do the valuation for a lesser amount of what an outside agency would charge and the Town would have the benefit of Marc performing a more personalized service by going door-to-door to meet the property owners and assess their properties.  Peter was concerned about all the property that is listed as a bird habitat and tax exempt, which places a burden on the rest of the taxpayers.   He was also concerned about a property owner’s right to not let an assessor into their home to do a revaluation.  Marc explained that a property owner can refuse, however, the State’s statute allows him to place a value on a property, if the home owner is uncooperative and doesn’t allow him on the property to perform the revaluation. 

Marc has researched several Towns who have recently had a revaluation and their cost.  He offered to do it for less and spread the process out over a few years to keep the costs down, which an outside company would likely not offer.  He also explained how a revaluation and MIL rate balance out to meet the Town’s budget.  The primary purpose is to put everyone on a level playing field, not generating revue.  He noted the goal of any assessor is to make it fair and equitable for everybody.  So, a revaluation may increase properties values, but the MIL rate would go down, because the budget will be met regardless. 

Marc opened the floor to more concerns and questions, which he was happy to answer.  VJ asked Marc if he could put together a couple different quotes based upon what needs to be done, and the extent of services provided. 

Tom asked Marc to have that information ready for the next meeting, so they can decide if it will be put on the Warrant for the Town Meeting.  Dick asked if the Town can be placed on a maintenance schedule of sorts, once a revaluation has been done. 

Marc responded, that once a revaluation is done, maintaining that information will be easy to do as he would revaluate a quarter of the town each year. The Town will then be on a 4-year cycle, which would also prevent having to spend the money for a full revaluation in the future.  He added that as it stands right now, if questions are raised about assessments, he cannot defend the current assessments as the Town has gone through several assessors since the last revaluation. 

10. Texting:  Tom stated that the Select Board needs to be careful about how much communicating they due through texting and emailing, as it can be construed as an illegal meeting.  He added that old policies need to updated and new policies need to be put in place to address this.  He suggested that Sherry draft a notice to hand out to the municipal officers; to make everyone aware of this issue. 

There was further discussion about the staff and select board being mindful of their communications by email or text regarding Town matters vs. general conversation. 

11. PRSWDD Update: New Scales: Fran advised that PRSWDD is meeting on December 19, 2019 for a special meeting, so she will have more information. It was previously voted on to purchase a large scale, but has not been done yet.  Machias Saving Banks and a leasing company have been contacted to compare costs.  The budget has been reduced by $100,000.00 and wages have been frozen.  PRSWDD is bracing for the exit of two more towns at the end of the month. There have been negotiations taking place with the attorneys to determine how much those towns will have to pay as per the Interlocal Agreement. The exiting towns will have to pay any debt they have, as PRSWDD’s debt is their debt.  Fran reminded the Select Board that Keith Newman is Addison’s representative, and it would be a good idea for the Town to reach out to him with any questions.  Marcus asked what towns are staying with PRSWDD.  The towns remaining, are Addison, Jonesboro, Columbia and Beals. 

Fran also talked about PRSWDD’s plans going forward.  Also, on January 1st they will be transferring to Fiberight/Coastal, which does the recycling automatically and mechanically.  The recycling windows at the station will be closed as Fiberight is handling about 50% of the recycling right now and is set to increase in the near future.  PRSWDD will still be accepting returnables, corrugated cardboard, metals and freon units.  Tom has an updated list, which is provided at the station.  The price of bags will be going up.  $3.00 each for large bags and $2.00 each for the small bags.

Fran added that all six towns had a contract with MRC for fifteen years for 500 tons of trash per year.  The two towns that are leaving will still be responsible for their part; the amount of which is currently in negotiations with MRC, PRSWDD and those two towns.  Peter suggested to have the changes posted to the Town’s website, and provide flyers at the Town Meeting in March.  Tom will email the updated list to the Town Office for distribution too.  Discussion continued about how costs can be kept down, what materials are being recycled, and cleaning up the transfer station of its clutter.  Amy reminded Fran that PRSWDD needs to turn in the Hall Rental Agreement and Certificate of Liability Insurance form for their meetings at the Town Hall.

Other: Tom asked about the reimbursement check, which a fire department trainee had lost.  He asked Kim to check with the bank and ask them how much it will cost to cancel it.  Tom explained the Town’s policy of replacing lost or damaged checks.  VJ asked why the person didn’t have the check with him, and to ask him to bring it in.

Kim to explained to everyone the story behind the missing check.  It was agreed that this person should be contacted to produce the missing check if it hasn’t already been cashed.  If he can’t produce it within two days, then call the bank, stop payment and let the recipient know how long he will have to wait to receive the new check. 

 

    

Public Comment: No further discussions.

 

 

Those attending: Fran Havey, Amy Lenfestey, Peter Davis, Cheryl & Richard Paul, Don Williams, Cathy Fonda, Marcus Norton, Marc Perry

 

 

Town of Addison

 

Special Selectmen’s Meeting

December 10, 2019

6:00PM

                                                                       

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 6:00PM

Meeting Closed at: 6:53PM

 

 

1.    Motion to enter into Executive Session Per 1 MRSA § 405(6)a to discuss personnel matters:  6:00PM - VJ motions to enter into Executive Session to discuss personnel matters. William seconds. Unanimous.  6:18 - Selectmen re-enter meeting.  Personnel issues were discussed, with a primary focus on how the Selectmen are going to continue dealing with procedures. 

2. Motion to accept or deny rescission of resignation – Administrative Assistant:  VJ motions to accept Sherry’s rescission of her resignation and reverse their vote from November 4th on accepting the resignation effective immediately.  William seconds. Tom abstains.  Motion passes 2/3.

 

3.    To decide on advertising for Administrative Assistant position: VJ motions to reverse the vote from December 2nd Selectmen’s Meeting and not advertise a position as there is currently no opening. Effective immediately.  Tom seconds. Unanimous.

 

4.    To discuss background checking for new employees: Tom opens by explaining how background checking is normally done.  Stating that a background check is done on the final couple of applicants or right after hiring someone.  VJ concurred. 

 

Fran brought up the fact that Sherry’s background check wasn’t done, and that it is not too late to do one on her.  Amy asked Tom to read what she printed out from the MMA website, which explains that background checking should be done during the hiring process and that employees cannot be singled out. Amy also brought up that there were several applicants who applied for the Administrative Assistant job in February 2019, and none were advised of employment being contingent on a background check. 

 

Fran stated that they are awaiting a written response from MMA regarding the matter. Tom feels that at this time there are no great concerns, but there needs to be a policy in place for future hiring opportunities.  Butch added that the State does a background check on Shellfish Wardens.  Fran also suggested that reference checks be done on new applicants in the future.  Tom added the intent is to see reference checks done on all applicants, and background checks on the final two candidates considered for a position.

 

5.    Approval for Saturday hours to work on Budget:  Tom asked Kim how much time she anticipates for Saturdays.  Kim suggested that she and Sherry will need about 3-4 hours each Saturday depending on how much time is needed to get the work done.  She added that both her and Sherry can get a lot accomplished without the normal interruptions of the office. Tom agreed that it makes good sense.  VJ asked if she is thinking about two or three Saturdays.  VJ motions to allow Kim and Sherry Saturday hours not to exceed 12 hours without further authorization from the Board of Selectmen.  William seconds.  Unanimous.

 

Other: VJ – Employee Health Insurance Plans – The health insurance plans have increased 7%.  Tom motions to accept the changes in the health care plan rate as posted in the letter received from MMA.  VJ seconds.  Unanimous.

 

Tom – Health insurance for part-time employees – Tom raised the question about part-time employees / Selectmen being eligible for the MMA Health Trust health insurance.  Sherry stated she has contacted MMA Health Trust and that the Selectmen can be covered, but it has to be approved by the Town. 

 

Amy – Small Animal Clinic – Amy reported that they will not be able to do the Town’s Rabies Clinic in January.  Peter suggested contacting Dr. Jensen in Milbridge as she does the clinics for The Ark shelter in Cherryfield.  Tom agreed that Amy should contact Dr. Jensen.

 

Fran – Minutes – Fran inquired why there are two people taking minutes at the meetings.  Kim explained that she is not taking minutes per se, but taking notes for herself as she is the Treasurer, and that she needs to be at the meetings in case there is a question for the Treasurer.  Dick asked if both her and Sherry are getting paid to be at the meeting.  It was explained that both Kim and Sherry receive comp-time.  It was suggested that maybe Sherry report to Kim anything Treasurer related the next day.  Tom stated that the Selectmen are at the point now where changes can be made to this process.

 

Tom – Holiday Bonuses – Butch and Peter commented that employees have received bonuses in the past, whether it be hams, gift cards, or a separate payroll check.  Kim stated that Alice, John and she each got gift certificates, but it is at the Selectmen’s discretion to give a bonus, and that when Michael Murphy was Selectmen, bonuses were given out every year.  Tom asked that it be looked into and reported on at the December 16th meeting. 

 

Judy – CEO Update:

 

Solar Farm slated for Addison – She received a phone call from an upset Harrington resident whose property abuts a 51ac farm in Addison, which has been leased out to a Solar Farm company.  Judy explained the property owner’s concerns, but added that the Town could benefit from this endeavor.  Judy suggested that if this is something the Town wishes to regulate, then it needs to be looked into.

 

Marijuana – Medical Cultivating Facilities – The Town cannot stop a medical marijuana cultivating facility from coming to town.  The Town can regulate it, but cannot stop it, and she suggested that the Town look into its options on regulating.  Judy added, these facilities are still required to adhere to building codes, and are subject to State inspections and licensing.  The annual licensing fee to the State is $15,000.00.

The Town should consider incorporating an application fee structure for this type of facility, and should have an ordinance in place for zoning, air quality, and distances from schools, residences, etc.  Tom asked Judy to check in with other towns that are dealing with this. 

 

Judy is currently working with East Machias on the same type of facility and could gather some information for him, but suggests it would be in the Town’s best interest to be proactive about this issue and the Solar Farm; weighing the pro and cons for each.  

 

William – East McMann Rd. Project – William asked about the project on East McMann Rd.  Judy reported that the project sight has moved to the 51acre farm mentioned earlier.  Fran added that it would not be too late for a moratorium.

 

Those attending:  Peter Davis, Judy Rolfe, Cheryl & Richard Paul, Fran Havey, Irvin Pinkham, Amy Lenfestey, & Paul Dixon

 

Town of Addison

Selectmen’s Meeting

December 2, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 6:33PM  

 

 

1.    Motion to accept the minutes of the November 18th Selectmen’s Meeting:  VJ motions to accept the minutes of the November 18th Selectmen’s Meeting. Tom Seconds. Unanimous.

2.    Advertisement for Administrative Assistant Position:  Tom read aloud the advertisement for the Administrative Assistant Position, and opened the floor to discussion and suggestions.  Amy suggested the term “Office Manager” should be removed from the advertisement.  Kim concurred.  There was discussion as to what needs to be managed in an office of three.  Obbie and Peter feel that Kim should be promoted to the position.  Tom advised that promotion or advertisement is a decision the Selectmen will make.  Fran added that MMA recommends this type of office structure.  Don stated the advertisement was written well and anyone interested should apply.  VJ stated that he contacted MMA and was advised that the Town does not have to advertise positions, it is at the Town’s discretion.  Tom feels that it is just good practice to advertise.  Sherry recommended to add FOAA Officer to the advertisement. 

Amy asked to postpone advertising until after Town Meeting, due to the work load in preparation of the end-of-year budget work, upcoming elections, warrant articles, etc. Tom suggested to move forward with advertising. VJ reiterated that the Town is not required to advertise the position unless there is an ordinance in place stating the contrary; the process can be handled “in-house.”  Amy and Kim have reservations about bringing in someone new to train, at this juncture, because of the increased workload and upcoming deadlines. Peter was emphatic that Kim is essential and that should be acknowledged.  Fran said that if someone is promoted then they can help fashion the ad for the vacant position.  Butch suggested asking the office staff if they are interested in the position. 

VJ requested to have a discussion in Executive Session about personnel matters, then make a decision to promote or advertise.  Dick suggested this would also be a good time to restructure the office, and then allow the Staff to post for the newly created positions.  The job descriptions for all the positions are outdated and no longer apply to the office structure today, and it was agreed that there should be an accurate job description for all employees. 

5:28PM - Tom motions to go into Executive Session (out of order) per 1 MRSA 405(6)c to discuss the hiring process.  VJ seconds. Unanimous.  5:47PM – Selectmen re-enter meeting. Adjustments were made to the advertisement. It was decided that the position will be advertised rather than promoting from within, but anyone interested, in-house or not, can apply. 

There was debate about the timeframe in which to post the position and interview candidates.  VJ suggested a deadline of January 3, 2020.  VJ motions to advertise until January 3rd.  William seconds. Unanimous.

3.    New Signs for Boat Landings:  Determine the size of the signs and their message.  Butch stated that all landings except for the Narrows have signs in place, but are overlooked.  The signs warn that anything left for more than 24 hours will be removed.  Butch and William both agree that anymore signs would be a waste of the Town’s money.  Tom suggested to let the issue go for now. No action taken.

 

4.    Butch – Address South Addison Town Landing: Lost another pole in South Addison.  Only two poles and anchors left, which is not enough. It slipped out of the chain at low tide.  The poles at Addison Point and West River Landing are steel, but are pulled out.  The poles at South Addison are permanent and need to be replaced. The floats can be damaged if the poles are not there to stabilize things.  There are four poles missing so far.  Nothing can be done without the Harbor Committee and Marcus will reach out to Harold Tyler to find out the cost of replacing the poles.

 

5.    Approve Auditor’s Letter to Finalize 2018 Audit: The Auditor made recommendations to management for the necessary training of staff to utilize the accounting software.  Tom motions to approve the Auditor’s letter.  William seconds.  Unanimous. 

 

6.    Motion to enter into Executive Session Per 1 MRSA § 405(6)a to discuss personnel matters: Taken out of order and addressed under Item No. 2.

 

Other:  Don Williams – Building Maintenance Committee Update – Mainely Vinyl has pushed back their start date to January 2nd.  Peter brought up valid concerns about installing Cedar Impressions siding and aluminum trim in cold temperatures.  He believes the lowest temperature is 30o.  He said that if the siding is installed below that mark and the temperature rises, buckling will occur throughout the siding.  He said temperatures above 40-45o is optimal.  Don stated the Building Maintenance Committee will specify that the work cannot be done below a certain temperature.  VJ feels it would be better to wait March or April to have the work done.  Don will contact Mainely Vinyl and let them know that the recommendation is to not start the project until March 2020. The money allotted for the project will be carried forward into the new fiscal year.

 

William – West River Landing Floats – William inquired about when the floats come out.  Peter spoke with Parris Hammond, Jr. recently regarding this.  Parris told Peter that it is way too late in the season to still have floats in the water. The floats should have been out the first of November.  He also told Peter that if it cannot be straightened out, the Town can find someone else to pull the floats.  The timing is determined by the tide chart.  The later it gets the harder it is on his equipment.  He refuses to put his truck on the ice.  Butch said the skiffs cannot be launched at low-tide, and the fishermen don’t want to be told that they have to stop fishing early, because the floats are being pulled.  Obbie added that a date was never set in the past.  It was all based-on tide charts.  Obbie charges $300.00 for the loader and man-power and Parris charges $125.00 for the truck and this occurs in the Fall and the Spring.  Marcus made the point that it cannot wait until the last lobsterman is done fishing.  The overall consensus is that the timing is determined by weather and tide.  Need a 10’6” tide. 

Peter suggests revisiting it again in January once the new tide charts are out, as this will help with determining a timeframe in which to install and remove the floats. Tom wants the fishermen to know that the months for this will be May and November.

 

Amy – Small Animal Clinic – Contacted the Small Animal Clinic about doing a rabies clinic in January, but have not heard back from them yet.  There is a clinic scheduled in Machias on December 8, 2019.  Butch warned that the vet is being very particular, and if proof of prior vaccination is not presented, then the pet will only receive a one-year vaccine.  If proof is provided then a three-year vaccine will be administered.

 

VJ – PRSWDD – VJ heard that the new truck scales have been ordered, and would like Fran Havey to provide an update from PRSWDD, at the next meeting.

    

 Public Comment: No Further Discussions

  

Those attending: Peter Davis, Fran Havey, Cheryl & Richard Paul, Stanley & Sheila Mitchell, Cathy Fonda, Don Williams, Osborne Davis, Irvin Pinkham, Amy Lenfestey, Marcus Norton

 

Town of Addison

Selectmen’s Meeting

November 18, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey

Absent:  William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 5:49PM

  

1.    Motion to accept the minutes of the November 4th Selectmen’s Meeting:  VJ motions to accept the minutes of the November 4th Selectmen’s Meeting.  Tom Seconds.  Unanimous.

2.    Advertisement for Administrative Assistant Position:  Tom presents his suggestion for the advertisement.  Don recommends that the Selectmen also draft a detailed job description. VJ motions to table anything to do with the Administrative Assistant position until the December 2nd meeting when all three Selectmen can be present.  Tom Seconds.  Unanimous.

 3.    Spectrum’s Pre-Design Estimates to Extend Service to Underserved Parts of East Side and Indian River Roads.  Pre-design estimates to extend services on East Side and Indian River Roads, came back from Spectrum.  East Side Rd. is $58,554.00 for .86 miles and Indian River Rd. is $77,020.00 for .81 miles.  No action taken, due to the high cost of extending services.

4.    Partnering with Spectrum for Next Round of ConnectME Grants:  No action taken as this item is contingent on Item No. 3.

 5.    Questions regarding Rabies Vaccinations issued by Dr. Teer:  Butch reported that the State revoked Dr. Teer’s veterinarian license.  Amy had made inquiries to the Asst. State Veterinarian (Dr. Rachel Fiske) regarding the safety of dogs receiving a second vaccine and the legal ramifications the Town may face if the dogs being revaccinated were to fall ill or die as a result.  Dr. Fiske stated, in her email, the rabies vaccine is very safe and it isn’t uncommon for a vaccinated dog to receive a rabies booster if it encounters a rabid animal.  She also suggested seeking legal counsel regarding any liability. 

 Going forward, the dogs who were administered rabies vaccinations by Dr. Teer, from January 2018 to present, will have to go to a licensed veterinarian to either receive another rabies vaccination, get tested for rabies vaccine antibodies, or be granted a waiver if the dog is suffering from chronic illness.  Those rabies certificates issued by Dr. Teer are no longer valid, and the dogs must be cleared by a licensed veterinarian in order to receive a current dog license.  Butch stated there will be a rabies clinic on December 8th in Machias, but the details aren’t out yet.  Tom proposed setting up a vaccination clinic at the Town Hall in the near future; past vaccination clinics, which the Town hosted, were very popular and brought in a lot of pets to be vaccinated.  Amy suggested waiting until after Christmas to do the rabies clinic out of respect for the Auxiliary’s hard work in decorating the Hall for the holidays. 

6.    Road Commissioner Update:

a.    Mary Jane Good: Letter Regarding McMann Rd.: Marcus spoke with Mary Jane regarding her client’s written inquiry of McMann Rd.  Marcus advised Mary Jane that the Town isn’t sure who owns McMann Rd. and cannot incur the expense of researching it.  He suggested that her client hire her to find out if it is a public, quasi-public, or private road.  Mary Jane said she didn’t think the inquiry will go any further, and she will notify her client.  

b.    Grant Application for Cape Split Culvert: Grant application has been sent in and the total project costs came in at $62,500.00.  The Town allotted $9,000.00 for its contribution toward the project.  $3,000.00 of that money was used for engineering costs, and the remaining $6,000.00 will be applied to the grant, leaving a total of $56,500.00 needed in grant funds, which Judy East (WCCOG) believes is still a good number to work with. VJ and Tom commended Marcus’ decision making in not exceeding the $9,000.00 limit.

 c.    Cape Split Culvert Patching:  Shawn will be in Cape Split on Thursday, November 21st to patch the culvert in.

 d.    Rocks in the Sand Pile: Marcus said it has been brought to his attention of rocks being in the sand pile. Butch asserted that the rocks are sizeable and have already caused tire damage.  He added there is no way they would have passed through a screen.  Tom asked if there is a problem with finding clean sand.  Marcus advised that they normally have good sand and supply the whole area.  He speculated that maybe there was a hole in the screen that the larger rocks have slipped through.

7.    Indian River Grange Letter of Support for Approval and Signature: Tom motions to sign the letter of support for grant funding for the Indian River Grange. VJ seconds.  Unanimous.

            8.    Motion to enter into Executive Session Per 1 MRSA § 405(6)a to discuss personnel matters: VJ requested no action taken on the Executive Session, because William was not present.

 Other:  Taken Out of Order.

 Butch – Floats at West River Landing – The floats were taken out 3 weeks ago even though there are still boats bringing in traps.  Parris Hammond is the contractor who handles the floats.  Don said that the Town had previously agreed on a date by which the floats would be taken out.  Butch states that October is way too early to take them out, and he has received several complaints about it.  There are two floats left of the seven that were out.  Butch also brought up the problem with traps getting caught on the floats, and being abandoned on the floats.  There was discussion about having 3 signs made; one sign for each landing, stating that traps are not to be left on the floats, but the verbiage for the signs were not determined or voted on.

 Amy – Inquired about going back to three days a week until Sherry leaves the position on December 27, 2019.  Tom advised Amy that it will be at her discretion, and to set her schedule with Sherry and Kim.

    Public Comment: No further discussions

  Those attending: Don Williams, Irvin Pinkham, Marcus Norton and Amy Lenfestey

 

Town of Addison

Selectmen’s Meeting

November 4, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 6:27PM

  

1.    Motion to accept the minutes of the October 21st General Assistance Public Hearing and Selectmen’s Meeting:  

VJ motions to accept the minutes of General Assistance Public Hearing.  Williams seconds. Unanimous.

VJ motions to accept the minutes of the October 21, 2019 Selectmen’s Meeting.  Tom seconds. Unanimous.

2.    16 Nelson Way: Extension on Taxes:  Elizabeth O’Halloran Bright was present and said that she can pay $280.00 right away and the remaining balance by December 6, 2019.  The total amount being $771.26 plus any interest that may accrue between now and December 6, 2019. VJ motions to allow Elizabeth Bright until December 6, 2019 to pay off her current tax debt.  William seconds.  Unanimous.

 3.    Building Permits: Complaints:  Tom suggests making the deadline of the 20th of each month more apparent to the public to avoid future complaints.  He spoke with the chairman of the Planning Board who stated that it will be brought up on their agenda and will determine whether or not to keep things as they are or if there is something different they can do to make it easier for people with small, non-residential projects to obtain permits.  The residential projects are more time consuming and the smaller non-residential projects are less work provided they are not in a sensitive area.  The main reason for the 20th deadline is to avoid last minute application submittals.  This deadline allows time for the site to be inspected and the application to be reviewed before the meeting.  No motion needed.

4.    Town’s Matching Grant Contributions for Cape Split Culvert:   Marcus stated the application is about 80% done and Deanne Bradshaw will be coming up with the final design and the rough estimate being $39,000.00.  Marcus will be meeting with Donny Hanscom on Wednesday, November 6th to get an accurate estimate and final number for the grant. Judy East has suggested that 25% would be best but the minimum contribution would be 5%.  She also advised Marcus that she also has a couple letters of recommendation, which will help with getting the grant.  The new culvert will not just be as a fishway, but will also help with rising sea waters.  Marcus suggested setting an amount and it will be whatever percentage it is once the actual numbers come in.  VJ motions that the Town provide a match not to exceed $9,000.00 for the bottomless culvert on Cape Split Road.  Tom seconds.  Unanimous.

 5.    Washington County Council of Governments: Select Two Representatives:  Tom said that the last representatives were himself and Timothy Thompson.  He said he will be willing to be a representative again.  Butch said that he is interested as well.  VJ motions to appoint Tom Batson as the Selectman and Irivin “Butch” Pinkham as the Town resident to represent the Town of Addison at the Washington County Council of Governments. William seconds.  Tom abstains.  Motion passes.

6.    Road Commissioner Update:  Taken out of order.  Marcus received a letter from Mary Jane Good, attorney in Machias, inquiring about the status of McMann Rd.  Is it a Town Rd. or Private Rd.?  He checked with Obbie Davis, who said that the road is a common right-of-way.  Judy mentioned, that Mary Jane’s question is in regard to some building that will occur on Map 008 Lot 044, which is next to the Fox Hill Lot.  Tom said the Town has never made a decision to maintain McMann road because it doesn’t have any school age children living on the road, and the residents there have not requested it.  He said that no one can be stopped from traveling the road and the power company can run electricity on the road.  The Town does not maintain or plow McMann Road.  Any maintenance on the road is done privately.  Tom said in a court of law it was decided that McMann Rd. was a legal right-of-way.  Marcus said he will call Mary Jane and try to get clarification on her inquiry, and present his findings at the November 18th meeting.  Tom suggested that Marcus contact Elliott Batson as well to find out what he knows about it. 

 7.    Motion to enter into Executive Session Per 1 MRSA § 405(6)c to discuss tax acquired properties:  5:48PM - Tom motions to enter into Executive Session to discuss tax acquired properties. VJ seconds. Unanimous.  6:01PM – Selectmen re-enter meeting.  Four properties were discussed.  MMA will be contacted to find out what the correct process is for handling the tax acquired properties.

 8.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters:  6:02PM - Tom motions to enter into Executive Session to discuss a personnel matter. VJ seconds. Unanimous.  6:26PM – Selectmen re-enter meeting. Sherry respectfully tendered her resignation for personal reasons, but will stay until December 27th to help with the transition.  VJ motions to regretfully accept Sherry’s resignation.  Tom seconds. Unanimous.

Other:  Taken out of order.

 Butch Pinkham – Got the flags back up tonight, and will be taking them down, for the year, after Veteran’s Day.

Tom Batson – Commended Addison Daze for the Touch-a-Truck, and said that it was set up very well and he noticed how much the children were enjoying themselves.  Butch said that the movie didn’t do so well, but they’ll have more time to plan for next year and make things more stream lined.  Butch thanked all the volunteers who helped to make the day successful.    

Public Comment:   VJ – Problem regarding a check that was issued on February 14, 2019, and never received by the recipient.  VJ said it was time to place a stop payment on the check.  He also suggested having a “void after 90 days” disclaimer printed or stamped on all checks going forward, to avoid future stop payment fees. 

Those attending: Fran Havey, Irvin Pinkham, Elizabeth O’Halloran (Bright), Cheryl & Richard Paul, Judy Rolfe, Sheila & Stanley Mitchell, Cathy Fonda.

 

Town of Addison

Public Hearing Regarding

General Assistance Ordinance Updates for 2020

October 21, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Public Hearing Opened at: 5:00PM

Public Hearing Closed at: 5:12PM

 

Tom opens the hearing and gives an explanation of the changes to the General Assistance ordinance maximums for 2020. Each year, DHHS and MMA work together to come up with maximum incomes allowed for assistance.

 

Selectmen’s Meeting

October 21, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:12PM

Meeting Closed at: 7:48PM

 

1.    Motion to accept the minutes of the October 7, 2019 Selectmen’s Meeting:  William motions to accept the minutes from October 07, 2019.  Tom seconds. VJ abstains. Motion passes.

 2.    Road Commissioner Update:  LRAP Form:  Road Commissioner not present.

 3.    Comprehensive Planning Committee:  Judy stated she hasn’t been able to reach out to two of the original committee members, and requested to table it until she can contact them.

4.    Compensation for Election Workers:  Amy requested a minimum stipend for the Election Workers to help defray the cost of travel and time.  Currently the ballot counters are only paid $11.00/per hour, and sometimes are only there for a half-hour.  VJ motions the Ballot Counters for the general elections are paid for a minimum of 2 hours’ time or $25.00 whichever is greater.  William seconds.  Unanimous

 5.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters:  5:39PM - Tom motions to enter into Executive Session to discuss personnel matters. William seconds. Unanimous. 6:17PM – Selectmen re-enter meeting. Personnel issues were discussed.  

 6.    Motion to enter into Executive Session Per 1 MRSA § 405 for employee review:  6:42PM - VJ motions to enter into Executive Session. William seconds. Unanimous. 7:46PM – Selectmen re-enter meeting. Personnel matters were discussed and employee received their 6-month review.  Nothing further to report.

Other:  Taken out of order.

2020 Maximums for General Assistance - VJ motions to accept the maximums set by the State for General Assistance.  William seconds. Unanimous. 

VJ – Cable and Internet Update: Steps have been taken to find out what can be done to resolve the issue.  The Town is currently waiting on a response from Spectrum, who was out earlier in the week surveying Indian River Rd.

 Don Williams - Building Maintenance Committee:  

There is a large number of old Boy Scout related items on the second floor of the Town Hall.  Judy offered to take all the Boy Scout items and turn them over to Peter Dustin of Troop 139 - Cherryfield. 

 Storage Shed repair – Heart of Maine, the contractor originally awarded the bid is out of business.  The next bidder on the list is Bangor Abatement. Their bid is $3,800.00 not $2,800.00 as was originally thought.  Heart of Maine’s bid was $2,500.00.  Don inquired if he should move forward with Bangor Abatement or try to re-advertise the project.  Maybe post it at the Town Office, Facebook, word-of-mouth?  The project is not urgent.  Tom says if the committee feels it is better to wait until Spring, then re-advertise.  Don also wanted to know if the money slated for the project this year, $3,000.00, could be rolled over to 2020.  Kim stated that the money can be carried over. 

 Solar Tubes Disposal – Building Maintenance wants to know how to get rid of them.  William suggested contacting Paul Watts.  VJ suggested advertising on Craig’s List versus paying for an ad.  Tom suggested putting it out to bid through venues, which will not cost the Town money.

Nature Conservancy Grant Application –Cloud 9 Electric, a qualified partner, has not been able to make it out to do a walk through and make their proposal for the grant, because of complications and then the storm outages.  Don wanted to make everyone aware that the application may not be submitted this year by the November 25th deadline.

Judy Rolfe – Judy East, grant writer, from Washington County Council of Governments discussed the grant for the bottomless culvert at Cape Split.  There was discussion regarding the competitive nature of the grant, engineering requirements and percentage of matching funds from the town.  It was suggested that the Town consider contributing as much as possible, so to improve the chances of getting the grant.  The minimum percentage is 5%, but 25% is recommended to be more competitive.  Judy East stated the more the better, because there will be a large amount of applications for this grant.  Tom said that they will look into the budget and will address the issue at the November 4th meeting.  The preliminary engineering fee will be between $2,000.00 and $2,500.00 depending on complexity.  Once the data package is received, there will be 2 years to complete the plan.

  

Public Comment: No further discussions.

Those attending:  Stanley & Sheila Mitchell, Fran Havey, Richard & Cheryl Paul, Judy Rolfe, Don Williams, and Judy East

 

Town of Addison

Selectmen’s Meeting

October 7, 2019

 

Selectmen Present: Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:03PM

Meeting Closed at: 9:10PM

 

 

1.    Motion to accept the minutes of the September 16th Special Town Meeting: VJ motions to accept the minutes from the Special Town Meeting on September 16, 2019.  Tom seconds. Unanimous.

2.    Motion to accept the minutes of the September 16th Selectmen’s Meeting: VJ motions to accept the minutes from September 16, 2019.  William seconds. Unanimous.

3.    Complaints regarding lack of internet service towards the southern end of East Side Rd. and on Indian River Rd.:  Tracy Beal and others will be in attendance.  Several residents affected by the lack of internet service attended the meeting.  There was a great deal of discussion about the original contract, and why there is internet service in more remote places such as So. Addison, Cape Split and Basin Rd.  There are also places that do not meet the minimum 20 houses per mile standard, that have internet access; however, the residents who currently do not have access, live on thoroughfares. Some residents have been waiting for cable for 30 years. 

In 1988 the original franchise agreement with Merlin Communications indicated that, “The Company shall make service available to all areas indicated in the original franchise proposal submitted to the Town.  The Company shall extend the system to any future areas that meet a density average of 18 year-round homes per mile.  The company shall extend the system to areas with a lesser density if the subscribers agree to pay the costs of materials and labor necessary for construction to their areas.  Another resident stated that it was in the Town meeting minutes from that timeframe, in which the Town approved for every resident to have access at the roadside.  Chris Chartrand concurred explaining what was originally agreed upon.  It was suggested that the Town contact Spectrum to have the area reevaluated.  Tom said that he is all for reaching out to Spectrum and letting them know that a lot of the residents still without access are business owners.  One of the residents also pointed out that many of these households have school age children that need to have internet access for school. 

Tom said that the Selectmen will get together key points for the letter, as well as, letting Spectrum know that there are quite a few residents complaining and there are places that don’t meet the minimum households-per-mile that have internet access.  Fran suggested copying the Washington County legislature; Dick suggested calling them to have the area resurveyed; Chris suggested using Emergency Preparedness as a key point.  Cathy and Jim suggested contacting Consolidated because they can use their copper lines for internet access.  No motion was made.

 4.    Jim Corliss:  Mooring No. 61: Request to have fees waived:  5 years ago, Jim’s mooring #61 became unusable, because it is wrapped around an anchor and can only be seen at low tide. 

He paid mooring fees on #61 for 15 years without ever using the mooring.  He’s always used his other mooring.  Jim stopped paying on the mooring in 2016 because it became unusable and would like to abandon it.  Butch wants to see the mooring pulled up or signed over to the Town.  There was further discussion about the state of abandoned moorings and their safety.  William doesn’t think it’s a good idea for the town to be responsible for any of these moorings.  The consensus was that it would be better to cut the chains on these moorings and be done with it.  Tom said to wait on Butch to let them know if any of these moorings are being used.  Butch will look into how to handle the problem. Tom requested that Jim cut the chain to mooring #61.  Tom motions to waive Jim’s fees since the mooring is abandoned. William seconds. Unanimous. 

5.     Dennis Moraisey:  Map 007 Lot 003: Road Naming: Barn Hill Rd.  Tom motions to accept Dennis’ proposal to name his private road “Barn Hill Rd.”  VJ seconds. Unanimous.

6.    Appointments:

Addison Daze:  Jimmy Emerson, Jessica Whitcomb, Kimbley Davis and Joe West.  Tom motions to add members.  VJ seconds. Unanimous.

Planning Board:  Chris Chartrand.  Tom motions to have Chris appointed to the Planning Board as an alternate member.  William seconds.  Unanimous.

Addison Daze Committee - As a point of order, Fran said she would like to see the committee expanded beyond the original 7-member limit to 11 members.  Don stated the reason for a 7-member limit is because anything more than that makes it too difficult to form a quorum.  Chris suggested putting into the by-laws that a certain number of members can vote without a quorum, and have alternate members.  Tom motions to change the number on the committee to 11.  William seconds. Unanimous. 

7.    Judy Rolfe:  Cemetery Upkeep:  Judy would like to form a committee to help revitalize, maintain and preserve the “lost cemeteries.”  She presented pictures to the Selectmen showing the dire state of the Look Cemetery and also stated that some of those buried there are seamen.  She emphasized the importance of the upkeep of the cemetery, as the people buried there played a significant part in the Town’s history.  Tom suggested putting an article in the Town Meeting to raise funds to help the clean-up effort.  Judy would like to start cleaning up the Look Cemetery this Fall and she has volunteers who will help.  Dick brought up the $2,250.00 raised for the Veteran’s Flags.  Tom wants Judy to form a committee so the volunteers will be under the volunteer insurance.  Chris suggested this effort be one of “Community Service,” and the volunteers would still be covered under the volunteer insurance.    

8.    Marcus Norton:  Road Commissioner Updates:  Bruce Farren cleared back around the Sand/Salt shed and have started putting the salt and sand up.  There was a problem with the salt as too much was delivered and could not be returned.  There have been complaints on the state aid roads, and a beaver needs to be caught and removed. Marcus stated they are working to trap the beaver, so the debris can be removed from the culvert at East River.  Steve Calhoun’s complaint is being addressed.  Marcus will call him.

9.    Building Maintenance:  Cedar shingle found in Town Hall parking lot:  Don says the vinyl siding goes up in mid-November and that will stop the falling shingle problem, but there is nothing that can be done at this point until the siding is installed.  Solar tubes are off the building. The Historic Society is completely moved in as of Wednesday, October 2nd. Plenty of room left on the west side of the stage area.  The storage shed bid…Don cannot reach the contractor, Heart of Maine; he is going to give them until Wednesday, October 9th to respond. If no response, he would like to reopen the bid to local contractors or take the second bid on the list, which is $500.00 more. Tom motions the Building Maintenance Committee contact the second lowest bidder if the original bidder is not heard from by Wednesday, October 9th. VJ seconds. Unanimous.  Bangor Abatement, which is next on the list, placed a bid for $3,000.00 vs. Heart of Maine at $2,500.00.   Don mentioned that a Blue Spruce will be planted this month in the park, and can be decorated for Christmas.

10. Nature Conservancy:  Funding for the Upgrade of Municipal Lighting.  Don said it is on the Building Maintenance Committee’s agenda for Wednesday.  Municipal buildings also include the fire stations.  Chris suggested the High Intensity Sodium lights should be left installed because they are more reliable in freezing weather conditions.  Don said the committee will discuss it and find out where the lights are that could be switched out for LED’s.  He will fill out the form to let them know we are interested, but this does not commit the Town to anything.  However, if we do go through with it, the Town will save 75% of the cost. 

 11. National Prescription Opioid Litigation: Class Action Notice:  The United States District Court for the Northern District of Ohio approved the formation of a Negotiation Class of Counties, Cities and Incorporated areas, which gives these local and county governments a vote in the pursuit of recovering monies for a Class Action Lawsuit against 13 Corporations. See www.opioidnegotiationclass.info.  Taking "No Action" automatically keeps the Town as a voting member in this Negotiation Class. "Opting-Out" relinquishes any rights to monies awarded in the case.  Based on a $1,000,000,000 settlement, the Town of Addison would be awarded approximately $183.00.  Tom motions to do nothing.  VJ seconds. Unanimous.

 12. Indian River Grange:  Revised Letter of Support prepared by Rick Snyderman:  Tom went over MMA’s response regarding the verbiage in the letter.  Overall MMA found nothing committing the Town financially. However, they did offer a couple suggestions to clear up some ambiguous language in the last paragraph. VJ asked that Sherry retype the letter with MMA’s suggestions, and send to Rick Snyderman for his approval.  No motion needed. 

 13.  Proposed 2020 State Valuation:  The State Valuation of Addison went from $141,700,000 in 2019 to $146,900,000 in 2020.  Tom motions to accept the 2020 State Valuation.  William seconds.  Unanimous.

 14. Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters:  7:05PM - Tom motions to enter into Executive Session to discuss personnel matters. VJ seconds. Unanimous. 7:34PM – Selectmen re-enter meeting. Personnel issues were discussed.  No decisions were made. The Selectmen thanked Fran Havey for her efforts and time.

15. Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters:  7:35PM - Tom motions to enter into Executive Session to discuss personnel matters. William seconds. Unanimous. Selectmen call Kim, Sherry and Amy into the meeting to talk to them individually. 9:10PM – Selectmen re-enter meeting.  No further discussion.

 Other: Taken out of order.

Judy – Comprehensive Planning Committee:  Judy presented the Selectmen with a list of volunteers.  VJ wants Judy to check with original members that she hasn’t yet contacted to see if they will be interested in being on the committee again.  Judy will reach out to these members and give an update at the October 21, 2019 Selectmen’s Meeting.

 Public Comment:  October 19, 2019 Kid’s Day / Addison Daze Committee

 Tom urges everyone to come out with the kids and enjoy the day.  There will be Touch-a-Truck, Games, Prizes, Pumpkin Decorating and a Halloween movie will be shown from 6-8pm for the kids.  Butch says volunteers are needed for the Trunk or Treat.  

 Those attending:  Fran Havey, Judy Rolfe, Jane and Dean McGray, Tracy Beal, Lee Goston, Richard and Cheryl Paul, Irvin “Butch” Pinkham, Don Williams, Glenn and Vicki Garnett, Chris Chartrand, Cathy Fonda, Marcus Norton, Joseph “JJ” Tibbetts, Jim Corliss, Stanley and Sheila Mitchell

 

Town of Addison

Selectmen’s Meeting

September 16, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 6:17 PM

Meeting Closed at: 7:12 PM

 

 

1.    Motion to accept the minutes of the September 3rd Selectmen’s Meeting:  VJ motions to accept the minutes from September 3, 2019.  William seconds. Unanimous.

2.    Jonesport: Withdrawal of Middle Ground Agreement Update:  Meeting with James Pross of Skelton, Taintor and Abbott.  Tom explained what was discussed and what concerns were addressed on the teleconference with Jim Pross.  Tom also said the Town will be sending information and maps to the attorney, so that he can get a better idea of what to expect.  Judy says that she is gathering information to send to Jim.

3.    Maine Municipal Tax Collectors’ and Treasurers’ Association: Request to become a member.  Annual membership dues are $30.00 per person.  VJ motions for all the office staff to sign up for membership.  Tom seconds. Unanimous.

4.    Staff training Requests:

a.    Municipal Law for Tax Collectors & Treasurers on October 24, 2019 in Orono.

b.    Payroll Law 2020 on November 6, 2019 in Bangor.

Tom motions to send all the office staff to both trainings.  VJ seconds. Unanimous.

5.    Judy Rolfe, Chairperson: Budget Committee Updates: MMA Budget Training on November 14, 2019 in Union, Maine:  Judy asks that the Town just pay for her class and she will drive.  She believes it would be beneficial for her and Kim and possibly someone else from the office to attend the class, as this is the first year doing the budget without John.  Judy feels the only other option would be to hire someone with municipal budget experience.  VJ asks if this is something Sherry should attend as well.  Kim said that this is something that will take two people to handle and that it would be beneficial for another office employee to attend.  Tom motions to pay for Judy’s cost for the training and to send Kim, Sherry and Amy to it.  VJ seconds.  Unanimous

6.    Marcus Norton: Road Commissioner Updates:  Tom mentioned the new Stop Sign looks nice.  Marcus said that Ronie’s sign came in and he will install it, by the Lennox’s, on the straight stretch before you make the turn.  Shoulder repair was done on Mooseneck Road.  There is more work that needs to be done because the Speed Limit signs keep falling down.  Marcus has been working with the office about the Salt / Sand in trying to figure out how many yards will be needed.  On the Cape Split if PVC culverts are put back in, it will cost about $10,000.00.  If they go with the grant the bottomless culverts can be installed. 

 The total bill would be about $30,000.00 in which the Town would have to match funds with the grant (possibly a 50/50 match.)  Marcus says he believes the next round for applications will be in November.  

Tanya added that details will be in soon for when the application needs to be submitted, but the benefit is that with the grant, the Town will get a lot more culvert bridge for the money.  Marcus added that it will restore fish passage as well.  Washington County Council of Governments does a lot of the grant writing and will help put together the grant, but the Town will have to become a member.  She said in addition to that, the Planning Board is looking into reopening the Comprehensive Plan and updating it as it is 12 years old.  The Town’s benefit for joining will be two-fold, because they can help with the grant writing and the comprehensive plan.  If the Town goes with the grant, the culvert will be a bottomless culvert; otherwise, two three-foot PVC culverts will be installed.  

Tanya mentioned that was her reason for being at the meeting tonight, as the Planning Board recommends the Town become a member of the Washington County Council of Governments.  VJ asked what Marcus’ opinion was for culvert installation, and Marcus stated bottomless culverts would be best for the future and for fish passage.  Membership is $1,133.00 / year and is from October 1, 2019 through September 30, 2020.  Tom said he will be making a motion under “Other.”

7.    Butch Pinkham: Status Reports on Shellfish / ACO / Mowing / Harbor Patrol:  Under Shellfish there is a court date on October 8th for a license issue with a gentleman in Milbridge.  Issues with closed areas have been addressed.  There are some changes that will be made again to the area.  The line changes are September 25th.  There was a shut- down from Cape Split Point to Canada, but since Pleasant River was still open, it didn’t count as a shut-down.  The first day he had 17 people in 3-Brooks, the next day 12, and dropped after that to 5. 

Nothing under Animal Control. 

The mowing is all caught up. 

Under Harbor Patrol, starting Thursday, September 26, 2019, Butch will be in to the office to separate the mooring applications to active and inactive, that way he knows for sure who has a mooring.  A lot of the moorings were passed down through sticky notes.  He needs to update his Google Earth Maps for the moorings and will begin matching them up to determine, which are legal and not. Tom inquired about the boat at the So. Addison landing.  Butch has been trying to catch up with the owner, but hasn’t had any luck.  Tom wants a notice placed on the boat or one mailed to the owner. 

There was a great deal of discussion regarding abandoned boats, traps and gear; problems and complaints with traps caught under floats; and how to deal with the issue. Going forward, Tom wants Butch to keep a close watch and as soon as a trap is left, get the tag number, notify the owner and tell them to remove it or be fined.  Peter suggested to put on the Town’s website that anyone leaving traps behind will be given a summons.

8.    Butch Pinkham: Addison Daze Committee:

a.    Appointments: Jimmy Emerson, Jessica Whitcomb, and Joe West.  Tom motions to table 8a because it has to go through Addison Daze Committee at the September 20, 2019 meeting first.

b.    Request the Selectmen send a letter to the Ladies’ Auxiliary reminding them of Town Hall Reservation for Kid’s Day on Saturday, October 19, 2019.  Butch said the reason for the request is that regardless of what is happening at the Town Hall, the Ladies’ Auxiliary comes in and starts setting up for Beano with no consideration of what is going on.  Tom says he has a good rapport with the Auxiliary and will speak to them about it.

9.    Tanya Rucosky: Planning Board Update:  Tanya spoke on behalf of the Planning Board during the Road Commissioner Update.

10. Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters:  Tom motions to postpone No. 10, as the person who requested the Executive Session could not make it due to illness.  William seconds.  Unanimous.

 Other:  Tom motions to join Washington County Council of Governments at the cost of $1,133.00.  VJ seconds. Unanimous.

Ronie:  Would like to see the trees trimmed back on Division Way on both sides, and West Side from Everett Grant’s to Lloyd Jordan’s.  She is forced to drive in the middle of the road because of the overhang, and if she has to move over because of traffic then the branches hit the bus and come in through the windows.  Marcus said that some of it will be addressed this year, but may not get to all of it.  Ronie said that Division Way is the priority and some bushes at Division Way and Ridge Rd. need to be cut back, because it is blocking the view.  There have been a lot of complaints about West Side Rd.

Building Maintenance and Parking Lot Issues: 

VJ – Asked Peter if there are any signs indicating handicap parking.  There was an issue where a person who needed handicap access parked on the wrong side of the building, because there is no signage indicating handicap parking.  Peter said that he will check in the boiler room to see if the signs are there, and if not, he will ask Marcus to order new signs.

William - Asked Peter if the gutter can be put back up at the main entrance.  Peter said he will have it taken care of.

Butch – Asked Marcus if the area of white stone can be cold patched, because it causes problems with snow removal.  Marcus said that he will take care of it.

Public Comment:  No further discussions

Those attending: Stanley & Sheila Mitchell, Ronie Strout, Peter Davis, Irvin “Butch” Pinkham, Judy Rolfe, Tanya Ruckosy, Richard & Cheryl Paul, Cathy Fonda, Glenn Garnett, Jim Emerson, Chris Chartrand, Marcus Norton

 Results of Special Town Meeting - 9/16/19

Town of Addison

Selectmen’s Meeting

September 3, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:05 PM

Meeting Closed at: 7:02 PM

 

1.    Motion to accept the minutes of the August 19th Selectmen’s Meeting:  VJ motions to accept the minutes from August 19, 2019.  William seconds. Unanimous. 

2.    Municipal Deed Release: Map 14 Lot 7A: VJ and William signed the Deed Release in the presence of Dawn Stubbs, Notary Public.  Tom abstains from signing, as he is related to the property owner. 

3.    Building Maintenance Committee: Budget for Projects:  Peter reported that additional funds will not be needed as unexpended funds from 2018 totaling $27,416.79 will be carried forward to the Building Maintenance Account for 2019.  No motion required.

4.    Motion to Approve Warrant Articles for September 16th Special Town Meeting:  Articles 4,5,6 and 7 were corrected to state “…transfer the surplus amount of…”  VJ motions to approve the articles for the Special Town Meeting as corrected.  William seconds. Unanimous.

5.    Jonesport: Withdrawal of Middle Ground Agreement Update:  Unable to obtain local legal counsel due to conflicts of interest.  There was discussion about the lack of municipal law attorneys; seeking counsel outside of the local area, and the increase in costs associated with it.  Judy suggested contacting James Pross of Skelton, Taintor and Abbott.  She said he is very good and has helped her on several occasions with razing dangerous buildings in East Machias.  The Selectmen agreed, and asked Judy to forward his contact information to Sherry.

6.    Indian River Grange: To decide if the letter of support submitted by Rick Snyderman can be signed as is or if changes are needed.  Rick explained some of the history of the Indian River Grange and answered some questions.  He is trying to generate local support, which will help with applying for grants.  There were concerns from the Selectmen about the use of the word “support.”  Rick and Don explained that the letter did not state to “support funding of…” rather the intention is to “support the effort…”  Tom and VJ want to take more time in deciding; they want to see the Grange preserved, but do not want to commit the Town to providing monetary support.  Tom suggested letting Fran Havey review the letter and offer suggestions in wording, as she has a great deal of grant writing experience.  Tom motions to table No. 6.  VJ seconds. Unanimous.

7.    Judy Rolfe: CEO Updates:  Judy follows up from the last meeting regarding a Comprehensive Plan.  She spoke with Judy East from Washington County Council of Governments, and the State Planning Office. The Planning Committee will need to submit a data package to the State, and will have two years to complete the Comprehensive Plan.   It will cost about $9,000.00 to use Washington County Council of Governments again.  They were used in the 2004 Comprehensive Plan, and are recognized by the State Planning Office for their work in assisting municipalities in Washington County.  They will perform the work for non-members, but it will be about $5.00/hr. more.  It will be $80.00/hr. for Judy East and $65.00/hr. for Crystal Hitchings. 

Judy says that a Comprehensive Plan needs to be worked on because of transportation, development and growth issues.  There needs to be a Vision Statement for the Town and it is suggested that there should be a board of 15 to 25 people in place with a Selectmen on the Board.  The Board should have a balance of people, such as representatives from each of the local boards, the Water District, local business owners, Historical Society, long-time and new residents, people with specialized skills, and people with differing opinions on Land-Use Regulations.  

Washington County Council of Governments offers a lot of resources to municipalities, as well as, helping with grant writing.  They also have updated GIS mapping, which the Town does not.  Before any new ordinances are enacted, this Comprehensive Planning Committee needs to be in place.  It is $1,133.00 / year for membership to Washington County Council of Governments. Judy feels they are an invaluable resource the Town needs.  Judy has 10 interested members for the committee, and will be making efforts to get the word out that more members are needed.

Judy has 3 new permits in for the September 6th meeting, two of which are in the floodplain.  She has handled a couple complaints, and has also been working with prospective buyers who are interested in purchasing property in the Shoreland Zone; she has been going over regulations with them. Tom mentioned a large building going up on East Side Rd. Judy said they have their building permit in for the next meeting, but have started work before their September 6th hearing.  Don asked if there was a fine for that.  Judy said it will be up to the Planning Board to determine fines.  There is also a wharf permit being discussed at the meeting.

8.    Judy Rolfe: Addison Shellfish Committee Updates: Deputy Clam Warden:  Warden training is being held at the beginning of April, and applications will have to be submitted to the State before February 1st.  The fees for the Maine Criminal Justice Academy 100-hour course will be going up in January.  An untrained deputy (someone who is not certified in law enforcement) cannot be appointed before training is completed.  They cannot legally enforce ordinances or carry a firearm without this training. Judy stated she has someone who is interested in becoming a Deputy Clam Warden.  Training for the 100-hour course is $250.00, which will go up to $350.00 in January 2020. The course to do the certification is no cost, but the 100-hour training must be completed by the trainee. There was further discussion about the necessity of having a Deputy Clam Warden. 

9.    Discuss Treasurer’s Position according to article from the “Tax Collectors and Treasurer’s Manual”:  In her research, Kim discovered in the “Tax Collectors and Treasurer’s Manual” that there is no such position as an “Acting Treasurer.”  VJ motions to appoint Kimbley Davis as Treasurer for the remainder of 2019.  William seconds. Unanimous.

10. Motion to enter into Executive Session Per 1 MRSA § 405 to discuss a personnel matter:  6:18PM – Tom motions to enter into Executive Session to discuss a personnel matter. VJ seconds. Unanimous.  7:00PM – Selectmen re-enter meeting. Personnel and boundary issues were discussed, and have been resolved.

 Other: Taken Out of Order.

Don Williams: Announced that the painting of the Town Hall begins on September 3rd, if weather permits.  The front entrance will be closed, but the rear entrance will be open to gain access to the Town Office.  The fire escape, front porch, all the doors, the trim and the shed will all be painted. 

 Buildings Maintenance: Don brought up an issue with the electric meter at the Fire Station.  The meter’s brackets and conduit are broken and it is hanging by the wire.  The meter is only seven years old.  The Town owns the pole.  Don wanted to know who he should contact.  The general contractor or the sub-contracted electrician.  Don also wanted to know from which budget will the repair costs be paid, as the electric meter is an exterior item.  Tom suggested checking with the Fire Department to see if they have money for the repair, or contact the insurance company, because it may have been the result of wind damage and may be covered.  Don says he will turn it over to the Fire Chief.  Tom motions to allow the Buildings Maintenance Committee to handle the overseeing of getting the electrical box damage taken care of in whatever way it needs to be done.  William seconds.  Unanimous.

Public Comment:

Ronie Strout: Wants to know if there is anyway a “Bus Turn Around” sign can be erected on Old Addison Rd.  When she picks up and drops off the Greene’s and Taylor’s children, she has to pull forward and back into their driveway way.  It is a hazardous situation, as the driveway is on a sharp corner and motorists tend to run up behind her.  Tom said he will let the Road Commissioner know to put up a bus-turning sign. Ronie also said that the Stop Sign is up by the Lennox’s. 

Those attending: Fran Havey, Peter Davis, Don Williams, Stanley & Sheila Mitchell, Judy Rolfe, Adrian Batson, Irvin & Roberta Pinkham, Ronie Strout, Cathy Fonda, Rick Snyderman, and Amy Lenfestey

 

Town of Addison

Selectmen’s Meeting

August 19, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:20 PM

 

 1.    Motion to accept the minutes of the August 5th Selectmen’s Meeting: Tom motions to accept the minutes from August 19, 2019.  VJ seconds. Unanimous. 

2.    Opening of sealed bids for the Addison Town Hall Second Story Insulation and Vinyl Siding Project: Mainely Vinyl was awarded the project to install Certainteed Cedar Impressions siding and insulate the 2nd floor. The project will take approximately 4-5 weeks to complete. The bid was awarded at $65,460 with a Mid-November start date. $55,000.00 was budgeted. The money from the sale of the windmill went towards building maintenance. Don and Peter agreed that those funds should be used, but the Selectmen will need to approve it first. $4,250.00 was made from the windmill, which still leaves a deficit of $7,210.00 to cover the project costs.  VJ stated that money could be transferred from the Selectmen’s Emergency Contingency, but will need to be voted on at a Special Town Meeting. Dick cites Article 30 from the Town Report to raise $10,000.00 for emergencies, and proposes to use this as “Plan B”, but go forward with the Special Town Meeting, so the contract is not held up in any way.  Tom motions to accept Mainely Vinyl’s bid.  William seconds. Unanimous. VJ motions to set up a Special Town Meeting to fund the remaining balance of Mainely Vinyl’s bid that exceeds the Town’s voted amount because of the insulation that we need. Tom seconds. Unanimous. The Special Town Meeting is scheduled for Monday, September 16, 2019 at 6:00PM.

3.    Staff training for Motor Vehicle: Request to close the office until noon on October 8th for the Fall Workshop in Columbia Falls: VJ motions to close the office until noon on October 8, 2019 for training.  William seconds. Unanimous. 

4.    Deputy Treasurers: Should Sherry, Amy or both be appointed as Deputy Treasurer: Tom motions to table Item #4.  William seconds. Unanimous.

5.    Town’s Bank Account: Adding the Selectmen and Deputy Treasurer(s) to the account:  Tom motions to table Item #5. William seconds. Unanimous.

6.    Carry Forward Balances: Follow-Up: VJ motions to have a Special Town Meeting on Monday, September 16, 2019 at 6:00PM to vote on moving the carry forward balances to the accounts as voted on at the July 1, 2019 Selectmen’s Meeting. William seconds. Unanimous. Selectmen’s Meeting will be after the Special Town Meeting.

7.    Jonesport: Withdrawal from Middle Ground Agreement:  Tom read the letter of withdrawal from Jonesport to the audience.  There was discussion about where the boundary lies at the Middle Ground.  Judy said that she has not heard anything from Jonesport, which was unusual, as they normally keep in contact with her.  It was agreed to wait to hear from legal counsel before doing any more at this point. 

8.    Addison Point Water District: Junkyard on Point Street in Addison:  Alison Smith, APWD Chair, raised concerns about the junkyard at 275 Point St.as there is the potential for ground water contamination from deteriorating vehicles on the property. She asked if there was a junkyard permit in place.  Judy has been working with the Davis’ in obtaining the permit.  VJ asked the Davis’ if they were draining off all the fluids from the vehicles, which they said they were.

Alison would like APWD and the Davis’ to stay in contact and keep the lines of communication open.  Louis Davis mentioned they are also looking into purchasing additional acreage adjacent to the property.  Tom suggested that they try to be as safe as possible and turned the issue over to Judy to handle going forward.

9.    Marcella Snowdeal: To approve an extension for Marcella’s closing date: A tentative closing date has been scheduled for the afternoon of September 20, 2019.  The exact time has not been determined:  Tom motions to extend Marcella’s time for closing to at least September 20, 2019.  William seconds. Unanimous.

10. Deputy Clam Warden: Tom feels that it would be advantageous to have a Deputy Clam Warden.  Butch would like to see someone take the position who is Maine Criminal Justice Academy Certified as they would be able to press charges that he cannot.  Judy recommended someone who has a military law enforcement background.  The Selectmen would need to interview this person. Judy feels that Butch could use the help. She will provide, by the next meeting, a breakdown of the cost of training for the candidate and Butch if he would like to take it.  Judy would like to try to work the training costs into the Shellfish budget for next year. 

11. Discuss the submission of monthly reports by: CEO, Road Commissioner, Building Committee, Clam Committee, Harbor Control / Animal Control / Clam Warden / Grounds Keeping:  Tom would like to see the various committees submit monthly reports to keep the Select Board updated.  If there are no changes, then the report would simply state, “Nothing New.”  If the committee representative can make it to the meeting then they can verbally make their report, if not then a report and/or that committee’s minutes would need to be provided in the Selectmen’s folders.  No motion was needed

12. Addison Days Fundraiser:  To discuss the possibility of the Staff selling fundraising tickets for Addison Days:  Discussion took place and it was agreed that it could place undue burden on the office staff with the excess traffic it may create.  Tom motions to table Item #12.  VJ seconds.  Unanimous.

13. Marcus Norton: Road Commissioner Updates: Marcus spoke with Bert at County Concrete and confirmed that a delivery date for the end of September would be fine.  He is still working on the Cape Split culvert trying to come up with the best solutions and estimates. Marcus spoke with someone regarding grants.  The road seems to be holding up okay in spite of heavier traffic and only one lane open.  Marcus has the sign for the Old Addison Road and will be putting it up soon.

14. Planning Board: Updates:  Tanya spoke on behalf of the Planning Board and would like to use Noel Musson for handling the mobile home ordinances. He is experienced and has done this kind of work for other local municipalities.  He will be more economical than going through the lawyer. He will also step in as the speaker at Public Hearings to explain changes in the mobile home ordinances.  Judy will find out if their attorney has done anything with this yet, as he has been waiting for the funds to become available.

The Planning Board would like to re-establish a Comprehensive Planning Committee.  The Town’s ordinances are out of date and DEP has pointed out that maps have not been updated since 2007.  The last Comprehensive meeting was about 12 years ago. A Comprehensive Planning Committee will help to bring everything up to date.  Judy suggests to contact previous committee members and bring on new people.  Don Williams volunteered to become a member. 

 

Eastern Harbor Lobster Sales have only recently began submitting permits for creating another commercial wharf in South Addison. The company had proceeded with construction without State and Federal clearances. Tanya stated they still have a lot of permitting to do, and Judy has been helping them with it; however, until the permitting process is completed, and they have their Army Corp of Engineers permit in place, they are not allowed to continue with the construction of the wharf.  Marcus has concerns about the heavier truck traffic breaking down the roads, where there have already been complaints about the traffic that currently exists.  Tanya suggests that the companies be asked to bond the roads to help maintain them.  There was also discussion about revamping the permitting fees to make it per square foot as opposed to a flat fee.

 

15. Building Committee: To discuss the Historical Society's use of the Town Hall’s second floor:  Cathy Fonda presented the ideas that the Historical Society has for the second floor of the Town Hall, and handed out her proposal to the Selectmen.  She also said that the Historical Society may be able to help with the lead paint abatement, provided the funding is approved at their meeting.  VJ asked about the timeframe for the lead abatement upstairs, which is planned for next year.  The cost estimated to be between $8,000.00 and $10,000.00 by Bangor Abatement.  The artifacts of the Historical Society will be stored behind the stage.  There was discussion about accessibility to the second floor, long term plans for the building, using the second floor as a public space, and concerns about public access to the archived records upstairs.  Tom motions to allow storage for the Historical Society on the second floor, which is effective immediately. VJ seconds.  Unanimous.

Other: 

 Tom Batson: Letter from Rick Snyderman.  Rick gave the Selectmen a letter with the hopes that they will decide to endorse it.  It’s a letter that will be used to generate funds to save the Indian River Grange.  Tom wants to wait until the next Selectmen’s meeting to decide and make a motion to accept it as it is or make changes to it.  VJ concurs.

 VJ Lenfestey:  Next meeting is scheduled for Labor Day and proposed that the meeting be moved to Tuesday, September 3rd.  VJ motions to reschedule the meeting to September 3rd at 5:00PM.  William seconds.  Unanimous.

 Crystal Hitchings, Washington County Council of Governments:  Bold Coast Scenic Bikeway, which is a 211 mile on-road bicycle route for traveling bicyclists to help bring visitors into the region.  It is similar to the Bold Coast Scenic Byway. The purpose is to bring people off of Route1 and into the local towns to explore the region, spend money, and make use of local lodging.

The Maine Department of Transportation has requested the Select Board from all of the towns involved to sign a Memorandum of Understanding stating that the Council of Governments owns the signs, the Towns are responsible for nothing and gives permission to the Council of Governments to install and maintain the signs in the towns.  She presented the Memorandum for the Selectmen to sign, and also gave them a copy to keep.  There was further discussion about safety and road etiquette between bicyclists and motorists.

 Butch Pinkham: Addison Days Committee: Would like to do a Kid’s Day on October 19, 2019 with a mini parade, touch a truck, trunk or treat, and would like to use the hall to have a movie night.  They need volunteers to help do this.  Maybe ask for a donation to watch the movie.  There was discussion about the parade and distance.

  William motions to allow Addison Days Committee to use the Town Hall for the movie night on October 19, 2019.  VJ seconds. Unanimous.  Tom asked to make sure the tables are put back in order and that the hall is clean for Beano night.  William suggested they post the event everywhere they can. VJ suggested that when all the details are set, to contact Tim Hernandez so the event can be advertised on the Fire Department’s Facebook page.

 Public Comment: No further discussions

 Those attending: Tanya Rucosky, Charles Dowling, Irvin Pinkham, Roberta Pinkham, Judy Rolfe, Cathy Fonda, Stanley & Sheila Mitchell, Ronie Strout, Cheryl & Richard Paul, Don Williams, Louis Davis, Britany Carter, Pat Davis, Bonnie Davis, Crystal Hitchings, Peter Davis, Terry Grant, Susan Barden, Alison Smith

 

Town of Addison

Selectmen’s Meeting

August 5, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:02 PM

Meeting Closed at: 6:58 PM

 

 

1.    Motion to accept the minutes of the July 22nd Selectmen’s Meeting: VJ motions to accept the minutes from July 22, 2019.  William seconds. Unanimous.

 2.    Staff training for Trio SQL and Central Parties: Request to close the office at 1:15PM on August 8th for training:  The training is a free WebEx training.  Tom motions to close the office at 1:15pm on Thursday, August 8, 2019 for SQL and Central Parties Training.  William seconds.  Unanimous.

3.    Marcus Norton: Road Commissioner Updates:  Marcus is putting together an estimate for the culvert at Cape Split.  He asked the selectmen what they thought about roadside mowing.  VJ stated the biggest challenge has been trying to find someone to do it.  Marcus suggested to have the mowing done every other year. He said Columbia Falls will be doing theirs next year and maybe we can get in with them to have ours done.  Tom suggested coordinating with the State, when the State roads are done, to have the same contractor do ours if they have time.  The Selectmen agreed to wait until next year to have the roadside mowing done.

 4.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel issues: 5:38PM – Tom motions to enter into Executive Session to discuss a personnel matter. VJ seconds. Unanimous. 6:55PM – Selectmen re-enter meeting. Personnel issues were discussed.  Tom motions to send at least one employee, possibly two to training from August 22-23, 2019, and close the town office on Friday, August 23rd. William seconds.  Unanimous.

Other: Taken out of order.

Don Williams - Contractor Bids Update:  There are two contractors currently interested in the vinyl siding, but have not seen the advertisements in the Machias Valley Observer and Countywide.  He feels these two papers are not getting the word out. However, the Ellsworth American and Bangor Daily News are almost $1,000.00 for 4 weeks.  The Machias Valley Observer was just over $100.00 for two weeks.  Don has been reaching out to local contractors to try to drum up interest in the project. 

 Don asked that now the tax bills are out, if they can move forward with some of the other projects, such as the storage shed.  Kim stated we need more tax money to come in first.  Don is concerned that if they have to wait too long, especially for the painting, it will get too cold outside to do the work. Tom feels it’s okay to start at the end of the month.

Tom Batson – Fire House Horn: Tom asked Don if the firehouse horn was being sold.  He said that the decision hasn’t been made to sell the horn, but it was decided to use the horn to open and close Addison Days, which was well received by the public.

Registering Vehicles Online:  Tom asked Amy about the online registrations.  The excise money would still come to the town. Amy said she knows it can be done, but the office is not set up for it.  Because of all the changes currently taking place in the office, she asked Tom if the subject could wait a couple more months and address it again at that time. 

Concerns from the Addison Point Water District: Tom has received concerns from APWD about an unregistered junkyard near the well.  Tom wants this on the agenda for the next meeting.  He also said he would like Alison Smith (APWD), Judy Rolfe (CEO), and the property owner (Lewis Davis) to attend the meeting so that concerns can be voiced and the matter discussed.

Dick Paul – Concerns Regarding Projects Halted Due to Lack of Funds:  Dick feels we are putting ourselves in a corner by not being able to proceed with projects because there isn’t enough money in the account.  He cited Article 22 in the Town Meeting Report, which authorizes the Selectmen to borrow money and issue the Town’s negotiable notes in anticipation of money raised through taxation.  Dick would like to see this option explored, and encouraged the Town to look into a short-term municipal loan, which can be paid when the tax monies come in.  He says this would be a good way to get a head start on next year.  Don agreed and said that it would be nice to start projects in June. There was also discussion about building up the surplus account and using that money as a way for the Town to borrow against itself.

Amy Lenfestey - Eastern Agency on Aging: A representative from the organization stopped by the office and are looking for volunteers or people in need of services.  She left a large packet of information about the agency and is willing to do a presentation if anyone is interested.  Amy said she would let everyone know at the next meeting.  She is looking for someone in the area to spearhead the effort in Addison, and for volunteers.  Amy has the information and contact number for anyone interested in volunteering for this organization. Tom suggested getting the information to the Fire Department and posting it in the lobby.  Cathy asked about their meal delivery program.  Amy said that Anita Merritt is the contact person.

William Gray – Assessor:  William has received a great deal of complaints from the town’s people about the assessor not returning phone calls.  Amy advised that Marc has had issues with his phone service.  He is trying to catch up on the messages. Also, Marc will be in training the next two days, and then will be out of the office on vacation the remainder of the week.  Amy said the office has also received a lot of complaints about not returning calls, but it was because he wasn’t getting the messages.

Rick Snyderman – Indian River Grange:  Since the last meeting, Rick has been trying to find ways of utilizing the Grange building.  He said it’s been closed since there hasn’t been a sufficient number of people to operate it and keep it open, and asked if the Selectmen would be supportive in the effort to find new uses for the building.  The building is sound; it just needs renovating.

As this is a rural area, there may be some grants available to revitalize the structure and possibly return it to a public service building; provided he can get the necessary support. He asked the Selectmen to consider developing a letter and offered an outline for their use. 

Rick had taken pictures of the building and shared them with everyone. He is trying to energize some ideas, and said that drafting this letter would be an opportunity to present the history of the Indian River Grange and build interest around it.

Tom said they will look at the information Rick provided; then get together at a later time to discuss it further and determine what to say in the letter.  There were questions regarding support of the project and if the State Grange was contacted. Rick said that he is working as an individual, but is trying to rally more support. He has been in contact with the State Grange and they were receptive to his ideas.  Rick has been working with State officials and local volunteers. Tom said grant organizations like to see letters of support from municipalities in grant writing.

 

Public Comment: No further discussions.

 

Those attending: Richard and Cheryl Paul, Ronie Strout, Amy Lenfestey, Rick Snyderman, Stanley and Sheila Mitchell, Don Williams, Marcus Norton and Cathy Fonda

 

Town of Addison

Selectmen’s Meeting

July 22, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:12 PM

 

 

1.    Motion to accept the minutes of the July 1st Selectmen’s Meeting:  VJ motions to accept the July 1st Selectmen’s Meeting minutes.  William seconds.  Unanimous.

 2.    Marc Perry, Assessor: Approval of 2019 Real Estate Tax MIL Rate:  Marc presented to the Selectmen, the total valuation of $133,002,263 for the Town of Addison.  He also presented examples of what the overlay would be, based upon a MIL Rate of 15.7, 15.8, 15.9 and 16.0.  The overlay amount at 15.9 would be $35,984, which Marc says is a good number for the Town.  He recommended keeping the rate the same for 2019.  VJ motions to keep 15.9 MIL Rate.  William seconds. Unanimous.

3.    2019 Tax Bills: Should the tax bills be prepared in-house or by Hygrade: Marc recommended using Hygrade this year, and readdress the issue next year.  He said they can have the bills out within a few days.  Tom motions to have Hygrade handle the tax bills.  VJ seconds.  Unanimous.

4.    Marc Perry: Would like a copier installed in the Assessor’s Office: The Selectmen agree that it makes sense to have a multi-function copier in the Assessor’s office.  Tom motions to purchase online as tax exempt up to $350.00.  VJ seconds. Unanimous.

5.    Property tax issue:  22 Narrows Rd.:  The Homestead exemption will take care of 2019’s taxes, but taxes from 2017 – 2018 still remain with lien charges and interest.  Tom motions to write off the tax commitment for the property at 22 Narrows Rd., and discharge any liens.  VJ seconds. Unanimous.

 6.    Payment issue: Selectmen approval to write-off lien charges, interest and cost: A property owner’s taxes went into lien because of issues with receiving the bill.  Once the address discrepancy was resolved, lien charges, interest and other costs were assessed.  The owner paid the taxes less the fees and interest, and wrote on the check “Paid in Full.”  Tom motions to write off additional charges, on this tax commitment and accept the payment that has been sent in full.  William seconds. Unanimous.

 7.    Municipal Review Committee: Notice of Liabilities under Municipal Joinder Agreement:  Fran Havey explained PRSWDD met with MRC on Friday, July 19, 2019 in an informal meeting to determine what the next steps would be, since Columbia Falls and Jonesport will be leaving the district. The result of losing two towns means the amount of tonnage that is sent off to Fiberight will be less. As a result, there is a penalty for not fulfilling the tonnage amount required in the agreement.  PRSWDD and MRC will submit a letter requesting renegotiation of their contract.  There are 13 years left in the current agreement at a rate of 500 tons a year. 

 PRSWDD and MRC have 14 days to come up with a new contract. PRSWDD’s goal is to get an interlocal agreement that meets the needs of the remaining towns (Addison, Beals, Columbia, and Jonesboro) Replacing the bulk scales will be put on hold due to the possibility of restructuring PRSWDD. A task force has been put together to come up with what services PRSWDD will provide.  

8.    Rick Snyderman: Indian River Grange:  Taken out of order.  Rick Snyderman presented his ideas in regard to saving the Indian River Grange, which is a historic structure built in 1840 and is one of the oldest buildings left standing on Indian River Rd.  He said he will be contacting Sherry Harrington, Master of the State Grange, as well as Rep. Robert Alley  Tom asked Judy to inspect the property for any possibilities of installing a well and septic.

 9.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel matters and office observation methods:  The Selectmen interviewed Fran Havey to assist with evaluating the Town office and help come up with suggestions on training and organization.  VJ motions to ask Fran to come in on a voluntary basis, as she stated she would; to evaluate the workings of the office and provide the Selectmen with what information she can offer from her observations to help things flow better.  William seconds.  Unanimous. VJ confirmed with MMA that the observation would be legal to perform. 

Other: Taken out of order.

Marcus Norton – Roads update: 

Temporarily patched the culvert at Cape Split.  He has talked to DEP about a bottomless culvert for fish passage, but the timing is not going to be right, because it takes up to a year to get the grant needed. The culverts will need to be replaced in September, as they won’t make it through the Winter.  He would like to do this after Labor Day when traffic slows down.

Marc Perry – Town Assessor or Assessing Agent:  Marc will need to be sworn in at the meeting to have the authority to commit the taxes.  This transfers responsibility of taxes and assessing from the Selectmen to the Assessor for sake of ease; however, the Selectmen will always be consulted first when tax related decisions need to be made. Marc was sworn in as Town Assessor. 

Field Work: Permits: Marc feels that the information on the permits is too vague, and that permit fees should be based on square footage as opposed to a flat fee, like Milbridge, for instance. He believes it will be helpful in tax assessment.  Judy concurred and said that she would bring it up again with the Planning Board. Currently permitting fees are the same regardless of the size or type of structure being built.  Tom said that the Town will wait for the Planning Board’s recommendations.

Tom - Addison Daze:  Tom stated Addison Daze turned out well in spite of losing the horse and carriage.  He added, the horse and carriage will be provided at no charge to the Town next year, because of this year’s mishap.  Tom thanked those that helped out, and looks forward to next year’s Addison Daze.

 Charles Dowling - Bathrooms:  Very disappointed in the condition of the bathrooms when the Auxiliary met last Wednesday,7/17/2019. He said he had to clean the bathroom, so people could use it, and all the tables were moved to the end of the room.  He also stated that a few weeks ago, the Auxiliary had to scrub the floor in the Hall because it was black with dirt.  He wanted to know what the cleaning person’s duties were. Tom said he will talk to the cleaning person about how the area is cleaned.

Fran Havey – The Office Staff:  Fran would like the term “girls” stopped being used when referring to the office staff.  She would like to see the office staff referred to as “Staff.”

 Public Comment:

 Judy Rolfe – Office Observation – Judy asked why the office will be observed.  Tom and VJ explained why they voted to bring Fran Havey in to observe the office.  Dick Paul said he looks at the situation as an opportunity to improve office operations; it is an opportunity to bring everyone together and for the staff to present their ideas too. He feels the Selectmen are doing a good thing. Ronie added that change can make people unhappy, but it is sometimes necessary. 

Meeting in Whiting 7/23/2019 at 6:00PM - This meeting is for municipalities in Washington County that are trying to come together and send a message to the legislation about all the land that is coming off of the Towns’ tax rolls.  Legislators will also be attending the meeting.

Those attending: Judy Rolfe, Fran Havey, Charles Dowling, Rick Snyderman, Don Williams, Osborne Davis, Amy Lenfestey, Marc Perry, Cheryl and Richard Paul, Ronie Strout, Cathy Fonda, Sheila and Stanley Mitchell

 

Town of Addison

Selectmen’s Meeting

July 1, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:02 PM

 

 

1.    Motion to accept the minutes of the June 17th Selectmen’s Meeting:  VJ motions to accept the July 1st Selectmen’s Meeting minutes.  William seconds.  Unanimous.

 

2.    Washington County: Begin the process of securing Salt Bids: VJ motions to request 300 tons of salt from Washington County.  William seconds.  Unanimous.

 

3.    McMann Rd. – Discuss possibly changing street signs to reflect East McMann Rd. and West McMann Rd. to help Emergency Responders find residences.  Tom will check on McMann Rd. from East Side Rd. and William will check on McMann Rd. from Indian River Rd. and will advise if the signs need to be changed. VJ motions to change the signs from McMann Rd to East and West McMann Rd. as needed. William seconds. Unanimous.

 

4.    To address questions from auditor for carry-forward balances:

                             I.        In the Legal Expenses account, there is a surplus of $16,539.00. Should it be moved to the Road account?

a.    Tom motions to move the $16,539 to the Roads account.  VJ seconds. Unanimous.

                            II.        Dangerous Buildings account, there is a surplus of $4,885.00.  Should this stay as a surplus or be moved to Legal Expenses as a carry-forward?

a.    Tom motions to move the $4,885.00 from the Dangerous Buildings account to the Legal account as a carry forward.  VJ seconds. Unanimous.

                          III.        Solid Waste account, there is a negative amount of $3,292.00.  What was the cause of the payments being higher than what was budgeted?

a.    VJ asked Kim to look back to see if there was a change somewhere in the payments.  Tom motions to table the issue until the cause of the negative balance of $3,292.00 is found. William Seconds. Unanimous.

                          IV.        Street Signs account, there is a surplus of $657.00.  Should it stay in surplus or be moved to a carry forward balance to be used in the Road Signs account?

a.    Tom motions to carry forward $657.00 balance to Road Signs account. VJ seconds. Unanimous.

                           V.        Animal Welfare, there is a surplus of $2,250.00.  Should it be carried forward to the Animal Welfare account or left in surplus?

a.    Tom motions to carry forward $2,250.00 to the Animal Welfare account.  VJ seconds. Unanimous.

                          VI.        Revitalization Committee (Wind/Solar) account, there is a surplus of $4,500.00. Should this be in another account, or a carry forward balance?

a.    Tom motions to move $4,500.00 in to the Building Maintenance account. William seconds. Unanimous.

                        VII.        Snowmobile Reimbursement account, this is an inactive account with a carry forward balance of $848.00.  Should this be moved to Surplus?

a.    VJ motions to leave the $848.00 in the Snowmobile Reimbursement account for now. Tom seconds. Unanimous.

 

5.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss personnel:  5:40PM – Tom motions to enter into Executive Session to discuss a personnel matter. VJ seconds. Unanimous. 6:14PM – Selectmen re-enter meeting. The Selectmen made a decision to have a person come in to do an analytical observation in the office to help organize office operations.  It is on a volunteer basis, but may be compensated based on their performance. This person will be brought into Executive Session at the 7/22/19 meeting to present their ideas and see if the Selectmen agree with the method that is going to be used in the office observation.

 

6.    Motion to enter into Executive Session Per 1 MRSA § 405 with Kim to discuss personnel issues: 6:16PM – Tom motions to enter into Executive Session with Kim to discuss a personnel matter. William seconds. Unanimous. 6:35PM - Selectmen re-enter meeting.  Personnel issues were discussed regarding challenges faced with changes of office staff.

 

7.    Motion to enter into Executive Session Per 1 MRSA § 405 with Butch to discuss personnel issues: 6:36PM – Tom motions to enter into Executive Session with Butch to discuss a personnel matter. William Seconds. Unanimous. 6:59PM - Selectmen re-enter meeting.  Personnel issues were discussed.  William motions to restore Butch’s right to buy a clam license.  VJ explained that Butch is a full-time Town employee, but a part-time Clam Warden. He should be able to have his Clam License provided digging doesn’t interfere with his duties as a Town employee.  Unanimous.

    Other: Taken out of order.

 Amy asked about the Town office being closed on July 5, 2019 since the State is closed for both days.  Tom says put note on door and William suggested posting a notice on Facebook.  Tom motions to close the office for July 5th.  William seconds. Unanimous.

 

Ronie asked if the Town Office had a key to the old fire house, so the Historical Society can remove a piece of equipment to put into storage.     

 

Tom and others discussed the future of the Grange, which is now closed and in disrepair.

 

Tom would like to see names excluded from future Executive Sessions.

  

Public Comment: No further discussions

 

Those attending: Cheryl & Richard Paul, Ronie Strout, Butch Pinkham, and Amy Lenfestey

 

Town of Addison

Selectmen’s Meeting

June 17, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:21 PM

 

1.    Motion to accept the minutes of the June 3rd Selectmen’s Meeting: VJ motions to accept the minutes. William Seconds. Unanimous.

2.    Marcella Snowdeal: Sale of property located at 830 Indian River Rd.: Marcella presented the updated contract to the Selectmen for their approval, along with a $100.00 deposit.  The Selectmen approved and signed the contract after the meeting, and requested closing within 30days.

3.    Shellfish Committee: Senior Commercial Shellfish Pricing: The Shellfish Committee voted unanimously, at their previous meeting, to seek the Selectmen’s approval for making the Resident/Non-Resident Senior Commercial Shellfish Licenses complimentary for people 65 and older. Tom asked if it was up to the Selectmen to vote on it.  Judy confirmed that the price is set by the Selectmen. VJ made a motion to accept the committee’s recommendation.  William seconds. Unanimous. Judy stated that she will contact DMR to let them know of the changes.

4.    Burn Permits Issued at Town Office: Amy is willing to do if approved: Fire Chief, Matt Alley, will train Amy and Sherry before burn permits will be issued. Tom made a motion to make the permits available, for free, at the Town Office. William seconds.  Unanimous.

5.    BMV Training for Office Staff – Sherry on July 23rd and July 24th.  Kim and Amy on July 25th.  Office will need to be closed on July 25th.: Tom motions to close the office on Thursday, July 25th, 2019 for training.  VJ seconds. Unanimous.

Other:  Road Commissioner: Roads Update:  Marcus had some complaints about the condition of Narrows and Quarry Roads, which he looked into. Tom asked about the hole by the clappers, which Marcus said he could put some patch on it. He still has to do Crowley’s Island Rd. because it is getting bad.  Mr. Zimmermann asked about West Side Rd.

 

Signs Update: Bert Merchant asked about putting a stop sign on Ridge Rd. at Old Addison Rd.  and a speed limit sign by the Church on the Hill.  Ronie Strout requested a Caution / Children Crossing sign at the sharp corner on Old Addison Rd. Cathy Fonda says that there is a bare pole by her house that could use a speed limit sign on it.    

  

Public Comment: Addison Days update and discussion about venue for their meeting on Friday, June 21, 2019. Addison Days will be on July 20, 2019. The Shellfish Committee would like to have a clam festival next year around the same time as Addison Days to bring a focus to Addison’s shellfish. 

 

 

Those attending:  Fran Havey, Judy Rolfe, Marcella Snowdeal, Erwin Zimmermann, Marcus Norton, Stanley and Sheila Mitchell, Cheryl and Richard Paul, Ronie Strout, Cathy Fonda, Butch Pinkham, Bert Merchant, Amy Lenfestey and Paul Dixon

 

Town of Addison

Selectmen’s Meeting

June 3, 2019

 

Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William Gray

Meeting Opened at:  5:00 PM

Meeting Closed at:    6:55 PM

 

 

1.    Motion to accept the minutes of the May 20th Selectmen’s Meeting:  VJ motions to accept the minutes of the May 20th Selectmen’s Meeting.  William seconds.  Unanimous.

 2.   Opening of sealed bids for projects: 3 Sealed Bids were opened by Selectman Tom Batson. 

 

BID #1 - Hart of Maine Construction | Eastport, ME

This bid was for the storage building remodel.  Total cost: $2545.00 with $1095.00 supplies, $1050.00 hours, and $400.00 travel. 1/3 required as a deposit, rest due within 10 days of job completion.

 

BID #2 – Paul Watts | Beals, ME

This bid was for the sale and removal of Bergey 10kw Wind Turbine. Total bid - $4250.00 for the 10 kw Wind Turbine, tower, inverter, and inverter storage building etc. that goes with the building. Paul has also offered to remove the turbine, tower, and cement pillars. He will refill all hole and grade with necessary gravel to fill holes where the cement pillars are removed.  Stan Foss Construction – Columbia Falls will bring in the gravel and grade.

 

BID #3 – Bangor Abatement | Hampden, ME

This bid was for the Painting (3) Town of Addison buildings/removal of solar panels/and storage building remodel. 

Bid for Painting (3) Town of Addison buildings. – Town Hall - $7500.00

                                 Mechanical Shed - $750.00

Storage Building and Fire Station #2 - $1750.00

Total - $10,000.00

Bid for Removal of Solar Panels - $1000.00 | *No Charge* if awarded the Painting of Buildings contract.

Bid for Storage Building Remodel - $3800.00

 

Tom motions to postpone until after BMC reviews and recommends bid proposals to Selectmen for approval. Seconded. Unanimous.

 3.    West River Landing: Discuss the idea of making the landing at West River a memorial landing dedicated to Leroy Tibbetts.

Tom motions for Selectman William Gray to research the plaque/memorial along with costs.  William seconds.  Unanimous.

 4.    Discuss the property at 275 Point St. – Tom motions to table pending advice from MMA Legal.  William seconds.  Unanimous.    

5.    Pleasant River Solid Waste Disposal District: Appoint a representative to replace Chris Chartrand.  Tom motions to appoint Keith Newman to be the new PRSWDD representative. VJ seconds. Unanimous.

6.    Marcella Snowdeal: The Selectmen would like to seek approval from a lawyer before signing the contract and accepting any form of payment. 

 7.    CEO Reports/Updates:  The CEO Judy Rolfe stated she would like more notice other than 1 day to get a report together.  CEO states the Subdivision Ordinance is non-existent.  At the Planning Board Meeting on Wed. night (June 5th) there are 6 permits that will need to be reviewed. The CEO has done 2 septic system inspections in the shoreland zone this year. The subject was discussed about the Town of Addison’s junkyard, graveyard, and recycling ordinances and how outdated the ordinances were.  CEO is to research the price of ordinance updates. 

 8.    Road Commissioner Update: No update as the Road Commissioner did not attend the meeting.

 9.    Roadside Cleanup Follow-up:  Tom will contact Donna Kausen and propose it to the Recreation Committee. No action needed.

 10.  Motion to enter executive session Per 1 MRSA § 405 with Marc Perry to discuss and finalize Assessing Contract: Tom motions to enter executive session.  Seconded.  Unanimous.  6:50 PM - Selectmen re-enter meeting.  The Selectmen approve and finalize the Assessing Contract.

Public Comment:

Janet Molenaar – Property line dispute; unsure where lines are.  The town does not get involved in civil matters. This will need to be handled by a surveyor.

 Input on Bids from Don Williams and Peter Davis - BMC Chair and Co-Chair

– BID #1/Storage Building Remodel.  BMC recommends Hart of ME in the amount of $2545.  Tom motions to accept bid pending Certificate of Liability insurance paperwork.  VJ seconds.  Unanimous.

– BID #2/Sale and Removal of Solar Panels.  BMC recommends Paul Watts for the sale and removal of Bergey 10kw Wind Turbine in the amount of $4250. Payment is due prior to any work being done. Must provide Certificate of Liability Insurance. Tom motions to accept the Wind Turbine bid to Paul Watts which include the stipulations by the BMC.  VJ seconds.  Unanimous.

– BID #3/Painting of (3) Town of Addison buildings.  BMC recommends Bangor Abatement for the painting of (3) Town of Addison buildings and the removal of solar panels at no extra charge in the amount of $10,000.  Tom motions to accept the bid for the removal of solar panels and painting the (3) Town of Addison buildings in the amount of $10,000. Williams seconds.  Unanimous.

 

 Those attending: Peter Davis, Marcella Snowdeal, Stanley and Shelia Mitchell, Judy Rolfe, Obbie Davis, Don Williams, Janet Molenaar, Cheryl and Richard Paul, Erwin Zimmermann, and Terry Grant

 

Town of Addison

Selectmen’s Meeting

May 20, 2019

 

Selectmen Present: Tom Batson, VJ Lenfestey, William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at:   7:21 PM

 

1.    Motion to accept the minutes of the May 6th Selectmen’s Meeting: VJ Motions to accept the minutes with two amendments to item 4.  a) “VJ stated that there may be someone else interested in purchasing the property.” b) “The town determined the sale price will be the assessed amount of $10,900.” Tom seconds. Unanimous.

 2.    Marijuana Moratorium: Discuss recent Maine Marijuana Legalization changes in the law regarding moratoriums: No action needs to be taken as a moratorium is no longer required.  The default is prohibition. The latest version of the law makes it so that the Town would have to Opt-In in order for any marijuana business to take place.

 3.    Motion to enter into Executive Session Per 1 MRSA § 405 to discuss Assessing Issues: 5:53PM - Tom motions to enter into executive session to discuss Assessing Issues. VJ Seconds. Unanimous.  6:10PM – Selectmen re-enter meeting.  Tom advised the Assessor’s contract was reviewed and will be asking Marc Perry to come to the June 3rd meeting. He also stated the Selectmen will review the contract on their own over the weekend. No further action taken.

4.    Motion to enter Executive Session Per 1 MRSA§ 405 with Irvin Pinkham in order to discuss a personnel matter: 6:11PM - Tom motions to enter into Executive Session with Irvin Pinkham to discuss a personnel matter. Seconded. Unanimous. 6:54PM - Selectmen re-enter meeting. Tom advised the discussion was about patrolling of flats and other duties for Clam Warden. No further action taken.

 5.    Motion to enter into Executive Session Per 1 MRSA § 405 with Amy, Kim and Sherry to discuss personnel issues: 6:55PM – Tom motions to enter into Executive Session with Amy, Kim and Sherry to discuss personnel issues. 7:19PM – Selectmen re-enter meeting. Tom advised there were 2 decisions made. 1.) One person will be going part-time in June. 2.) The Town will be hiring a Trio consultant to train the office staff. Also, more training will be sought out for the office staff.

 Public Comment: Taken out of order.

 Don Williams – Bid Projects and Addison Clean-Up Day Don says he has received numerous calls about the four projects that are open for bid.  He stated there has been a great deal of interest in doing these jobs. The first Selectmen’s meeting in June is when the bids will be opened.

 1.    Removing Tower and Wind Turbine

2.    Removing the Solar Panels

3.    Painting all three buildings

4.    Vinyl Siding, which needs to be revised to include insulation and will need to be re-advertised.

Don also stated there has been many requests asking for an Annual Clean Up Day.  He suggested putting together a program formal annual environmental day. Maybe having it in conjunction with other town’s clean up days or Earth Day, and increase recruitment of volunteers through more advertising through Facebook, signs, and media. He also suggested having a separate committee for this.  There was also discussion about separating the trash from the returnables; getting local students, groups and scouts involved; setting a date and getting the word out earlier. There was also discussion about the possibility of an existing committee or Masons could pick up the effort, rather than set up a separate committee.

 Erwin Zimmermann – Bottle Redemption and Update on Clam Shack. – Mr. Zimmermann inquired if anyone knew of a replacement since Delia’s is closed.  Don suggested Machias River Redemption, and Amy Chandler suggested contacting Bad Little Falls Redemption Center at 207-255-8900 if he would like to have them pick up the returnables at his house.

 Mr. Zimmermann requested an update on the Clam Shack issue.  Tom advised; the Town voted to leave the Clam Shack alone.  Mr. Zimmermann stated, “The court order says, “The Town shall take the building down.””  Tom explained that it is at the Town’s discretion to choose to either take it down or leave it alone.  That the court order gives the Town the option to tear it down. Mr. Zimmermann said he hopes the Town is insured. VJ advised that according to MMA the Town is not liable for the Clam Shack; the owner is.

 Marcus Norton – Funds available for road work. – Marcus wanted to know if there was money available for road work.  Kim advised that there is no money available until the tax base is established.  There was discussion about how the money is distributed and that even though money was appropriated; the Town must make sure there is money to pay Town’s staff and make the school payment.  Obbie and Kim explained how the budget works and when monies are available. Obbie suggested was to develop a road maintenance plan, and let money accrue over a period of time to do the road work. There was also discussion about the possibility of cleaning the roadsides and the firehouse parking lot of the sand from the winter salt and sanding, and if there were funds available for that.

 Obbie also stated that Jonesport has managed a way to reserve enough money to float the town for a year, and as a result, has the funds available to do whatever project they want, whenever they want. The only determination is that the extra money would have to come through taxation, whereas right now, only excise tax is used for road work.

Richard Paul brought up about the idea of taking out a short-term municipal loan for $40,000, so the road work can be done in the spring and the loan repaid in September. It was determined that the Selectmen, Road Commissioner, and Budget Committee will have to take the time to discuss the issue further.

Judy Rolfe – Harold Tyler’s Septic Tank Issue. – Judy asked about Harold Tyler and the next-door neighbor’s septic tank, which she has the septic design for, and the tank is only 4ft from the road. Marcus said he talked to Harold and his neighbor about it and he is going to take the rock out, which will help alleviate some of the problem, but it won’t fix the issue.  Judy said the trucks are getting very close to the tank, which is a major concern. The septic has a holding tank, which aren’t allowed anymore. Tom asked if the rock was an actual rock or if it was a ledge.  Marcus said either way, he will most likely be recommending using a jack hammer.  Judy said that and she will discuss it further with Marcus.

 Butch Pinkham – Conservation Permits. – Butch says due to new regulations this year; reseeding / conservation efforts are going to be almost last minute. It was assumed there would be a 10-day waiting period, which has now been changed to 20 business days for reseeding and conservation.  Judy says that they will be focusing on conservation this week.  That there are certain things that still have to be done. Butch and Judy decided Shellfish License Conservation Dates will be posted on May 21, 2019.

 

Those attending: Marcus Norton, Peter Davis, Osborne Davis, Amy Lenfestey, Fran Havey, Judy Rolfe, Erwin Zimmermann, Irvin “Butch” Pinkham, Richard Paul, Don Williams, Amy Chandler, Stanley & Sheila Mitchell, Janet Molenaar and Paul Dixon

 

Town of Addison

Selectmen’s Meeting

May 6, 2019

              Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William R. Gray (Absent)

Meeting Opened at: 5:00 PM

Meeting Closed at:   6:43 PM

 

1.    Motion to accept the minutes of the April 15th Special Town Meeting: VJ motions to accept the April 15th Special Town Meeting minutes.  Tom seconds.  Unanimous.

 

2.    Motion to accept the minutes of the April 15th Selectmen’s Meeting: Tom motions to accept the April 15th Selectmen’s Meeting minutes.  VJ seconds.  Unanimous.

 

3.    Motion to accept the minutes of the April 24th Emergency Selectmen’s Meeting: Tom motions to accept the April 24th Emergency Selectmen’s Meeting minutes.  VJ seconds.  Unanimous.

 

4.    Selectmen approval as to how to conduct the sale of property at 830 Indian River Road (Map 8, Lot 56-1)/Marcella Snowdeal will be present: VJ stated that there may be someone else interested in purchasing the property. The Town determined the sale price will be the assessed amount of $10,900. Marcella stated she wants to purchase the property for $10,900. Tom motions to sell the property to Marcella for $10,900, but she must show funds with intent to buy within 30days. VJ Seconds. Unanimous.

 

5.    Review of the fee schedule for state license applications, faxes, etc.: Tom motions to stop charging a fee for all state license applications.  VJ seconds. Unanimous.

 

6.   Discussion of paperwork needed for Voting Place Accessibility/Address with Building Maintenance Committee: Peter says this will be added to the agenda at the Building Maintenance Meeting scheduled for 5/08/2019.

 

7.   Address Snow Plow Complaint/Myron Lee – 6 Masons Bay Rd.: The town is not liable for the snow plow damage and Mr. Lee will need to contact County Concrete, who is the contractor. Marcus will look into it on 05/07/2019. It is the town’s responsibility to make sure the contracts are filled properly.

 

 

8.    Address ATV Complaint – East Side Rd/Anonymous: Tom says this needs to be handed over to law enforcement.  Tom motions that he will make a phone call to law enforcement to let them know.  VJ seconds. Unanimous.

 

9.      Discuss Trainings/Quotes from Trio for On-Site Training: Tom motions to send Amy, Kim and Sherry to the free training offered in Bangor on 6/05/2019. VJ seconds. Unanimous.

 

10.    Discuss “Middle Ground” Contract with Shellfish Committee: The stream has shifted and may have changed the boundaries of the “Middle Ground.” Tom has a map, which may show where the stream originally ran. Judy said that this issue was resolved in November 2018 and a contract was signed by both towns in agreement. Tom will hand the map off to Marc Perry for further research. 

 

11.   Appoint Janet Molenaar as Planning Board Member, Alternate: Tom motions to make Janet Molenaar an Alternate Planning Board member. VJ seconds. Unanimous.

 

12.    Motion to enter Executive Session Per 1 MRSA § 405 with Marc  Perry in order to discuss the Assessing position/contract:  5:56PM – Tom motions to enter into executive session to discuss Assessing position / contract. Seconded. Unanimous. 6:18PM – Selectmen re-enter meeting.  Assessor’s position / contract was discussed.

 

13.    Motion to enter Executive Session Per 1 MRSA§ 405 with Irvin Pinkham in order to discuss a personnel matter: 6:19PM – Tom motions to enter into Executive Session with Irvin Pinkham to discuss a personnel matter. Seconded. Unanimous. 6:39PM – Selectment re-enter meeting. Personnel issues were discussed.

 

Public Comment:

 

Don Williams – Addison Clean-up Day on 05/11/2019. – Volunteers are needed to do roadside clean-up around Addison. Bagged trash can be brought back to Town Hall, where two trucks will be waiting to take trash to PRSWDD.  He would like it to be advertised on the Town’s website and Facebook page.  He will also be placing signs around town. He asked if the town would donate trash bags. The town agreed to order lawn and leaf trash bags from Office Depot through the Rec. Committee.  There will be no charge at PRSWDD for disposal of the trash.

 

Janet Molenaar – Street Lights on Pleasant St. – Janet made a request to not have any street lights installed on Pleasant St. due to any lights would be shining directly into her bedroom.  She suggested that the town have hoods installed on any existing street lights for the same reason.  VJ says they are just paying for current lights and there are no plans for installing new lights.

 

Fran Harvey – FOA article in MMA Magazine – Fran mentioned an article she read in MMA Magazine about FOAA requests and fees charged for filling requests.  She stated the first hour is free and afterwards a fee of $15.00 / hour can be charged.

 

 

 

Those attending:  Peter Davis, Obbie Davis, Fran Harvey, Janet Molenaar, Judy Rolfe, Amy Lenfestey, Marcus Norton, Dean Crowley, Don Williams, Irvin Pinkham, Cathy Fonda, Sheila Mitchell, Marcella Snowdeal, Richard and Cheryl Paul, and Paul Dixon

 

 

Town of Addison

Emergency Selectmen’s Meeting

April 24, 2019

Selectmen Present: Thomas W. Batson, Verlan Lenfestey, Jr.,

William R. Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 5:25PM

 

1.    Discussion on how to proceed with a time-sensitive legal matter.

·         Discussion was brought to the floor as to whether the town should file a “Proof of Claim” and attempt to recover the legal fees already spent on the Kelsey property on Clam Shell Lane, or to no longer pursue the matter and cut losses.

·         “Proof of Claim” would cost around $1,000.00 to file, but there may be more legal fees incurred as the bankruptcy case progresses.

·         After much discussion it was agreed that the town should stop pursuing the matter and not spend any more money.

VJ motions to invest no more money in the pursuit of recovering legal fees from Kelsey Buildings.  Tom seconds.  Unanimous.

                            

Town of Addison

Selectmen’s Meeting

April 15, 2019

 

Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William R. Gray

Meeting Opened at: 5:27 PM

Meeting Closed at:   7:32 PM

 

1.    Motion to accept the minutes of the April 1st Selectmen’s Meeting:

VJ motions to amend the April 1st Selectmen’s Meeting minutes.  Seconded.  William seconds.  Unanimous.

 2.    Motion to accept the minutes of the April 10th Special Selectmen’s Meeting: VJ motions to accept the April 10th Special Selectmen’s Meeting minutes.  William seconds.  Unanimous.

 3.    Harbor Committee Update from Chair – Dean Crowley/Floats at Landings: The Harbor Committee Chair Dean Crowley and other Committee members gave an update on the floats at the town landings.  Minimal repairs and maintenance are needed. Floats will be in place when weather and tides permit.

 4.        Approval of project Bid Requests from BMC Chair – Don Williams:                                      

Tom motions to approve 4 written bid requests excluding the bid request for the second-floor exterior vinyl siding to the Addison Town Hall with the name change amended of 1 bid request from Sale and Removal of Solar Panels to Removal of Solar Panels. William seconds.  Unanimous.

 5.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to discuss Assessor’s contract:  5:56 PM – Tom motions to enter executive session to discuss Assessor’s contract.  Seconded.  Unanimous.  6:17 PM – Selectmen re-enter meeting.  Assessor’s position was discussed.  No decisions and no vote. 

6.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to discuss personnel issues:  6:18 PM – Motion to discuss personnel issues.  Seconded. Unanimous.  7:06 PM – Selectmen re-enter meeting.  The Selectmen decide to close the office for training purposes on April 23rd and May 7th (Half Days) and April 29th (Closed all Day for Audit).

 7.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to discuss a personal matter: 7:07 PM - Motion to discuss personal matter.  7:25 PM – Selectmen re-enter meeting.  No decisions or votes were made. 

 

Public Comment:

 

Kevin Lovejoy – Complaint of Commercial Trucks and Trailers on Mooseneck Rd. – 2 Rod Rd – Kevin needs 33 Ft of Clearance for his trucks and trailers to turn the corner.  There is a huge rock on Harold Tyler’s side of the road and on the other side there is a problem with the property owner’s septic and leach field. The Selectmen would like for the Road Commissioner Marcus Norton to speak with both parties and come to an agreement.

 

Erwin Zimmermann – Mailbox Complaint/ Mr. Zim would like to be reimbursed for the numerous mailboxes he has had to replace due to the snowplows.  He has submitted photos to County Concrete with no answer.  However, when a mailbox is in the ROW, it is not up to the snowplow contractor to replace it.

 

Christopher Chartrand – Board of Directors PRSWDD/ Questions if there is a new representative for Addison since Chris has been elected to the School Board for MSAD#37.  Keith Newman will be attending the next PRSWDD monthly meeting which is May 13th where he will be nominated for the Board of Directors for the Town of Addison.

 

Road Commissioner - Marcus questioned the Selectmen on how to handle Harold Tyler’s safety issue.  If there is no solution or agreement for either party, the Selectmen will have no choice to step in.

  

Those attending: Stanley and Sheila Mitchell, Obbie Davis, Peter Davis, Butch Pinkham, Cathy Fonda, Marcus Norton, Dean Cirone, Brent Redimarker, Richard and Cheryl Paul, Christopher Chartrand, Sherry and Paul Dixon, Justin Thompson, Dean Crowley, and Erwin Zimmermann

 

RESULTS OF SPECIAL TOWN MEETING 4/15/19

 

Town of Addison

Special Selectmen’s Meeting

Approved Minutes

April 10, 2019

  

Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William Gray

Meeting Opened at: 5:00 PM

Meeting Closed at:   5:59 PM

  

1.     Motion to close meeting and enter into Executive Session Per 1 MRSA § 405 in order to conduct Second Interview for the Administrative Assistant Position:

 5:00 PM - Tom motions to enter into Executive Session per 1 MRSA § 405 in order to conduct Second Interview for the Administrative Assistant Position.  William seconds. 

 5:30 PM – Meeting re-opens.  The decision was made to hire Sherry Dixon and the Selectmen feel she will be a good fit for the office.

 2.     Motion to close the meeting and enter Executive Session per 1 MRSA § 405 in order to discuss the Assessor’s Position:

          5:31 PM – Tom motions to enter into Executive Session per 1 MRSA § 405 in order to discuss the Assessor’s Position.  William seconds.   

         5:55 PM – Meeting re-opens. The assessor’s position was discussed.  No motions were made.   

 Public Comment:

 Butch Pinkham – Asked Selectmen about his discussion in Executive Session and if any decisions were made.  The Selectmen have not had the opportunity to make any decisions. 

  Those attending: Peter Davis, Richard and Cheryl Paul, Obbie Davis, and Sherry Dixon

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

April 1, 2019

 

Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William R. Gray

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:40 PM

 

1.    Motion to accept the minutes of the March 12th Annual Town Meeting minutes: VJ motions to accept the minutes of the March 12th Annual Town Meeting minutes.  Tom seconds.  Unanimous.

 2.    Motion to accept the minutes of the March 18th Selectmen’s Meeting minutes: VJ motions to accept the minutes of the March 12th Selectmen’s Meeting minutes.  Tom seconds.  Unanimous.

 3.    Motion to accept the minutes of the March 21st Special Selectmen’s Meeting minutes:  VJ motions to accept the minutes of the March 21st Selectmen’s Meeting minutes.  Tom seconds.  Unanimous.

 4.    Motion to accept the minutes of the March 27th Special Selectmen’s Meeting minutes: VJ motions to accept the minutes of the March 27th Special Selectmen’s Meeting minutes.  Tom seconds.  Unanimous.

 5.    Review information for Special Town Meeting on April 15th:  Article 17 passed at the Annual Town Meeting held on March 12th needs to be amended and put to vote again. The interest rate should state 5% not 3% according to M.R.S.A. Title 36 § 506-A.  Tom motions for the Special Town Meeting to be held on Monday, April 15th at 5PM before the regularly scheduled Selectmen’s Meeting on that date.   William seconds.  Unanimous.

 6.    Agenda request from Tom Batson to review current ACO Contract:  Butch Pinkham corrected the agenda request as it was not the ACO Contract that needed reviewing it was the Small Animal Clinic’s contract. Tom Batson requested the contract to see if there was any mention of hours to transport strays and none are listed.  For now, the Selectmen ask Butch to deliver strays during the daylight hours when the business is open.   Next meeting, if there are no resolutions to this issue, the Selectmen suggest Addison make a policy and send a letter to the Small Animal Clinic like Jonesport has already done.

 7.    Amy Lenfestey and Kimbley Davis request to close the office on Friday, May 10th:   Tom motions to keep the office open until 12:00PM on Friday May 10th giving permission for Amy to have the day off and Kimbley Davis to have ½ day off.  VJ seconds.  Unanimous.

 8.    Update from Marcella Snowdeal on Easement: Marcella was not able to attend the meeting. VJ has spoken to MMA on this issue.  Nothing can be done with an easement without a town vote. The property can be sold with the approval of the townspeople.  Tom motions to add the sale of property located at M/L 008-56-1 as a Warrant Article to the Special Town Meeting scheduled for April 15th at 5PM.  VJ seconds.  Unanimous.

 9.    Proposal for PRSWDD to use Addison Town Hall for monthly meeting purposes: VJ motions PRSWDD to authorize the use of Addison Town Hall at no charge.  William seconds.  Unanimous.

 10. Discussion of free program thru Emera for replacing street lights to LEDs:  After discussion, Tom motions for Emera to replace the street lights to LEDs with the free program.  VJ seconds.  Unanimous. 

 11.  Approval for Kimbley Davis – Acting Deputy Treasurer to receive monthly Treasurer Stipend for March: VJ amends the agenda request to read: “Approval for Kimbley Davis - Acting Treasurer to receive monthly Treasurer Stipends for March and April.”  VJ motions for Kimbley Davis to receive the monthly Treasurer Stipends for March and April.  Tom seconds.  Unanimous.

 12.  Motion to enter executive session per 1 MRSA § 405 to interview       Marc Perry for the Tax Assessor position: Tom motions to enter executive session to interview Marc Perry.  VJ seconds.  6:50 PM - Meeting reopens.  Tom motions to hire Marc Perry.  William seconds.  Unanimous. 

 13. Motion to enter executive session per 1 MRSA § 405 to discuss hiring of Administrative Assistant:  Tom motions to enter executive session.  Tom motions to enter executive session to discuss hiring an Administrative Assistant.  William seconds.  Unanimous.  7:12 PM – Meeting reopens.  Complications in the hiring process have led to another applicant previously interviewed to be called back for a second interview.  Tom motions for Wednesday, April 15th at 5:00PM for a Special Selectmen’s Meeting to conduct the Second interview. 

 14.  Motion to enter executive session per 1 MRSA § 405 to discuss employee payroll matter:  Tom motions to enter executive session.  William seconds.  7:39 PM – Meeting reopens.  Personnel issue.  No decision or motions were made.

 Public Comment:

 

Road Commissioner – Marcus’ plans include a list of maintenance to the roads. He is also addressing complaints as they come in to the Town Office. 

 

Floats at the Town Landings - Discussion arises over the Floats at the Town Landings.  The Selectmen ask a letter be sent to the Harbors Committee when maintenance repairs will be done at Otter Cove and when the Committee plans to meet to discuss these issues.

 

Alex Thompson – Alex Thompson requested information.  Because of FOAA and attorney/client confidentiality no information should be exchanged unless it is thru the Town’s attorney.  Payments for the Shoreland Zone Violations may be made to the Town Office. 

 

Update on Check issue – The Selectmen have asked for a “Stop” Payment on the first check issued to Chris Pinkham.  Tom motions to for Amy or Kim to call MSB to stop payment on the “lost” check.  VJ seconds. Unanimous.

 

Prepayment on 2019 taxes - Gilbert and Greif issued a check for 100% of prepayment on 2019 taxes. We can only accept 75% of prepayments because of Art. 20 passed at the Annual Town Meeting.  Amy asked the Selectmen how to handle the dilemma. Tom motions to return check.  Williams seconds.  Unanimous.  Motion to withdraw previous motion and vote.  William seconds.  Unanimous.  Motion to assign Kim or Amy to send check back and no one is held responsible.  William seconds. Unanimous. 

 

?Black mold on building/?Lead paint – There was question whether the black mold had been treated on the Town Hall building. Don Williams and Peter Davis both conveyed that the mold had been removed and can be validated with the pictures on the Town of Addison webpage.  Lead paint was also an issue.  There is a presence of lead paint on the second floor.  If the second floor is not used by the public, it is OK for now.  There is a product that can be used to encapsulate lead paint.

  

Those attending: Butch Pinkham, Cheryl Paul, Richard Paul, Marcus Norton, Judy Rolfe, Don Williams, David Ingersoll, Cathy Fonda, and Peter Davis

 

Town of Addison

Special Selectmen’s Meeting

Approved Minutes

Minutes

March 27, 2019

 Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William R. Gray

Meeting Opened at: 5:00 PM

Meeting Closed at:  6:58 PM

  

1. Motion to close meeting and enter into Executive Session Per 1 MRSA § 405 in order to conduct Second Interviews for the Administrative Assistant Position.  Schedule as follows:  

                                           5: 00 PM       Laurie Charbonneau

                                         5: 45 PM       Christine Alexander

Tom opens meeting. VJ motions to enter executive session to conduct second interviews.  William seconds. Unanimous.  6:54 Meeting reopens.  No decision at this time.  Possibly Monday 4/1.

                    Other:

    Tax Assessor - The Selectmen discuss the tax assessor position.  Tom is more comfortable with an individual vs. a tax assessing company.  Marc Perry is a state certified tax assessor and currently does the assessing for the town of Hancock.  Tom plans to call Marc and see when he is available for an interview. 

 

Those attending:

Laurie Charbonneau and Christine Alexander

 

Town of Addison

Special Selectmen’s Meeting

Approved Minutes

March 21, 2019

 Selectmen Present: Thomas W. Batson, Verlan R. Lenfestey, Jr. and William R. Gray

Meeting Opened at: 4:00 PM

Meeting Closed at: 7:12 PM

 

1. Motion to close meeting and enter into Executive Session Per 1 MRSA § 405 in order to conduct Interviews for the Administrative  Assistant Position.  Schedule as follows:   

                                                                                                               4: 00 PM       Debra Hamlin

                                                                                                               5: 00 PM       Kimberley Robinson   

                                                                                                               6: 00 PM       Sherry Dixon

 Executive sessions were conducted at the times indicated.  Meeting was    reopened at 6:39 PM.  Tom motions to re-enter executive session for discussion of second interviews.  William seconds.  Unanimous.

            2.  Motion to schedule a Special Selectmen's Meeting (s) next  week for final decision on the Administrative Assistant Position or  to set up second interviews if necessary

                     At 6:47PM, the Selectmen re-enter executive session.  Meeting was re-opened at 6:58PM.  Tom motions to interview 2 candidates for second interviews on Wednesday 3/27.  VJ seconds.  Unanimous. 

 Other:

Check issue: Christopher Pinkham has a “lost check in a forwarding situation in the mail.  Tom suggests doing what is advisable from MSB.  He would like the office staff to contact MSB to find out if there is a fee for a stop payment and how long of a wait period there is to do a stop payment transaction. 

 

Discussion of Tax Assessor/Assessing Companies: Selectmen discuss what is the “best” cost-effective solution for the Town of Addison given the current situation with no tax assessor.

Discussion of ACO situation: For now, the Selectmen decide that the ACO needs to change his way of practice and schedule drop-offs during the daytime hours of the Small Animal Clinic. 

 

Those attending: Debra Hamlin, Kimberley Robinson, and Sherry Dixon.

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

March 18, 2019

 Selectmen Present: Tom Batson, Verlan R. Lenfestey, Jr. and William Gray

Meeting Opened at: 5:00PM

Meeting Closed at: 9:00PM

1.    Motion to accept the minutes of the March 4th Selectmen’s meeting: Tom motions to accept the March 4th Selectmen’s meeting minutes.  VJ seconds.  Unanimous.

 2.    Motion to accept the minutes from the March 12th Annual Town Meeting: Tom motions to accept the March 12th Annual Town Meeting minutes.  VJ seconds.  VJ decided he would like more time to read over the minutes.  Tom motions to withdraw the acceptance of the minutes. VJ seconds Tom’s motion to withdraw.  Tom motions to table to next Selectmen’s meeting on April 1st.  VJ seconds to table minutes.  Unanimous.   

3.    Discussion of Chair for Board of Selectmen:  The Selectmen discuss who will be the Chairman for the Board of Selectmen. After discussion, it was decided that Tom Batson would be Chairman of the Board.

4.    Motion for Selectman/Chair to be added to the MSB Signature Authority form: Tom motions for the Selectman/Chair to be added to the MSB Signature Authority form.  VJ seconds.  Unanimous.

5.    Motion to appoint Minor Officers (per list provided) for FY 19-20: Tom motions to accept appointments as listed with corrections. VJ seconds.  New members Butch Pinkham will be added as an alternate to the Building Maintenance Committee, Lisa West to the Addison Days Committee, Peter Davis to the Board of Assessment Review as a 2nd Alternate and Lester Drisko as an alternate to the Shellfish Committee.   William seconds the member changes.  Unanimous. 

6.    Motion to appoint Kimbley Davis as Temporary Acting Treasurer: VJ motions to appoint Kimbley Davis as the Temporary Acting Treasurer.  William seconds.  Unanimous. 

7.    Motion to appoint Everett Grant to NHS Principal Search Committee: Tom motions to appoint Everett Grant to the NHS Principal Search Committee.  VJ seconds.  Unanimous

8.    Motion to appoint Tracy Ramsay and Cheryl Paul as town representatives on Pleasant River Ambulance Board of Directors: Tom motions to appoint Tracy Ramsay and Cheryl Paul as the town representatives on the PRA Board of Directors.  VJ seconds.  Unanimous.

9.    Motion to accept Tom Gordhamer's resignation from Pleasant River Ambulance Board of Directors: Taken out of order.  Tom motions to accept Tom Gordhamer’s resignation from the PRA Board of Directors.  VJ seconds.  Unanimous. 

10. Review Applications for Administrative Assistant Position - set up schedule for interviews: Taken out of order until end of the meeting.  After discussion, the Selectmen decide to interview 3 more applicants.  Kimberley Robinson, Debra Hamlin, and Sherry Dixon were chosen for interviews for the Administrative Assistant position. The interviews will be on Thursday, March 21st at 4,5, and 6PM.

11.  Judy Rolfe: Update on Assessing Companies Research – Judy gives the research information to all Selectmen.  Tom decides he will call the companies and gather further information.

12. Motion for approval to accept check, in lieu of tax payment, from Maine Community Foundation Department of Inland Fisheries & Wildlife: Tom motions to approve and accept the check in lieu of taxes in the amount of $6180.  William seconds.  Unanimous.

13.  Animal Control Officer - Regarding Small Animal Clinic Issues: ACO/Butch Pinkham has a problem getting a key after hours when he has to deliver stray cats to the Small Animal Clinic.  There is a problem with stolen money at the Clinic.  No key will be given until further notice.  Tom asks that this issue be an Agenda item for the next Selectmen’s meeting and he would like to review the contract to see if anything is in writing that can be done.

14.  Agenda Request – Approval for Tiffany Alley to resume community work thru Addison Point Specialized Services: Tom motions for Tiffany Alley to resume community work thru Addison Point Specialized Services.  VJ seconds.  Unanimous.

15.  Revised Shellfish Committee Member List: Taken out of order.  Was discussed with Agenda Item #5.  Tom Batson was removed from the Shellfish Committee due to a lack of meeting attendance requirements as stated in the Shellfish Ordinance. Tim Merchant and Tim Cirone were moved from Alternate status to Voting Status.

 16.  Request for Easement on Town owned land (M8 L56-1) from Marcella Snowdeal: Tom motions to table until more information is received from Marcella. (ex. measurements) William seconds.  Unanimous.

 17.  Executive Session: Employee Reviews – Tom motions to enter Executive Session for Employee Reviews.  VJ seconds.  A decision was reached by all Selectmen that Amy Lenfestey and Kimbley Davis would be given raises.

18.  Executive Session: CEO – Update on Shoreland Zoning Violation

Taken out of order.  Tom motions to enter executive session. VJ seconds.  Unanimous.  Tom motions to accept an agreement from Alex Thompson: 1) $500/mo. until fines are paid.  2)  Legal fees are to be paid immediately.  3) Liens on property until civil fines are paid off.   VJ seconds.  Unanimous.

 

 Public Comment:

Road Commissioner – Questions what he is supposed to be doing?  VJ recommends that cones be used on town roads to warn residents of problem areas such as flooding and ice build-up.  

 

Roberta Pinkham is concerned about a check issued to Christopher Pinkham.  The Selectmen would like for them to wait until the full 2 weeks and possibly issue a new check if necessary.

RESULTS OF ANNUAL TOWN MEETING 3/12/19

 

Town of Addison

Selectmen's Meeting

Approved Minutes

March 4, 2019

Selectmen Present: Timothy H Thompson, Verlan R Lenfestey, Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:33 PM

 

1.    Motion to accept the minutes of the February 11th Selectmen’s meeting: VJ motions. Tom seconds.  Unanimous to accept the minutes.
2.    Request from Michael Reisman/Beth C. Wright Cancer Resource Center for the 18th Annual Beth C. Wright Walk for Life on Saturday May 18th, 2019: Ron Carpenter represented Michael Reisman for the Beth C. Wright Cancer Resource Center. The hall rental application is completed and checks for the kitchen fee and security deposit are included.  There are no scheduling conflicts and the date is available for May 18th for the Walk for Life.  Tim motions to accept the date and the Hall Rental application from Ron Carpenter.  Tom seconds.  Motion passes unanimously. Tim has asked that a link to the Walk for Life website be available on Facebook. Ron Carpenter is to provide that information to Kim.
3.    Executive Session: Administrative Assistant Interviews with Laurie Charbonneau, Kimberley Robinson, and Christine Alexander: VJ motions. Tom seconds.  Motions passes unanimously to enter executive session with applicants Laurie Charbonneau and Christine Alexander to conduct Administrative Assistant Interviews.  Kimberley Robinson was unable to attend. At 6:24 PM the meeting reopens.  Tim motions to accept the interviews.  Tom seconds.  Motion passes unanimously.

4.    Requests from BMC Chair/ Don Williams:

a.    New Alternate Member – Irving (Butch) Pinkham 

b.    Revision to standard policy/procedure for attendance

c.    Maintenance expense record per request by Selectman Tom Batson

Currently, there is nothing in writing which supports the maximum allowable members and/or alternate members.  Tom would like the Clerk to provide the current list of “voting” members.  He further states the maintenance record is accurate.  Tim motions to table until further information can be provided by the Clerk and that the Town Clerk provide the “enabling” motion at that time.  Motion passes unanimously. 

5.    PRA Bylaws – Adopted 2/19/19: Pleasant River Ambulance adopted the Bylaws on February 19, 2019.  Tim motions to concur with the PRA Bylaws as adopted by the PRA Board on February 19, 2019 and to acknowledge that “request” was an amended change to Art. 4 of the Bylaws.  Tom seconds.  Motion passes unanimously.

6.    Tree Growth Compliance Issues: Judy Rolfe speaks on behalf of the Office staff.  There are multiple issues with the tree growth letters the former Tax Assessor Randy Burns sent. Tim motions for Judy Rolfe to provide a list with recommendations and solutions to the Selectmen at the next scheduled Selectmen’s meeting.

7.    Executive Session: Personnel Issues – Meeting adjourned at 6:50 PM to enter executive session to discuss personnel issues.  Tim motions to do employee reviews ASAP after the Annual Town Meeting.

Tom seconds. Motion passes unanimously.

8.     Executive Session: Issue Regarding Employee Payroll Tax/W2 Withholdings: Correction: W4 issues.  Tim motions to call a CPA and the Auditor to see where things went wrong.  Tom needs a new W2 Tax form filled out in its entirety for 2019.  VJ seconds.  Motion passes unanimously.

 

Public Comment: Taken out of order.  Correspondence: 1) The Planning Board has requested that Richard Martin move from an Alternate member on the PB to full member status after the March 12th Annual Town Meeting. Tim motions to appoint Richard Martin after the March 12th Town Meeting.  Tom seconds.  Motion passes. Unanimously. 2) Letter from Mary Thompson.  3) Emera rate increase letter. 4) SAD #37 will be forming a Search Committee to hire a replacement for the retiring principal at Narraguagus Jr/Sr High School. They are looking for an appointed community representative from each member town to be on the committee and involved in the hiring process. Must be available for nightly meetings. 5) A grant was awarded to the Shellfish Committee in the amount of $1800 for reseeding/conservation of the flats.

 

Those attending: Mary Thompson, Amy Lenfestey, Cheryl Paul, Richard Paul, Obbie Davis, Judy Rolfe, Laurie Charbonneau, Shelia Mitchell, Stanley Mitchell, Ron Carpenter, Cathy Fonda, Charlene Hammond, and Christine Alexander

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

February 11, 2019

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 3:00PM

Meeting Closed at: 6:30 PM

1.    Motion to accept the minutes of the January 22nd Selectmen’s meeting: VJ motions.  Tom seconds.  Unanimous to accept the minutes.

2.    Pleasant River Ambulance Service Interlocal Agreement: Taken out of order.  Motion to postpone until PRA changes to Interlocal Agreement are seen by Selectmen.  Unanimous.  

3.    Motion to Approve Warrant Articles for March 12th Town Meeting:

Tim motions to approve the Warrant Articles.  VJ seconds.  Discussion for changes/amendments to Article 3, 4, 26, and 28.  After changes/amendments were made, Tim motions to approve the Warrant Articles as amended for the Annual Town Meeting. Seconded. Unanimous.

4.    Motion to Accept John Woodward’s Resignation from all Offices Appointed and Elected: “John has been a pivotal cornerstone in the office for quite some time.” Motion to accept John’s resignation with regret.  Seconded. Unanimous.

5.    Motion to Accept James Emerson Jr.’s Resignation as Fire Chief: Tim motions to accept James Emerson’s Jr.’s resignation with regret.  Tom seconds.  Unanimous.

6.    Motion to Confirm the Planning Board’s Recommendation on Mobile Home Park Ordinance: (option A, Peter Anderson)

The Planning Board has had numerous workshops to discuss the Town of Addison’s current Mobile Home Park Ordinance which was adopted in 1980. The Planning Board presented a Memorandum and Proposal from Rudman and Winchell with three options (A, B and C).  Plan A would include proposed changes to the Comprehensive Plan.  The other options did not include this.  The Planning Board recommends Option A as the best option. Tom motions to recommend Option A. Seconded.  Option A passes unanimously.

7.    James W. Wadman, CPA – Management Representation Letter:

(annual audit is scheduled for April 29th) Tom motions to sign letter.  VJ seconds.  Unanimous.

8.    Town Reports – Deliver or Make Available for Pick up at Town Office: Tom motions to have the Annual Town Reports delivered.  VJ seconds.  Unanimous.

9.   Motion to Appoint a Fire Chief: Matthew Alley was recently elected as Fire Chief.  VJ motions to appoint Matthew Alley as the Town of Addison’s Fire Chief.  Tom seconds. Unanimous.  

10. Motion to Appoint Ballot Clerks Per the List Provided: Amy Lenfestey declines to be nominated as a Ballot Clerk as it conflicts with her being a town employee. Tim motions to accept and strike Amy Lenfestey from the list of Ballot Clerk Appointments.  VJ seconds.  Unanimous.

11.  Cancel and Re-schedule the January 18th Selectmen’s Meeting:

(January 18th is a holiday) – Obbie noted that the date should be February 18th instead of January 18th.  Tim motions to cancel the February 18th Selectmen’s meeting.  VJ seconds.  Unanimous.  The next Selectmen’s meeting will be on March 4th.  If there is a response from ads, the Selectmen will call an Emergency Selectmen’s meeting.

12.  Agenda Request – Office Staff Regarding Duties:  There are concerns from the office staff as to how to perform John’s duties since he is leaving and what is a priority.  After lengthy discussion, Tim motions for the office to be closed M-F 8AM – 12PM for training purposes this week and next.

Public Comment: Dick Paul – Asked if there could be a summary of the court rulings from the “Clam Shop” printed in the Annual Town Report. No answer was given as a deadline for the Annual Town Report to go to the printers for finalization is tomorrow – 2/12/19. 

 

Those attending: Judy Rolfe, Obbie Davis, Stanley and Sheila Mitchell, Fran Havey, Richard and Cheryl Paul, Don Williams, Charlene Hammond, and Cathy Fonda.

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

January 22, 2019

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:25 PM

 

1.    Motion to accept the revised minutes of the December 17th Selectmen’s meeting: VJ made a motion to accept the revised minutes. Tom seconded the motion. Motion passed unanimously.

2.    Motion to accept the minutes of the January 7th Selectmen’s meeting: VJ made a motion to accept the minutes as written. Tom seconded the motion. Motion passed with one abstention. (Tim was not present at the January 7th meeting)

3.    Pleasant River Ambulance Service Interlocal Agreement– Tim motioned to table the item until Courtney Hammond from PRAS can be present. Tom seconded the motion. Motion passed unanimously.

a.    Wording of replacement of board member:

b.    Length of agreement:

c.    Wording in bylaws vs. interlocal:

4.    Shellfish Committee – Proposal to add deputy shellfish warden: Shellfish Committee co-chair Judy Rolfe began discussion regarding the need for a deputy warden to fill in while Butch is on vacation or may be out due to sickness or injury. There is no cost for the certification training, so the additional budget would be for the 2-3 weeks coverage. Judy will submit a proposal to the budget committee. Judy also stated that the committee has applied for a grant thru Maine Coast Fisheries for help with wardens’ wages and conservation efforts. Tim motioned to ask the shellfish committee to prepare an impact statement and line item for the budget. Tom seconded the motion. Motion passed unanimously.

5.    Harbors storage fines: Tim opened discussion. He has printed off the fees schedule for the Jonesport Shipyard and feels that the towns fines should be in line with these fees. VJ stated that the discussion earlier in the year with the harbor committee was that storage would be allowed temporarily due to storms or emergency repairs. After more discussion of fine amounts and the number of days the fines would increase, Tom motioned to impose fines for vessels 1. stored without permission from the harbor master at $50/day for the first 7 days and $100/day after the 7 days and until removed. 2. The harbor master can delay fines for 7 days (emergency haul out/repairs), after 7 days impose fine of $50/day for the first 7 days and $100/day after the 7 days and until removed. Tim seconded the motion. Motion passed unanimously.

6.    Tax acquired mobile home: Tim asked if the selectmen would reconsider the vote taken at the January 7th meeting to notify and remove the foreclosed property, stating that the decision would cost the town over $3,000 for removal and would require permission from the property owner. After some discussion regarding the foreclosure process and statutes regarding taxation on mobile homes/structures placed on someone else’s property, Tom made a motion to write off the amount due ($270+-) and to issue a quit claim deed. Tim seconded the motion. Motion passed unanimously.

7.    Warrant article requests: Proposed articles attached. 1. Regarding the wind turbine: Tim motioned to accept as written. VJ seconded the motion. Motion passed unanimously. 2. Regarding the dilapidated building: Tim motioned to accept the article as written, but to add that the owner is in bankruptcy and that the town will make every attempt to recover costs from the property owner as part of legal action. VJ seconded the motion. Motion passed unanimously. 3. Regarding membership with Pleasant River Solid Waste: After some discussion, Tim motioned to add “recommended by the board of selectmen” under the article. There were 2 nays and 1 yea. The motion did not pass. Tim motioned to add the article as written. VJ seconded the motion. Motion passed with 2 yeas and 1 nay. Tom was opposed. 4. Regarding a new “Reserve” account: Tim motioned to accept the article as written. VJ seconded the motion. Motion passed with 2 yeas and 1 abstention. 5. Regarding the use of the proposed reserve account: Tim motioned to accept the article as written. Tom seconded the motion. Motion passed unanimously. 6. Regarding the funding of the proposed reserve account: Tim motioned to accept the article as written. Tom seconded the motion. Motion passed unanimously. 7. Regarding a loan for town hall renovations: Tim motioned to accept the article and to add wording to the article regarding the proposed renovations to the first floor and to increase the requested amount to $280,000, which would fund all proposed renovations. Don Williams of the buildings maintenance committee will provide a cost comparison to the previously submitted proposal to demolish and build a new town hall/offices. VJ seconded the motion. Motion passed unanimously. 8. Regarding land surveys for harvesting: After discussion and a recommendation from MMA Legal, Tim motioned to add the article. VJ seconded the motion. Motion did not pass. 2 nays and 1 abstention. 9. Regarding nomination process for elected officials: Tim motioned to accept as written. VJ seconded the motion. After discussion of the process to change from open town meeting to secret ballot town meeting, the motion did not pass. There were 2 nays and 1 abstention. 10. Regarding the permit for removal of structures: Tim motioned to accept as written. VJ seconded the motion. Motion passed unanimously. 11. Regarding changing the treasurers position to appointed: Tim motioned to accept the article and to change the start from 2020-21 FY to 2019-20 FY. Tom seconded the motion. Motion passed unanimously.

8.    Motion to accept Randy Burns Resignation as Assessor: Tim motioned to accept the resignation with regret. VJ seconded the motion. Motion passed unanimously.

9.    Procedure for employee reviews: After discussion, the item is tabled until the next meeting.

10. Hall Rental Agreement: Tim motioned to remove the use of the upstairs clause since it is at this time not ADA compliant. Tom seconded the motion. Motion passed unanimously.

11. Motion to enter Executive Session Per 1 MRSA § 405 regarding a personnel matter: Tim motioned to close the regular meeting at 7:12 and to enter executive session, siting the statute. The regular meeting reopened at 7:23 Tim stated that the board would like to combine all of Butch’s pay drawn from multiple departments into one expense account and redefine the composite job to include all of the functions currently defined that position.

 

Public Comment: Butch is working on the cat issue off Indian River road. Don Williams requests clarification on turbine expenses. Tim motioned to include the overage due to Butch’s mileage in the transfer from emergency contingency. VJ seconded the motion. Motion passed unanimously.

Meeting adjourned.

 

Those attending: Judy Rolfe, Adrian Batson, Richard Paul, Cheryl Paul, Mary Thompson, Stanley Mitchell, Sheila Mitchell, Charlene Hammond, Irvin Pinkham, Roberta Pinkham, Don Williams

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

January 7, 2019

Selectmen Present: Thomas W. Batson, Verlan R. Lenfestey Jr. (Timothy H. Thompson was absent)

Meeting Opened at: 5:05 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the December 17th Selectmen’s meeting: VJ made a motion to accept the minutes as written. Tom seconded the motion. Motion passed unanimously.

2.    Old Business –

a.    Stray Contract: Tom made a motion to sign the contract. VJ seconded the motion. Motion passed unanimously.

b.    Tax Acquired Payment Agreement: Tom made a motion to take the mobile home and to sell it or demolish it. VJ seconded the motion. Motion passed unanimously.

3.    Rebecca Trundy – Cub/Boy Scouts: Rebecca would like the cub/boy scouts to host the town meeting supper. The selectmen agree to the request. No motion was made.

4.    Emera Maine – Repair and Maintenance of Private Lines: Tom motioned to sign the forms, declining automatic repair by Emera. VJ seconded the motion. Motion passed unanimously.

5.    Motion to Appoint Jessica Whitcomb as EMA Director: Tom made a motion to appoint Jessica as EMA Director. VJ seconded the motion. Motion passed unanimously.

6.    January 21st Selectmen’s Meeting – Reschedule or Cancel: The selectmen decided to hold a meeting on January 22nd. No motion was made.

7.    Motion to enter Executive Session Per MRSA § 405 Regarding a Personnel Matter: Tom motioned to enter executive session at 5:20 PM. At around 5:30 PM, VJ asked shellfish warden Irvin Pinkham to come in to the session. The regular meeting reopened at 5:45 PM. Sheila Mitchell asked what the executive session was about. Tom responded that no action was taken and that they discussed employee hours.

 

Public Comment: Road commissioner, Osborne Davis requested additional sand and salt. He said the pile is about ½ gone. Tom asked John how much was left in the snow plow budget. John responded that he’d look into it.

 

Those attending: Cheryl Paul, Richard Paul, Irvin Pinkham, Roberta Pinkham, Osborne Davis, Stanley Mitchell, Sheila Mitchell, Cathy Fonda, Erwin Zimmermann, Tim Hernandez

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

December 17, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson (arrived late)

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

1. Motion to accept the minutes of  the November 19th Amended Selectmen's meeting: VJ motions to accept minutes as amended. Tim seconds. Motion passed to accept amended minutes unanimously.
 December 3rd Special Town Meeting: V
J motions to accept. Tim Seconds. Motion passed to accept minutes unanimously.
 December 3rd
Selectmen's Meeting: VJ motions to accept. Tim seconds. Motion passed to accept minutes unanimously.

2.   Old Business
a.    Wind Turbine: Tom rescinded his last motion because he was not given accurate information. The wind turbine has not been maintained since 2015. The estimated profit for the wind turbine is currently $1,132. per year. Discussion arises as to the life expectancy of the turbine, cost to maintain the machinery, and if the current service/maintenance contract is still under warranty or considered null and void where there was a lapse in service. The Buildings Maintenance Committee would like to meet with John in order to discuss the calculated estimate of savings he provided. Peter Davis — Co/Chair BM Committee feels this should be a Warrant Article for the Annual Town Meeting in March and should be decided amongst the townspeople whether or not to keep the wind turbine with accurate supporting documents. Motion made by Tim to present this Annual Town Meeting with supporting documents. Seconded. Motion passes unanimously.
b.   Hall Rental Agreement: VJ read changes from a drafted copy. Motion made by Tim to accept the working copy and its new wording of  the "save the date" deposit and updated rental fee schedules Tom seconds. Motion passed unanimously. At a late date, the Celebration of Life Event fees will be discussed and the security deposit criteria will be addressed in more detail.
c.   Harbors Storage Fines: Tabled until Harbors Committee Meeting in January.
3.     Road Commissioner—
a.      Damage to Roads (Cape and Mason Bay) Obbie reported on the roads. To date, damages have incurred on numerous roads where the ground has not frozen yet. At this time, the only thing that can be done is to plow it off. In the spring, a grater and patch job can be used to fix these damages.  Question arises as to who is the responsible party when damages do occur (ex. heavy rain, and plugged/clogged ditches). Obbie states it is all in the plow contract.
b.      Overlay Plan for 2019 To date, Obbie does not have an Overlay Plan for 2019. Prices quoted are not in the budget of $64,000 but estimated at a much higher price. So, no decision has been reached.
c
.       Maintenance on Roads — Obbie would like more money in his budget - $40,000 for the next fiscal year. He states his current budget is not enough to provide sand/salt to the roads when needed. He feels $5,000 in additional monies as a one-time fee would be sufficient so it would carry the town through the winter months as necessary.
4.     Small Animal Clinic — 2019 Stray Cat and Dog Contract: Butch (ACO) did not agree with the wording and questioned what period of time was being charged for the current rates. Motion by Tim to send back contract and for the Small Animal Clinic to be more descriptive in the wording. Motion passes unanimously.
5.     Office Closure Policy — Holidays: An employee asked to have December 24th and January 31 st off for the upcoming holiday. The policy in the Employee Handbook states that employees shall work a half-day on Christmas Eve with Christmas Day off. Then work a half-day on New Year's Eve with New Year's Day off paid. Motion passes for the employees to take a half-day for personal time if wanted with one-half day holiday paid. 1 abstention. VJ feels New Year's Eve, we should be open because of the last day for the fiscal year.
6.   Motion to appoint Sheldon Trundy and Fran Havey to the Budget Committee: VJ motions to appoint Sheldon Trundy and Fran Havey to the Budget Committee. Tom abstains. Motion passes to appoint Sheldon Trundy and Fran Havey to the Budget Committee.
7.    Correspondence
Thank you card from Bertha Magby: Tim read to the audience the thank-you card from Bertha Magby. She was very appreciative of her award and the town she lives in.

Public Comment:
      Solar Panels:
Bid specs from Building Maintenance Committee are to be presented/approved by the Selectmen in order for the panels to be torn down. Motion passes unanimously for the Building Maintenance Committee to provide bid specs to Selectmen.
      Email received from Butch Pinkham to Selectmen: Questioned Selectmen if they had received his email. All Selectmen responded they had received his email.
Those attending: Mary Thompson, Peter Davis, Irvin "Butch Pinkham, Bill Mercer, Adrian Batson, Sheila Mitchell, Stanley Mitchell, Cheryl Paul, Richard Paul, and Obbie Davis

Town of Addison

Approved Minutes

Selectmen’s Meeting

December 3, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 6:31 PM

Meeting Closed at: 7:55 PM

 

1.    Motion to accept the minutes of the November 19th Selectmen’s meeting: A motion was made by VJ and seconded by Tom to accept the minutes as written. Tim opened discussion regarding the Pleasant River Ambulance Service interlocal agreement. There was a lengthy conversation as to whether or not the interlocal is a binding contract, which is not included in the minutes. Motion does not pass. Tim motions to table the acceptance of the minutes until a new version is submitted with a recommendation from the attorney as to the definition of interlocal agreement. Tom seconded the motion. Motion passed unanimously.

2.    Mary Angarola – Cat Sterilization Program: Not present. Animal Control Officer, Butch Pinkham has concerns as to what is actually done. Tim motioned to table indefinitely. Tom seconded the motion.  Motion passed unanimously.

3.    Hall Rental Agreement: Chub Dowling of the Auxiliary feels the Auxiliary members should not be charged any fees for use of the hall, and stated that they had not been charged in the past. John run reports to show that the members had been charged a $25 ‘save the date’ fee, but infrequently. There is discussion of the hall rental agreement wording and whether or not there should be a cancellation policy. VJ agreed to work on a new hall rental agreement. Tim will attend the upcoming Auxiliary meeting to discuss an old agreement that had been in place between the Selectmen and Auxiliary. Tim motioned to table the item until the next meeting. Tom seconded the motion. Motion passed unanimously.

4.    Fireworks Contract: Tom and Fran Havey of the Addison Days Committee recommend a 3 year agreement for better pricing. They’d also like to see the budget increased from $4,000 to $4,500. Tom stated that there would be an understanding that the Town is not committed to purchase under the contract if the Town did not raise the funds. The contract would be to hold the pricing in place. Tim motioned to add the contract to the warrant for town meeting in March. VJ seconded the motion. Motion passed unanimously.

5.    Shellfish Account: A motion was made and passed unanimously at the November 19th meeting to transfer funds to the shellfish account in order to cover the shellfish warden hours and mileage thru the end of the fiscal year. John recommended waiting until the end of the fiscal year for an exact amount before transferring funds from emergency contingency. Tim motioned to rescind the vote taken at the November 19th meeting and to transfer the necessary funds to the shellfish account per option 2 of the spreadsheet John provided. Tom seconded the motion. Motion passed unanimously.

6.    Harbors: Harbor Master Butch Pinkham has been working on the list of unpaid moorings and unpaid documented boat excise tax. After discussion, Tom made a motion to talk to legal council to find out how to handle, if at all. Tim seconded the motion. Motion passed unanimously.

7.    Buildings Maintenance Committee – Wind Turbine and Solar Panels: The buildings maintenance committee submitted a letter to the Selectmen, recommending the turbine and solar panels be dismantled and sold. It was stated that the turbine had been losing money since it was installed in 2010, and the solar panels have never functioned due to the dynamics of the layout of the building. After further discussion, Tim motioned to refer back to the buildings maintenance committee for bid specs on both items. Tom seconded with regret. Motion passed unanimously. It was suggested that the buyer(s) be responsible for dismantling as part of the sale.

8.    Motion to Write Off Balance of Tax Account: The balance of the tax account is $77.84 for a mobile home that was moved or demolished. Tim motioned to write off the tax account. Tom seconded the motion. Motion passed unanimously.

Public Comment: CEO Judy Rolfe mentioned a no cost permit for removal/tear down of a building or mobile home, to be issued by the CEO. That way, there’d be a paper trail of the change for the assessor to correct the tax account.

Those attending: Fran Havey, Don Williams, Chris Chartrand, Judy Rolfe, Jason Tyler, Erwin Zimmermann, Mary Thompson, Irvin Pinkham, Kimbley Davis, Charles Dowling, Stanley Mitchell, Mark Brasure

RESULTS OF SPECIAL TOWN MEETING 12/3/2018

Town of Addison

Approved Minutes

Selectmen’s Meeting

November 19, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:23 PM

 

1.    Motion to accept the minutes of the

October 29th Special Town Meeting: Tom made a motion to accept the minutes as written. VJ seconded the motion. Motion passed unanimously.

November 5th Selectmen’s meeting: Tom made a motion to accept the minutes as written. Tim seconded the motion. Motion passed unanimously.

November 13th Public Hearing: VJ made a motion to accept the minutes as written. Tom seconded the motion. Motion passed unanimously.

2.    Motion to accept Warrant Articles for December 3rd Special Town Meeting: VJ motioned to accept the warrant articles as written. Tim seconded the motion. Motion passed unanimously.

3.    Pleasant River Ambulance: Taken out of order. Tom began discussion regarding the concerns the select board had with the proposed Interlocal Agreement. A list of the concerns and other documents were available to the public. Dick Paul suggested the selectmen vote on each item from the list when an item has been agreed upon between the selectmen and the PRA representatives that were present.

Item 1: Annual Report and Financial Statement need to be received earlier for inclusion in the town report. It was decided this item had already been addressed and is mentioned in Article IV A. of the Interlocal Agreement. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously.

Item 2: More detailed budget, also needs to be received earlier (before the end of January) for budget committee meeting. Courtney Hammond of PRA stated that this would not be an issue and is also mentioned in Article IV A. of the Interlocal Agreement. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously.

Item 3: Explanation of cost shares of other towns. Courtney agreed to include as part of the budget, the cash contribution of each town in the district. Tom motioned to accept. VJ seconded the motion. Motion passed unanimously.

Item 4: Wording of replacement of board member – mutually agreed by PRA and member town. Courtney agreed to change the wording of the ByLaws Article IV A. from “require” to “request” at their annual directors meeting in January. Tim made a motion to table action until the 2nd Selectmen’s meeting in January. Tom seconded the motion. Motion passed unanimously.

Item 5: Duration of agreement. Courtney suggested the selectmen meet with the member towns to work out the length of the agreement. Dick Paul recommended the selectmen write down the reasons for objecting to the 15 year agreement. VJ explained that in 15 years the directors and selectmen change and may have different views. Courtney responded that the agreement could be revisited at any time. A question was raised regarding the amount of funds a member town would be responsible for if they were to withdraw from the district. Tim mentioned that Pleasant River Solid Waste had reduced their Interlocal Agreement to a 4 year term, then will go to an annual agreement. Tom made a motion to table until the 2nd selectmen’s meeting in January. VJ seconded the motion. Motion passed unanimously.

Item 6: Add ‘Unorganized Territory’ to the list of member towns. Courtney explained that the unorganized territory is comprised of 20+ people and are covered under an agreement with the County of Unorganized Territories, whom also pays the member fees. He will provide a copy of the agreement.

Item 7: In-Kind contributions. Courtney explained that this was discussed at the August directors meeting. There has never been and in-kind contribution and if there was, a meeting would be called between the member towns and PRA.

8. Wording in ByLaws contradict wording in Interlocal. Courtney stated that this will be fixed at the January directors meeting. This item is tabled until the 2nd selectmen’s meeting in January.

9. Withdrawal of town from Interlocal. From Article VI 2. of the Interlocal Agreement. The obligations, debts of the member town would be provided at time of withdrawal if the town decided to withdraw. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously. Tom made a motion to accept items 6 and 7. Tim seconded the motion. Motion passed unanimously. Tom thanked everyone for coming. Tony Santiago of Columbia Falls mentioned that he had listened to recordings of Addison selectmen’s meetings and he wanted to state that the select board of Columbia Falls had read the Interlocal Agreement and they take their positions seriously. Dick Paul wanted to know why false statements were made at the October 29th selectmen’s meeting regarding the financial status of PRA. Tim answered that the selectmen were provided with incomplete data. Dick feels the PRA board should have a letter of apology from the board of selectmen. Erwin Zimmermann disagreed. Tom feels it is a lesson learned. Courtney stated that he will work with Tom Gordhamer regarding quasi-municipal finance.

4.    The Computer Guy – Quote for Wiping Out Old Computers: Taken out of order. Tim made a motion to wipe out the old computers and to install the basic programs and to offer the computers to office staff or department managers. VJ seconded the motion. Motion passed unanimously.

5.    Motion to Accept Carmen Look’s Resignation from the Budget Committee: Tim made a motion to accept with regret. Tom seconded the motion. Motion passed unanimously.

6.    Follow up – Harbors Emergency/Temporary Haul Out Fines: Butch said that the harbor committee doesn’t plan to meet till after December 3rd. Tom made a motion to take up the item at the 2nd selectmen’s meeting in December. Tim seconded the motion. Motion passed unanimously.

7.    Motion to Enter Executive Session Per 1 MRSA § 405 Regarding a Personnel Issue: Tom made a motion to close the regular meeting and to enter executive session at 6:25 PM. VJ seconded the motion. Motion passed unanimously. The meeting reopened at 7:22 PM. Tim made a motion to re-allocate $7,500 from Emergency Contingency to the Shellfish department. VJ seconded the motion. Motion passed unanimously.

 

Public Comment: Taken out of order. Tim received a letter from the Department of Agriculture regarding building permits for construction in the floodplain and feels the town attorney should review it and make recommendations to the selectmen and planning board as to how to proceed. Would modifications need to be made to the building ordinance.

Chub Dowling mentioned the Hall Rental Agreement and feels the Auxiliary members should not be charged any fees for using the hall. The current agreement requires a non-refundable $25 deposit to save the date, and a $50 security deposit which would be returned if no damage is done to the hall. The selectmen will take the request under consideration. Chub also mentioned the handicap ramp at the rear of the building and stated that it is a hazard due to ice build up. The selectmen recommended that the Buildings maintenance committee research the issue and try to come up with a solution. Tom made a motion to ask the buildings maintenance committee to look into the issue. Tim seconded the motion. Motion passed unanimously.

 

Those attending: Judy Rolfe, Richard Paul, Cheryl Paul, Charles “Chub” Dowling, Mary Thompson, Irvin “Butch” Pinkham, Stanley and Sheila Mitchell, Osborne Davis, Ronie Strout, Cathy Fonda, Erwin Zimmermann, Tony Santiago, Charlene Hammond, Courtney Hammond, others

 

 

Town of Addison

Public Hearing

Municipal Solid Waste Disposal Services

Approved  MINUTES

November 13, 2018

 

 

6:00 PM -- Tim Thompson opens the hearing.  The purpose of this hearing is to compare and contrast the Request for Proposal (RFP) submitted by Mark Wright Construction/Disposal and the current services provided by Pleasant River Solid Waste Disposal District, in consideration of the best option for the Town of Addison's future municipal solid waste disposal.  During a lengthy discussion, many points and concerns were voiced by those in attendance.  Some concerns were:  the cost of recycling at Mark Wright Disposal; the annual membership fee to PRSWDD; what happens if a town (s) pulls out or joins PRSWDD; how might no competition affect Mark Wright Disposal fees; and loss of the Too Good to Toss facility.  Points mentioned were: recycling is market driven so many factors come into play, which in turn, effect cost and what is actually being recycled; PRSWDD is Quasi municipal giving towns a voice through board members chosen by the towns; meetings and financial statements of PRSWDD are available to the public. Mark Wright Disposal is an independent business, fees are based on individual usage and are subject to change without notice; there is no annual membership fee to the town, offers a dumpster option and extended hours of operation. Contract lengths would be 4 years for PRSWDD with an annual review thereafter and Mark Wright Disposal would be a

10-year contract with potential for negotiation. This was an informational meeting only. No vote was taken. The final decision will be put to a vote at the annual Town Meeting to be held in March 2019.   Hearing closed at 7:38 pm

 

Selectmen Present:  Timothy Thompson, Verlan Lenfestey, Jr., Thomas Batson

Others Present:  Don Williams, Justin and Darlene Thompson, Cheryl and Richard Paul,

Chris Chartrand, Shelia and Stanley Mitchell, Janet Molenaar, Nancy Heallen, Fran Havey,

Larry and Tetyana Durkin, Ronald Gray, Mary Thompson, Hector Alicea and others

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

November 5, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:52 PM

 

1.    Motion to accept the minutes of the October 29th Selectmen’s meeting: Tim motioned to accept the minutes with modifications to item 5 regarding storage at the harbors. VJ seconded the motion. Motion passed unanimously.

2.    Harbors Ordinance: Members of the harbor committee were present to continue discussion of temporary/emergency haul out of vessels. The current ordinance does not allow storage of any kind and states that fines will be set by the board of selectmen annually. The selectmen would like to allow temporary/emergency haul out and asked that the harbor committee meet and discuss the options. The harbor committee will meet in December and make recommendations to the selectmen regarding the issue an also wording for signs to be ordered.

3.    Shellfish Committee Regarding Middle Ground: The shellfish committee met recently and submitted a letter to the selectmen recommending that the current agreement remain in place. After some discussion, Tim motioned to continue with the current agreement. Tom seconded the motion. Motion passed unanimously.

4.    Planning Board Enforcement Issue: Taken out of order. Mary Thompson, chair of the planning board expresses the need for professional advice regarding a trash ordinance. There have been no funds set aside for legal advice for the planning board. The legal budget has been expended. After more discussion, Tim motioned to add a warrant article for the December 3rd special town meeting to appropriate $15,000 from unappropriated surplus to the legal account. Tom seconded the motion. Motion passed unanimously.

5.    Special Town Meeting: Taken out of order. Tim recommended a special town meeting to vote again on the removal of the dilapidated building and appropriating funding for legal expenses incurred. VJ feels the dilapidated buildings issue should be brought up at a regular town meeting. Dick Paul had questions regarding funding for the sand/salt shed matter and why the legal costs were taken from the roads budget. He would like to see printed in the town report, a list of all legal expenses incurred and where the funds were charged and legal fees anticipated. VJ made a motion to hold a special town meeting to try to get voter approval to transfer funds from surplus to cover the towns obligation for legal expenses. Tim seconded the motion. Motion passed unanimously. Don Williams would like to see a clear explanation of the article. Tim asked that the meeting be posted tomorrow. Tim motioned to set the special town meeting for December 3rd at 6:00 PM. Tom seconded the motion. Motion passed unanimously.

6.    Motion to enter executive session per 1 MRSA § 405 regarding tax foreclosure: Tim motioned to close the regular meeting and enter executive session at 6:33 PM. Tom seconded the motion. Motion passed unanimously. Tim reopened the meeting at 6:50 PM and motioned to allow the owner until December 15th to pay his obligation. Tom seconded the motion. Motion passed unanimously.

 

Public Comment:

 

Those attending: Judy Rolfe, Charlene Hammond, Cheryl Paul, Richard Paul, James Emerson Jr., Don Williams, Justin Thompson, Irvin Pinkham, Roberta Pinkham, Tom Gordhamer, Sheila Mitchell, Mary Thompson, Keith Newman, Rich Martin, others

 

results of special town meeting 10/29/18

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

October 29, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:45 PM

Meeting Closed at: 7:30 PM

 

1.    Motion to accept the minutes of the October 15th Selectmen’s meeting: VJ made a motion to accept the minutes. Tom seconded the motion. Motion passed unanimously.

2.    Stephen Sullivan, Maine Revenue Services Property Tax Division -Proposed 2019 State Valuation: Taken out of order. Mr. Sullivan opens discussion of the 2019 proposed valuation and answers questions regarding how the valuation is determined, how non-taxed properties are accounted for in the worksheet, sales ratios, increases in assessments, etc. No action is taken. The presentation was informational only.

3.    RFP-Municipal Solid Waste Services (tabled last meeting): Tim recommended a public hearing be held as soon as possible in preparation for an annual town meeting vote on the subject. Tom mentions recycling and how PRSWDD is trying to increase the number of items they take as compared to Mark Wright disposal. Mr. Zimmermann asked Tom if he should “ethically and morally” recuse from discussion and votes on the matter since he is employed by PRSWDD. Tom responded that he has written legal advice from MMA Legal and Rudman/Winchell stating that his position as selectman and employee of PRSWDD does not create a conflict of interest. Tim motions to schedule a public hearing for November 13th at 6:00 PM. VJ seconded the motion. Motion passed unanimously. Information regarding Mark Wright disposal and Pleasant River Solid Waste will be available at the town office and on the website. Tom stressed that the meeting will be informational only, and no vote will be taken.

4.    Pleasant River Solid Waste Disposal District Interlocal Agreement (tabled last meeting): No action taken.

Meeting Minutes:

Reports/Financials: John has spoken with PRSWDD book keeper Carmen Look and manager Fran Havey, both will get caught up on missing meeting minutes and financials.

5.    Harbors Float Removal Schedule (tabled last meeting): Butch and Obbie were asked to come up with a schedule for float removal. Butch stated that all of the floats at all town landings will be removed before Thanksgiving or soon thereafter.

Storage at Harbors: The selectmen discuss setting fines for violation of the harbors ordinance, which does not allow storage of boats, gear, etc. VJ would like to allow temporary emergency haul out. There is discussion of fines amounts and time periods. Tom motioned to table the item until the next meeting and to invite the harbor committee to modify fines to allow temporary emergency storage. VJ seconded the motion. Motion passed unanimously.

6.    Downeast Community Partners Request for Funding Process: Formerly WHCA. The request is to allow the funding article on the warrant for town meeting without using the petition process. Tim motioned to allow the request to go before the budget committee without the petition process. Tom seconded the motion. Motion passed unanimously.

7.    Motion to enter Executive Session per 1 MRSA § 405 to negotiate an Interlocal Agreement between the Town and Pleasant River Ambulance: Tom feels an executive session is not necessary and that discussion should be public. Tim voiced his concerns regarding the budget increases and has recent financials that show PRA is in the negative, despite the budget increases. VJ would like to know how the funds were spent and why the extra $20,000 was spent when it was set aside for capital improvements. Tom motioned to invite PRA, along with their book keeper and auditor to the November 19th selectmen’s meeting. Tim seconded the motion. Motion passed unanimously.

Public Comment: Animal control officer, Butch Pinkham stated that he had picked up a stray cat that may have rabies. He will take the animal to the CDC in Augusta on October 30th for testing.

Those attending: Fran Havey, Ronie Strout, Cheryl Paul, Osborne Davis, Erwin Zimmermann, Peter Davis, Roberta Pinkham, Richard Paul, Cathy Fonda, Jimmy Emerson, Don Williams, Judy Rolfe, Chris Chartrand, Kimbley Davis, others

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

October 15, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:00 PM

 

1.    Motion to accept the minutes of the September 17th Selectmen’s meeting: Tom motioned, VJ seconded. Passed 2/3. Tim abstained.

2.    Motion to accept the minutes of the October 10th Emergency Selectmen’s Meeting: VJ motioned, Tom seconded. Passed 3/3.

3.    Motion to approve warrant articles for the October 29, 2018 Special Town Meeting: VJ motioned, Tim seconded. Passed 3/3.

4.    Pleasant River Ambulance Interlocal Agreement: Tim motioned to accept the terms in the letter dated September 17, 2018 from PRA. No signatory on interlocal. The town will continue with the district on a month to month basis. Tom seconded. Passed 3/3.

5.    Pleasant River Solid Waste Disposal District Interlocal Agreement: Taken out of order. Tim motioned to table the interlocal so the board has more time to review. VJ seconded the motion. Motion passed 3/3.

6.    RFP-Municipal Solid Waste: Tim motioned to open the proposal received from Mark Wright Disposal on August 20, 2018. VJ seconded the motion. Motion passed 2/3. Tim motioned to take the proposal under advisement and to table any action until the next meeting. Tom seconded. Motion passed 3/3.

7.    Charter Communications – Franchise Renewal (Cable TV): Tim motioned to sign the renewal agreement. The selectmen negotiated some of the terms of the agreement, including the number of homes located within a mile required for service, now down to 20 from 30, and free tv service to municipal buildings. Tom seconded. Motion passed 3/3.

8.    Spectrum Internet/Phone Proposal: Tim motioned to accept the proposal. VJ seconded the motion. Motion passed 3/3. Spectrum offered higher speed internet service over the current provider, Fairpoint. Monthly billings will remain relatively the same.

9.    Harbors Float Removal Schedule: The selectmen requested that the road commissioner and harbor master come up with a schedule for the removal of the floats and come back to the selectmen for approval.

10. Overdue Mooring Fees/Dog Registrations (the town office staff has recently sent out mooring fees invoices): Butch (Irvin Pinkham) stated that there are 32 unlicensed dogs, some he wasn’t aware of. He further stated that some mooring fees have not been paid since 2012. Some owners are claiming they no longer have the mooring. There is discussion of changes that need to be made to the current harbors ordinance. Tom agreed to meet with Butch to come up with a list of items to be included in the mooring ordinance. There is further discussion of mooring markers to identify the mooring and if the fees have been paid.

11. Trash Complaint – 625 Basin Road: Health Officer, Alf Wakeman and property owner Manford Durkee are present to discuss the situation. Abutting land owner, Dorthea Crowley is also present. Manford stated that he has evicted the tenant and as soon as she leaves the property, he will clean up the trash.

12. Proposed Property Maintenance Ordinance: Taken up under item 11. A sub-committee will be formed with members of the planning board, CEO, and public to work on the proposed ordinance.

13. Appointments to Friends of the Fire Department –

Steven Parrott

Rebecca Trundy

Tim motioned to make the appointments. VJ seconded. Motion passed 3/3.

14. Executive session (36 MRSA § 405) Regarding a Personnel Matter: Tim motioned to close the regular meeting and enter executive session at 6:30 PM. Tom seconded the motion. Motion passed 3/3. Meeting re-opened at 6:50 PM. Tim felt the issue has been resolved.

 

 Public Comment: Taken out of order. Tim stated that the Washington County budget committee will be meeting on October 30th in Machias to review the proposed county budget. Tim is concerned that there are no budget increases for law enforcement, which the town voted to approve in March 2018. Peter Davis stated that he has been researching code for LP tanks for the Buildings Maintenance Committee. Dead River told him they didn’t know the code and to check with the state. Judy Rolfe, CEO will look into this. Irwin Zimmermann inquired about the status of the dilapidated building. Tim responded that the court ruled in favor of the town and the building (clam shop) will be coming down as soon as the town approves funding for demo. A special town meeting is scheduled for October 29th. Chris Chartrand inquired about a marijuana ordinance. Tim responded that the board recently extended the moratorium. The planning board is working on an ordinance. Tom announced a flag raising will be held at PRSWDD on November 11th at 10 AM in honor of veterans.

 

Those attending: Judy Rolfe, Mary Thompson, Dorthea Crowley, Osborne Davis, Irvin Pinkham, Peter Davis, Stanley and Sheila Mitchell, Chris Chartrand, Jim Sharber, Tom Gordhamer, Manford Durkee, Alfred Wakeman, Erwin Zimmermann, Charlene Hammond, Cathy Fonda, Kimbley Davis

 

Town of Addison

Approved Minutes

Special Selectmen’s Meeting

October 10, 2018

 Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Jr., Thomas W. Batson

Meeting Opened at:  7:00 PM

Meeting Closed at:   7: 06 PM

 

1.    The purpose of this meeting was to schedule a Special Town Meeting in order to authorize transfer of funds, $ 30,000 as recommended by Treasurer, John Woodward, from Unappropriated Surplus to cover the costs of Demolition of the "the old clam shop" and the overage in the Dangerous Buildings accounts due to legal expenses. Tim references Article 31 from the March 2009 Town Meeting authorizing the Selectmen to proceed with whatever action necessary regarding removal of dangerous buildings.  VJ motions to schedule a Special Town Meeting to be held on Monday, October 29, 2018, with the regularly scheduled Selectmen's Meeting immediately following. Tim seconds the motion.  No further discussion.  Motion passed 3/3.

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

September 17, 2018

Selectmen Present: Thomas W. Batson, Verlan R Lenfestey, Jr.  Absent: Timothy H. Thompson  

Meeting Opened at: 5:05 PM

Meeting Closed at:  6:24 PM

 

1.    Motion to accept the minutes of the August 20th Selectmen’s meeting:  VJ motions to accept minutes as written. Tom seconds the motion.  Motion passed 2/2.

2.    Auto Recycling Renewal Permit:  Butch inquired as to how many auto recycling businesses are currently in Addison. CEO Judy Rolfe responds there are 3. No further discussion. Tom made a motion to issue permit.  VJ seconded.  Motion passed 2/2.  

3.  RFP - Municipal Solid Waste:  Tom clarifies, per legal counsel, no conflict of interest with him being a municipal officer and an employee of PRSWDD.  Tom asks Chris Chartrand, Director of PRSWDD, to explain why PRSWDD cannot sign RFP. Chris states if the RFP was signed and the bid accepted; it would create a legal binding contract conflicting with the Interlocal Agreement. VJ read correspondence from the town's attorney agreeing with what Chris had stated. VJ expressed he feels the decision should go to a Town vote. Chris C. stated he believes that it has to. Tom made a motion to not act on the RFP received from Mark Wright Disposal, and to table the article and seek further legal advice. VJ seconded the motion. Motion passed 2/2.

4.    Pleasant River Ambulance Interlocal Agreement/By-Laws: Tom read a letter from PRA president Courtney Hammond stating per board consensus, the previous Interlocal Agreement will stand.  PRA will extend a 45 day window to the Addison selectmen in order for them to review and request to sign. If they choose not to sign, PRA will continue this year with no Interlocal Agreement with Addison but with continuing payments from the town and will re-visit at the 2019 annual meeting as to further action.   Motion by Tom to table until Tim can be present and VJ agrees. VJ seconded.  Motion passed 2/2.   

5.    Pleasant River Solid Waste Disposal District Interlocal Agreement:  Tom asks Director Chris Chartrand to touch on changes made to the Interlocal Agreement. Chris stated the agreement "may still be a work in progress", but the biggest changes were the weighted vote and the length of duration.  He offers to get copies of the by-laws for the selectmen. VJ made a motion to table this article until the October 1st meeting so the full board of selectmen can discuss further.  Tom agrees and seconded the motion.  Motion passed 2/2.

6.    Trash Complaint:  Health Officer Alf Wakeman was unable to attend but has been to the site and will follow up on 9/23.  CEO Judy Rolfe has been working with the Planning Board regarding wording of the ordinance.

7.    County Salt Bid:  A proposal was received from New England Salt of Bangor at $60.25 per ton. A motion was made by Tom to accept.  VJ seconded the motion.  Motion passed 2/2.   Irvin Pinkham inquired as to how many tons are usually used. Tom advised, per John's note, 280 tons.  Erwin Zimmermann asked if quote was delivered price.  Obbie explained price is for delivery to County Concrete.    

8.    Cable Franchise Renewal:   VJ stated it is necessary to have an agreement but desires to contact the town's attorney as how best to proceed.  He made a motion to table until the October 1st meeting so further research can be done. Motion seconded by Tom. Motion passed 2/2.

9.    GA Ordinance Updates:  Tom states these are governed by the state and therefore feels we need to abide. VJ agrees. Tom made a motion to accept updates.  VJ seconded the motion.  Motion passed 2/2.  Butch asked if the increase will make it easier to get help.  Amy answers that the process probably won't be easier, but the increase might help with cost of living increases. 

10. Road Commissioner:  Obbie begins by stating the roadside mowing was completed on Saturday, the 15th. He added that the hole by the clapper on the Ridge Road has been fixed and the clapper is now closed. He has also addressed a complaint from a resident in South Addison and reported that the culverts on the West Side Road will be shimmed.  He mentioned there continues to be concerns regarding the intersection by Tyler's Marine in South Addison and feels that something needs to be done. Judy Rolfe then voiced concerns regarding a septic system near that area which could be damaged should a truck drive over it. Shelia Mitchell mentioned a wash out near her home. Obbie will look into this along with other issues mentioned. 

     Public Comment:

Shellfish Warden, Irvin Pinkham -- Expressed concern about the illegal diggers on the flats during his recent vacation and feels this is largely due to the lack of no substitute coverage.  Judy Rolfe will bring this up to the Shellfish Committee at their next meeting for any input they may offer.  Irvin also expressed he would like to have his town clam license back.       E. Zimmermann inquires as to why he no longer has a town license. Butch responds.  

 

Christopher Chartrand/Marijuana Moratorium:  Chris inquires as to the progress on this and expresses concerns about timeframe and zoning.  CEO Judy Rolfe advises that the Planning Board is actively working on this and invites anyone with interest to attend the next planning board meeting.   

 

Judy Rolfe/Road Sign:  Judy is wondering about getting a road sign near the Wescogus and East Side Road intersection as she is concerned for the safety of children in that area.   Nothing was decided.

 

Jim Emerson/Pending Legal Cases:  Jim wanted an update on the Town's current legal cases.  CEO Judy Rolfe stated she is going to court on Friday, September 21, regarding the "clam shop" case and the Shoreland Zoning case was addressed on August 28th, but it will be late October before the outcome is known.

 

Jim also announced that the Addison Volunteer Fire Department has been approved to receive an $ 81, 000 grant which will be used toward replacement of the current air packs; in turn, keeping the Town 's cost to only about $ 4,000.00.  Jim expressed his deep gratitude to Eleni Wakeman and Sheldon Trundy for their combined efforts in making this happen.  

 

Irvin Pinkham/Addison Days Supper:  Butch reported that the recent benefit supper and auction went well and $ 813 was raised. He also mentioned that the same person who sponsored the pony rides for this year wishes to sponsor them again next year.

 

 

Those attending:  Judy Rolfe, Christopher Chartrand, Shelia and Stanley Mitchell, Irvin Pinkham, James Emerson, Tom Gordhamer, Charlene Hammond, Eleni Wakeman, Erwin Zimmermann, Osborne Davis, Vivian and Donald Therrien, others.

 

Town of Addison

Public Hearing

Automobile Recycling Renewal Permit

Approved Minutes

September 17, 2018

Selectmen Present: Thomas Batson, Verlan Lenfestey, Jr.

 

6:00 PM -- Tom Batson opens the hearing.  The purpose of this hearing is the renewal permit application submitted by Vivian Therrien regarding her automobile recycling business located at 23 Merchant Lane.  Tom asks CEO Judy Rolfe to give a report of her inspection.  Judy reports the site is very clean and organized with a first-rate fluid recycling system and she sees no issues at all.   Tom then asks for questions, concerns, or comments from the audience.  Fire Chief Jim Emerson expresses his gratitude to Vivian and Donald for allowing the Fire Department to use the site and automobiles for training purposes.  No further comments. 

Hearing Closed at 5:04 pm

 

Those attending:  Tom Gordhamer, Jim Emerson, Butch Pinkham, Chris Chartrand, Shelia and Stanley Mitchell, Charlene Hammond, Judy Rolfe, Vivian and Donald Therrien, Jr.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

August 20, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:55 PM

 

1.    Motion to accept the minutes of the August 6th Regular Selectmen’s meeting: Tom motions to accept the minutes as written.  VJ seconded the motion.  Motion passed 2/2.

August 13th Special Selectmen’s meeting: VJ motions to accept the minutes as written.  Tim seconds the motion.  Motion passed 2/2.

2.    Proposals for Municipal Solid Waste and Recycling Collection Receiving Services:  1 bid was received and was not opened.  A letter will be mailed to current bidders explaining more time is needed to reach a decision and clear any confusion between PRSWDD/Town of Addison and Rudman and Winchell – who is representing both parties.  Tom feels that the Town of Addison should meet with PRSWDD and Tim agrees.  Tom motions to table. Motion passed 3/3 to table until the next regular selectmen’s meeting on 9/17.

3.    Requests from PRSWDD Regarding RFP:  The question arises if it is appropriate for PRSWDD to submit an RFP.  Chris Chartrand presented an Interlocal Agreement from the PRSWDD Board.  The one most important change is the PRSWDD Board voted to move to a weighted vote.  This weighted vote does not include the volume of trash used in each town.  The weighted vote would give the voting power to the residents of each town.  Addison would have 26% of the voting power as the current population is 1,266 residents.  A 2/3 majority rule would be needed, so no two towns would run the vote. Discussion between Tim and Tom was whether recycling was “visible or not visible.”

4.    Marijuana Moratorium: The current Marijuana Moratorium has expired and the vote was to extend for another six months with a start date of 8/20/18.  The new expiration date would be 2/20/19.   Tom motions.  VJ seconds the motion.  Motion passed 3/3.

5.    Pleasant River Ambulance Interlocal/Bylaws: The Selectmen needed to approve the drafted copy with the mark ups/corrections discussed at the Special Selectmen’s Meeting on 9/13.  The drafted copy with the markup was available for everyone to read.  VJ needs more time to read line by line and compare to the old version.  Tim motions to table until 9/17 meeting.  Tom seconds.  Motion passes 3/3.

6.    Motion to accept Cheryl Paul’s resignation from PRA Board: It is with regret, but Tim motions to accept Cheryl Paul’s resignation and to thank Cheryl for her many years of service to the town as a director.  Tom seconds.  Motion passes 3/3.

7.    Automobile Recycling Business Permit Renewal: This is concerning Therrien’s Automobile Recycling Permit up for Renewal.  Tim motions to schedule a Public Hearing on 9/17 at 5PM just prior to the Selectmen’s Meeting. VJ seconds.  Motion passes 3/3.

8.    Complaint Regarding Trash at 625 Basin Road: Trash complaint “Looks like town dump.” Currently, there is no ordinance or state statute in place.  The CEO needs to gather models of other town’s ordinances regarding household trash.  Tim motions that Alf Wakeman – Health Officer be asked to visit and discuss health, welfare, and safety issues as well as the effect it has on others with citations as appropriate and necessary.  He will be asked to attend the next meeting 9/17 with an update on this issue.  Tom seconds.  Motion passes 3/3.

9.    Quote from Computer Guy to Install 7 New Workstations: Quote from The Computer Guy for $510.00 which is an estimate for new computer installations and networking.  Tim motions to accept the quote.  VJ seconds.  Motion passes 3/3.

10. Kim Requests to attend Motor Vehicle Fall Workshop: The Motor Vehicle Fall Workshop will be held on October 10, 2018 from 1:00 PM – 3:00PM in Machias.  Tim motions for Kim to attend the Motor Vehicle Workshop.  VJ seconds.  Motion passes 3/3.

11. September 3rd Regular Meeting (Holiday): There will be no meeting on 9/3. The next Selectmen’s meeting will be 9/17 at 5:30 PM.

 Public Comment: Peter Davis – Fair treatment should be given to all Town employees. Tim states that this is a personnel matter and should be an agenda item for the next Selectmen’s meeting 9/17 in executive session.

 David Ingersoll/Building Renovations: David wanted an update on the current building renovations being done here at Town Hall.  Peter the co-chair for the Building Maintenance Committee responded with what is scheduled in the next few months at Town Hall.

 Those attending: Judy Rolfe, Obbie Davis, Fran Havey, Sheila Mitchell, Amy Lenfestey, Chris Chartrand, David Ingersoll, Jim Sharber, Mary Thompson, Charlene Hammond, Tom Gordhamer, Cathy Fonda, and Peter Davis.  

 

Town of Addison

Special Selectmen’s Meeting

August 13, 2018

Approved Meeting Minutes

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Pleasant River Ambulance Continued Discussion:

Interlocal Agreement

Tim motions to have the attorney review the Interlocal with mark ups and amendments. Tom seconds the motion. Motion passes 3/3. Tim will print a mark up copy for each selectman, along with a clean copy which will also be sent to the attorney.

 

            Financials

            Options for Other Services

 

Those attending: Tom Gordhamer

 

Town of Addison

Selectmen’s Meeting

Approved Meeting Minutes

August 6, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

 

1.    Motion to accept the minutes of the July 16th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Guest Speaker – Legal Update on Marijuana Laws: Not present. Taken out of order. Tim gave a brief overview of the meeting he attended in Bangor where attorneys from Maine Municipal were present.

3.    Pleasant River Ambulance – Interlocal Agreement: Continued discussion of issues the selectmen have with the proposed agreement. All three attended the July 17th PRA board meeting, but feel the issues were not addressed. Tom motioned to compile a list of the concerns to present to our representative on the board, Cheryl Paul, and for Cheryl to come back to the second meeting in October with a response from the board. Tim seconded the motion. Motion passed 3/3.

4.    Shellfish Warden – Regarding Recent Meeting: Irvin “Butch” Pinkham attended a SHAC meeting on July 26th regarding changes in legislation to municipal shellfish management. Butch wrote a review of the meeting for the selectmen and went over the items discussed. Baily Bowden from Penobscot was present and spoke about the law changes and the effects on towns.

 

Public Comment:

Fran Havey from Pleasant River Solid Waste asks for bid specs for the RFP for municipal solid waste receiving. Tim responded that the specs would contain the same services currently provided by PRSWDD. Erwin Zimmerman suggests a question in the specs as to what will be done with recyclables, since PRSWDD now has restrictions on the items.

Erwin Zimmermann requested any new information regarding the dilapidated buildings case. Tim responded that there was nothing new to report.

VJ inquired about the painting of town hall building. Don Williams is present and announces the Buildings Maintenance committee will be discussing this and other items at their meeting on Wednesday the 8th at 6.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

July 16, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the July 2nd Selectmen’s meeting: VJ Motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Road Commissioner

Road Paving Plans:

Tree/Brush Trimming:

Roadside Mowing:

Taken out of order. Obbie plans road repairs and overlay to West Side  Road, brush cutting and overlay to Ridge Road, he will contact vendors for pricing on roadside mowing. He mentioned a sink hole that had formed by the clappers on Ridge and said he would contact DOT. Chris Chartrand inquired about the buildup of road sand along the road sides.

3.    Buildings Maintenance Committee Progress Report: Don Williams was not present to give a report. Tim mentioned that RS Insulation has picked up the down payment for insulating the underside of town hall and will begin soon.

4.    Addison Days Committee Report: Butch and Roberta gave a report on the events and said everything went well. They have received a lot of positive feedback. Cathy Fonda inquired about silent fireworks. Kim and Peter Davis collected almost $200 in donations for next year’s Addison Days.

5.    Request for WCSD to Occasionally Place a Deputy with Radar off Water Street: Tim will contact Sheriff Barry Curtis with the request. East side road is also mentioned.

6.    Pleasant River Ambulance Directors Meeting July 17 @ 7:00 PM: Tim and VJ plan to attend. Tom will try to make it. 

Public Comment: Mr. Zimmermann inquired about the status of the Kelsey properties in litigation. Tim responded that Kelsey’s attorney filed a motion to withdraw from representation. Kelsey has asked the court for more time. The town attorney has scheduled a phone conference with the court for Wednesday the 18th. DEP met with Kelsey and submitted a report to CEO Judy Rolfe. The meeting was to discuss shoreline stabilization and permitting to rebuild.

Chris Chartrand inquired about the RFP for municipal solid waste and would like detailed specs to take back to PRSWDD. He asked for clarification of the wording “collection”, the selectmen responded that it should have read “receive”. It is not for roadside pickup.

Irvin Pinkham mentioned new legislation regarding dangerous and nuisance dogs and the registration fees.

Tim reported that he had recently attended an MMA Legal update on marijuana laws. Mr. Zimmermann recommended inviting our local representative to a meeting to explain the laws.

 

Those attending: Mary Thompson, Cheryl and Richard Paul, Judy Rolfe, Roberta and Irvin Pinkham, Stanley and Sheila Mitchell, Cathy Fonda, Chris Chartrand, Erwin Zimmermann, Osborne Davis, Fran Havey

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

July 2, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr.

Thomas W. Batson arrived at 5:20 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:45 PM

 

1.    Motion to accept the minutes of the June 18th Selectmen’s meeting: Verlan made a motion to accept the minutes as written. Tim seconded the motion. Motion passed 2/2. Later in the meeting, Verlan mentioned that the mil rate approved at the last meeting had changed from 15.52 to 15.9 (same as last year).

2.    Buildings Maintenance – Bids:

Station #2 Three bids were received. The first bid was rejected because it was received past the deadline. The second bid was from GR Roofing in Brewer for $11,980. The third bid was from Maine Highlands in Abbot for $16,789. After some discussion of costs, Tim made a motion to accept the bid from GR Roofing. Verlan seconded the motion. Motion passed 2/2.

Town Hall One bid was received. Maine Highlands bid was for $27,757. Tim motioned to accept the bid and to open discussion. Verlan seconded the motion. Items discussed were the costs and time frame to complete. Peter Davis will be doing some work before the painting could start. Tim asks if all are opposed to his motion. The motion failed 3/3. The bid was rejected.

Discussion of possible addition to Town Hall/Offices: Don Williams of the Buildings Maintenance committee talked about a possible addition to the North side of the town hall. The addition would house offices and a utility room, bathroom and handicap access for the second floor. Mary Thompson suggests budgeting for the improvement over a period of years. Tim recommended a strategic plan to include all town owned buildings.

3.    Pleasant River Ambulance – Interlocal Agreement/ByLaws: Tim voiced his concerns regarding the agreement and bylaws. His concerns are that town appointed board members can be removed by the PRA Board of directors. He feels this should be a recommendation to replace. Also the budget needs to be received by the budget committee in advance of the budget committee meeting, and there needs to be better reporting of expenditures. Verlan mentioned in kind contributions and how they would affect the overall budget amounts paid by towns in the district. His other concern is the length of the agreement. He suggested a 4-5 year term would be better than 15. Cheryl Paul recommended that the selectmen attend the next board meeting; to be held on July 17 at 7 PM. Tim motioned to table action until after the July 17th meeting. Tom seconded the motion. Motion passed 3/3.

4.    Agenda Request – Mary Thompson Regarding Tax Assessing: Mary is concerned that the assessor should be present following the tax commitment to correct errors in assessments. A job description is needed, and should include the requirement. Tom motions to create a job description and to include the recommendation. Tim seconded the motion. Motion passed 3/3.

5.    Motion to accept Sheldon Trundy’s resignation as Emergency Management Director: Tom motioned to accept the resignation with regret. Verlan seconded the motion. Motion passed 3/3.

6.    Motion to appoint Richard Martin as alternate to the Planning Board: Verlan made a motion to appoint Richard Martin as alternate to the Planning Board. Tom seconded the motion. Motion passed 3/3.

7.    Motion to appoint Tom Gordhamer as town representative on Pleasant River Ambulance board: Taken out of order. Tim motioned to appoint Tom Gordhamer as director on the PRA board. Verlan seconded the motion. Motion passed 3/3.

8.    Motion to appoint Tim Cirone as alternate on Shellfish Committee: Tim made a motion to appoint Tim Cirone as alternate on the Shellfish Committee. Tom seconded the motion. Motion passed 3/3.

9.    Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Issues: Tim motioned to close the regular meeting and to enter executive session at 6:40 PM. Tom seconded the motion. Verlan recused. The regular meeting reopened at 7:35 PM. Tim motioned to introduce and lead brief team meetings. Tom seconded. Motion passed 2/2.

Public Comment: Taken out of order. Mary Thompson inquired about a schedule of events for Addison Days. John has created a flyer and Kim will add it to the website and town Facebook page. The town has received a request to join the County bid for bulk salt. Tom motioned to sign the request. Tim seconded the motion. Motion passed 3/3.

 

Those attending: Judy Rolfe, Mary Thompson, Amy Lenfestey, Dick Paul, Cheryl Paul, Paul Mutty, Osborne Davis, Cathy Fonda, Terry Grant, Don Williams.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

June 18, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

 

1.    Motion to accept the minutes of the May 21st Selectmen’s meeting: Tom motioned to accept the minutes as written. VJ seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance – Interlocal Agreement/ByLaws: Tim recommended tabling the agreement and bylaws acceptance until the board had time to review. Tom made a motion to table and VJ seconded the motion. Motion passed 3/3.

3.    2018 RE Tax Mil Rate: Assessor Randall Burns recommended a mil rate of 15.52, which is slightly lower than last year’s mil rate (15.9). The board took no action as the assessor has authority to set the rate.

4.    Charter Communications Franchise Agreement: Tim motioned to not sign the agreement, siting the 10 year contract for cable tv is not available to all residents and by not signing, other options for service may be available. Tom seconded the motion. Motion passed 3/3.

5.    RFP – Municipal Solid Waste/Recycling: Tabled 5/21. Tim motioned to accept the RFP format for solid waste and recycling, and to advertise. Tom seconded the motion. Motion passed 3/3.

6.    Agenda Requests

Tom Treadwell – Regarding Abatement/Discount on Tax: Tom contacted the assessor in June with a request for an abatement, but the abatement wasn’t issued until after the discount had expired. There was discussion regarding the abatement application wording and whether or not it should be changed to include a recommendation to pay the tax in order to receive the discount, then apply for an abatement. The selectmen left it up to the assessor. Tim stated that the board cannot override the town’s decision which is clear in the warrant article. The discount expires 30 days after commitment.

Jimmy Crowley – Regarding Ordinance Creation/Enactment: Jimmy is not present. The item is tabled.

Tom Batson – Process for Filing a Complaint: Tom would like all complaints to be addressed to the board and submitted to the town office, rather than left taped to the door or otherwise. Tim felt this policy was already in effect.

Erwin Zimmermann – Regarding Dilapidated Building Case: Tom is concerned about releasing attorney client privileged information to the public and how that might affect the case. Tim stated that the case is ongoing and getting close to a resolution. The board would need the attorney to prepare a statement to be released to the public. Mr. Zimmermann responded that he had contacted Mr. Kelsey’s attorney and made an offer on the property, but she declined to discuss the case.

7.    Harbor Committee

Motion to Accept Luther Choate’s Resignation: Tim motioned to accept Luther’s resignation, with regret and asked John to send him a thank you card. Tom seconded the motion. Motion passed 3/3.

Motion to Appoint Brent Redimarker, Ricky Guptill, Dean Cirone: Tim motioned to appoint Dean Cirone as full member. VJ seconded the motion. Motion passed 3/3. Tom motioned to appoint Brent Redimarker and Ricky Guptill as alternates. VJ seconded the motion. Motion passed 3/3.

8.    Emergency Management – Drone Insurance Documents: Tim stated that Sheldon Trundy had resigned as EMA director and that Tim Hernandez may be interested and that he has drone certification. The drone insurance documents are tabled.

9.    Bold Coast Scenic Byway: Tim motioned to accept the sign design and placement for the scenic bikeway route. Tom seconded the motion. Motion passed 3/3.

10. Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Tim motioned to close the regular meeting and to enter executive session at 5:50 PM. Tom seconded the motion. Motion passed 3/3. Tim reopened the meeting at 6:15 PM. No action was taken. Items will be further discussed at the next meeting, along with employee reviews.

 

Public Comment: Taken out of order. Butch mentioned an issue with the mounting brackets for the Addison Point floats. He will contact Evans Tyler for an estimate. Jimmy Emerson stated that the generator is out for repairs.

VJ motioned to adjourn at 6:25 PM. Tom seconded the motion. Motion passed 3/3.

 

Those attending: Tom Treadwell, Irvin Pinkham, Cheryl Paul, Richard Paul, Osborne Davis, James Emerson Jr., Charlene Hammond, Courtney Hammond, Erwin Zimmermann, Judy Rolfe, Don Williams

 

Town of Addison

Special Selectmen’s Meeting

June 13, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr.

Thomas W. Batson is absent.

Meeting Opened at: 1:00 PM

Meeting Closed at: 1:18 PM

 

The purpose of the special meeting is to discuss pending legal matters with the town’s attorney via phone conference per 1 MRSA §405.

 

Items discussed:

Can the cases be moved to Penobscot County

Recent document requests

Upcoming meeting between DEP and Kelsey

 

 

 

Those attending: CEO Judy Rolfe, Administrative Assistant John Woodward

 

Town of Addison

Selectmen’s Meeting Minutes

May 21, 2018

 

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:01 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the April 27th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance

Interlocal Agreement:

ByLaws:

Kelley Stewart Requests not to be Re-appointed:

Tim begins discussion. He has not had time to fully review the draft agreement and bylaws. Tim motioned to table the acceptance of the interlocal agreement until the board had time to review it. Tom seconded the motion. Motion passed 3/3. Tim inquired about out of service times, and call runs. Cheryl Paul responded that for the second quarter, there were 41 out of service hours, and 172 runs. YTD Addison runs are 40. Later in the meeting, Tim motioned to accept Kelley Stewart’s resignation from the PRA board. Tom seconded the motion. Motion passed 3/3.

3.    Planning Board Requests Update to Building Permit Card:

1.    Mary Thompson, chair of the planning board requested that a disclaimer be added to the building permit card, as suggested by MMA Legal, to indemnify the Town against any claims made by the property owner or abutting land owner. Tom motioned to approve the disclaimer. VJ seconded the motion. Motion passed 3/3.

4.    Road Commissioner – Road Signs: Tim is concerned about the number of missing or damaged signs. Road commissioner, Obbie Davis responded that he will coordinate with shellfish warden, Butch Pinkham to get the signs taken care of.

5.    RFP – Municipal Solid Waste: Tim motioned to table any action until the next regular meeting. Tom seconded the motion. Motion passed 3/3. There was discussion regarding services, costs, and recycling at both the PRSWDD and Mark Wright Disposal. The RFP request is in response to an ad that Mark Wright had published in the local papers, claiming that he could save the town’s in the district money by switching to his disposal service.

6.    Computer Upgrades: Tim motioned that he would like to work with John to compile a plan for replacing the current computer systems and software. VJ seconded the motion. Motion passed 3/3.

7.    Emergency Management Drone Insurance Docs: MMA Risk Management has requested information regarding the drone that was purchased for insurance purposes. Tom motioned to table action until EMA Director, Sheldon Trundy can be present. VJ seconded the motion. Motion passed 3/3.

8.    Harbor Committee 

Recommendation of Repairs:

Regular Meetings:

The selectmen have not received any recommendations from the harbor committee for repairs to the harbors and they’d like the committee to hold regular meetings. A meeting is scheduled for Wednesday the 23rd at 5:00 PM. VJ plans to attend.

9.    Complaint from Addison Fire Department Auxiliary: The selectmen received a complaint from the Auxiliary regarding the conditions of the hall and bathrooms after the Addison Days yard sale. Roberta Pinkham of the AD committee was present to address the complaint.

10. June 4th Selectmen’s Meeting Schedule: Tim motioned to cancel the June 4th meeting as he will be out of town on that day. VJ seconded the motion. Motion passed 3/3. The next regular meeting will be held on June 18th.

 

Public Comment:

Dick Paul questioned whether or not the meeting minutes were required to be published on the town website. Meeting minutes are not required to be published on a website, and towns are not required to maintain a website. He requested copies of the minutes be available as soon as possible. After further discussion, Tim motioned to publish unapproved meeting minutes on the website and that minutes are to be made available to the public in paper format at town hall. VJ seconded the motion. Motion passed 3/3.

 

Those attending: Don Williams, Cheryl Paul, Dick Paul, Charlene Hammond, Sheila and Stanley Mitchell, Judy Rolfe, Mary Thompson, Irvin Pinkham, Roberta Pinkham, Osborne Davis

 

Town of Addison

Selectmen’s Meeting

April 27, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:40 PM

 

1.    Motion to accept the minutes of the April 9th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance Interlocal Agreement (Tabled 4-9-18): Tim motioned to table action until PRAS completes the agreement and updates to the bylaws. Tom seconded the motion. Motion passed 3/3.

3.    Appointment to PRA Board of Directors: Tim motioned to table action until an appointee is found. Tom seconded the motion. Motion passed 3/3.

4.    Hazard Mitigation Plan – 2018 Update (Tabled 4-9-18): Fire Chief Jimmy Emerson has ok’d the plan. Tim motioned to sign the 2018 update. Tom seconded the motion. Motion passed 3/3.

5.    Shellfish License Fees – 2018: Tim motioned to accept the shellfish committee’s recommendation for license fees for 2018. Tom seconded the motion. Motion passed 3/3.

6.    Motion to Appoint Timothy Merchant as Alternate to the Shellfish Committee: VJ motioned to appoint Tim Merchant as alternate to the shellfish committee. Tim seconded the motion. Motion passed 3/3.

7.    Insurance Requirements for Addison Days Vendors: John gathered information from MMA Risk Management and MMA Legal Services. After discussion with the Addison Days Committee, it was decided that only vendors whom are paid will require insurance. Tim motioned to require insurance from the three vendors whom will be paid and that the insurance certificates should be submitted by the next selectmen’s meeting. Tom seconded the motion. Motion passed 3/3.

8.    Buildings Maintenance Bid Form: Tim motioned to accept the bid form. Tom seconded the motion. Motion passed 3/3. The proposal from Ryan Shaw for spray foam insulation was accepted and signed.

9.    Repairs to West River and Addison Point Floats: After discussion, Tom motioned to approve the repairs in excess of $2,900. Tim seconded the motion. Motion passed 3/3.

10. Tom Requests Changing Selectmen’s Meetings to 1st and 3rd Mondays: Tom motioned to change the meeting schedule. VJ seconded the motion. Motion passed 3/3.

11. Motion to Abate Taxes (Tax Acquired Property): Tom motioned to abate the tax. VJ seconded the motion. Motion passed 3/3. This will clear the amount in the GL account for auditing purposes.

12. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Pending Legal Matters: Taken out of order. Meeting adjourned at 5:02 PM. Meeting reconvened at 5:45 PM. The selectmen voted to accept the settlement offer regarding the dilapidated building (clam shop) with modifications.

Notice: Agenda requests must be in writing and received within 2 business days prior to the next regular scheduled meeting.

 

Public Comment:

Erwin Zimmermann inquired about the dilapidated building (clam shop). Irvin Pinkham mentioned the issues he’s having with dog registrations. Any owner of an unlicensed dog will be summoned to court after May 4th at 4:00 PM.

Don Williams mentioned a dilapidated building off Cape Split road. There is discussion of whether or not the CEO and Fire Chief should inspect.

Tim motioned to repeal the motion to allow the Auxiliary to store bikes upstairs and to store them in the storage building instead. Tom seconded the motion. Motion passed 3/3.

 

Those attending: Irvin Pinkham, Judy Rolfe, Peter Davis, Mary Thompson, Cheryl Paul, Ronie Strout, Dick Paul, Charles Dowling, Erin Zimmermann, Don Williams, Sherri Batson, Jessica Whitcomb, Fran Havey, Charlene Hammond, Cathy Fonda

 

Town of Addison

Selectmen’s Meeting

April 9, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:45 PM

 

1.    Motion to accept the minutes of the following meetings:

February 26th Regular Selectmen’s Meeting

March 8th Special Selectmen’s Meeting

March 20th Public Hearings

March 20th Annual Town Meeting

March 20th Special Selectmen’s Meeting

VJ motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Motion to accept the Hazard Mitigation Plan – 2018 Update: Tim motioned to table action until the selectmen and fire chief had time to read the plan. VJ seconded the motion. Motion passed 2/2.

3.    Discussion of Letter Received from Mark Wright Disposal: Mark Wright, Chris Chartrand and Fran Havey were present to discuss the correspondence between PRSWDD, MRC, and MWD. Mark claims the towns in the district could save money by switching to his disposal service and had placed an ad in a local paper. Tim motioned for the selectmen to compose a request for proposal within 30-40 days to be approved at a selectmen’s meeting before sending off to MWD and PRSWDD. VJ seconded the motion. Motion passed 3/3.

4.    Continued Discussion of Pleasant River Ambulance Service Interlocal Agreement and Other Options for Service: Tim began discussion regarding the agreement and stated that he found deficiencies. He has a mark-up of these deficiencies and will forward it to the other selectmen and PRA. Courtney Hammond and other members of PRA were present to answer to any questions the board had regarding the agreement. The annual report and financial statement need to be received earlier, along with a more detailed budget request for the budget meeting. Tim motioned to table until the next meeting. VJ seconded the motion. Motion passed 3/3. Dick Paul asked why Cheryl Paul had not been reappointed to the PRA board. Tim responded that he’d like to discuss the matter in an executive session since he felt it was a personnel issue. Later in the meeting, Tom motioned to appoint Cheryl Paul to the PRA board of directors. Tim seconded the motion. Motion passed 3/3.

5.    Discussion of Letter Received from Maine DEP Regarding a Notice of Violation: No action was taken. Informational only item. The owner of the property in violation may be selling out and therefore the issue would be taken care of. CEO Judy Rolfe is monitoring the area.

6.    Motion to Issue Salary Increases – Approved at March 20th Town Meeting: Tom motioned to issue the increases. Tim seconded the motion. VJ abstained. Motion passed 2/2.

7.    Auxiliary Requests Use of 2nd Story @ Town Hall for Storage: Tom motioned to approve the request, but to use caution on the stairs. VJ seconded the motion. Motion passed 3/3. There was some discussion regarding the length of time items would be stored and why the PR Historical Society had been denied when they asked to store things upstairs. The Auxiliary would only need to store bikes (prizes) for about a month prior to Easter, whereas the Historical Society was seeking long term storage.

8.    Assessor Requests to Attend 2018 Spring Seminar: Tim inquired about the cost, which is $50. Tom motioned to approve the request. VJ seconded the motion. Motion passed 3/3.

9.    Special Thank You to Friends of the Addison Volunteer Fire Department for their efforts in Raising Funds for the Replacement of Flooring at Station 1

10. Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Taken out of order. Tim motioned to close the regular meeting and enter executive session at 7:24 PM with the assessor. VJ seconded the motion. Motion passed 3/3. The meeting reopened at 7:42 PM. Tim announced that the selectmen discussed issues and came to a resolution with the assessor.

11. Motion to Enter Executive Session per 1 MRSA § 405 Regarding a CEO Matter: Tim motioned to close the regular meeting and to enter executive session at 6:57 PM with the CEO, Judy Rolfe. Tom seconded the motion. Motion passed 3/3. The regular meeting reopened at 7:10. Tim announced that the selectmen discussed a matter with the CEO. Tom stated that he will work with the property owner to try to solve the issue.

12. Motion to Enter Executive Session per 1 MRSA § 405 Regarding Pending Legal Matters: Tim motioned to close the regular meeting at 7:12 PM. Tom seconded the motion. Motion passed 3/3. The meeting reopened at 7:21 PM. Tim announced that the selectmen will deliberate further at the next meeting.

13. Complaint Regarding Road Sand: Taken out of order. Road Commissioner Obbie Davis was present to address the complaint. The road sand had been inspected by MDOT and passed. John has written a letter to the complainant and will forward a copy of the letter and complaint to the contractor. The contractor has damaged some town dirt roads during the last snow storm and Obbie is working with them to address the issue.

 

14. Motion to Accept Billy Thompson’s Resignation from the Harbor Committee: Tom motioned to accept the resignation. Tim seconded the motion. Motion passed 3/3. John was asked to send a letter to Billy, thanking him for his years of service to the town.

15. Harbor Committee – Regarding Harbor Ordinance: Taken out of order. Dean Crowley and other members of the committee were present to discuss changes that had been made to their proposed warrant articles for town meeting. The committee would like to submit amendments to the articles to be voted on at the next town meeting. The question of temporary storage was discussed, for boats that needed to be hauled up for repairs of emergency purposes. VJ will look into this further. The temporary overnight parking was mentioned and a sign stating the designated area will be ordered as soon as the committee comes up with the proper wording.     

Public Access:

Mr. Zimmermann inquired about the status of the dilapidated building. Tim responded that he’d like to hold off on discussion.

Mary Thompson mentioned the passing of Lennox Ramsay. The selectmen will send a signed card to the family.

Tom requested a change in the selectmen’s meeting schedule. He’d like to hold meetings on the 1st and 3rd Mondays rather than the 2nd and 4th. The request is tabled until the next meeting.

Tim motioned to adjourn the meeting at 7:44 PM. VJ seconded the motion.

 

Those attending: Mary Thompson, Osborne Davis, Cathy Fonda, Judy Rolfe, Chris Chartrand, Don Williams, Cheryl Paul, Richard Paul, Ronie Strout, James Emerson Jr., Dean Crowley, Alex Thompson, Justin Thompson, Dean Cirone, Mark Wright, Courtney Hammond, Charlene Hammond, Stanley and Sheila Mitchell, Erwin Zimmermann, Fran Havey, Dana Crowley, Bob Hammond, Donald Lovejoy

 

Town of Addison

Special Selectmen’s Meeting

March 20, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 8:50 PM

Meeting Closed at: 9:00 PM

1.    Motion to appoint Minor Officers (per list provided) for FY 18-19: Tim motioned to appoint minor officers per the list provided with the following exceptions: Harbor Committee – re-appoint Luther Choate; Dean Crowley; Alex Thompson; Justin Thompson; and Jason Tyler. Billy Thompson as alternate. Shellfish Committee – not to re-appoint Timothy Cirone; Bret Burke; and Craig Cirone. Buildings Maintenance – not to re-appoint Thomas Batson and Marcus Norton. The re-appointment of Cheryl Paul to the Pleasant River Ambulance board will be taken up at the April 9th Selectmen’s meeting. Renee Gray was mentioned as a possible replacement. Tom seconded the motion. Motion passed 3/3.

2.    Motion to Cancel March 26th Regular Meeting: Verlan motioned to cancel the regular meeting. Tim seconded the motion. Motion passed 3/3. The next regular meeting will be held on April 9th.

3.    Motion to Approve sending Clerk and Registrar to Elections Training – May 8th and 9th: Tom motioned to approve sending the clerk and registrar to training. Tim seconded the motion. Motion passed 3/3.

 

Town of Addison

Special Selectmen’s Meeting

March 8, 2018

Selectmen Present: Timothy H. Thompson, Thomas W. Batson

Meeting Opened at: 4:15 PM

Meeting Closed at: 4:50 PM

 

 

The special selectmen’s meeting was called to order at 4:15 PM. A motion was made to close the meeting and to enter executive session per 1 MRSA § 405 to discuss pending legal matters with Attorney Edmond Bearor from Rudman Winchell. Motion carried with a unanimous vote. (Attorney Bearor by phone) The matters were detailed in a letter from Attorney Bearor to the Addison Board of Selectmen. 4:17

Resume special selectmen’s meeting at 4:50.

A motion was made to adjourn the special selectmen’s meeting.

 

 

Results of 2018 Annual Town Meeting 

 

Town of Addison

PUBLIC HEARINGS

Law Enforcement/Marijuana Moratorium

MINUTES

March 13, 2018 – Adjourned

  March 20, 2018 – Reconvened

 

March 13

6:00 PM – Tim Thompson opened the Law Enforcement/Marijuana Moratorium Ordinance Hearings.  Motion was made to adjourn and take up public hearings on Tuesday, March 20 at 6:00 PM.  Motion seconded.  All are in favor of postponing the public hearings until Tuesday, March 20th at 6:00 PM.

 

Selectmen Present: Timothy Thompson, David Ingersoll, and Tom Batson

Present: Mary Thompson, Fran Havey, Obbie Davis, Kimbley Davis, Peter Davis, Amy Lenfestey, VJ Lenfestey, Chris Chartrand, Roberta Pinkham, and Butch Pinkham

 7:00 PM – Kim opens Town Meeting.  Chris Chartrand was nominated.  A “show of hands” vote was taken – “show of hands” unanimous for Chris Chartrand. Chris Chartrand elected Moderator.  An oath is given to the Moderator by the Clerk.  Mary Thompson motioned to postpone meeting until next week. Motion seconded. Meeting adjourned. Will reconvene on March 20, 2018 and start with Warrant Article 2 at 7PM.

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March 20

6:00 PM

LAW ENFORCEMENT HEARING

PRESENT: CHIEF DEPUTY - MIKE CRABTREE/LT. - TIM TABBUTT

 

The Law Enforcement hearing was held to discuss the increased presence for the Washington County Sheriff’s Department in the town of Addison.  Questions and comments/discussions were open for the public. There will be a significant increase in price (ex. – startup costs, training costs with maintaining certifications included) if Addison decided on a private police department with no deduction in taxes as compared to a 2% increase in taxes with the Washington County Sheriff’s Department police officers/personnel.  Chief Deputy Mike Crabtree “was not opposed to grant monies, but just be prepared to pick up with funding after the shelf life is over.”  This change will not come into effect until next year’s budget. Tim Thompson asked for Addison’s support by a “straw vote” which is not legally binding.  Addison supports the decision for funding the Washington County Sheriff’s Department in the future.  

 

 

MARIJUANA MORATORIUM ORDINANCE HEARING

Marijuana Moratorium Ordinance “authorizes municipalities to regulate the number of retail marijuana stores and the location and operation of retail marijuana social clubs and retail marijuana establishments…as well as providing the option to prohibit the operation…within their jurisdiction.”

 6:45 PM – Tim Thompson reopens the Marijuana Moratorium Ordinance Public Hearing. As no decisions have come into effect on the state level, the Marijuana Moratorium Ordinance had expired and needed renewal for the Town of Addison.  The only change to the Ordinance was the dates, everything else stayed the same.  Mary Thompson “feels this ordinance is very important for this community as we don’t want these stores around schools and public places where our children are playing.”  No further discussion from the floor.

 

Town of Addison

Selectmen’s Meeting

February 12, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:07 PM

1.    Motion to accept the minutes of the January 22nd Selectmen’s Meeting and January 24th Special Selectmen’s Meeting: David motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Tax Acquired Property Bids: One bid was received. Tim opened the bid from David Simpler for $13,996.52. Tom motioned to accept the bid. Tim seconded the motion. Motion passed 3/3.

3.    Motion to Approve Warrant Articles for March 13th Town Meeting: Out of order. Tim motioned to accept the warrant articles with the addition of an article regarding the letter received from the Washington County Commissioners for possibly adding more law enforcement in the future. David seconded the motion. Motion passed 3/3.

4.    Washington County Commissioners – Letter Regarding Adding More Law Enforcement Personnel: Washington County Sheriff recommended adding 3 additional law enforcement officers, but only 1 was approved. Commissioner John Crowley was present to talk about the request. The selectmen will respond to the commissioners after a town meeting vote. Tim motioned to add a warrant article for an advisory vote. David seconded the motion. Motion passed 3/3. It is recommended to ask Representative Robert Alley, Senator Joyce Makker, Sheriff Barry Curtis, and DA Matt Foster if they’d be willing to attend our town meeting.

5.    Agenda Request from Tom Batson (as private citizen) – Reject County Tax Bill: Tom stated that he is writing letters to departments regarding law enforcement and judicial system. Tim explains that there are severe penalties for not paying the County Tax.

6.    Pleasant River Ambulance Interlocal Agreement: Courtney Hammond was to provide an agreement for the selectmen to consider, but did not. Tim motioned for John to send a letter to PRA stating that we can not provide funding without an agreement. David seconded the motion. Motion passed 3/3. Tim motioned to appoint Erwin Zimmermann to a one member committee to look in to other options for Ambulance services. David seconded the motion. Motion passed 3/3.

7.    Jonesport – Addison Middle Ground: This is for flats located in the Indian River/Crowley Island area. Judy Rolfe of the shellfish committee stated that she needs more time to research this. The committee has met with Jonesport selectmen and shellfish committee.

8.    Addison Tax Maps: Mary Thompson of the planning board discovered a discrepancy in the updated tax maps. She claimed that the assessor, Randy Burns didn’t have an explanation for the changes to a particular lot. She suggests that everyone check the new maps for any changes to their lots.

9.    Motion to Recall the Vote taken at the January 22nd Meeting Regarding Quote from Black Bear Security: David motioned to recall the vote. Tom seconded the motion. Motion passed 3/3. An article will be on the warrant for town meeting, asking for additional funds to add fire to the burglar system.

10.  Motion to accept Lloyd Jordan’s resignation from the Buildings Maintenance Committee: Tim motioned to accept the resignation, thanking Lloyd. David seconded the motion. Motion passed 3/3.

11.  Motion to Appoint Judy Rolfe and James Emerson Jr. to the Budget Committee: Tim motioned to appoint and to add Erwin Zimmermann. David seconded the motion. Motion passed 3/3.

12.  Beth C. Wright Walk for Life – Request for Use of Town Hall Facilities on May 19, 2018: Tom motioned to approve the request. David seconded the motion. Motion passed 3/3.

13.  Emera Maine – Permission to Travel over Posted Roads: Tim signed the letter allowing travel over posted roads.

14.  MDOT – Radar Speed Trailer Loan Program: Tim motioned to accept the speed trailer. David seconded the motion. Motion passed 3/3.

15.  Scenic Bikeway Signage: Tom motioned to support. Tim seconded the motion. Motion passed 3/3.

16.  Motion to Enter Executive Session Per 1 MRSA § 405 Regarding the Office Assistant Position: Tom motioned to enter executive session at 6:31 PM. Meeting reopened at 6:45 PM. John will check with MMA Legal regarding whether or not we need to have Amy reapply for the position since she has changed her mind about leaving.

17.  Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Harbor Patrol: Tim motioned to enter executive session at 6:47 PM. Meeting reopened at 7:07 PM with a motion to adjourn.

 Public Access:

Road Commissioner Osborne Davis stated that we may need additional sand/salt.

Tim stated that he has received complaints regarding the winter sand puncturing tires.

David stated that he will not be seeking reelection as selectman.

Mr. Zimmermann inquired about legal representation. Tim responded that the town has chosen Rudman Winchell to replace Gilbert and Grief.

 

Those attending: Mary Thompson, John Crowley, VJ and Amy Lenfestey, Osborne Davis, Sheldon Trundy, Timothy Hernandez, Judy Rolfe, Adrian Batson, Irvin Pinkham, Stanley and Sheila Mitchell, Erwin Zimmermann, Jimmy Emerson, Fran Havey, Cathy Fonda

 

Town of Addison

Special Selectmen’s Meeting

January 24, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 7:00 PM

Meeting Closed at: 7:50 PM

1.    Harbor and Coastal Waters Warrant Articles: The selectmen rejected the recommendation from the Harbor Committee to allow storage after reviewing various information John gathered from the town attorney, MMA Legal, MMA Risk Management, and Varney Agency. There was discussion of additional items which should not be allowed to be stored at the harbors. Vessels, smelt huts, and other equipment were added to the proposed article. Usage was also discussed with changes to limited overnight parking in designated areas with permission from the harbor master. Members were changed to 5 members with 2 alternates appointed annually. Tim read the proposed articles aloud. Tim motioned to add article changes on the town meeting warrant. David seconded the motion. Motion passed 3/3.

2.    John and Diane Myles Warrant Article Request Regarding Mooring Fees: David motioned to reject the warrant article request after reviewing MMA’s response regarding residency as it pertains to moorings and to send a letter in response to their request. Tim seconded the motion. Motion passed 3/3.

3.    Possible Replacement of Town Attorney: After discussion of the current cases and how the attorney is handling them, Tom motioned to dismiss the current attorney and to hire Rudman – Winchell. Tim seconded the motion. David apposed. Motion passed 2/3. John will send a letter to Gilbert & Grief.

David motioned to adjourn at 7:49 PM.

Those attending: Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

January 22, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Absent – Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:05 PM

 

1.    Motion to accept the minutes of the January 8th Selectmen’s meeting: David motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Black Bear Security – Updated Proposal for Security System at Town Hall (Tabled last meeting): Discussion of proposals to include Fire and monitoring fees. Tabled until Bill Mercer of Black Bear Security can be present. Tim called Bill. Bill arrived later and answered some questions that were raised, including whether or not to use land line or cellular monitoring. Bill suggested cell only. The monthly monitoring fee would be $45 for both burglar and fire. Tim motioned to go ahead with the fire addition and cellular monitoring. David seconded the motion. Motion passed 2/2.

3.    Jonesport/Addison “Middle Ground”: The selectmen received a letter from the Jonesport selectmen requesting that they reconsider/redefine the middle ground in the Indian River area. This will be addressed at the upcoming Shellfish committee meeting to be held on January 24th. Tim motioned to table the item until a recommendation is received from the Shellfish committee. David seconded the motion. Motion passed 2/2.

4.    Article Request from John and Diane Myles Regarding Mooring Fees: The Myles request a property owner/tax payer be treated as a resident when paying mooring fees. Tim motioned to add a warrant article to the town meeting warrant. David seconded the motion. Motion passed 2/2.

5.    Request from Columbia Falls to Process Motor Vehicle Registrations: Tim motioned to offer $150/week plus registration fees in order to process registrations for Columbia Falls until their new clerk has received the proper training. David seconded the motion. Motion passed 2/2.

6.    Motion to Approve the Replacement of the Shellfish Ordinance and to Include on Town Meeting Warrant for Voter Approval: Judy Rolfe of the Shellfish committee summarized the changes which include fees, enforcement, fines, penalties, conservation. Tim motioned to accept the ordinance as written and to add an article to the town meeting warrant for voter approval. David seconded the motion. Motion passed 2/2.

 7.    Motion to Approve Revisions to the Marijuana Moratorium Ordinance and to Place on Town Meeting Warrant for Voter Approval: Tim motioned to approve the revisions to the dates of the moratorium and to place an article on the town meeting warrant for voter approval. David seconded the motion. Motion passed 2/2.

8.    Motion to Approve Revisions to the Harbor and Coastal Waters Ordinance and to place the Articles on the Town Meeting Warrant for Voter Approval: Tim motioned to table the item and to schedule a special selectmen’s meeting for Wednesday January 24th at 7:00 PM to further discuss the articles. David seconded the motion. Motion passed 2/2.

9.    Motion to Appoint Les Stanwood to Friends of the AVFD: David motioned to make the appointment. Tim seconded the motion. Motion passed 2/2.

10. Discussion of Possible Replacement of Town Attorney: Tim motioned to table the item and to take it up at the special meeting Wednesday at 7:00 when Tom can be present. David seconded the motion. Motion passed 2/2.

11. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Tim motioned to close the meeting and enter executive session at 6:45 PM. David seconded the motion. Motion passed 2/2. Meeting reopened at 7:05 PM.

Public Access: Adrian Batson requests to clear out some old junk at the old fire station, currently being used as a storage building. Tim motioned to allow Adrian to remove the debris. David seconded the motion. Motion passed 2/2. Don Williams requested that Bill Mercer be appointed to the Buildings Maintenance committee. Tim motioned to appoint Bill. David seconded the motion. Motion passed 2/2.

Those attending: Mary Thompson, Judy Rolfe, Adrian Batson, Stanley and Sheila Mitchell, Erwin Zimmermann, Osborne Davis, VJ Lenfestey, Don Williams.

 

Town of Addison

Selectmen’s Meeting

January 8, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 8:07 PM

 

1.    Motion to accept the minutes of the December 11, 2017 Selectmen’s meeting: Tom motioned to accept the minutes as written. David seconded the motion. Motion passed 3/3.

2.    Motion to enter executive session per 1 MRSA §405 – Rudman Winchell Legal Services: Taken out of order. Tim motioned to close the meeting and enter executive session at 5:25 PM. David seconded the motion. Motion passed 3/3. Tim reopened the meeting at 6:00 PM.

3.    Harbor Committee – Floats at South Addison Landing: Committee Chair, Dean Crowley was present. There was discussion regarding the floats at the South Addison town landing and when they should be taken out for the winter, damage and repairs. There was further discussion the storage of boats and gear, which currently is not allowed under the harbors ordinance. Concerns are insurance liability for damages to boats and town property, what special circumstances would allow temporary storage, whether to order new signs, and changes to the ordinance to include fines and penalties. David motioned to schedule a meeting for Thursday, January 11th at 5:00. Tom seconded the motion. Motion passed 3/3.

4.    Black Bear Security – Updated Security System Proposal: Taken out of order. Bill Mercer of Black Bear Security could not make the meeting. Don Williams asked if the item could be tabled until the January 22nd meeting. The Buildings Maintenance committee feels there should be fire protection added to the proposal, or an option to include at a later date.

5.    Small Animal Clinic – 2018 Stray Contract: The selectmen signed the contract. Prices remained the same as last year.

6.    Buildings Maintenance –

Motion to accept Gary Magby and Parris Hammond Jr’s Resignations: Tim motioned to accept the resignations with regret. David seconded the motion. Motion passed 3/3.

Motion to appoint Adrian Batson: David motioned to appoint Adrian. Tim seconded the motion. Motion passed 2/3. Tom abstained.

7.    No Bids Received for Tax Acquired Property – 76 Labrador Lane: Tim motioned to re-advertise the property with a minimum bid of $11,000. David seconded the motion. Motion passed 3/3. John will advertise in the Machias Valley and County Wide. The ad will run 2 weeks.

8.    Motion to enter executive session per 1 MRSA §405 in order to perform employee reviews: Item taken out of order. Tim motioned to close the meeting and enter executive session at 6:25 PM. David seconded the motion. Motion passed 3/3. Tim reopened the meeting at 8:05 PM.

 

Thank you to Don Williams, Stephen Oliver, Reed, and others who helped during the purchase and installation of the handicap ramp at town hall.

 

Public Access: Taken out of order. Tim motioned to add a warrant article to the annual town meeting warrant to extend the marijuana moratorium ordinance 6 months or longer if law allows. Tom seconded the motion. Motion passed 3/3. John will check with MMA Legal to see how long a moratorium can be extended. Tom brought up a complaint he had received regarding a damaged mailbox due to snow removal. Road Commissioner Obbie Davis recommended contacting the contractor. There was discussion of mailboxes being placed in the right of way and the rules regarding placement of mailboxes. The town is not liable for damages to mailboxes. Tim presented a proposed Mobile Home ordinance for the selectmen to review.

 

Town of Addison

Selectmen’s Meeting

December 11, 2017

Selectmen Present: Tim Thompson, David Ingersoll, Tom Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

 

1.    Motion to accept the minutes of the November 27th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds. Motion passes 3/3.

2.    Road Commissioner:

a.    McMann Road – Tabled until CEO has further information. Motion passes 3/3.

 

b.    Road Signs – There is a need for a tractor and post-hole digger.  Obbie Davis mentioned he would like to hire someone and he will be the contractor.  Steven Emerson was mentioned – he would not be hired by the town, but by Obbie himself.  Green posts should be 10 ft. posts.  Signs are needed at the following places:

-       Narrows Rd

-       School St.

-       Firehouse

                 There is a possibility to go to Stillwater Ave. and get posts that are     

             needed to finish the job.  The quicker the better as the ground is not  frozen. Obbie states that the signs are what he has next on his “to-do” list.       

3.    Motion to cancel/re-schedule December 25th Selectmen’s Meeting: Tom motions to cancel the December 25th meeting. David seconds. Motion passes 3/3.

4.    Registrar of Voting Appointment: Tom motions to table Appointment for Registrar of Voting. David seconds. Motion passes 3/3. 

Other:

Mailboxes hit by snowplows: Don Williams wanted to know who is responsible for paying for a mailbox when it is hit? Peter Davis states it should be County Concrete’s choice if they pay for the replacement or not vs. the Town of Addison.

Sand Clean-up by Town Landing:  Shelia Williams wanted to know if all the sand had been cleaned up? Yes, but there is still work to be done. CEO stated that you must follow the Rip-Rap guidelines of what is already there and keep to that footprint.

 Clapper at Town Landing: Has this been fixed? No, it is a state issue.  Nothing has been put back.

Sand/Salt Shed Court Case: Date changed to Thursday, December 14th at Penobscot Courthouse. Obbie, David, and Tom plan to attend.

PDQ door issue: There is a problem with the door on the Sand/Salt Shed and it stuck in the up position. The door at this time will not go down.  Obbie asked for the number to call as there is a contract for repairs/service to the door. The Selectmen feel it should be their responsibility to fix it.

Christmas Tree in Addison Town Park: Cape Split volunteers were recognized for their hard work on the Christmas Tree. Selectmen feel a tree should be in the Addison Town Park this year. Boys Scouts and Addison Days Committee were mentioned to find a tree and put up this coming week or ASAP.  Judy Rolfe and Adrian Batson will be getting a tree from their land instead.  Selectmen have approved a budget of $100 for lights, decorations, and a Merry Christmas sign. Additional materials needed: 4 stakes, Rebar – 4ft pieces, and rope to tie off the stakes with.

Building Maintenance update:

-   Ramp project: Will be assembled 7AM Saturday (December 16th) in the old Fire Station/Storage building. Stephen Oliver will bring it over after assembled. Keys were given to the Fire Station.

-   Light on Firestation 2: Light is out. Who is responsible for fixing? Building Maintenance Committee or Fire House??? Selectmen agree BM Committee is responsible. New light should be vandal-proof with screen or break-proof glass. Terry Grant has agreed to replace light fixtures. Selectmen agree 3 replacement exterior lights are needed. Should be 110 not 220/Flourescent lamps/LED tube lights. At the new Fire Station, the lights are very bright and economical. Obbie wanted to know just how bright these lights would be? Selectmen wanted to know if there is a need to have the lights on at all times vs. motion lights?

-   Lights out back of Addison Town Hall: Should they be illuminated?  What is the cost?

-   Lights at Sand/Salt Shed: Question – Would it be cost-effective to have vandal proof lighting vs. an automatic timer running from dusk till dawn?

-   Notification to all Building Maintenance members: Some members are not being notified and are upset. David feels a phone call would be better than an email.  Committee members are finding it hard to make a quorum/decision with only 3 or 4 members attending.

-   Security system: This was approved at Annual Town Meeting in March. Is the wiring finished? Yes, Black Bear Security can be contacted on Monday December 18th. Amendment – Building Maintenance will oversee project with Selectmen’s approval. Tim Thompson will be involved. Motion passes as Amended. 3/3.

? Will this be on during the day and how will it work? Possibly a passcode will be used and and it will be necessary to rearm when leaving the building but not during regular business hours. This will only be at night and weekends

-   Insulation: This is pending wiring has been done. Ryan Shaw can now be contacted.

-   Shellfish Committee: Is there space for totes in old Firehouse/BM Storage Building? There is room around boat. These totes are light and stackable. At this time, there are 21 nets. Next year at this time, there will be 41 nets.

  Public Access:

 Thank you to Don and Teresa Williams, Nona Cirone, and Patrick Blondy for erecting a Christmas tree at Cape Split Road.

 Those attending: Peter Davis, Osborne Davis, Judy Rolfe, Adrian Batson, Sheila Mitchell, Don Williams, and Fran Havey

 

Town of Addison

Selectmen’s Meeting

November 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the November 13th Selectmen’s meeting: David made a motion to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Fire Truck Bids:

a.    Forestry Truck 1967 Kaiser Jeep Tractor/Truck-

Jerry Blackburn bid $1257.00

Adam Thompson bid $859.95

Shawn Santerre bid $1875.00

Amy Thompson bid $500.00

Bid awarded to Shawn Santerre

 

b.    Rescue Truck 1978 International Loadstar-

Jerry Blackburn bid $907.00

Adam Thompson bid $859.95

Shawn Santerre bid $1300.00

Amy Thompson bid $350.00

Bid awarded to Shawn Santerre

 

3.    Policy for Use of Station #1 Training Room: The selectmen have received complaints from groups that use the meeting room. The policy is limited to 3rd party organizations and non-profits. Fire Chief Jimmy Emerson stated that he didn’t know where this was coming from and he’d like to speak with whoever made the complaint. Tim responded that in the future, the selectmen will require a written complaint.

4.    Town Office Internet/Computers/Phones/Multi-Purpose Printer: Tim met with Cloud 9 Electric and John Rittenhouse on Saturday the 25th at town hall to complete the wiring. John Woodward will coordinate a time for Cloud 9 and Fairpoint to meet and discontinue old service and installation of a new box for the fax line. The other items are tabled.

5.    Executive Session Per 1 MRSA § 405 Regarding Tax Acquired Properties: Tim suggested taking this item up last. Tim motioned to close the meeting at 5:34 PM and to enter executive session. The meeting reopened at 5:41 PM. The selectmen signed quit claim deeds for properties repurchased within the 30 day redemption. Tim motions to advertise tax acquired property located at 76 Labrador Lane. David seconded the motion. Motion passed 2/2.

 

6.    Tentative Schedule – Budget/Warrant Articles/Town Report Delivery/Town Meeting (set a storm date for town meeting?): Tim read the schedule prepared by John Woodward. Tim motioned to accept the schedule. David seconded the motion. Motion passed 2/2. The selectmen decided not to set a storm date.

7.    Emera Maine – Automatic Maintenance/Repair Service: Tim motioned to opt out of automatic maintenance/repair service. David seconded the motion. Motion passed 2/2.

8.    Appointments to Friends of Fire Department:

Juanita Gray

Tom Gordhamer

Tim motioned to make the appointments. David seconded the motion. Motion passed 2/2.

9.    Wind Turbine Repairs: (Thank you to Don Williams, Adam Thompson, and Terry Grant for their help getting the inverter re-installed after repairs by Bergey Windpower) Another thank you was extended to Obbie Davis and Don Williams for the sign placement at Indian River.

Public Access: Mr. Zimmermann inquired about the Kelsey properties. There has been no activity since the last selectmen’s meeting. Mr. Zimmermann mentioned the depression in the West Side road seems to be worsening. Road Commissioner Obbie Davis responded that he’d take a look at it. Judy Rolfe inquired about the handicap ramp. Don Williams of the Buildings Maintenance committee responded that Peter Davis will start on the ramp as soon as possible and if not completed prior to the annual senior citizens Christmas party, another individual will install the ramp.

Those attending: Don Williams, Osborne Davis, VJ Lenfestey, Peter Davis, Mary Thompson, Stanley and Sheila Mitchell, Judy Rolfe, Tim Hernandez, Erwin Zimmermann, James Emerson, Eleni Wakeman, Sheldon Trundy

 

Town of Addison

Selectmen’s Meeting

November 13, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:25 PM

 

1.    Motion to accept the minutes of the October 10th and October 16th Selectmen’s meetings: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Policy for Use of Station #1 Meeting Room: Tim feels there has been some resistance from the fire department for boards and committees to use the training room at the new fire station. The use of the room was part of the selling feature of the building. This item is tabled until the next meeting. John will contact Chief Jimmy Emerson to see if he can attend.

3.    Fair Point Easement – Indian River Road: Tim signs the easement after some brief discussion. This will allow guy wires to be attached to poles that may be on town owned property.

4.    Update on Handicap Ramp – Town Hall: Don Williams of the Buildings Maintenance committee stated that the handicap ramp was ordered and had been delivered. The ramp is scheduled to be installed within the next two weeks. The committee followed up with other companies for an alternative, but the current ramp was chosen. Tim stated that the inverter for the wind turbine had been repaired by Bergey Wind Power and is on its way back to the town.

5.    Update on Recent Road Work / Signs: Road Commissioner Obbie Davis stated that the paving has been completed on Ridge, Mooseneck, Cape Split, and School Street. He is continuing work on the Ridge road, removing trees and debris. Tim worked with Don Williams and Obbie to prepare the posts at Indian River for the Addison sign. Dean McGray will complete the project. Erwin Zimmermann asked Obbie about paving Clamshell lane. The maintenance of Clamshell