Town of Addison

Selectmen’s Meeting

November 13, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:25 PM

 

1.    Motion to accept the minutes of the October 10th and October 16th Selectmen’s meetings: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Policy for Use of Station #1 Meeting Room: Tim feels there has been some resistance from the fire department for boards and committees to use the training room at the new fire station. The use of the room was part of the selling feature of the building. This item is tabled until the next meeting. John will contact Chief Jimmy Emerson to see if he can attend.

3.    Fair Point Easement – Indian River Road: Tim signs the easement after some brief discussion. This will allow guy wires to be attached to poles that may be on town owned property.

4.    Update on Handicap Ramp – Town Hall: Don Williams of the Buildings Maintenance committee stated that the handicap ramp was ordered and had been delivered. The ramp is scheduled to be installed within the next two weeks. The committee followed up with other companies for an alternative, but the current ramp was chosen. Tim stated that the inverter for the wind turbine had been repaired by Bergey Wind Power and is on its way back to the town.

5.    Update on Recent Road Work / Signs: Road Commissioner Obbie Davis stated that the paving has been completed on Ridge, Mooseneck, Cape Split, and School Street. He is continuing work on the Ridge road, removing trees and debris. Tim worked with Don Williams and Obbie to prepare the posts at Indian River for the Addison sign. Dean McGray will complete the project. Erwin Zimmermann asked Obbie about paving Clamshell lane. The maintenance of Clamshell lane was swapped with Fire House lane after the new fire station was built.

 

Public Access: Erwin Zimmermann inquired about the Kelsey dilapidated building case. Tim responded that the towns attorney had filed a response to the motion to stay, and told Erwin that John would provide him with a copy.

 

 

Those attending: Osborne Davis, Peter Davis, Mary Thompson, Judy Rolfe, Don Williams, Stanley and Sheila Mitchell, VJ Lenfestey, Erwin Zimmermann, Fran Havey

 

  

Town of Addison

Emergency Selectmen’s Meeting

October 16, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson arrived at 3:06 PM

Meeting Opened at: 3:00 PM

Meeting Closed at: 3:44 PM

 

Tim opens the emergency meeting with a motion to close and enter executive session per 1 MRSA § 405 regarding dilapidated buildings. David seconds the motion. Motion passes 2/2. The selectmen reviewed recent correspondence with attorney Charlie Gilbert. Richard Kelsey filed a Rule 80B, and his attorney is asking permission to file a motion to stay, which would give Kelsey more time. Tim motions to reopen the emergency meeting at 3:40 PM. Tim motions to NOT grant a motion to stay and to proceed with the timeline of the order to remove the clam shop. David seconds the motion. Motion passes 3/3.

 

Those attending: Selectmen, John Woodward

 

Town of Addison

Selectmen’s Meeting

October 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:27 PM

 

1.    Motion to accept the minutes of the September 25th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to enter Executive Session Per 1 MRSA § 405 Regarding Dilapidated Buildings: Tim motions to close the meeting at 5:01 PM. David seconds the motion. Motion passes 3/3. The meeting reopened at 5:20 PM. Tim stated that the discussion was regarding how to handle future discussion as the deadline draws near.

3.    Don Williams –

Buildings Maintenance: Mr. Williams presents a design to the selectmen for the replacement of the handicap ramp at the rear of the town hall building. The selectmen go outside to observe and discuss the layout. The ramp proposed is fully adjustable and reusable. David brought up the need for signs and possibly painting the parking lot to mark the handicap access areas. The cost estimate including shipping is $7,642.65 plus installation. Tom motions to authorize the purchase and begin installation unless Don finds something different that costs less. Don and Verlan Lenfestey will check with EBS and Hammond Lumber to see if they have an alternative. Tim seconds the motion. Motion passes 3/3.

Welcome to Addison Signs: Obbie reported that the holes have been dug for the Addison sign at the mouth of Crowley Island Road. The sign will require 12’ 4x4’s to bring it above the guard rails and be visible for traffic. Don will contact Dean McGray and Ron Carpenter of the Sign Committee to coordinate installation.

4.    McMann Road Issues: Tim called the Maine Forest Service to report the illegal dumping of old traps and debris. Judy had been in contact with DEP and will call DMR regarding the traps to try to determine who they might belong to.

5.    Used Fire Vehicle Auction: Tim has prepared specifications for an ad to be placed in the local papers. The terms of the bid were discussed. No minimum bid, no reasonable offers refused, 10 days to remove or the truck would be put back out to auction, bids should be marked and separate for each truck, bids accepted thru November 27th. Tom motions to place ads in the Machias Valley and County Wide, to run for two publications. Tim seconds the motion. Motion passes 3/3.

 

6.    Road Commissioner –

a.    Paving Quotes: The quote from County Concrete is discussed. The current paving budget does not cover costs to pave the roads listed. Obbie will cut back paving plans for School Street and possibly Cape Split.

b.    Signs Update: Obbie has picked up street signs and get them placed as soon as possible, including relocating the fire station signs from Water Street to East Side road. Tim brought up the possible road closure on Cape Split and provides contact information for SAD 37 for 24 hour notification of the road closure.

7.    October 23rd Selectmen’s Meeting: Tim may not be in town in time for the meeting, but feels the other two selectmen can handle it. No change to the regularly scheduled meeting.

Public Access: None

 

Those attending: Don Williams, Verlan Lenfestey Jr., Judy Rolfe, Osborne Davis, Sheila Mitchell, James Emerson Jr. Fran Havey, Sheldon Trundy

 

Town of Addison

Selectmen’s Meeting

September 25, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrives at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:12 PM

 

1.    Motion to accept the minutes of the September 11th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Abby Lamb House: Abby Eden presented information regarding the Lamb house to the selectmen. The Lamb House is a refuge for displaced families who have lost their home to a natural disaster such as a fire.

3.    Berkey Malfunctioning Septic System: Judy Rolfe (LPI) stated that Ted Berkey had picked up the plumbing permit and has contracted with Marcus Norton to replace the system. Tom motions to allow an extension of the deadline for replacement until October 15th and if not completed by then, the selectmen will entertain a fine or another extension if not completed by that date. Tim seconds the motion. Motion passes 3/3.

4.    Bids for Removal of Dilapidated Building: Tim opens bids from local contractors for the removal of the Old Clam Shop at Clamshell Lane.

Mark Wright Construction - $13,990

Marcus Norton - $12,275 (excluding concrete removal and any necessary permits)

Carver Construction - $13,750

Tim motions to accept the bid from Mark Wright Construction. Tom seconds the motion. Motion passes 3/3.

5.    Road Commissioner: Tim begins discussion of road work by asking about the Addison sign at Crowley Island Road. Obbie responded that the sign should be placed within a week. Tom asked about the tree removal from the Dyke, he had bid on the project. Obbie responded that he has contacted Bruce Farren for a price to do the work. David asked about items that were not taken care of by the contractor at the sand/salt shed. Other items discussed were downed trees in ditches and road side mowing. Obbie is working on getting quotes for the roadside mowing and presents a quote from County Concrete for paving projects. Obbie will let the selectmen know by the next meeting if he can complete the work before the weather changes, or if the work should go out to bid.

6.    Mooring Tags: Butch has been patrolling the harbors and looking into the status of the moorings. The town discontinued mooring tags because the owners were not installing them on the mooring and they did not hold up. David Thompson suggested the mooring number be painted on the mooring ball. It is also suggested that the ordinance be revised to include that the moorings need to be marked. This information will be passed on to the harbor committee to take up at their next meeting.

7.    October Selectmen’s Meeting Schedule: The next scheduled meeting falls on Columbus Day. Tim motions to hold the meeting on the following night; Tuesday October 10th at 5:00 PM. Tom seconds the motion. Motion passes 3/3.  

Other: David Thompson asked the selectmen how much had been spent on the Alex Thompson shoreland zoning violation attorney fees. John responded that so far, $2,647 had been spent. David asked the selectmen why the town doesn’t issue a variance and back off. Tim responded that the town is obligated to uphold the shoreland zoning ordinance and if not, the state would come after the town. Amy Lenfestey asked where the attorney fees are coming from. Tim responds that the town is paying them and when a fine is imposed, the town will be reimbursed.

Butch (Irvin Pinkham) updated the selectmen regarding his work as harbor master and shellfish warden. There had been some damage at the West River landing that he is looking in to. Some gravel has been dumped and there is some concern regarding where the gravel came from and whether or not a permit should be issued. Judy will work with Butch to resolve the matter.

Jimmy Emerson asked about who pays for the removal of the dilapidated building. Tim responded that the town pays upfront costs, and then assesses a special tax to the property owner. This opens further discussion of other dilapidated buildings in town and that the town maybe singling out one property owner. John responded that the town has had other buildings removed. The Heritage House on Water Street, the Toy Store off Basin Road, and the Indian River store off Indian River road.

Judy is looking into complaints regarding household trash and will contact our health officer, Alfred Wakeman for assistance.  She also mentioned the junk off McMann road. Tom was going to contact the forestry department and others to try to get something done about it. This item is tabled until the selectmen have more time to look into it.

 

Those attending: Judy Rolfe, Osborne Davis, Cathy Fonda, Alex Thompson, David Thompson, Amy and VJ Lenfestey, Al Galembishi, Mary Thompson, Jim Emerson, Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

September 11, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at:  5:00 PM

Meeting Closed at:   6:24 PM

 

1.    Motion to accept the minutes of the August 28th Selectmen’s meeting:  David motions to accept minutes as written. Tom seconds the motion.  Motion passes 3/3

2.    Demo Bids – Dilapidated Buildings:  Tom questions if all contractors are aware that some work has been completed.  Tom motions to table this item until John is present to be sure all bidders are aware.  David seconds the motion.  Motion passes 3/3.  Bids are not opened.

3.    Buildings Maintenance Committee – To Do List:  David mentions underfloor insulation not on list, and requests it be added. Meeting was attempted last week, no quorum established. It was noted that the propane connection is most pressing on list.  Meeting set for September 19th @ 6:00 PM.  All three Selectmen will be present.  Contact John Rittenhouse, Co-Chair,  regarding meeting.  David suggests regular monthly meetings.  Tim suggests compiling a list of work to be done, possibly putting it out to bid.  Fran Havey inquires about handicap ramp.  Tim states he has been in contact with Mr. Zimmermann regarding aluminum ADA compliant ramps.  Mary Thompson desires the platform be discussed with Auxiliary members. Tom suggests informing Auxiliary members of Sept. 16th meeting and inviting them to have someone present.  

4.    Fire Department 

            a. Out of Service Trucks – Chief Jim Emerson inquires if out of  service trucks are going out to bid. Tim responds yes, and requests that Jim email him specs and maintenance                                        disclosures on both trucks. Tim motions trucks be put out to bid with no minimum bid (as they are of low value) and with a time limit for removal. Tom seconds the motion.  Motion passes 3/3. 

            b. Post “No Hunting” signs near Fire Stations – Jim Emerson  voices concerns of people hunting near or at the Fire Stations and requests permission to post “no hunting”                             signs at both stations.  Tim motions to allow “no hunting”  signs be posted at and around both fire stations.  David seconds the motion.  Motion passes 3/3.

            c. Appointments to Friends of the Fire Department -- Mardi Russ and Les Stanwood:  Tim motions to make the  appointments.  Tom seconds the motion.  Motion passes 3/3.

5.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to perform a 90 Day Employee Review:  Moved out of order to do “Other” first.

Other:  Several unresolved issues with the Road Commissioner: Indian River Road sign, road side mowing, trees in ditches (per DEP via Judy no permit is needed as it is a municipal project as long as there is no stump removal), power lines along the dyke, sand/salt shed not cleaned up-chain across entrance – add as an agenda item for the Sept. 25th Selectmen’s meeting and request Obbie’s presence.  

Tim questioned if NARPA permit has been done for removal of the clam shop.

The wind turbine inverter and electronics need repair – must be shipped.  Tim inquires if Friendship Trap can strap items for shipping, Jim E. answers yes. Tom motions to commit funds to take apart and ship wind turbine.  Tim seconds the motion.  Motion passes 3/3.  

DEP Contractor Certification Training set for November 7th, @ Station 1 from 8 am to 4pm – open to anyone – discussion on where to advertise.    Tim makes a motion for there to be a minimal $20 fee, payable no later than 7 days prior to the class. Payments to be taken at the Town Office.  Tom seconds the motion.  David abstains.  Motion passes 2/3.

VJ Lenfestey inquires as to why so many people have been “lost” from town committees.  Tim states frequent turnovers are pretty normal.  He also states that many members have served long term and may have possibly burned out.  Tim offers for VJ to read the letters resignation from the various members. 

Butch states Addison Days Committee Meeting scheduled for Sept. 18.  Agenda items to be discussed are fundraising ideas and a recruitment plan.

5.    Motion to close regular meeting and enter Executive Session Per 1 MRSA § 405 in order to perform a 90 Day Employee Review:   Tim motions to close the regular meeting and enter executive session.  Tom seconds the motion.  Motion passes 3/3.  Meeting reopened at 6:23.  Tim stated some issues were discussed.            

Those attending: Mary Thompson, VJ and Amy Lenfestey, Irvin Pinkham, Judy Rolfe, James Emerson, Jr., Marcus Norton, Sheldon Trundy, Fran Havey, Shelia and Stanley Mitchell, Richard Kelsey and others.

 

Town of Addison

Selectmen’s Meeting

August 28, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

Agenda

1.    Motion to accept the minutes of the August 14th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Judy East – Washington County Council of Governments: Judy talked about current achievements of WCCG, current projects, information available on their website and various grants that are available. The harbor committee inquired about any grants that would be available to help fund a town pier in South Addison. If Addison decides to rejoin WCCG, Judy would write grants for the town. Construction costs for a pier are estimated at 1 million.

3.    Mary Thompson – Agenda Request regarding properties being taxed as ‘ON’: Taken out of order. Mary requests a review of properties being taxed as on. These include mobile homes and stick built homes, on land of someone else. The concern is how the properties are being taxed and what happens if the owner of ‘on’ decides not to pay the taxes. Does the town foreclose, and if so, what can the town do with the ‘on’ property. Mary will work with assessor Randall Burns.

4.    Septic Malfunction – Cape Split: LPI Judy Rolfe has received a septic permit application from the owners of the malfunctioning septic system. She will contact them for specific dates of completion.

 

Correspondence

Response from Lobster Trap regarding speeding trucks: Lobster Trap has notified their drivers of the issue. Another issue mentioned in their letter was the problem at Mooseneck road corner. This was discussed previously at a prior selectmen’s meeting. Road Commissioner Osborne Davis will contact Lobster Trap.

 

Other

The harbor committee requested a warrant article regarding membership and alternates of the committee.

Obbie will meet with Judy to walk the dyke and determine what trees/shrubs can be cut. Judy stated that a permit from DEP may be required.

Erwin Zimmermann inquired about the time frame for removal of dilapidated buildings. The deadline is mid-October.

Tim asks Obbie about the Welcome to Addison sign at Indian River. Obbie responded that he has dug the holes for the signs and needs to meet with Dean McGray for installation.

Stanley Mitchell asked Obbie about roadside mowing. Obbie responded that he will look into this.

 

Those attending: Osborne Davis, Irvin Pinkham, Judy Rolfe, Mary Thompson, Stanley and Sheila Mitchell, Peter Davis, Justin Thompson, Cathy Fonda, Erwin Zimmermann, Judy East.

 

Town of Addison

Selectmen’s Meeting

August 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:01 PM

1.    Motion to accept the minutes of the

a.    July 24th Selectmen’s meeting: Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 3/3.

b.    August 8th Special Selectmen’s meeting: Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 3/3.

2.    Tabled Items from July 24th

a.    Storage of Items – Pleasant River Historical Society: Ronie Strout of the historical society is present. She stated that the Grange has allowed the society to continue using their building for storage for another year. Tim explains that our insurance would not allow storage of items without proper insurance provided by the historical society.

b.    Welcome to Addison Sign – Indian River area: Obbie Davis, road commissioner, is not present. There is brief discussion of posts and concrete.

3.    Request to Rejoin Washington County Council of Governments: This request was from the Harbor Committee. The committee is looking for help writing grants for various projects. Tim explains that the annual dues have increased and there is an additional fee for help with writing grants. John will ask Judy East of WCCOG to attend a future meeting to discuss the services they offer to members.

4.    Request to Advertise for Bids to Demolish Dilapidated Buildings: Tim motions to advertise. David seconds the motion. Motion passes 3/3.

5.    Request to Advertise Training for DEP Certification for Contractors to be held at Station #1: Tim motions to advertise the training for two weeks in the local paper. Tom seconds the motion. Motion passes 3/3.

6.    Motion to accept Dan Fortin’s resignation from the Buildings Maintenance committee: Tim motions to accept the resignation with regret and thanks Dan for his hard work. Tom seconds the motion. Motion passes 3/3.

7.    Motion to appoint Kristin Alley, Haley Batson, Danni Emerson, and Charles Dowling Jr. to the Friends of the Addison Volunteer Fire Department: Tim motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

 

8.    Judy Rolfe, LPI – Executive Session Per 1 MRSA § 405 Regarding a Malfunctioning Septic System: Taken out of order. Tim motions to close the meeting at 5:36 PM. Tom seconds the motion. Motion passes 3/3. Meeting reopened at 5:59 PM. The selectmen considered the LPI’s recommendation of the notice of violation at 401 Cape Split road. Tim motions to execute the notice of violation. Tom seconds the motion. Motion passes 3/3.

Other: Erwin Zimmermann inquired about the old fire station at Clamshell Lane. Tim responded that the building is owned by the town and is currently used for storage.

Ronie Strout inquired about a ‘School Bus Turn’ sign for the Wescogus road. The selectmen respond that it is the responsibility of the school district to provide the sign.

Tom suggested a letter from the board of selectmen to BBS and JK bait regarding speeding on East Side road. Tim motions to include the Sherriff’s department in the correspondence. Tom seconds the motion. Motion passes 3/3.

Erwin Zimmermann inquired about what the town’s intentions are if Kelsey doesn’t comply with the orders to take down dilapidated buildings. Tim responded that the town’s attorney would have to advise before any action is taken by the town to remove the buildings.

Tim stated that the survey and boundary descriptions have been completed and the town’s attorney is working on boundary line agreements for signatures. David motions to approve the sketch provided by South Meadow surveying. Tom seconds the motion. Motion passes 3/3.

Those attending: Judy Rolfe, Ronie Strout, Erwin Zimmermann, Cathy Fonda, Fran Havey, Alex Thompson, John Woodward, Board

 

Town of Addison

Special Selectmen’s Meeting

August 8, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 3:48 PM

 

1.    Motion to enter executive session per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim opens the meeting and recuses from discussion. Tom motions to close the meeting and enter executive session. David seconds the motion. Motion passes 2/2. Meeting reopened at 3:46 PM by Tom. Tom stated that personnel issues were discussed along with the Alex Thompson Shoreland Zoning violation. Tom makes a motion to refer the Alex Thompson matter to the town’s attorney for prosecution in district court for the shoreland ordinance violations. David seconds the motion. Motion passes 2/2.

 

Those attending: John Woodward, Judy Rolfe

 

Town of Addison

Selectmen’s Meeting

July 24, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:30 PM

 

1.    Motion to accept the minutes of the

a.    July 10th Selectmen’s meeting:

b.    July 13th Special Selectmen’s meeting:

c.    July 19th Special Selectmen’s meeting:

David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Motion to enter Executive Session per 1 MRSA § 405 Regarding Shoreland Zoning Violations: Tim motions to close the regular meeting and enter executive session at 5:01 PM. Tom seconds the motion. Motion passes 3/3. The regular meeting reopened at 5:12 PM. Tom motions to supply the information requested by Alex Thompson’s attorney with a charge for labor. David seconds the motion. Motion passes 2/2. Alex Thompson questions the amount. David states the information is on the town’s website.

3.    Town Hall Boundary Agreement: No action.

4.    Shellfish Warden –

South Addison Town Landing Vandalism: Butch has contacted the sheriff’s department to report the vandalism. Discussion of vehicles parking overnight at the landings and restriping the parking lots. Damage to pavement where a boat had been hauled out for repairs. Obbie will be asked to inspect the damage. Inquired about additional signs for the harbors. Tim motions to contact Cloud 9 electric to make repairs to the damaged wires at the SA Landing caused by vandalism. Tom seconds. Motion passes 3/3. Butch has purchased seafoam for the boat engine and stated that it is running better.

Harbor Patrol Issues:

5.    Agenda Request – Bert Merchant Regarding Signs: Bert requests a children at play sign for the Ridge road. Discussion of speed limit. The stop sign at the end of Old Addison road needs to be replaced. Bert offers to pay for ½ of the children at play sign.

6.    Agenda Request – Peter Davis Regarding Contractors Certification for Shoreland Zoning: Peter is not present. Tim motions to table the item. Tom seconds the motion. Motion passes 3/3.

7.    Items Tabled July 10th

a.    Welcome to Addison Sign @ Indian River: Obbie will check on this and report back at the next meeting.

 

b.    Town Owned Poles: Discussion. Maybe could be used at curbside along town hall. Obbie will try to use them.

c.    Mooseneck Road: Tim has found the deed to the old grange hall and there is no agreement to move the building. The town will not get involved any further.

8.    Appointments

a.    Peter Anderson – Planning Board:

b.    Kelly Stewart – Pleasant River Ambulance:

c.    Bobbi Floyd – Friends of the Fire Department

d.    Michele Malcolm – Friends of the Fire Department

Tim motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

9.    Motion to enter Executive Session per 1 MRSA § 405 in order to perform a 45 day review of the Shellfish Warden: Tim motions to close the meeting at 6:30 PM. The meeting reopened at 7:25 PM. Butch is to work another 45 days and have another review.

 

Other: Mary Thompson commends the Addison Days committee. Mary reports damage to a culvert by Cape Circle. Obbie stated that he will be replacing the culvert soon.

Ronie Strout on behalf of the Pleasant River Historical Society requests to store items at town hall. Tim is concerned about the liability. Tim motions to table the request until the next meeting. Tom seconds the motion. Motion passes 3/3.

Mr. Zimmermann inquired about the Kelsey agreements. Kelsey is in compliance with the first order and his time is not up on the other two agreements. He would like to know if the items are not completed, when will the town take action.

Obbie inquired about the amount the town is paying Pleasant River Ambulance. Tim suggests that if anyone has questions they should attend the ambulance meetings.

Butch reports increase of rabies in the area – raccoons. Suggests not shooting them in the head.

 

Those attending: Irvin “Butch” Pinkham, Roberta Pinkham, Osborne Davis, Stanley and Sheila Mitchell, Bert Merchant, Ronie Strout, Harold Tyler Jr., Evans Tyler Jr., Judy Rolfe, Erwin Zimmermann, ?, Ann Casey Graves, Mary Thompson

 

Town of Addison

Special Selectmen’s Meeting

July 19, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 3:45 PM

 

1.    Request for Extension – Thompson violation Consent Agreement and Compliance Order: Tim recuses. Kate Grossman, attorney for Alex Thompson had requested a 7 day extension. After discussion of the timeline for completing the corrective action, Tom motions to deny the request. David seconds the motion. Motion passes 2/2.

 

Those attending: Judy Rolfe – CEO, Mary Thompson, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

July 13, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:36 PM

 

1.    Motion to enter executive session per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim motions to close the meeting at 4:01 PM and to enter executive session. David seconds the motion. Motion passes 3/3. The regular meeting reopened at 4:34 PM. Tim Thompson recused from negotiations. Tom motions to sign the Consent Agreement and Compliance Order and to send it to Alex Thompson’s attorney, Kate Grossman. David seconds the motion. Tim recused. Motion passes 2/2.

 

Those attending: Selectmen, Judy Rolfe – CEO, John R. Woodward

 

Town of Addison

Selectmen’s Meeting

July 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the June 26th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Fire Department – Maine Bureau of Labor Standards SHAPE Award: Mike LePlant and Steve Greeley present fire Chief Jimmy Emerson and assistant fire Chief Eleni Wakeman with a plaque commemorating their achievement for providing a safe and healthful workplace.

3.    Judy Rolfe, CEO/LPI – Report Regarding Recent Plumbing Inspections: Tim motions to accept the report. David seconds the motion. Motion passes 2/2. Judy has performed 5 plumbing inspections for the month of June as well as building inspections.

4.    Dilapidated Buildings – Kelsey Deadline for Post Office, July 5th: CEO Judy Rolfe has inspected the building and determined that Kelsey is in compliance with his agreement with the selectmen.

5.    Agenda Request – Bert Merchant, Signs (Tabled 6-26-17): Mr. Merchant is not present. This agenda item is dropped until a new request is submitted.

6.    Road Commissioner – Road Signs: Obbie Davis will inspect the Indian River area where the ‘Addison’ sign will be placed in order to determine the type of concrete base required. Mr. Zimmermann inquired about some pot holes on the West Side road. Obbie responded that the holes will be patched.

7.    Mooseneck Road (Continued Discussion from 6-26-17): Tim needs more time to research documents. This item it tabled until the next meeting.

8.    Town Owned Poles Stored in Various Locations (Continued Discussion from 6-26-17): Obbie has inspected the poles and has determined that the 15-20 poles are in good condition. Tim motions to table further discussion until Tom can be present. David seconds the motion. Motion passes 2/2.

9.    Appointment – Erwin Zimmermann, Board of Appeals: Tim motions to make the appointment. David seconds the motion. Motion passes 2/2.

10. Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim motions to close the meeting at 5:27 PM. David seconds the motion. Motion passes 2/2. Tim  re-opens the meeting at 5:47 PM. The selectmen and CEO reviewed materials and recommendations provided by the town’s attorney.

11. Selectmen’s Order(s) – Shoreland Zoning Violations: Tim stated that a special selectmen’s meeting will be called for a conclusion when Tom is available.

 

Other: Judy Rolfe presents the selectmen with a recommendation from the shellfish committee to accept the resignation of Craig Cirone Jr. from the shellfish committee. Tim motions to accept the resignation, thanking Craig for his service. David seconds the motion. Motion passes 2/2.

Tim announced an annual caucus to elect members to the FY 2018 Washington County budget advisory committee will be held on July 20th at 6 at the municipal building in Jonesboro.

 

Tim motions to adjourn at 5:50 PM. David seconds the motion. Motion passes 2/2.

 

Those attending: Mike LePlant, Steve Greeley, Peter Davis, Osborne Davis, Stanley and Sheila Mitchell, James Emerson Jr. Judy Rolfe, Ron and Yvonne Carpenter, Sheldon Trundy, Jane and John K (sp?), Fran Havey, Jeffrey Lovit, Les and Kathy Stanwood, Irvin Pinkham, Elani Wakeman, Erwin B. Zimmermann, VJ and Amy Lenfestey, John Woodward, Alex Thompson, David Thompson, others.

 

Town of Addison

Selectmen’s Meeting

June 26, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to accept the minutes of the following meetings –

a.    May 22 Public Hearing Regarding Dilapidated Buildings:

b.    May 22 Regular Selectmen’s Meeting:

c.    June 5 Selectmen’s Meeting Regarding Orders for Dilapidated Buildings:

d.    June 14 Special Selectmen’s Meeting with Attorney Charlie Gilbert:

e.    June 19 Special Selectmen’s Meeting Regarding 2017 RE Tax Mil Rate: Tom motions to accept all minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405: Tim motions to close the meeting at 5:01 PM. Tom seconds the motion. Motion passes 3/3. The regular meeting re-opens at 5:17 PM.

3.    Thompson Shoreland Zoning Violations: Tim recuses. There is some discussion of the three violations. CEO Judy Rolfe had written a recommendation to the selectmen for determining fines and remediation within the first week of June. Judy and Alex Thompson are willing to work together. Tom motions to hand over the responsibility of issuing fines and remediation to CEO Judy Rolfe. David seconds the motion. Motion passes 2/2. Judy would like a couple days to work on an order and come up with a report for the selectmen.

4.    Agenda Request – Bert Merchant Regarding Road Signs: Mr. Merchant is not present. Tom motions to table until he can be present. David seconds the motion. Motion passes 3/3.

5.    Road Commissioner –

a.    County Salt Bid: Tim motions to enter the County Bid for road salt. Tom seconds the motion. Motion passes 3/3.

b.    Sand/Salt Shed: There was brief discussion of the high electric bills. David asked Road Commissioner Obbie Davis if the outside area has been cleaned by the contractor. Obbie will contact County Concrete to have them clean it up and place the remaining sand inside the building. Obbie will also lock the building, and provide a copy of the key to the town office staff. Obbie mentions an issue off Mooseneck road in South Addison. The corner by Harold Tyler Jr.’s trap shop is too tight for large trucks to pass through. Obbie believes there had been an agreement to remove the building. Tim will look in to this further.

6.    Motion to accept resignations from the Planning Board –

a.    Roger Clapp:

b.    Donna Kausen: Tim motions to accept the resignations and thanks Roger and Donna for their years of service. David seconds the motion. Motion passes 3/3.

7.    Motion to appoint members to the Planning Board –

a.    Keith Newman (from alternate to full board member):

b.    Tanya Rucosky: Tim motions to make the appointments. David seconds the motion. Motion passes 3/3.

8.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 to conduct Employee Reviews: Tim motions to close the meeting. David seconds the motion. Motion passes 3/3. Meeting re-opens at 6:47 PM. Salary increases were issued to Kim and Amy.

 

Other: Tom inquired about the telephone poles located at the sand/salt shed, Addison point town landing and at town hall. The poles had been purchased for future projects many years ago. Tom is interested in the poles if they are not to be used. Obbie will look at the poles to determine if they have deteriorated. This will be a regular agenda item at the next meeting.

Tim mentioned that the Swayne’s, who’s property abuts the town hall lot, are willing to help pay for the property survey and to sign the agreement based on the location of property markers.

Judy Rolfe inquired about the handicap ramp at town hall. Tim will contact the buildings maintenance committee and ask that they start holding regular meetings to discuss improvements to town hall.

 

Those attending: Kimbley and Peter Davis, Stanley and Sheila Mitchell, Judy Rolfe, Amy and VJ Lenfestey, Obbie Davis, Cathy Fonda, Justin Thompson, Alex Thompson, Dave Thompson, Fran Havey, Tanya Rucosky.

 

 

Town of Addison

Special Selectmen’s Meeting

June 19, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:15 PM

 

1.    Motion to set the Mil Rate for 2017 RE TAX: After brief discussion of exempt properties, overlay and taxable valuation, Tim motions to concur with the assessor and set the mil rate for 2017 RE Taxes at 15.90. Tom seconds the motion. Motion passes 3/3.

 

Those attending: Selectmen, Randall Burns (assessor), John Woodward

 

Town of Addison

Special Selectmen’s Meeting

June 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:56 PM

 

1.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to discuss a recent Shoreland Zoning Violation: Tim called the meeting to order with a motion to enter executive session. David seconds the motion. Motion passes 2/2. Tom arrived at 4:04 PM. Tim motions to reopen the meeting at 4:55 PM. No action is taken. Meeting adjourns.

 

Those attending: Selectmen, Town Attorney Charlie Gilbert, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

June 5, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:42 PM

Agenda

 

1.    Selectmen’s Orders Regarding Dilapidated Buildings:

Map 1 Lot 105 (Clam Shop) Tim motions to order the following: employ a Maine DEP certified erosion control specialist and completely remove the building and revegetate the area impacted by this structure. To be completed in 90 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

Map 1 Lot 103-A (Hotel) Tim motions to order the following: remove the ell, level the land where the ell currently stands, and as this property is in the shoreland zone, revegetate it with suitable native plants, secure the porch, and board up all remaining openings in the main part of the building. All ground work in the shoreland zone must be accomplished by DEP certified erosion control specialists. To be completed within 90 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

Map 1 Lot 103 (Post Office) Tim motions to order the following: stabilize the foundation blocking and board up all of the windows and doors. To be completed within 30 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

2.    Alex Thompson Shoreland Zoning Violations Enforcement and Restoration: Tim recuses himself from any vote and discussion regarding the matter, stating that he is not only an abutting land owner, but also a cousin to Alex. Tom feels the selectmen need more time to review materials before a decision can be made. Tom motions to table. David seconds the motion. Tom is open to comments. Alex’s attorney, Kate Grossman asked if there could be an exchange of drafts of an agreement between Alex and the Town, and what pieces might be missing that the selectmen would need in order to make a decision. Alex states that he has done some planting, 22 spruce trees. CEO Judy Rolfe is not aware of the plantings and asks to be notified of plans and any work performed. Motion passes 2/2.

3.    Executive Session Per 1 MRSA § 405 (6) (a) To Review Applications for Shellfish Warden/ACO/Harbor Patrol/Administrative Duties: Tim closes the meeting at 5:20 PM.

 

4.    Applicant Selection – Shellfish Warden/ACO/Harbor Patrol/Administrative Duties: Tim reopens the meeting at 6:40 PM. Tim motions to offer the position to Irvin Pinkham. David seconds the motion. Motion passes 3/3. Irvin will start on June 18th at his current rate of $15/hr. There will be a 45 day review, and a 90 day review.

 

Meeting closes at 6:42 PM

 

Those attending: Judy Rolfe, Peter Davis, Osborne Davis, Richard Kelsey, Irvin Pinkham, Roberta Pinkham, Dave Thompson, Shelba Thompson, Dan Thompson, Jan Thompson, Billy Thompson, Bert Merchant, Chris Chartrand, Stanley and Sheila Mitchell, Kate Grossman, Amy and VJ Lenfestey, Alex Thompson, Jody Thompson, and others.

 

Town of Addison

Selectmen’s Meeting

May 22, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 6:00 PM

Meeting Closed at: 6:35 PM

Agenda

 

1.    Motion to accept the minutes of the May 8th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3

 

2.    Judy Rolfe, CEO – Recent Shoreland Zoning Inspections and Corrective Actions: Judy acted on complaints she received and issued 2 violations. BBS Lobster had cleared vegetation from their office to the water. They are located in the Marine District. They will replant and have applied for a rip rap permit from DEP. Alex Thompson also removed vegetation and filled more than 10 cubic yards of the property without any erosion control or permitting. Judy inspected both properties with a Shoreland Zoning specialist from MDEP. A verbal stop work order was issued and followed with a written stop work order. Alex continued to with work despite these stop work orders. He has hired representation. Judy explains that it is now up to the selectmen to decide what corrective action must be taken. Judy is meeting with the state LPI regarding two septic systems that are not functioning properly. Donna Kausen, chair of the planning board inquired about corrective actions, and who should issue them. Donna feels the corrective actions should come from the selectmen as has been the case in the past. Judy explains that she is following the Shoreland Zoning ordinance and that this violation can not be compared to violations of the past as they are different.

 

3.    DEP – Request of Documentation Regarding Thompson Permits: Tom motions to request all documentation regarding the permits to be included in the town’s records. David seconds the motion. Motion passes 2/2. Tim abstains.

 

4.    Snow Removal Contracts – Parking Lots (Tabled last meeting): After some discussion, Tim motions to continue with the contracts. David seconds the motion. Motion passes 3/3. The contractors have not requested any increases.

 

5.    Emergency Road Closure Protocol: Fire Chief, Jim Emerson would like to be notified in advance of any road closures. Phone numbers will be exchanged and the office staff will try to notify individuals of any road closures.

 

6.    Town Hall – Deed Sketch: A copy of the deed sketch has been forwarded to the buildings maintenance committee for review. A meeting with abutting land owners will be scheduled so that all parties can agree.

 

7.    Addison Days Committee Appointments (Fran Havey, Thomas Batson, Irvin Pinkham, Roberta Pinkham, Chris Pinkham, Robert Groves, Carol Seavey): Tim motions to appoint the members as named. David seconds the motion. Motion passes 2/2. Tom abstains.

 

8.    Addison Days Dance – State BYOB License: Tim motions to make the BYOB dance a town sponsored event and to sign the state license application. David seconds the motion. Motion passes 2/2. Tom abstains.

 

 

Correspondence 

Don Williams – Re: Roadside Trash: Don is concerned about needles found in the ditches during roadside trash clean up. Don sites enforcement of violations that affect health, safety or community conditions from the Comprehensive Plan. These policies were never implemented by the town. They were merely a recommendation. This item is tabled. Donna Kausen thanks all involved in the roadside trash clean up efforts.

 

Other

Tim motions to cancel the June 12th meeting due to the June 13th state referendum and school budget validation. Tom seconds the motion. Motion passes 3/3.

Tim motions to appoint ballot clerks per the list provided by Kim Davis, registrar of voting. David seconds the motion. Motion passes 3/3. Appointments were; Yvonne Carpenter, Kylie Lenfestey, Margaret Warden, Jane McGray, Donna Kausen, Sheila Mitchell, Stanley Mitchell, Cheryl Paul, Penny Parsons, Peter Davis, Roberta Pinkham, John Rittenhouse, Ronie Strout, Geraldine Valentine, Mary Thompson.

Roberta Pinkham inquired about the job posting for the shellfish warden/harbor patrol/animal control officer/administration duties. The ad stated that applications will be received thru June 2nd.

 

Meeting adjourned at 6:35 PM

 

Town of Addison

Public Hearing Regarding Dilapidated Buildings

May 22, 2017

Map 1 Lot 105 (Clam Shop)

Map 1 Lot 103-A (Hotel)

Map 1 Lot 103 (Post Office)

Selectman Timothy H. Thompson opens the public hearing at 5:00 PM with a brief statement regarding the town’s history of involvement regarding the deteriorating condition of the buildings.

Tim requests public comment for each of the properties individually. The selectmen will use these public comments when determining an order from the selectmen for each property.

Clam Shop: Sheldon Trundy (Addison Fire Chief – Retired) reported that on or about 2006, arson was attempted on this building. It was reported that considerable buckling of the 2nd floor is occurring and the structural integrity of the building is compromised. The Addison Fire Chief (Jim Emerson) confirms that, should the building become involved in a fire, the structure is so hazardous that no interior attack can be contemplated. The owner, Ricard Kelsey, states and then restates the concerns of the Fire Chief and CEO. Peter Davis testifies that he believes that the building is so far done as to be unrecoverable. Additional, written testimony was provided by both the Addison Fire Chief (Jim Emerson) and the Addison CEO (Judy Rolfe) that written testimony is available at the Addison Town Office and is a part of this record.

Hotel: The owner, Richard Kelsey stated that the building is a liability but that he wants to keep it to “live in”. Mr. Lenfestey testified that the building is attracting youngsters who are entering the building. Mr. Zimmermann questioned the earlier promises by this owner to rectify the dangers associated with these buildings. Mr. Kelsey responded to the “earlier promises” question by asserting “financial issues” as the root cause of a failure to honor those “earlier promises”. Mr. Peter Davis stated that the “main part” of the building could be saved. Mary Thompson stated that security of the building is an issue as collapse of portions seems imminent. Additional, written testimony, was provided by the Fire Chief (Jim Emerson) and the CEO (Judy Rolfe) describing the dangers of this building, in its current condition and location. That testimony, as presented is on file in the Addison Town Office and is part of these findings.

Post Office: The temporary foundation blocking must be reset to assure stabilization. All window and door openings must be closed. Additional, written testimony, was provided by the Fire Chief (Jim Emerson) and the CEO (Judy Rolfe), describing the dangers of this building, in its current condition and location. That testimony, as presented, is on file in the Addison Town Office and is a part of these findings.

22 residents were in attendance. Testimony was heard from the town code enforcement officer, fire chief, former fire chief, concerned citizens, and the owner of the properties.

The hearing closed at 6:00 PM

 

Town of Addison

Selectmen’s Meeting

May 8, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson arrives after the first agenda item.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the April 24th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the May 1st Special Selectmen’s Meeting: David abstains. Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Sand/Salt Shed Dispute Update (A trial management conference date has been set for August 18th): No action is taken at this time.

4.    Handicap Ramp at Town Hall: Mr. Zimmermann provided information for the selectmen regarding temporary ramps. John Woodward passed the information on to the buildings maintenance committee.

5.    Motion to approve the following Town Sponsored Events:

a.    The Friends of the Fire Department will hold a Public Supper on June 10th from 4-7

b.    The Recreation Committee will hold a Town Wide Road Side Trash Clean Up event on May 13th

David motions to approve of the town sponsored events. Tom seconds the motion. Motion passes 3/3.

6.    Appointments to the Friends of Addison Volunteer Fire Department Committee (Sherri Batson – Chair, Susan Sheridan, Lisa Cirone, Jessica Whitcomb, Bonnie Look Thompson, Tom Batson) : John Woodward asks the selectmen to add Amy Lenfestey to the list of appointments. David motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

7.    Snow Removal – Parking Lots (The two three-year contracts expired May 1st):

a.    South Addison Town Landing/South Addison Fire Station #2

b.    Addison Point Town Landing/Fire Station #1/Town Hall

This item is tabled. The selectmen would like copies of the expired contracts to review.

8.    Town-owned Boat/Trailer: Tom would like to make the boat and trailer available to a member of the shellfish committee. Tim nominates Adrian Batson and asks that he follow the procedure for use. David seconds the motion. Motion passes 2/2. Tom abstains.

9.    ATV’s on Town Roads: This item is withdrawn. The State will not allow ATV’s on State roads.

 

10. Motion to accept Bonnie Look Thompson’s resignation from the Planning Board: Tim motions to accept the resignation effective immediately. Tom seconds the motion. Motion passes 3/3. Bonnie had offered to stay on for two months.

Other:

a.    Tim received a letter from the Department of Agriculture, thanking the town for adopting the new Floodplain Management ordinance.

b.    Donna Kausen of the Recreation Committee has contacted Pleasant River Solid Waste regarding the roadside trash clean up. The transfer station will take the trash for free, but the disposal of tires and  waste would be extra. Tim motions that if there are residual expenses that payment would come from Admin or the Transfer Station budget. Tom seconds the motion. Motion passes 3/3.

c.    Don Williams would like Road Commissioner Obbie Davis to commit to putting the last Welcome to Addison road sign up in the Indian River area. Obbie will try to get to it this week or next, but is dealing with a road wash out on West Side road.

d.    Shellfish Warden Irvin Pinkham states that the clam flats are closed to digging due to a flood closure and that the closure may be in effect until Thursday. Department of Marine Resources will be opening the Marsh Harbor area to digging after a recent meeting and testing.

e.    Don Williams on behalf of the Buildings Maintenance committee would like to know the status of the Town Hall property survey. He says that the committee cannot go further with plans for the handicap ramp until the survey is completed. Tim responds that the survey could be completed within the next 3 weeks.

f.      Judy Rolfe inquired about the shellfish warden position. John Woodward responds that the position has been advertised in the Machias Valley News.

g.    Tim announces the purchase of the rescue truck is complete. The truck is in terrific shape. The cost of delivery is $704.64. Tim motions to reimburse the individuals who delivered the truck out of the Fire Department operating budget. Tom seconds the motion. Motion passes 3/3. Tom inquired about the two trucks that are no longer in use. He wants to know when the trucks will go out to bid. Tim has advertised one of the trucks on ebay motors, with no luck. The selectmen decide to advertise the trucks in the MVNO for 1 week. Tim will provide information for the ad.

h.    Tom is concerned about the trash and debris being dumped on property off the McMann road. He will contact the forestry department to ask questions.

 

Those attending: Mary Thompson, Osborne Davis, Judy Rolfe, Adrian Batson, Don Williams, Donna Kausen, Stanley and Sheila Mitchell, Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

April 24, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:21 PM

 

1.    Motion to accept the minutes of the April 10th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Mike Hinerman – EMA Evacuation Maps (tabled past two meetings): Mike Hinerman is not present. Tom motions to table this item. David seconds the motion. Motion passes 3/3.

3.    Alex Thompson – Discussion of Wharf at Cape Split: Taken out of order, Tim abstains from discussion and any decision. Tom asks Donna Kausen of the planning board if she has any information to provide. Donna states that no permit was issued for the cribbing beside the permitted wharf. Alex says that the cribbing consists of (10) 10 x 10 posts placed beside the wharf to keep his boat from sinking into the mud. Alex had spoken with DEP, who told him that it was okay to place the cribbing there temporarily. Tom reads a letter submitted by CEO Betsy Fitzgerald. Betsy feels this issue is in regards to a property dispute between two neighbors. Judy Rolfe says that she has researched DEP permitting and that DEP does not uphold a town’s Shoreland Zoning ordinance. The ordinance restricts structures from the setback and a permit would have to be issued by the planning board. Alex feels he is being harassed. No action is taken at this time.

4.    Public Hearing Schedule – Dilapidated Buildings: John Woodward has prepared a notice of public hearing to be served on Mr. Kelsey by the Barnstable Sheriff’s department in MA. Tim motions to set a date for the public hearing for May 22nd at 5:00 PM, before the regular selectmen’s meeting. Tom seconds the motion. Motion passes 3/3.

5.    Addison Point Work Program: Chris Chartrand of the Addison Point Agency would like to know what the hold up is, why are the two employees not allowed to return to work. Tim would like to meet with Chris to discuss the matter. Tim will meet with Chris on Wednesday morning at 10. Tom motions to re-start the program. David seconds the motion. Motion passes 3/3.

6.    Handicap Ramp – Town Hall: Don Williams states that the proposed addition to the rear of the building would be delayed. The Buildings Maintenance committee needs to discuss an alternate solution to the ramp, possibly a temporary ramp until the addition can be voted on. A surveyor is needed to prepare a boundary agreement between the town and the abutting land owners. Tom motions to hire a surveyor. Tim seconds the motion. Motion passes 3/3. Mr. Zimmermann states that his company provides aluminum ramps and that this may be a solution.

7.    Road Commissioner:

A.   PDQ Door – Maintenance Contract for Sand/Salt Shed Overhead Door: Osborne Davis approves of the contract. Tom motions to sign the contract. David seconds the motion. Motion passes 3/3.

B.   Street Sweeping: Obbie has started sweeping, using rented equipment.

8.    Addison Days Committee Members Appointments: Tom says he needs to remove Jeanne Lawson from the appointment, she is not able to commit any time. Fran Havey will be added as a member. Their first meeting will be held on May 1st at 6:00 at the town hall. Donna of the recreation committee asks for permission to post signs on the Addison signs for the roadside clean up event. Kimbley Davis will post the event and the Addison Days committee meeting to the town’s Facebook page.

9.    Road Name – Walter’s Way, Request to Change: John will change the road name (formerly named Cindy’s Way) to Nelson Way.

10. Motion to close the meeting and to enter Executive Session regarding personnel matters per 30 MRSA § 2702: Tim motions to close the meeting at 6:20 PM. The meeting re-opens at 7:06 PM. Tim states that they voted in executive session to hire assessor Randall Burns at his requested salary of $10,000/year and to ask that he start as soon as possible. Randall is to submit a timesheet monthy, with an update of work he has completed and things he is working on. This is a part time position with a 90 day probationary period. The selectmen also voted to ask Betsy Fitzgerald to the next selectmen’s meeting for an executive session.

11. Shellfish Warden/ACO/Harbor Patrol/Constable Full Time Position: Judy Rolfe and Frank Batson of the shellfish committee submitted a letter in support of increasing the shellfish warden’s hours to full time. The full time position was budgeted for and approved at the March town meeting. Tim motions to hold a meeting on May 1st at 5:00 PM between the selectmen and Irvin Pinkham, Judy Rolfe, Dean Cirone, Dean Crowley to discuss job descriptions of the shellfish warden and harbor patrol. John will provide budget details of each positions hours.

Other: Taken out of order. Tom requests ATV access to trails off East Side road. Tom asks for a map of town roads that would have to be traveled in order to access the Sunrise trail system. Someone will come to the next meeting with a plan and map. Tom mentions the park gate and there is discussion of whether or not to replace the hinges which have come loose from the column. It is mentioned that the gate could be re-used for another purpose. David asks Obbie if the sand will be cleared from the door of the Sand/Salt shed. Obbie responds that that is the responsibility of the contractor, County Concrete. David mentions the Addison sign at Indian River. Obbie needs to set posts for the sign.

 

Those attending: Irvin Pinkham, Mary Thompson, Chris Chartrand, Don Williams, Judy Rolfe, Osborne Davis, Stanley and Sheila Mitchell, Donna Kausen, Erwin Zimmermann, Alex Thompson, Justin Thompson, Steven Emerson

 

 

Town of Addison

Selectmen’s Meeting

April 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrived at 5:15 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:15 PM

 

1.    Motion to accept the minutes of the March 27th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to sign updated ordinances per Town Meeting Vote: Tim motions to sign the ordinances as prepared by the town clerk. David seconds the motion. Motion passes 2/2.

3.    Michael Hinerman, Emergency Management – Evacuation Maps (tabled last meeting): Mr. Hinerman is not able to make the meeting. Sheldon Trundy suggests an email correspondence with Mr. Hinerman. John Woodward states that we are beyond the deadline for public comment. Tim motions to table discussion until Mr. Hinerman can be present. David seconds the motion. Motion passes 2/2.

4.    Chris Chartrand, Pleasant River Solid Waste Disposal District (tabled last meeting): The January 9th meeting minutes of the transfer station mentioned changes to the personnel policies regarding paid time off. Chris explains that they are updating these policies to allow for cash in lieu of time off. The policy would encourage the employee to take the time off, but would give the option to cash out the time off. There is brief discussion of a recent newspaper article regarding the possibility of Jonesport leaving the district. The transfer station was scheduled to meet on this same night and Chris states that the representative from Jonesport would be present to update the district on their decision. Donna Kausen of the recreation committee asks Chris about whether or not the transfer station would accept trash from Addison’s roadside trash clean up, scheduled for May 13th. Chris responds that yes, they would, except for hazardous materials. Chris reports that the transfer station is now open on Fridays.

5.    Maine Community Foundation – Payment in Lieu of Taxes (tabled last meeting): Tom has spoken with the representative in Ellsworth regarding the stipulations of accepting the payment. Roger Clapp has also responded to the selectmen’s concerns. Tom suggests the check be deposited to the buildings maintenance account. David seconds. Motion passes 3/3.

6.    Peter Davis (agenda request) – Employee Salary Increases: Peter questions why half of the salary increase held back for one employee. Tim responds that the budget passed at town meeting did not specify a salary increase and that it is at the selectmen’s discretion to issue the budgeted salary increases. Obbie Davis asks why if the employees weren’t going to get the increases wasn’t it brought up during the two budget committee meetings and at town meeting. Tim responds that the increases were budgeted for, but wasn’t specified for each employee. Peter responds that the selectmen are disrespecting the employees by not issuing the increases, and by not being in line with Maine Municipal’s Salary Survey. Mr. Zimmermann suggests that payroll is different than other budgeted expenses. Amounts are budgeted for each employees salaries. The selectmen respond that they plan to revisit this at a later time. Chris Chartrand inquired about the Addison Point workers, when will they be allowed to return to work. Tim responds that a meeting will be scheduled to discuss expectations of both Addison Point and the Town. Donna Kausen thanks Kim Davis for returning to work in order to sware in members of the planning board.

7.    Illegal (unpermitted) Structure at Pier – Cape Split: This is regarding a structure that went up sometime in January next to a permitted pier, but is within the setback. Tim recuses himself from discussion. Tom would like to hear from the property owner, Alex Thompson and CEO Betsy Fitzgerald. Tom motions to table any action until Alex and Betsy can be present. David seconds the motion. Motion passes 2/2.

8.    Building Permit Application Process:

(New Building Permits must be submitted on or before the 20th of the month preceding the Planning Board meeting to be considered. Later submissions can be taken up in subsequent months.) This policy change will be incorporated in to the current building permit application. A sub-committee of the planning board has been created to review applications prior to the meetings.

9.    Buildings Maintenance Committee – Handicap Ramp at Town Hall: This item is tabled until the buildings maintenance committee has met to discuss the handicap ramp. Tim motions to table, Tom seconds the motion. Motion passes 3/3.

10. Purchase of Rescue Truck – Fire Department:

Approval of Purchase and Sale Agreement

Assignment of Signatory for Loan Agreement

A rescue truck has been located in Pennsylvania. Tim has negotiated a price of $54,000. The sellers will deliver the truck, but the town would pay for their travel and accommodations. These expenses are estimated to be around $800. Tim will request a copy of the recent inspection report done on the truck. Tom motions for Tim to sign the purchase and sale agreement and to sign loan documents. David seconds the motion. Motion passes 3/3.

11.  Street Sweeping – Town Roads and Intersections: Road Commissioner Obbie Davis reports that DOT has been sweeping some intersections and the bridge. Tim has compiled a list of street sweepers approved by DOT and suggests that Obbie gather quotes for sweeping town roads, intersections, and parking lots at town hall, fire stations, and town landings. Tim motions to give Obbie authority to spend funds in the roads account for this purpose. Tom seconds the motion. Motion passes 3/3.

12. Addison Days 2017: Tom has four committee members. The committee hasn’t met yet to set a date for Addison Days, which is usually within the third week of July. Tim motions to enter into a contract for town approved fireworks display. David seconds the motion. Motion passes 3/3. Volunteers are needed for Addison Days and Roadside Trash Clean Up. Don Williams suggests posting and creating events on Facebook.

13. State Licensing for Harvesting Lobster/Crab/Shellfish/Etc. – Should the Town charge a Fee for the Applications? (The State use to provide each town with tablets of each application, but since the paper reduction law, they ask that applicants use the online form. The town office staff has been going online to print the applications when requested.) Tim suggests a link be added to the town’s website, directing people to the applications or referring people to the library in order to print the applications. If people still want the town office to print the applications for them, Tim motions to charge a fee of $4.50. Tom seconds the motion. Motion passes 3/3.

14. Motion to Close the Meeting and Enter Executive Session Per 30 MRSA § 2702 in order to discuss the Assessor’s Contract: Tim motions to close the meeting at 6:55 PM. Tim motions to re-open the meeting at 7:14 PM. Tim states that the selectmen will make a decision on whether or not to renew the contract at their special meeting to be held on the 13th.

Other: Taken out of order.

1.    A quote for repairs to the overhead door at the sand/salt shed has been received from PDQ door. There are three options. Obbie recommends option A of the quote, which is to replace 10 damaged slats, repair hood and support, and adjust and service complete unit. Tim motions to accept option A. Tom seconds the motion. Motion passes 3/3. Another quote will be requested for a service contract on the door.

2.    Mr. Zimmermann reads a letter he has prepared for the selectmen regarding dilapidated buildings at Addison Point. He is concerned that if something isn’t done about them, there could be an incident and a possible lawsuit against the town. Tim responds that the selectmen will start proceedings to take care of the situation.

3.    Tim reports that the Cape Split Cemetery Association noted damage to the SE corner property marker. A surveyor would need to be hired to replace the marker.

4.    Tom has been getting complaints regarding mobile homes being placed without permits. Tom will meet with Donna Kausen at town hall to review permits. Tom will call Betsy to follow up.

 

Those attending: Fran Havey, Don Williams, Osborne Davis, Peter Davis, Donna Kausen, Stanley and Sheila Mitchell, Erwin Zimmermann, Elani Wakeman, Chris Chartrand, James Emerson, Sheldon Trundy,

 

Town of Addison

Selectmen’s Meeting

March 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrives at 5:10 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:32 PM

 

1.    Motion to accept the minutes of the February 27th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the March 14th, March 21st Public Hearings: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Motion to accept the minutes of the March 14th, March 21st Town Meetings: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

4.    Michael Hinerman, Emergency Management – Evacuation Maps: Mr. Hinerman is not able to attend. Sheldon Trundy and Elani Wakeman are present to answer any questions. This item is taken out of order. Sheldon and Elani will ask Mr. Hinerman to attend the next scheduled meeting to explain the map which was prepared by MEMA.

5.    Chris Chartrand, Pleasant River Solid Waste Disposal District – Discussion of recent Board Meeting Minutes and Article in Machias Valley News: This item is taken out of order. Mr. Chartrand could not make the meeting. Tim motions to table this item until the next regular meeting. David seconds the motion. Motion passes 3/3.

6.    Motion close the Selectmen’s meeting and to enter Executive Session per 30 MRSA § 2702 in order to discuss Salary Increases for the office staff, and to conduct Interviews for the Part Time Office Assistant and the Assessing positions: Tim motions to close the meeting at 5:03 PM and enter executive session. David seconds the motion. Motion passes 2/2. At this time Tom Batson is not present.

7.    Motion to re-open the Selectmen’s meeting: The meeting was re-opened by Tim at 6:52 PM. Tom states that salary increases were issued and that Amy Lenfestey would be hired at minimum wage. No decisions were made regarding a tax assessor as the selectmen are still gathering resumes.

8.    Motion to add Kimbley Davis to Employee Health Insurance: David motions to add Kim to the town’s insurance. Tom seconds the motion. Motion passes 3/3.

9.    Motion to sell PRSWDD large size Trash Bags at 10 for $19.00: Tim motions to sell bags at 10 for $19. Tom seconds the motion. Motion passes 3/3.

10.  Motion to ask the Planning Board to create a Policy regarding spontaneous Building Permit Application Submittals:

Specifically, to deny the ‘walk-in’ submission of building permit applications at planning board meetings and to create a 72 hour waiting period, after application submission, before a building permit application can be considered by the planning board. This policy change will allow both town office employees and planning board members, at least some minimal amount of time, to review for completeness and accuracy of each application.

Tom motions to send a letter to the planning board, asking that they create a policy regarding building permit application submissions timeline. David seconds the motion. Motion passes 3/3.

11.  Road Commissioner –

Overhead Door at Sand/Salt Shed: Road Commissioner Osborne Davis says the door is operating fine, but may need to be lubricated. He suggests a maintenance contract with PDQ door.

Trask Matter:

Is it time to petition the Court to dismiss the Trask claim or to issue a summary judgement in our favor or otherwise end this suit?

Tim will contact the town’s attorney and ask if the dismiss the case in our favor.

12.  Maine Community Foundation – Payment in Lieu of Taxes:

Acceptance of this payment seems to obligate the Town of Addison to certain things.

Tom would like to contact the Ellsworth office to ask questions before accepting the payment.

Other: There is brief discussion of Irvin Pinkham’s monthly report of shellfish/harbor patrol/ animal control activities. He is still working on the stray cat issue off Indian River road, he has issued 2 summons as shellfish warden which went to court and there is an ongoing problem of a dog running loose. No action is taken.

 

Those attending: Don Williams, Peter and Kim Davis, Tim Breen, Irvin Pinkham, Osborne Davis, Judy Rolfe, Adrian Batson, Sheldon Trundy, Eleni Wakeman, Amy and Verlan Lenfestey

 

Town of Addison

PUBLIC HEARINGS

Floodplains Ordinance/Marijuana Moratorium

MINUTES

March 14, 2017 – Adjourned

  March 21, 2017 – Reconvened

 

March 14

6:30 PM – Tim Thompson opened the Floodplains Ordinance/Marijuana Moratorium Public Hearings.  Mary Thompson motioned to adjourn and take up public hearings on Tuesday, March 21 at 6:30 PM.  Obbie Davis seconded the motion.  All are in favor of postponing the public hearings until Tuesday, March 21st at 6:30 PM.

 

7:00 PM – Kim opens Town Meeting.  Peter Davis nominates Chris Chartrand. Tim Thompson seconds.  Nominations closed.  3 ballots cast.  Chris Chartrand elected Moderator.  An oath is given to the Moderator by the Clerk.  Richard Paul motioned to postpone meeting until next week. Motion seconded. Meeting adjourned. Will reconvene on March 21, 2017 and start with Warrant Article 2 at 7PM.

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March 21

6:30 PM

FLOODPLAINS ORDINANCE HEARING

Floodplains Ordinance “establishes a Flood Hazard Development Permit system and review procedure for development activities in the designated flood hazard areas of the Town of Addison, Maine.”

 

Tim Thompson reopens Floodplains Ordinance Public Hearing. A presentation of a slideshow was shown to the townspeople in order to find their maps/lots in the Floodplain zones.  FEMA has changed Addison and lots of the areas that were in the Floodplain are no longer in the flood zone.  Lydar is the new methodology and will give a more accurate reading of the floodplain maps.  Questions and comments were open to the public and Tim Thompson was able to show maps of Cape Split Harbor to those that asked.  No further questions were asked.

 

MARIJUANA MORATORIUM ORDINANCE HEARING

Marijuana Moratorium Ordinance “authorizes municipalities to regulate the number of retail marijuana stores and the location and operation of retail marijuana social clubs and retail marijuana establishments…as well as providing the option to prohibit the operation…within their jurisdiction.”

 

6:45 PM – Tim Thompson reopens the Marijuana Moratorium Ordinance Public Hearing. He feels this ordinance will give “time” to modify the ordinance and control it. Questions and discussion came from the floor. 

Question 1: How long or amount of “time” do we as the Town of Addison have to enact or modify ordinance???

Reply – Tim Thompson “180 days or earlier if changes are made by town and implemented, unless appealed or modified.”  Corrected by wording  in ordinance– “At least 180 days from the date Addison enacts this Moratorium Ordinance on retail establishments and retail marijuana stores and retail marijuana social Clubs.”

No further discussion. Warrant Articles to proceed. Tim Thompson declares Marijuana Moratorium closed.

 

Results of 2017 Annual Town Meeting

 

Town of Addison

Selectmen’s Meeting

February 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the February 14th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Fire Chief – Regarding Overhead Doors at Station #1: Jimmy Emerson has received a quote from PDQ Door for repairs to the overhead doors. The doors were not installed properly by the contractor. David suggests asking the contractor to reimburse the town for the repairs. Tom motions to accept PDQ’s $1,200 estimate for repairs and to take the funds from the fire department operating budget. David seconds the motion. Motion passes 3/3. Jimmy mentions the water lines that freeze occasionally during winter months. He will contact Huntley’s for an estimate to move the lines. The selectmen suggest making a list of items that have been repaired and need repairs with costs and estimates.

3.    Courtney Hammond – Pleasant River Ambulance Budget 2017: Courtney is present to explain the 72% increase in their budget. Payroll, insurances, and building/ambulance repairs have contributed to the increase. Courtney will be at the March 14th annual town meeting to explain the cost increases to the voters.

4.    Out of State Motor Vehicle Registrations: Kimbley Davis expressed concern regarding processing registrations for residents who also reside in other states and would like to register their new vehicles via mail. The process for registering a new motor vehicle requires the individual(s) to be present in order to complete the transaction. Tom motions not to assist and to refer them to DMV’s website. David seconds the motion. Motion passes 3/3.

5.    March 13th Selectmen’s Meeting: Tim motions to cancel the March 13th selectmen’s meeting. David seconds the motion.

6.    March 14th – Appoint Minor Officers following Annual Town Meeting: Tim motions to hold a Special Selectmen’s meeting on March 14th immediately following the Annual Town Meeting in order to appoint minor officers. Tom seconds the motion. Motion passes 3/3. Appointment of minor officers will be the only item taken up at this meeting.

Other: Jimmy Emerson and Sheldon Trundy mention an incident that had taken place with the fire chief in another town. The incident has raised some issues and the fire department does not feel comfortable offering mutual aid to this town. Jimmy will check the County Wide mutual aid agreement for the responsibility of the town to offer the mutual aid. Jimmy will provide the town office with a copy of the agreement. Tom and the selectmen take this opportunity to thank Sheldon for his years of service to the town and Fire Chief.

Tim mentions that other towns have posted their roads. Road Commissioner Obbie Davis is not present to discuss this.

Tim announces that he is working on negotiations with Moosabec Ambulance for service to Addison residents.

Tim would like an audit of street lighting. Some are not functioning and need to be discontinued.

David would like someone to contact Fairpoint regarding lines that cross the road about ¼ mile before the South Addison town landing. The lines are too low and may be damaged when boats are hauled in and out of the harbor.

Tom motions to adjourn at 5:50 PM.

Those attending: Selectmen, John Woodward, Sheldon Trundy, Jimmy Emerson, Cathy Fonda, Verlan Lenfestey, Courtney Hammond

 

Town of Addison

Selectmen’s Meeting

February 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:09 PM

 

1.    Motion to accept the minutes of the January 23rd Selectmen’s meeting: Tim motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to Appoint Jimmy Emerson as Fire Chief: Tom motions to appoint Jimmy Emerson as fire chief. David seconds the motion. Motion passes 3/3.

3.    Review and Approve Warrant Articles for March 14th Town Meeting: Tom motions to amend article 23 to read “To see if the Town will vote to raise and appropriate $18,000 from Taxation toward a handicap access for Town Hall.” David seconds the motion. Motion passes 3/3.

4.    Review and Approve Selectmen’s Letter for inclusion in Annual Report: Tom motions to publish the letter prepared by Tim. David seconds the motion. Motion passes 3/3.

5.    Motion to appoint Judy Rolfe as Co-Chair/Secretary of the Shellfish Committee: Tom motions to appoint Judy Rolfe as co-chair/secretary of the shellfish committee. David seconds the motion. Motion passes 3/3.

6.    Motion to Accept Sheldon Trundy’s Resignation as Fire Chief and Forest Fire Warden: Tom motions to accept the resignation of Sheldon Trundy as fire chief and forest fire warden. David seconds the motion. Motion passes 3/3.

7.    Emera Maine – Permission to travel over Posted Roads: Tom motions to sign the permission for travel over posted roads. David seconds the motion. Motion passes 3/3.

8.    James W. Wadman, CPA – Management Representation Letter: Tom motions to sign the management representation letter. David seconds the motion. Motion passes 3/3.

9.    Beth C. Wright – Request to use Town Facilities on May 20, 2017 for the 17th Annual Walk for Life: David motions to approve the use of town facilities on May 20th for the walk for life events. Tom seconds the motion. Motion passes 3/3.

10. Old Business: Central Maine Pyrotechnics Contract: This item is tabled until other pyrotechnics contractors are contacted for pricing comparisons.

 

11. Addison’s Newly Formed Neighborhood Watch: This item is to make the selectmen aware of the neighborhood watch program, started by residents Chris and Brigette Beal.

12. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Ambulance Contract Negotiations: The regular meeting closes for executive session. Meeting re-opens at 6:05 PM. The selectmen are investigating options.

 

Other: There is discussion of the employee handbook and benefits, in particular whether or not employees should be paid for office closures due to inclement weather. David does not feel the employees should be paid for the office closures, and Tom feels the employees should make up for the time. John will provide a copy of the employee handbook for the selectmen to review. Previously, the handbook had been reviewed and accepted by the selectmen and has been a guide for the employees since 2007.

 

Those attending: Dan Fortin, James Emerson Jr., Judy Rolfe, Adrian Batson, Mary Thompson

 

Town of Addison

Selectmen’s Meeting

January 23, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:26 PM

 

1.    Motion to accept the minutes of the January 9th and 17th Selectmen’s meetings: David makes a motion to accept the minutes as written. Tim seconds the motion. Motion passes 2/2. Tom abstains.

2.    Town Clerk/Tax Collector Position: Tim announces that Kimbley Davis has been chosen to fill the position and her part time position will be advertised.

3.    Marijuana Moratorium: Tim motions to ask the planning board to come up with a 180 day moratorium on new marijuana establishments in town. David seconds the motion. Motion passes 3/3.

4.    Floodplain Management Ordinance: Tom motions to table action until the next meeting. David seconds the motion. Motion passes 3/3.

5.    Shellfish Warrant Articles: Tom motions to table action until someone contacts DMR regarding their suggested changes. Tom seconds the motion. Motion passes 3/3.

6.    Central Maine Pyrotechnics: Tom motions to table any decision until he can contact more supplies for quotes. David seconds the motion. Motion passes 3/3.

7.    Fire Department: Jimmy Emerson resigns as EMA director and Sheldon Trundy resigns as EMA assistant director. Tim motions to accept the resignations. David seconds the motion. Motion passes 3/3. Tim motions to appoint Sheldon Trundy as EMA director and Elani Wakeman as assistant director. Tom seconds the motion. Motion passes 3/3.

The department would like to apply for a card for state surplus. The selectmen are okay with the request.

Sheldon reads a statement regarding the need for a replacement of the rescue truck. A $60,000 loan over a term of 5 years at 2.35% interest would be just over $13,000 annually. Sheldon recommends an article on the warrant for town meeting. Tim motions to add an article. Tom seconds the motion. Motion passes 3/3.

8.    Employee Health Insurance: Tim explains that the town is not required to offer employee health insurance and that the selectmen will look into costs under the Affordable Health Care Act and other plans to save money.

9.    Motion to enter Executive Session per 1 MRSA § 405 regarding the Assessors Position: Tim motions to close the regular meeting at 5:42 PM and to enter executive session. Tom seconds the motion. Tim reopens the meeting at 5:55 PM. Tim motions to negotiate a 6 month contract with the current assessor. David seconds the motion. Motion passes 3/3.

10. Motion to enter Executive Session per 1 MRSA § 405 regarding a Complaint from Addison Point: Tim motions to close the regular meeting at 5:57 PM and enter executive session. David seconds the motion. Tim reopens the meeting at 6:12 PM. The selectmen determined that the allegations were unfounded and offer an apology to Peter Davis. Tim motions to negotiate with Addision Point a contract for the Addison Point Work Program, and to require a waiver of worker’s comp insurance. Tom seconds the motion. Motion passes 3/3.

11. Exempt Properties: The assessor has compiled a list of exempt properties and the values for the selectmen to review. The selectmen are concerned about how these properties are affecting taxes. The list will be published in the town report.

Other: Sheldon states that there was a recent inspection of the stations by Safety Works and the department did very well.

Tom would like to re-name the new private road Cindy’s Way (named at last meeting) to Nelson Way and to name a road off Caler Cove road Walter’s Way. Tim motions to approve these road names. David seconds the motion. Motion passes 3/3.

David mentions new construction taking place in South Addison. Betsy Fitzgerald has been asked to look into it.

 

Those attending: James Emerson, Peter Davis, Osborne Davis, Stanley and Sheila Mitchell, Sheldon Trundy, Eleni Wakeman, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

January 17, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: Tim calls the meeting to order at 2:06 PM

Meeting Closed at: 2:30 PM

 

The purpose of the special meeting is to review the application received for the Town Clerk/Tax Collector position.

After discussion and review of the applications, Tim motions to offer Kimbley Davis the full time position. David seconds the motion. Motion passes 2/2. Kim will have a 90 day probationary period. After 90 days, the Selectmen will meet with her to determine how well she is adjusting to the new position.

Tim motions to advertise the part time Office Assistant position in the next Machias Valley Newspaper. David seconds the motion. Motion passes 2/2.

 

David motions to adjourn the meeting.

 

Those attending: John Woodward

Town of Addison

Selectmen’s Meeting

January 9, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:29 PM

 

1.    Motion to accept the minutes of the following Selectmen’s meetings:

December 12th Regular Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

December 19th Special Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

December 30th Special Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Chris Chartrand – Pleasant River Solid Waste: Chris is present to follow up on items discussed at the last meeting. The $1.00 off per 10 pack of bags suggestion is left to the town’s discretion. There is a slight increase in the transfer stations budget, approximately $4,000. Carol is sending monthly financials and meeting minutes by email to each member town. Chris stresses the importance of recycling and how it benefits the towns. Workers at the station will try to keep things picked up in down times in an effort to make the station more presentable. The station would like to change out the road side sign eventually, with a digital sign.

3.    Motion to enter Executive Session per 1 MRSA § 405 regarding a personnel issue: Taken out of order. Tim motions to close the regular meeting at 5:45 PM and enter executive session. David seconds the motion. Motion passes 2/2. Tim re-opens the meeting at 6:10 PM. David motions to resume the executive session when Tom can be present. Tim seconds the motion. Motion passes 2/2.

4.    Creation of Road Name and E-911 Addresses – Off East Side Road: John mentions that Tom had stated that he’d like the road named “Cindy’s Way”. John had sent out letters to all land owners off this road, but none of them are present to give an opinion on a road name. John had told Tom that he needed the approximate driveway entrance in feet for each lot so to address a number, after a road name was chosen. Tim motions to name the road “Cindy’s Way”. David seconds the motion. Motion passes 2/2.

5.    Creation of AVFD Projects Assistance Committee: Jim Emerson discusses the need for such a committee to help with fundraising events. Tim motions to create the committee. David seconds the motion. Motion passes 2/2. Jim will provide a list of volunteers to serve on the newly formed committee. John will then have these volunteers added to our volunteer accident insurance.

AVFD Un-Budgeted Maintenance of #344 (Rescue Truck): Sheldon Trundy states that there are necessary repairs needed for the rescue truck, which are estimated at between $1,000 and $4,000 and he feels that the truck is too old (40+) to put that amount of money into. The fire department will look into other alternatives, such as a good used rescue truck. Currently the department is using the brush truck for rescue.

6.    Request from Pleasant River Historical Society: Mary Thompson on behalf of the historical society asks the selectmen for permission to store an old winnowing machine formerly owned by Earle Prebble in the town’s storage building. Tim motions to allow the storage if the society holds the town harmless. David seconds the motion. Motion passes 2/2.

7.    Motion to Appoint Keith Newman as Planning Board Alternate: Tim motions to appoint Keith as planning board alternate. David seconds the motion. Motion passes 2/2.

8.    Fireworks Contract: Tom is not present, so this item is tabled. David motions to table, Tim seconds the motion. Motion passes 2/2.

9.    Schedule a Review of Applicants for the Clerk/Tax Collector Position: The selectmen will each come in individually to narrow down the applicants to three. The selectmen will meet next Tuesday the 17th at 2:00 PM to choose the 3 applicants who will come in for an interview. Interviews will take place on the 18th or 19th, with a final decision to be made at the January 23rd meeting.

10. Burn Permits: Sheldon states that because there is so much going on within the fire department, he does not want to authorize Kim to write burn permits at this time. Sheldon had previously told John to stop writing permits and refer residents to the fire department or to obtain a permit online.

Correspondence

DEP Letter regarding Elliot Batson Permit:

National School Choice Week:

 

Other: The selectmen received a letter of resignation from the budget committee from Daria Alexander. Tim motions to accept the resignation with regret. David seconds the motion. Motion passes 2/2.

 

 

Those attending: Charles Dowling, Mary Thompson, Osborne Davis, Sheldon Trundy, Chris Chartrand, Tim Hernandez, James Emerson, Peter Davis, Selectmen, John Woodward

 

Town of Addison

Selectmen’s Meeting

December 30, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:00 PM

Meeting Closed at:

 

1.    Temporary Appointments: Tim motions to appoint Kimbley Davis as temporary Town Clerk, Motor Vehicle Agent, Inland and Fisheries and Wildlife Agent, Tax Collector, Registrar of Voting, and General Assistance Administrator. David seconds the motion. Motion passes 3/3. The selectmen sign the necessary forms.

2.    Bank Authorization: Tim motions to remove Alice Tucker from the bank authorization at MSB and to Add Kimbley Davis. Tom seconds the motion. Motion passes 2/2.

3.    Local Roads Maintenance Plan: Road Commissioner Obbie Davis will gather quotes for various road work on the Mooseneck and Ridge roads. The town receives $28,240 every year to help maintain these two roads. Road work will include overlay to the Mooseneck road, culvert replacement and overlay on Ridge road. Obbie will have quotes ready by March town meeting.

 

David motions to adjourn the meeting at 3:12 PM. Tom seconds the motion.

 

Those attending: Selectmen, Obbie Davis, John Woodward

 

Town of Addison

Emergency Selectmen’s Meeting

December 19, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 4:05 PM

 

The purpose of the emergency meeting is to discuss and accept Alice Tucker’s letter of resignation. Alice has been offered another job and has given two week notice.

 

Tim motions to accept, with regret, Alice’s letter of resignation. Tom seconds the motion. Motion passes 3/3.

 

Tim motions to begin the process of hiring a replacement. Tom seconds the motion. Motion passes 3/3.

 

There is discussion of an ad, what should be included in the ad, how long to run the ad, and in what paper should the ad run. It is decided to advertise the position in the Bangor Daily news. The starting pay rate will be based on experience, and there will be a 90 day probationary period. John stepped out to contact Bangor Daily for a quote, while Kim Davis was asked to come in to speak with the selectmen. The selectmen offer Kim full time status during the transition, asking that she shadow Alice and learn as much as she can about the position. Kim could apply for the position, but if she is not chosen, she is guaranteed her part time position will remain. Kim stated that she has been to trainings and has done many of the tasks that Alice performs. She is willing to attend more training if necessary in order to fulfill the position.

   

Those Attending: John Woodward, Kimbley Davis

 

 

Town of Addison

Selectmen’s Meeting

December 12, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the November 28th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

December 8th Selectmen’s meeting: David motions to accept the minutes with a modification to the non-resident fee of $125 for moorings. Tim seconds the motion. Motion passes 2/3. Tom abstains.

2.    PRSWDD – Christopher Chartrand: There is discussion of how to bring up trash bag sales, which have been dropping over the past few years. John mentions possibly offering a deal on trash bags, buy a pack of 10, get $1.00 off? Tim is concerned that residents are using another transfer station because of Pleasant River’s hours. Chris explains the increase in budget is due to a lot of different factors, including maintenance and loss of revenue from certain metals. The next meeting of Pleasant River Solid Waste is on January 9th at 7:00 PM and will be held at Addison Point Agency. Tim plans to attend. There is further discussion of how Pleasant River can be more competitive with Mark Wright Disposal, keeping the roadside sign up to date to encourage recycling and using the districts facility. Chris will ask the book keeper to forward monthly financials to the town office of each town in the district.

3.    Small Animal Clinic – Stray Contract Renewal: The selectmen would like for Irving, our animal control officer, to find out if there are any nearer clinics that would accept strays/abandoned animals. The selectmen feel that by signing the contract, they are not bound to only use Small Animal clinic. The selectmen sign the contract.

4.    Fireworks Contract – (Tabled past 2 meetings): Tom is still working on finding other companies and says he needs to get in touch with Central Maine Pyrotechnics to ask what is included in the contract. Tim motions to leave this item on the table for future meetings. David seconds the motion. Motion passes 3/3.

Other: Tim mentions that the selectmen never voted to accept the tentative schedule for budget-warrant articles-town report-town meeting. Tom motions to accept the schedule, David seconds. Tim would like to include in the motion, to send the schedule to all committee chairs. Motion passes 3/3.

Tim asks Tom about shellfish committee meeting minutes. Tom stated that he will check with Frank again and have him submit the minutes to the office. Tim brings up a notice of intent to file, submitted to DEP by Alex Thompson for a 24 foot extension to his pier off the Cape Split road. Tim feels this will affect the harvesting of shellfish. John sent a copy to the shellfish committee. Tom will discuss this at their next meeting.

David mentions that there was not a vote to cancel the December 26th selectmen’s meeting. Tim motions to cancel the meeting. Tom seconds the motion. Motion passes 3/3.

Recently John had requested minimum pay for meetings, but withdrew this request, asking instead to take into consideration his distance from the town office when scheduling meetings. There is discussion of how John is paid for meetings. The selectmen ask John to use time from meetings as comp time instead of overtime.

 

Those attending: Chris Chartrand, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

December 8, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll.

Thomas W. Batson is absent.

Meeting Opened at: 6:00 PM

Meeting Closed at: 6:25 PM

 

1.    Harbor Committee’s recommended changes to the Harbors Ordinance:

The Harbor Committee met at 4:00 PM to discuss updates to the Harbors Ordinance. These updates were presented to the selectmen by committee secretary Justin Thompson. The recommended updates include:

a.    Changing  the date a late fee will be imposed for unpaid mooring fees. Currently the late fee begins on August 1st. The committee recommends changing this to January 1st of the following year.

b.    Raising mooring fees for residents from $20 annually to $50 annually with a late fee of $50

c.    Raising mooring fees for non-residents from $50 annually to $125 annually with a late fee of $125

Tim motions to accept these changes. David seconds the motion. Motion passes 2/2.

The selectmen will compose warrant articles to incorporate these changes for the upcoming March 2017 town meeting.

There is discussion of the 2005 town meeting warrant article, which passed, allowing overnight parking at the harbors. This article was never added to the harbors ordinance. Those in attendance raised concerns over what would be allowed for overnight parking, whether there should be signs placed for designated areas, and what penalties would be involved should there be parking in undesignated areas.

Tim stated that he is going to research the waiver for temporary storage of boats submitted by the harbor committee, to find out if the town would be required to have pollution insurance and whether or not the waiver would stand up in court. He will report his findings to the harbor committee.

 

David motions to adjourn the meeting. Tim seconds the motion. 

 

Those attending: Dean Crowley, Justin Thompson, Alex Thompson, Jason Tyler, John Woodward

 

Town of Addison

Selectmen’s Meeting

November 28, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:47 PM

 

1.    Motion to accept the minutes of the November 14th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Harbor Committee – Discussion of Updates to Harbor Ordinance: Members of the harbor committee are present to discuss changes to the ordinance. There is discussion of increasing mooring fees, impact fees for commercial fisherman and recreation use of the harbors, and enforcement of the ordinance. A meeting of the committee is scheduled for December 8th at 4:00 PM, followed by a meeting with the committee and selectmen to finalize these proposed changes.

3.    Road Commissioner – Discussion of November 21st  Meeting Regarding Paving Projects and Funding: Tim motions to raise $40,000 from excise and $40,000 from taxation/surplus rather than to fund projects from a loan. Tom seconds the motion. Motion passes 3/3.

4.    Minutes of Recent Shellfish Committee Meeting: Minutes have not been received. Tom will ask committee secretary to provide the minutes to be posted to the town’s website.

5.    Tom Batson – Pyrotechnics Agreement (item tabled 11/21 mtg): This item is tabled until Tom can gather more quotes from other pyrotechnics companies.

6.    Confirmation of Use of Tax Acquired Property Proceeds to be used for Hall Renovations: Tom motions to use proceeds of tax acquired property for hall renovations. David seconds the motion. Motion passes 3/3.

7.    Tentative Schedule – Budget/Warrant Article Requests/Reports of Various Departments/Town Report/Town Meeting: No action

8.    Executive Session Per 1 MRSA § 405 (2) – (5) to discuss Employee Compensation: Tom motions to close the meeting at 6:20 to enter executive session. David seconds the motion. Motion passes 3/3. Tim re-opens the meeting at 6:32 and states the session was for discussion only. 

Other:

Tim is working on whether or not open space properties and those in conservation can be open to the public for recreational use, and these properties would be posted to the town’s website.

The selectmen agree that tipping should be allowed on town property, with written permission from the town office, a limit of 5 permits to tip would be issued.

 

Irvin Pinkham stated that the town’s boat is missing a seat and would like to know where funds would come from to replace it. The selectmen feel the expense should come from the shellfish budget.

 

Those attending:

Osborne Davis, Dean Cirone (harbor master South Addison), Jason Tyler, Dan Fortin, Irvin Pinkham, Justin Thompson, Dean Crowley

 

Town of Addison

Selectmen’s Meeting

November 21, 2016

 

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:40 PM

Meeting Closed at: 6:25 PM

 

The selectmen met with road commissioner Osborne Davis to discuss paving of roads and funding options. John Woodward provided financial reports for reference.

 

The selectmen and road commissioner determined an amount that would have to be raised each year to maintain paved roads to be upwards of $80,000.

 

$40,000 has been raised from excise tax each year for paving loans. $10,000 has been raised from taxation or surplus each year for the past three years to be placed in a contingency fund.

 

The selectmen and road commissioner agree that $80,000 should be raised to maintain paved roads. $40,000 to be raised from excise and $40,000 from taxation and/or surplus. John points out that we have a balance in the paving account of $18,800 and that can be used for the upcoming 17-18 FY budget. This would lower the amount to be raised from taxation and/or surplus for the upcoming budget year.

 

David suggests waiting to vote on this until Tom can be present.

 

This will be an agenda item for the November 28th selectmen’s meeting.

 

 

Town of Addison

Selectmen’s Meeting

November 14, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim opens the meeting at 5:00 PM, with a moment of silence for Arlene Guptill.

Meeting Closed at: 6:35 PM

1.    Motion to accept the minutes of the October 24th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Rick Haffner of DEP regarding Elliot Batson Permit: Mr. Haffner begins discussion of an expired permit. Mr. Batson’s permit expired in 2012. A new application needs to be submitted to the state and abutting landowners notified. The permit, if approved, is for five years. Tim asks how the permit holder is notified of an expired permit. Usually, a notification is sent out, but for some reason this did not happen or was overlooked. Mr. Haffner states that the town can set conditions on the permit, to include notification of upcoming permit expirations. The board of selectmen have no objections to a future permit, since it has already been going on.

3.    Road Commissioner

Sand/Salt Shed Door: PDQ door has made repairs to the overhead door which was damaged by the contractor when stockpiling the sand/salt. The board feels that the door or damaged parts should be replaced by the contractor. There is discussion of the flood light which is not functioning. This will be brought up at the upcoming buildings maintenance committee meeting.

Paving Roads Loan: Obbie would like a paving loan in the amount of $150,000 for paving projects. Tim would like a plan for the funds. The selectmen decide to meet on November 21st to further discuss the projects and funding options.

4.    Shellfish Warden Position: The shellfish warden has taken on another job for the sheriff’s department and is waiting for a schedule to be set. This will determine whether or not he can continue working for Addison. He has resigned his position in Harrington as their shellfish warden. There is discussion of whether or not the town could offer a full time position to include shellfish warden, harbor patrol, animal control, mowing, shoveling, flags, constable, and general maintenance. Tom motions to table this item until the next selectmen’s meeting. He will contact some of the shellfish committee members for their opinion. David seconds the motion. Motion passes 3/3.

5.    Treasurer’s Position-Elected to Appointed Warrant Article: Tim states that most towns have changed the treasurer’s position to appointed due to the fact that the treasurer answers to and has no authority over the selectmen. John explains that any employee of the town should go thru a hiring process to determine if they are experienced and qualified for the position. Tom motions to add the item to the warrant for town meeting, and to add an explanation to the article. David seconds the motion. Motion passes 3/3.

Other: Tom mentions that he has been contacted by the pyrotechnics company regarding fireworks for Addison Days. The company would like the town to enter into a 3 year agreement to fix prices. Tom will ask Fran Havey to attend the next meeting to discuss the option further. He will also contact other pyrotechnic companies for other options.

David inquired about the harbor committee and whether or not they have met to discuss changes to the harbor ordinance. John is asked to notify the committee members, asking that they attend the next selectmen’s meeting.

Alice has sent a memo to the board, asking to send Kim to General Assistance training in Jonesport. Tom motions to send Kim to the training. Tim seconds the motion. Motion passes 3/3.

Alice also asks for the stipend pay of the GA assistant since Bobbi resigned at the beginning of the fiscal year. There is discussion. The item is tabled until the next meeting when Alice can attend.

Tim announces that the land transfer from the VFW to the town is now complete and the for sale sign which was placed on the property by mistake will be moved next week to the correct property. Building permits and DEP issued permits are now available on the town’s website. If someone requests a copy of their permit, they will be referred to the website and if they want a copy printed, a fee will be charged.

 

Those attending: Osborne Davis, Don Williams, Fran Havey, Elliot Batson, Rick Haffner, John Woodward

 

Town of Addison

Selectmen’s Meeting

October 24, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: Meeting adjourns at 6:20 PM

Moment of silence for Arlene Guptill

 

1.    Motion to accept the minutes of the September 26th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Addison Sign Committee: Tim has met with Dean McGray of Signs By Deano. The Addison sign is up at the Wescogus location and Dean is working on the sign for the Indian River road location. Tim will write a report, recognizing the work of the volunteers for the annual report.

3.    PRSWDD requests use of Station #1 to hold meetings: Fire chief Sheldon Trundy is present. He doesn’t have a problem with people using the meeting room, but cleaning has been an issue in the past. Tom motions to allow the use of the meeting room at Station #1 for meetings, beginning December 12th. Tim amends the motion to add ‘until further notice and to sign and abide by the use agreement’. David seconds the motion. Motion passes 3/3.

4.    WHCA – Regarding Petition for Town Meeting Warrant: Joe Perkins of WHCA is present. He asks the selectmen to waive the requirement for a petition in order to add their request for funding to the town meeting warrant. Tom motions for the selectmen to place the request on the warrant, with a budget amount to be provided to the budget committee by WHCA and a recommended amount by the budget committee. David seconds the motion. Motion passes 3/3.

5.    Street Light at Addison Point: A street light on the front of the storage building had lit up the area in the past, but power was discontinued when the fire department moved to their new location. Tom motions to turn power on at the old fire station 1 (now the town’s storage building). Tim seconds the motion. Motion passes 3/3. Tim suggests changing the light out to a more energy efficient fixture.

6.    Road Commissioner: Obbie Davis reports that roadside mowing has been completed. The sand/salt stock has not been completed yet, but he is in contact with County Concrete. Obbie has contacted Lane Construction to provide an estimate for overlay. Tim has been in contact with MDOT regarding painting out stripes on the roads for safety reasons. MDOT has complied and the stripes are now painted on Basin, East Side and Wescogus roads. There is discussion of trees along state maintained roads that are causing damage to boats that are being hauled from the harbors.

7.    Land Transfer – VFW to Town of Addison: John Woodward has prepared a quit claim deed and real estate transfer tax form for the VFW and is waiting for an officer to pick it up. Ron Carpenter will contact the VFW to follow up.

8.    Kelsey Properties: Fran Havey is willing to work with a committee to take on plans for the properties. A committee needs to be formed. Volunteers are needed.

9.    Ordinance Updates – Mobile Home, Building, etc: Tim explains the need to update current ordinances and suggests a committee be formed to review, make changes to, and submit for annual town meeting vote. Don Williams is willing to serve on this committee. Volunteers are needed.

10. Discussion of adding Terry Grant as a town employee: Terry would like to volunteer his services on a volunteer basis, but is concerned about insurance. Tom motions to add Terry as an employee. David seconds the motion. Motion passes 3/3.

11. Executive Session Per 1 MRSA § 405 Regarding Salary Increase for Kimbley Davis: Our of order. Tim motions to close the selectmen’s meeting and enter executive session. David seconds the motion. Motion passes 3/3. The selectmen’s meeting is reopened at 6:15 PM. Tim motions to increase Kimbley’s hourly wage by 50¢. Tom seconds the motion. Motion passes 3/3.

Other:

Correspondence:

            DEP Issued Permits not received by Town of Addison: Tim has been in contact with DEP regarding these permits. They have provided a copy of permits issued within the past 2 years. Tim would like a space created on the town’s website for the permits, and to leave the permits online for up to 2 years. The permits would then be archived in one folder labeled ‘DEP Permits’. Tim motions to copy permits to the town’s website. Tom seconds the motion. Motion passes 3/3. Tim mentions that if residents come to town office for a copy of these permits, they should be charged $5.00 plus 25¢ per page. This is tabled until the next meeting.

Tom reports an issue at Batson’s brook with beavers. Obbie says it is on private property, the town should not pay to have them removed.

Donna Kausen would like to add an event at the nude beach to her recreation committee report in the annual report. She will also set a date for trash pick up, preferably before Memorial day. Tom motions to allow the mention of the events in her report. Tim seconds the motion. Motion passes 3/3.

 

Those attending: Fran Havey, Peter Davis, Osborne Davis, Don Williams, Stanley and Sheila Mitchell, Donna Kausen, Joe Perkins, Ron Carpenter, Sheldon Trundy, John Woodward

 

Town of Addison

Selectmen’s Meeting

September 26, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:45 PM

 

1.    Motion to accept the minutes of the September 12th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Susan Smith – MMA Employee Health Trust: Susan hands out pamphlets showing the plans available and explains costs, and coverages for each plan. Health Trust will set rates for 2017 in November and a 10% increase is expected. There is no action taken, this agenda item was to provide the selectmen with options for health plans in preparation for the upcoming budget.

3.    Bill Mercer – Black Bear Security: Bill presents 2 proposals, one for burglary system and another for cameras. Tim inquired about a cost to add fire. The proposals from Seacoast Security and Black Bear Security will be considered during the continued renovations to town hall.

4.    Telecommunications – Town Office: Tim is concerned about the internet speed and suggests a new quote from Time Warner. John explains that 3 years ago the quote came in at $75/month compared to Fairpoint’s $19/month. The internet speed thru Fairpoint is adequate and has been reliable except for recently when the wiring was disrupted during renovations. The office was without internet for one day until Fairpoint came and made repairs, at no cost to the town.

5.    Executive Session Per 1 MRSA § 405 Regarding Employee Evaluation: Tom motions to close the meeting and enter executive session with Kimbley Davis. David seconds the motion. Motion passes 3/3. Tim reopens the meeting. An agenda item will be added to the next meeting regarding a salary increase for Kim.

Other: Road Commissioner Obbie Davis has been working with The By Us Company for a quote for roadside mowing. The current quote is $3,200, but did not include School and Pleasant Streets. Obbie will contact The By Us Co for an updated quote to include these two streets. Mary Thompson inquired about the Kelsey matter. John had contacted the town’s attorney and he is reviewing materials. He initially responded that the agreements still stand, regardless of the bankruptcy. Mary suggests working with Kelsey as a partner, possibly coming up with a plan for an option to purchase. The selectmen would like to form a committee to look in to this further. Fran Havey inquired about the handicap signs at town hall. Peter Davis will put the sign back up on the finished side of the building. Tom Batson states that he has contacted Roger Clapp of the planning board and CEO Betsy Fitzgerald regarding a property dispute and mobile home issue. He feels the ordinance should be rewritten. Fran inquired about the Sand Salt Shed issue. A court date has not been set. John brings up that the next scheduled selectmen’s meeting falls on a holiday. The selectmen decide to skip the meeting. The next scheduled meeting will be October 24th unless something comes up.

 

Those attending: Don Williams, Mary Thompson, Kimbley Davis, Peter Davis, Stanley and Sheila Mitchell, Fran Havey, Osborne Davis, Cathy Fonda, John Woodward, Bill Mercer,

Susan Smith

 

Town of Addison

 

Public Hearing Regarding General Assistance Ordinance Updates

September 12, 2016

Present are: Selectmen; Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson. GA Administrator Alice M. Tucker. Public; Mary Thompson, David Spaulding, Dennis Moraisey, Matt Brady, Cathy Fonda, Fran Havey, Daniel Fortin, Peter Davis, Irvin and Roberta Pinkham, John Woodward

Tim opens the hearing and turns it over to Alice for a brief explanation of the changes to the General Assistance ordinance maximums. Each year, DHHS and MMA work together to come up with maximum incomes allowed for assistance. Mary Thompson motions to accept the changes. Fran Havey seconds the motion. Motion passes. Tim motions to adjourn. Fran Havey seconds the motion and the hearing closes at 5:10 PM.

 

Selectmen’s Meeting

September 12, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:10 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to act on General Assistance Ordinance Updates: Tom motions to accept the changes to the GA Ordinance. David seconds the motion. Motion passes 3/3.

2.    Motion to accept the minutes of the July 29th Emergency Selectmen’s Meeting (Tim and Tom) and the August 22nd Selectmen’s meeting (Tim and David): Tom motions to accept the July 29th meeting minutes. Tim seconds the motion. Motion passes 2/2. David motions to accept the minutes of the August 22nd meeting minutes. Tim seconds the motion. Motion passes 2/2.

3.    Matthew Brady-Seacoast Security: Matt gives a presentation of the proposal he provided. Tim questions how a security system would affect the town’s insurance. There are two separate proposals, one for basic security and another for installing cameras. The security would have a monthly fee. Maintenance on equipment is included in the first 12 months and a contract is available after that. Typical security contracts are 3-5 years, but are negotiable. This is the first proposal for security. Black Bear security will present the selectmen with a quote at the September 26th meeting.

4.    Irvin Pinkham-Animal Control: Irvin begins discussion regarding a feral cat problem off Indian River road. He estimates upwards of 100 cats. Currently he has only one trap. The selectmen suggest ordering more traps to try to catch as many as possible and get the situation under control. Tim motions to order 10 traps (5 sets) at a cost of $34.99 per set. Tom seconds the motion. Motion passes 3/3. Ideas for handling the feral cat problem are discussed. The selectmen will check with the SPCA to see if they will take some of the cats.

5.    Request for Discount on Tax: Tom motions to deny the request. Tim seconds the motion. Motion passes 3/3.

6.    Buildings Maintenance Committee: Peter Davis will contact John Rittenhouse to begin construction at the town hall as soon as possible. Parris Hammond Jr. will remove the fire escape . Dan Fortin has contacted Ryan Shaw for a quote to insulate the front of the building. Additional outlets will be added to the office areas. New floor joists will be added to the front office. Tom has received complaints regarding flags displayed thru out town. Some of the flags need to be replaced. Irvin usually does this, but has been too busy to get to it. Tom motions to have Peter and John Rittenhouse take care of the flags. Tim amends the motion for the buildings maintenance committee to take on ongoing maintenance of the flags. David seconds the motion. Motion passes 3/3.

7.    MMA 2016 Convention: Tim motions to send two selectmen to the convention which will be held in Bangor at the Cross Center on October 5th and 6th. Tim and Tom will be attending. David seconds the motion. Motion passes 3/3.

8.    Kimbley Davis’ 90 Day Review: Tim will be performing the review on Wednesday morning and will be assisted by Alice and John.

9.    Recent Correspondence with Richard Kelsey II Regarding Dilapidated Buildings: Out of order. Tim motions to check with the town’s attorney regarding the agreements made with Kelsey before he filed for bankruptcy to see if they are still in effect. Tom seconds the motion. There is discussion of other dilapidated buildings in town and whether or not to send letters to the property owners, asking that they secure the buildings.

 

Other: Dennis Moraisey would like to use the Basin Road town landing to store building materials for transport to an island where he is doing construction. Tim explains that the current Harbors ordinance does not allow for storage. The landings are transfer facilities only.

Tim inquires about a quote from Lane Construction for paving. Road Commissioner, Obbie Davis is not present and had not asked John to assist with obtaining a quote. John states that he has received a quote for roadside mowing from the  By Us Company at a cost of $4,250 for 29.1 miles of road. Obbie felt this quote was too high.

 

Those attending: Alice Tucker, Tim and Mary Thompson, David Spaulding, Dennis Moraisey, Matt Brady, Cathy Fonda, Fran Havey, Daniel Fortin, Peter Davis, Irvin Pinkham, Roberta Pinkham, John Woodward

 

Town of Addison

Selectmen’s Meeting

August 22, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

 

1.    Motion to accept the minutes of the July 29th Emergency Selectmen’s meeting: Tim motions to table this item until Tom is present. David seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the August 8th Selectmen’s Meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Road Commissioner: Obbie will place the new harbor signs on Tuesday the 23rd. The signs state the hours of the facility, no storage allowed, and a thank you for helping to keep the harbors clean. There is discussion regarding ‘public boat access’ signs and ‘no parking’ signs. Obbie has contacted MDOT regarding striping on newly paved East Side and Basin roads. Currently, there are no guide stripes and it is difficult to see at night, especially during foggy conditions. Tim will follow up with them. Obbie may do the roadside mowing instead of putting it out to bid, since we received no bids the last time the mowing was advertised. Mary Thompson inquired about tree trimming along the South Addison roads and would like any chips to be dumped by the Mooseneck/Cape Split intersection. Cathy Fonda inquired about paving on the dyke (Ridge road). Obbie says the estimate from County Concrete came in at $25,000. He will contact Lane Construction for an estimate. David suggests getting an estimate for road sweeping for next spring.

4.    Voter Registration Workshop-Wednesday, October 12th in Bangor (Kim will need to attend training before being appointed Registrar): Tim motions to send Kim to the workshop, and if required to approve of any overtime. David seconds the motion. Motion passes 2/2.

5.    Public Hearing Regarding New General Assistance Maximums: Tim motions to schedule a public hearing on September 12th at 5:00 to be followed by the regularly scheduled selectmen’s meeting. David seconds the motion. Motion passes 2/2.

6.    Required Information from Contractors (to be posted to website): Tim motions to post the information to the town’s website. David seconds the motion. Motion passes 2/2.

7.    Discussion of Kelsey properties: Recently, John contacted MMA Legal to ask if the agreements the selectmen had with Kelsey in 2009 were still valid. Soon after the agreements were made, Kelsey filed for bankruptcy. The bankruptcy has since ended. MMA was not able to answer the question and recommended that the selectmen consult an attorney. John will contact Kelsey’s bankruptcy attorney for a copy of the bankruptcy proceedings.

Other: Obbie asks if the selectmen have had any news from the town’s attorney regarding the sand salt shed dispute. The selectmen have not had any recent correspondence regarding the matter.

Mary Thompson expresses thanks to Don Williams for repainting the vandalized South Addison sign and Cape Split road sign. The other Addison sign will be place on August 23rd and the growth around the posts will be trimmed.

Josh Stubbs had placed the highest bid on the old shellfish boat trailer, but has not followed thru with the purchase. John will continue to try to get in touch with him and if Josh is no longer interested, the next highest bid from Lisa Norton will be accepted.

John will ask John Rittenhouse if he will remove trash left behind in the old Fire Station (storage building).

Ron Carpenter states that Dean McGray will have the ‘Welcome to Addison’ signs ready by the end of September.

Tim suggests 2 or 3 quotes for minimum security at Town Hall. David agrees.

Dan Fortin is scheduling a buildings maintenance committee meeting within the next couple weeks to discuss plans for further restoration of town hall. Notice of the meeting will be posted on the town’s bulletin board and Facebook page.

 

Those attending: Mary Thompson, Ron Carpenter, Cathy Fonda, Osborne “Obbie” Davis, Don Williams, John Woodward 

 

Town of Addison

Selectmen’s Meeting

August 8, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll – Thomas W.  Batson is not present.

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the July 25th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Addison Point Water District: Alison Smith is present to speak on behalf of the water district. Tim asks for an explanation of the break in the water line which caused members of the district to be without water for a couple days last week. Alison states that there was a break in the first stretch of line, caused by a rock. It took approximately 6 hours to repair the line, once the break was localized. It took additional time to locate the leak. The district placed a ‘boil order’ on the usage. Tim is concerned about how the members are contacted for updates regarding water issues. Alison will contact the town office and Tim directly in the future. Tim will attend the next meeting of the water district. There is further discussion of volunteerism, and what might happen to the water lines if the dyke was opened. The district is all volunteer, with the exception of the book keeper. Alison wants to make public that no members of the district get water for ‘free’ for volunteering.

3.    West River (Basin Area) Town Landing Use: Tom had received a request by a contractor to store materials at the landing until they could be transferred to a nearby island. The contractor is not present. Tim explains that the ordinance does not allow for storage of any kind. There is discussion of insurance, potential damage to the area, and size limits. Tim motions to reject the request to store materials for any length of time. David seconds the motion. Motion passes 2/2.

4.    Buildings Maintenance

a.    Recent Meeting: Dan Fortin is not present. Tim attended the meeting and gives an update. The committee is willing to take on overseeing maintenance of all town owned buildings.

b.    Addison Point Park Gate: The park gate needs repairs. The hinges need to be replaced in the rock column. John Rittenhouse states that he can make the repairs.

c.    Town Hall Hot Water: Since the solar panels were installed at town hall, the hot water has been ‘hit or miss’. John Woodward contacted Dead River and they have bypassed the solar water heat until the valves can be replaced. John Rittenhouse can make the repairs and estimates the cost to be approximately $200. Tim motions for John to make the repairs. David seconds the motion. Motion passes 2/2.

d.    Town Hall Drain in Men’s Room: John Rittenhouse explains that he has taken the trap apart, but the issue is further down in the line. He will need to crawl under the building and use a snake to clear the line. John will add an outside water frost proof faucet with a shut off valve inside the building.

e.    Tom Batson, Town Hall Handicap Ramp-Gravel: Tom is concerned that the gravel is making it difficult for the secretary of the shellfish committee to attend meetings. He is in a wheelchair and the gravel is causing an issue. John Woodward has swept a 10 foot area surrounding the ramp.

5.    Rain Gauge Installation-Washington County Council of Governments: Department of Marine Resources would like to place a rain gauge at the town hall to gather information regarding rain fall. The information would be used when deciding whether or not to close/open flats to harvesting. The agreement between the town and DMR would require the town to provide maintenance of the gauge and a wifi connection. Tim is not in favor of signing the agreement because of the responsibilities to the town for maintenance and explains that there are many gauges around the area. Tim motions to not engage in the program. David seconds the motion. Motion passes 2/2.

6.    Motor Vehicle Training in Orono September 27-29: John explains that in order for Kim Davis to process motor vehicle registrations on her own, she needs to complete the necessary training. There is discussion of whether or not it is in the budget to pay for hotel stay, mileage and meals. The costs would come from the administration department. John will make reservations at a hotel for Kim using the tax exempt certificate. Tim motions to send Kim to the training. David seconds the motion. Motion passes 2/2.

7.    Selectmen to Sponsor General First Aid Training at Station 1: Training will be provided on Thursday September 1st at 7:00 PM. The training will be limited to 30 people. This training will cover what to do while waiting for help to arrive. There is no certification no CPR training. A sign-up sheet will be at town hall.

 

Other: Don Williams gives an update on the Welcome to Addison signs. Tim has a photo of one of the signs on display to show repairs that have been made. Dean McGray is present to speak about the quote he gave and to ask questions regarding the posts and whether or not the signs could withstand high winds. There is discussion of placing posts by the Jonesport town line and mounting signs over existing plywood. Obbie Davis will install the posts. The design of the signs is also discussed. Dean will try to get the signs made by the end of August, early September. Tim motions to spend up to $350 each for the two signs plus the expense of mounting. David seconds the motion. Motion passes 2/2.

Don Williams is concerned about the amount of trash and debris at the South Addison town landing. John Woodward will ask Harbor Patrol officer Wayne Robbins to check out the traps for a number which identifies the owner. There is discussion of mooring fees and how to pay for clean-up of the harbors. The Harbor Committee has discussed possibly raising mooring fees. Mary Thompson suggests that the fees should be based on the size of the boat.

Mary Thompson inquires about roadside mowing. Obbie states that it will be done, he is looking into it. The state will do their sections of roads in town. Obbie suggests the town mow the landfill lot as well.

Tim has received notice from the Maine Natural Resources Conservation Program that they are looking for a volunteer to serve on the board to represent our community. Tim would like to volunteer to serve on this board. David thinks it’s a great idea.

 

Tim motions to adjourn. David seconds the motion. Motion passes 2/2.

 

 

Those attending: Mary Thompson, Alison Smith, Don Williams, Osborne Davis, Stanley and Sheila Mitchell, Cathy Fonda, Ron Carpenter

 

Town of Addison

Selectmen’s Meeting

July 25, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:26 PM

 

1.    Motion to accept the minutes of the July 11th Selectmen’s meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Kelsey – Dilapidated Buildings: Tim has prepared a letter to Kelsey regarding the conditions of the buildings at Addison Point. This notice would be the first step in three according to the Maine State Statute Title 17 Chapter 91 Section 2851 regarding dangerous buildings. Tom motions to send the letter. David seconds the motion. Motion passes 3/3.

3.    Buildings Maintenance – Drains at Town Hall: Discussion regarding the drains. Mainly Vinyl submitted a quote for one side of the building which included gutters with drains. The Buildings Maintenance committee will discuss this further at their next meeting on August 3rd at 6 PM at Station 1. Kim will post the notice to Facebook and on the community bulletin board.

4.    Discussion Regarding Tax on Mobile Homes: MMA Legal responded to the Selectmen regarding delinquent tax on mobile homes. The Selectmen are concerned that the town may be liable (again) for tax acquiring a mobile home that would then need to be demolished. Last year this cost the town approximately $4,500. After further discussion, Tom motions to table the issue. David seconds the motion. Motion passes 3/3.

5.    Sign Committee – Addison Signs Quote: Dean McGray of Signs by DEANO is not present to discuss his quote. This item is tabled. The sign committee is making progress on repairs to other signs.

6.    Procedure for Reporting Trash along Roadsides: Tom makes a motion to prepare a written procedure for dealing with roadside trash by the next Selectmen’s meeting. David seconds the motion. Motion passes 3/3.

 

7.    45 Day Review – Office Assistant: Tim will conduct a 45 day review and report back to the other selectmen.

 

8.    Town Clerk Training – Shellfish Management Program: Tim motions for Alice to attend the training. Tom seconds the motion. Motion passes 3/3.

 

 Other: Thank you to Tom and Fran for the Addison Days complaint regarding the debris at the town landing after the fireworks.

The old shellfish boat trailer is still for sale.

Those present state that Kim is doing an awesome job on the town’s website.

Discussion of Assessor/CEO building permit issues. The Selectmen would like to meet with the Assessor.

Tom can not be at the August 8th meeting.

Discussion of a sign similar to the new town of Steuben sign. The sign cost $19,000. A grant might be available in the future.

 

Those attending: Mary Thompson, Daniel Fortin, Gary Magby, Fran Havey, Don Williams, Ron Carpenter, Kimbley Davis

 

 

Town of Addison

Selectmen’s Meeting

July 11, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

1.  Motion to accept  the minutes of the June 27th selectmen's meeting: Tim motions to accept the minutes with an amendment to item 2 (a) "The waiver was sent to MMA Legal for advice,  but #-was MMA Legal suggested that the town hire an attorney to review and make recommendations." David seconds  the motion. Motion passes 3/3.

2.  Amendments to Snow Plow Contract: Amendments to the contract were editorial,  changes  to genera/liability requirements per MMA Risk Management, and a reduction in the amount of sand and salt which affected the contract price for sand stockpiling.  David motions to accept the contract as written. Tim seconds the motion. Motion passes 3/3.

3.  Welcome to Addison Signs: This item is taken out of order as Ron Carpenter was late getting to the meeting. He had met with Dean McGray of 'Signs by Deana' to get a quote for the replacement of 2 signs. Ron submits the quote to the selectmen for review and discussion. The quote is for (2) two 4' x 6' .40 aluminum full color signs at $350/each  which will replace the signs located at Indian River and Wescogus corner. The quote does not include the replacement of 4" x 4" mounting  posts at the Indian River location. Ron will speak with Dean again to get a quote for installing new posts and a recommendation for installation to withstand  100 mile per hour winds. Other signs located at Water Street and Mooseneck Road need to be removed and delivered  to Don Williams for repairs.  Tim asks Fire Chief Sheldon Trundy if the removal could be a work detail for volunteers. Tim will try to get everyone together this week to remove the signs.

4.  Harbors 

a. Signs: The selectmen agree that signs are needed at each of the harbors  to enforce current ordinance  restrictions.  There is discussion of the wording of the signs. John has come up with wording  based on the ordinance. "This is a transfer station only. Anything left over 24 hours will be removed  at the owner's expense.  Open sunrise to 10 PM. No camping.  No overnight parking. No swimming. No diving." Mary Thompson suggests a thank you for keeping the area clean. Tom motions for John to acquire quotes for 5 signs to be placed at the harbors for the next meeting. Tim seconds the motion.  Motion passes 3/3.

b. Waiver for Storage: The waiver prepared  by the harbors committee was sent to the town's attorney for review and recommendation. Tim feels the waiver needs to be more in depth, to include insurance requirements, time limits for storage, etc. There is discussion of the town's liability if boats were to be stored and what other towns are allowing.  It is recommended that the town hire a different attorney to compose  a waiver that would indemnify the town. Tim will work with others to come up with something.

5.  Building Permit/CEO Reporting Process: Recently the assessor stated that he was not able to assess property tax to some new builds or buildings that were incomplete due to a lack of a 'discernible system'. It is suggested that the assessor do more field work to follow up on permits that have been issued. Tom motions to request that Doug Guy attend the next meeting for further discussion. Tim seconds the motion. Motion passes 3/3.

6. Storage Building Door: John Rittenhouse is working on a quote to either repair or remove the overhead door at the old fire station.

7.  Kelsey Properties: Fire Chief Trundy says the buildings are structurally  unsound and should be condemned under the dangerous buildings  law, Title 17 Chapter 91. The buildings need to be secured until they are either removed or demolished. Tom offers to write a letter to Mr. Kelsey, asking what his plans are for the buildings  and to recommend a chain link fence around the property to protect the public. Tim motions for Tom to write the letter. David seconds the motion. Motion passes 3/3.

8.  Recent Maine Townsman Article- Remote Meetings: Under current law, remote meetings are not allowed. The buildings maintenance committee has wired the hall for the future which would allow remote meetings if the law changes. This would allow a board member to be present via phone conference in the event they could not attend in person.

9. 2016 Tax Mil Rate: The selectmen had voted to set the mil rate at 14.50, but the assessor  has authority to set the rate. If the mil rate had been left at 14.50, only $835.00 would have been raised for overlay, which is used to cover abatements. The assessor  set the rate at 14.60, which put $14,084.82 in overlay.

Other: Tom asks Sheldon if he can supply a fire truck for Addison Days to be used as a photo op. Sheldon explains that he will try to do his best, but he is working with a limited number of volunteers.  The fire department will be helping with traffic control as well. Dan Fortin asks about the building permit prices. Mary Thompson answers. There is discussion of the need to change the prices based on the type of build, along with changes to other prices set in ordinances  such as mooring fees.

There being no further business, Tom motions to adjourn.  David seconds the motion.

Those attending: Mary Thompson, Cathy Fonda, Osborne Davis, Don Williams, Stanley and Sheila Mitchell, Daniel Fortin, Sheldon Trundy, Ron Carpenter, John Woodward

 

Town of Addison

Selectmen’s Meeting

June 27, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:13 PM

 

1.    Motion to accept the minutes of the June 13th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Harbor Committee

a.    Ordinance Updates Dean Crowley and Justin Thompson are present from the harbor committee to discuss possible changes to the harbors ordinance and the proposed waiver for temporary boat storage at the South Addison Landing. The waiver was sent to MMA Legal for advice, but it was  MMA Legal suggested that the town hire an attorney to review and make recommendations. Tom motions to use the town’s attorney to review the waiver. Tim seconds the motion. Motion passes 3/3.

b.    Signs Dean and Justin take a copy of the suggested wording for signage at the harbors to be discussed at a committee meeting in the future. They recommend holding off on signs until changes can be made to the ordinance to allow temporary storage of boats and overnight parking.

c.    Repairs/Upgrades Dean reports that repairs and upgrades have been made to the floats and currently all are in good working order. Disposal of old traps are discussed.

3.    Planning Board – Mobile Home Ordinance: Tim opens discussion of a possible ordinance for regulation of mobile homes on lands of in order to secure taxes. All three selectmen will attend the next planning board meeting on July 6th to discuss this further. It is suggested that the planning board hire an attorney to help draft an ordinance.

4.    Buildings Maintenance Committee – Town Hall Update: Dan Fortin states that siding has been installed on the east side of the building, along with new windows and foam insulation. Repairs to the studs and joists are complete. Repairs to the floor joists under the front office will be made during the weekend. $14,800 has been expended so far, with $43,000 remaining in the Buildings Maintenance account. The committee will meet to discuss the next phase of the project with estimated costs.

5.    County Bulk Salt Bid: Towns in Washington County join the bid to secure a lower price on bulk salt for the winter roads maintenance. All three selectmen sign the bid. Mary Thompson inquired about the removal of sand from roads. Obbie will look into prices for roadside sweeping. A company called DownEast Supervac is mentioned. The Town has used this company in the past which would allow the sand could be reused for other purposes.

6.    Addison Signs: Don Williams of the sign committee has estimates for the selectmen for the repair of signs. The estimate is $355 to repair the painted signs. Ron Carpenter is gathering estimates for the repair of the lettered signs. Types of paint is discussed. Obbie suggests that the costs of repairs come from the town roads account. Tom motions to spend up to $400 to repair the signs. David seconds the motion. Motion passes 3/3.

7.    Motion to Appoint

a.    Kimbley Davis – Deputy Town Clerk and Deputy Tax Collector: Tom motions to make the appointments. David seconds the motion. Motion passes 3/3.

b.    Brandy Atcherson – Addison Days Committee Tom motions to make the appointment. David seconds the motion. Motion passes 3/3.

8.    Shellfish Committee – Status of Sale of Old Boat Trailer: Tom will haul the old trailer to his home and put a for sale sign on it. David will pick up the new spare tire and bracket for the new trailer the next time he’s in Machias.

9.    Gary Magby – Friends of Church on Hill Concert: Gary informs the selectmen of the concert planned for July 16th at 7:00 PM at Church on Hill building and suggests that the Addison Days committee work with him next year for planning and advertising events.

10. Executive Session Per 1 MRSA § 405 (6) (A) Regarding a Personnel Matter: Tim motions to adjourn the regular meeting and enter executive session at 6:22 PM. Tom seconds the motion. Motion passes 3/3. Tim motions to reopen the meeting at 7:12 PM. David seconds the motion. Motion passes 3/3. Tim reports that there is nothing to report. The selectmen ‘aired issues’.

 

Other: Taken out of order. Gary Magby suggests speed limit signs for the West Side road. He will contact the sheriff’s department. Tim reports a citizen complaint regarding the yield sign at the intersection of Ridge and Water Street and the washout on Ridge caused by a recent storm. Obbie will take care of the issues.

 

Meeting adjourned at 7:13 PM

 

Those attending: Don Williams, Stanley and Sheila Mitchell, Gary Magby, Daniel Fortin, Judy and Norman Dakin, Cathy Fonda, Osborne Davis, Peter Davis, Mary Thompson, Dean Crowley, Justin Thompson, John Woodward

 

Town of Addison

Selectmen’s Meeting

June 13, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to accept the minutes of the May 23rd Selectmen’s meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Betsy Fitzgerald – Code Enforcement Officer;

a.    Drisko Fine: Betsy states that the building has been moved to a proper location. Tim asks for a letter from Betsy confirming compliance by Drisko. Betsy agrees to write such letter.

b.    Batson Junkyard Violation: Mr. Batson has cleaned up the junkyard in an effort to be compliant. Screening of the junkyard is discussed, but not applicable because of the location. Osborne Davis states that McMann road is a town right of way and not a town road.

c.    Kennedy Septic Complaint: Betsy has spoken with the Kennedy’s and determined that the septic is functioning properly. They are working to find the source.

d.    Dean Young Property: Tom brings up the illegal burning and dumping that has recently taken place on the property and what to do about it. Fire Chief Sheldon Trundy suggests contacting the Maine Forrest Service. Tom further suggests a letter to Mr. Young to let him know what has been taking place on his property.

3.    Executive Session Per 1 MRSA § 405 (6) (A) Interview – Town Hall Cleaner: Tom motions to close the meeting at 5:15 and enter executive session. David seconds the motion. Motion passes 3/3. Tom motions to re-open the meeting at 5:25. Motion passes 3/3. Tom motions to hire Shelley Leighton. David seconds the motion. Motion passes 3/3. Shelley will work six hours per week. John will call Shelley and have her come in to fill out the necessary paperwork. A complete job description is mentioned.

4.    Office Assistant: Tom motions to hire Kimbley Davis as the part time office assistant. David seconds the motion. Motion passes 3/3.

5.    Harbors Committee;

a.    Signs:

b.    Floats:

c.    Waiver for Storage:

Tom motions to table discussion until a representative from the committee can be present. Tim seconds the motion. Motion passes 3/3.

6.    Buildings Maintenance;

a.    Update on Town Hall Repairs: Dan Fortin states that the structural phase of the project is complete. Peter Davis and John Rittenhouse have made repairs to approximately 47 feet of sill. The next phase calls for spray foam insulation. Siding and windows have been ordered and electrical upgrades will be complete within a couple weeks. The selectmen and those in attendance applaud the committee and workers for coming together and doing a job well done. Dan inquires about a financial report. John Woodward has been keeping a tally when bills come in.

b.    Kitchen: Betty Thompson of the Auxiliary explains that the stoves and vent hoods, along with the trash cans have all been cleaned. They will clean the refrigerators and freezer next.

c.    Wind Turbine Maintenance: John reports that the turbine was last serviced in August of last year. Maintenance is scheduled every 24 months to comply with the warranty. John Rittenhouse tightens the guy wires and Terry Grant makes frequent inspections as well as reading the meter for Kwh generated.

d.    Committee Voting Procedure: Tom brings up a question of possible conflict of interest when two members who vote on repairs are also contractors hired to perform the work. Dan Fortin suggests a sub-committee to oversee maintenance on the park and turbine, along with other town owned properties.

7.    2016 Tax Rate: Tax Assessor Doug Guy has prepared a letter and recommendation for a mil rate of $14.70. Last year’s rate was $14.35. Doug suggests taxing personal property. There is question as to whether or not the law states we have to tax personal property and what the process would be. A re-evaluation of the whole town is also mentioned. Tom motions to set the mil rate at no higher than $14.50. Tim seconds the motion. Motion passes 3/3.

8.    Addison Days – BYOB Dance: John has had a response from MMA Risk Management, they will cover the event as long as the town obtains the necessary permit from the state. David motions to approve the event. Tim seconds the motion. Motion passes 3/3. Tom is working on finding two constables or law enforcement officers to be present at the event, which is a requirement for BYOB. Tom asks if the kiddie train can be stored in the old fire station building. There is a question regarding insurance and space. Obbie Davis offers to store the item in his garage. Tim motions to appoint Jean Lawson to the Addison Days committee as recommended by Tom. David seconds the motion. Motion passes 2/3. Tom abstains.

9.    Addison Signs – Estimate for Supplies: Tim motions to table discussion until Don Williams can be present or submit a written estimate for repairs. Tom seconds the motion. Motion passes 3/3.

10. Letter to Carver Construction Regarding Clearcutting Violation: Tom motions to send the letter that Tim has prepared. David seconds the motion. Motion passes 3/3.

 

11. Letter to MDOT Regarding Culvert at Town Hall: Tom motions to send the letter Tim has prepared. David seconds the motion. Motion passes 3/3.

12. Letter Regarding Tax Exempt Properties: Tim is currently working on a draft letter, which he will present at the next meeting.  

13. Executive Session Per 1 MRSA § 405 (6) (A) Employee Reviews: Tom motions to enter executive session at 6:30.  David seconds the motion. Motion passes 3/3. David motions to re-open the meeting at 6:50. Tom seconds the motion. Motion passes 3/3. Tim motions to award salary increases effective Monday June 20th and to further issue a one time $150 bonus to Alice Tucker and $75 bonus to John. David seconds the motion. Motion passes 3/3.

 

Other: Betty Thompson says that she is very pleased with the newly paved roads. Obbie will personally thank MDOT for their work.

Dan Fortin suggests a posting in the window when meetings are moved to another location.

Sheldon Trundy talks about the new truck recently purchased thru a government auction. He says the truck is immaculate and is currently being lettered and serviced. The department will sell the old truck this one replaces to offset the costs.

Tom will haul out the old shellfish boat trailer to be sold as is for a best reasonable offer. David will pick up the spare tire and bracket from Whitneys in Machias this week for the new boat trailer.

 

Those attending: Osborne Davis, Peter Davis, Elliot Batson, Sheila and Stanley Mitchell, Mary Thompson, Charles and Lynn Dowling, Sheldon Trundy, Betty and Peter Thompson, Betsy Fitzgerald, Gary Magby, Dan Fortin, Shelley Leighton, John Woodward

 

Town of Addison

Selectmen’s Meeting

May 23, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:10 PM

 

1.    Motion to accept the minutes of the May 9th, May 12th, and May 16th Selectmen’s meetings: Tim motions to accept the minutes as written. David seconds the motion. Motion passes 2/3. Tom abstains as he was not present at the meetings.

2.    Spaulding Property: After discussion with Mr. Spaulding and his representative Mr. Anderson, Tim motions to impose a $2,500 fine for the contractor. Mr. Spaulding is to replant where trees in excess of 5” in diameter can be identified to have existed before the clearing, with 4' -5' Spruce trees, within the 75’ shoreland zone. Plantings placed as not to obstruct the view. Replanting to be completed within 18 months of today’s date. Tom seconds the motion. Motion passes 3/3.

3.    Town Clerk requests;

a.    To be included in the hiring process for the office assistant position

b.    Permission to hire an election warden for June 14th election (training will be required)

c.    Permission to work overtime until an office assistant has been hired

Tim motions to allow up to 10 hours per week of overtime for the office staff until further authorized, to allow the office staff to be involved in the hiring process and to allow the hiring of an election warden at $9.00 per hour. David seconds the motion. Motion passes 3/3. Roberta Pinkham offers to work as election warden on June 14th.

4.    Fire Department, Truck 342: The fire department would like to be authorized to spend up to $12,000 to replace the truck, which is in poor condition. A suitable truck has been located on a government auction site. Tom motions to spend $7,400 from the emergency contingency with the balance coming from the fire department’s operating budget until a special town meeting is held in order to replenish the operating budget, with a maximum amount of $12,000. The old truck will be sold to offset the expenditure. Tim seconds the motion. Motion passes 2/3. David abstains. Tim will contact MMA Legal for advice in regards to using emergency contingency funds.

5.    Shellfish Committee, Boat Trailer Purchase (Tabled 5-9-16): Tim motions to spend up to $908.14 to purchase the boat trailer along with a spare tire and bracket. Tom seconds the motion. Motion passes 3/3. The boat trailer will be rinsed after use at the new fire station with a hose that will be kept in the boat trailer. The shellfish warden will also add to his timesheet when the boat motor is maintained. The old boat trailer will be placed in front of the storage building and sold as is.

The shellfish committee recommends appointing Adrian Batson to the committee. David motions to appoint Adrian Batson. Tim seconds the motion. Motion passes 2/3. Tom abstains.

6.    Harbor Committee

a.    Waiver (Update):

b.    Meeting Minutes: Both items are tabled for the next meeting as no representative from the harbor committee is present.

7.    Draft Letter Re Building Permit #3-2016: Tim motions to send the letter to the applicant which gives the owner until June 6th to take corrective action before fines are imposed. Tom seconds the motion. Motion passes 3/3.

8.    Addison Signs (Tabled 5-9-16): Don Williams and Nona Cirone have volunteered to repaint two of the signs and to be reimbursed for supplies. Don will come to the next meeting with an estimate for supplies. Funds would come from the town roads budget and are estimated at $250.

9.    Time for Selectmen’s Meetings (Tabled 5-9-16): Tom felt that the item should be discussed. Those in attendance are okay with the current time for meetings.

 

Other:

Fran Havey thanks the town for reimbursing her for attending the Board of Appeals training.

Fire Chief, Sheldon Trundy informs the selectmen of hazardous materials located off McMann road which are a fire danger. Debris piles include tires, tv’s, traps, fluorescent bulbs, etc. It is decided to send the CEO out to inspect the site.

 

David motions to adjourn. Tim seconds the motion.

 

Those attending: Mary Thompson, Alice Tucker, Don Williams, Peter and Grace Anderson, David Spaulding, Sheldon Trundy, Fran Havey, Sheila and Stanley Mitchell, Donna Kausen, Susan Sheridan, Irvin and Roberta Pinkham, Dan Fortin, Peter Davis, Cathy Fonda, Buddy and Judy Dakin, Osborne Davis, John Woodward

 

 

 

Town of Addison

Selectmen’s Meeting

May 9, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the April 25th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Addison Signs Update: Committee members are not present. Tim motions to table the item. David seconds the motion. Motion passes 2/2.

3.    Sand/Salt Shed Dispute Update: The judge’s order allows an attachment of $3,000 on the building, but throws out Trask’s claim of the $28,000 change order. Tim motions to contact the town’s attorney, asking to expedite the case, and not to put $3,000 in escrow. David seconds the motion. Motion passes 2/2.

4.    Buildings Maintenance Committee Update: Dan Fortin states that the committee has not met recently, but has received a quote for spray foam insulation and that John Rittenhouse has installed a hatch in the back corner for access to underneath the building. Some of the lumber needed for repairs has been purchased and the types of sheathing and siding need to be determined. Dan will contact committee members to schedule a meeting.

5.    Computer Tech Proposals: The proposals gathered will be used as a guide for next nears budget. John will look in to switching to higher speed internet with Fairpoint. Item tabled until the next meeting.

6.    Shellfish Committee-Boat Trailer Purchase: David motions to table the decision to purchase. Tim seconds the motion. Motion passes 2/2.

7.    Harbor Committee

Discussion of Recent Meeting: The committee has come up with a waiver to be reviewed by MMA Legal. The waiver would allow the temporary storage of boats. John will submit the waiver to MMA for their opinion. Increases in mooring fees are discussed. Currently the fees are $20 for resident and $50 for non-resident. Increases in fees could be used towards a stipend for the harbor master. The committee will hold a meeting to discuss the fees further. A quote was received from Marcus Norton for repairs at South Addison in the amount of $2,350. Tim motions to spend the amount from the harbors account. David seconds the motion. Motion passes 2/2.

Motion to Appoint Dean Cirone as South Addison Harbor Master: Tim motions to appoint Dean Cirone as harbor master for South Addison. David seconds the motion. Motion passes 2/2.

 

8.    School Budget Validation Referendum: Mary Thompson states that there are two parts to the school budget vote. The appropriations and validation process. Mary will make up a sign to be placed in front of the building in the hopes of drawing more voters.

9.    Certificate of Settlement-2015 Taxes: John explains that the settlement relieves tax collector Alice Tucker from collection. The tax liens are now the responsibility of the treasurer. 2014 tax liens will mature in October.

10. Motion to close the meeting and enter Executive Session per 1 MRSA § 405-Personnel Matter

      Meeting closed at: 6:02

      Meeting re-opened at: 6:25

Tim explains the reason for the executive session is to discuss the process for employee reviews.

 

Correspondence:

 

Other:

a.    Taken out of order: The planning board requests that a meeting be held between the selectmen and the code enforcement officer to discuss building permit #3-2016, which was issued subject to CEO inspection. The CEO suggests that the building be moved to a proper location, but needs support of the selectmen to enforce the order. David motions to hold a special meeting on May 16th at 4:30 PM regarding the enforcement of an issue on M15 L10. Tim seconds the motion. Motion passes 2/2.

b.    Tim would like to meet with assessor Doug Guy regarding properties that aren’t being taxed. Tim motions for David to authorize the meeting. David seconds the motion. Motion passes 2/2.

c.    The selectmen decide to hold the June 13th selectmen’s meeting at fire station 1 because the hall will be set up for the June 14th primary.

d.    Tim announces the resignation of Bobbi Floyd. Tim motions to accept the resignation with regret. David seconds the motion. Motion passes 2/2. Tim motions to appoint Alice Tucker as temporary registrar of voters. David seconds the motion. Motion passes 2/2. Tim motions to advertise the part time position in the local paper and also on the municipal board. David seconds the motion. Motion passes 2/2.

e.    Tom requests changing selectmen’s meeting time from 5:00 PM to a later time in order to allow more residents to attend. This item is tabled until the full board is present.

 

Those attending: Mary Thompson, Sheila and Stanley Mitchell, Osborne Davis, Glen Garnett, Dan Fortin, Cathy Fonda, Dean Crowley, Justin Thompson, Osborne Davis, John Woodward

 

 

 

Town of Addison

Selectmen’s Meeting

April 25, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:45 PM

 

1.    Motion to accept the minutes of the April 11th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

Tim asks for a moment of silence for Thelma Grant.

2.    Discussion of RSU/SAD 37: Present are directors Everett Grant and Debra Murphy, and Superintendent Ronald Ramsay. Tim begins discussion with a complaint regarding postings of meetings and workshops not meeting FOA requirements. Everett Grant responds that he has met with Ronald Ramsay and consulted with Maine School Management to determine if the posting was illegal. The superintendent’s office has provided a new posting and any future postings will have a header. Mr. Ramsay presents a packet of information based on questions Tim and Tom posed in an email. Topics discussed are the number of pupils in each school of the district, hours spent in transit, tuition rates, and how the break from SAD 37 has worked out for the town of Cherryfield.

3.    Out of order Harbor Committee:

Harbor Masters Enforcement of Ordinance:

Dean Crowley states that the landings are in working condition and the committee will work with the selectmen to make necessary changes to the current harbor ordinance, possibly allowing storage of boats and gear. Dean Cirone (not present) is recommended as harbor master for the South Addison area. Tim responds that the selectmen will enforce the ordinance in the absence of a harbor master.

4.    Road Commissioner:

Recent Road Work-Tree Removal/Trimming:

Obbie Davis states that approximately 1 ½ miles of trimming and tree removal has been completed off Ridge and Old Addison roads. There is trimming and tree removal planned for the South Addison area off Cape Split and Mooseneck roads when funds are available. Chips from the cuttings will be left at the SA town landing for residents to use.

5.    Addison Building Maintenance Committee:

Report of Recent Meetings/Exploration of Town Hall:

Dan Fortin reads some highlights from recent meetings. Local contractors have inspected the areas of the building that were opened by the committee and determined that the condition of the sills and framing are not as bad as they anticipated. The committee would like to proceed with necessary repairs. A list of these repairs is provided by the committee. The perimeter drain has been cleared and is functioning. Spray foam insulation is mentioned. There is discussion of the types of siding to be used on the lower half of the building when repairs are complete. The town could decide at a later time, but for now the repairs to the framing and sheathing need to be made. Tim motions to go ahead with the recommended immediate repairs. David seconds the motion.

Appointment of Ward Perry and Don Williams:

Tim motions to appoint, David seconds the motion. Motion passes 2/2.

6.    Motion to rename the “Hall Renovations” account to “Town- Owned Buildings Maintenance” account: Tim motions to rename the account to include sub accounts for the wind turbine, storage building (old fire station 1), sand/salt shed, and fire stations 1 and 2. David seconds the motion. Motion passes 2/2.

7.    New Shellfish License Fees: Irvin Pinkham is present to answer questions regarding the changes. Tim reads the price list aloud.

8.    Addison Days Committee:

Appointment of Tom Batson, Fran Havey, Irvin Pinkham, Roberta Pinkham, Timmy Cirone: Tim motions to appoint, David seconds the motion. Motion passes 2/2. Irvin is working with Tom and Fran to plan events, scheduled for July 16th.

Mail:

Letter from Cheryl and Jim Briggs regarding ‘Welcome to Addison’ signs: Tim motions to form a committee and to appoint Ron Carpenter and Don Williams to investigate repairs or replacement of the signs. David seconds the motion. Motion passes 2/2.

Other:

Elections Training date changed from April 19th to May 19th

 

Tom Batson will be attending a meeting in May regarding wind/solar energy to determine whether or not the town can generate additional savings from the wind turbine.

 

Mary Thompson inquires about the sand/salt shed dispute. Obbie responds that there has been no recent contact with the town’s attorney.

 

Chris Chartrand representing the Pleasant River Solid Waste Disposal District has some updates to report regarding the next interlocal agreement. A duration of the agreement has not yet been decided, but he feels that it will be a 5 year contract as has been in the past.

 

Don Williams asks about the town roadside trash clean up. He will contact Donna Kausen of the recreation committee to see when it is scheduled.

 

 

Those attending: Peter Davis, Roberta Pinkham, Irvin Pinkham, Chris Chartrand, Don Williams, Osborne Davis, Mary Thompson, Sheila Mitchell, Stanley Mitchell, Sheldon Trundy, Ron Carpenter, Lloyd Jordan, Daniel Fortin, William Batson, John Rittenhouse, John Woodward, Everett Grant, Ronald Ramsay, Debra Murphy, Dean Crowley, Justin Thompson

 

Town of Addison

Selectmen’s Meeting

April 11, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:40 PM

 

1.    Motion to accept the minutes of the March 28th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Executive Session (1 MRSA § 405) Harbor Committee-Appointment of Harbor Master for South Addison Town Landing: Tom motions to close the meeting and enter executive session with the Harbor Committee members. Motion passes 3/3. Tim seconds the motion. Tim motions to re-open the meeting. Tom seconds the motion. Motion passes 3/3. Tom motions to re-appoint Joseph Bradley for 3 months. Tim seconds the motion. Motion passes 3/3.

3.    Pleasant River Solid Waste Disposal District: Chris Chartrand is present to answer questions regarding changes at PERC and MRC. The town’s interlocal agreement expires in 2018, which coincides with the expiration of the agreement between PRSWDD and PERC. There is discussion of tipping fees, rates for recyclables, single stream separation, the possibility of drawing more towns into the district, and roadside pick- up. Tim requests a copy of the new interlocal agreement well in advance so that the selectmen can review it and be prepared.

4.    Road Commissioner-Power at Sand/Salt Shed: Obbie recommends leaving the power on year round instead of the 6 month suspension which has been done in the past. Tom motions to leave the power on. Tim seconds the motion. Motion passes 3/3.

5.    Building Maintenance Committee:

a.    Recommends Appointment of Marcus Norton and Stephen Oliver: Tom motions to appoint Marcus Norton and Stephen Oliver to the Building Maintenance Committee. David seconds the motion. Motion passes 3/3.

b.    Update on Town Hall: Photos of the opening of 32 feet of the north corner of the Town Hall building are displayed while Peter Davis explains what was found during the exploration. The sill is sound and in good condition. The siding and sheathing needs to be replaced and 22 floor joists sistered in this section. No evidence of mold was found in this 32 foot section. Further exploration will be discussed at the next meeting of the Building Maintenance Committee, along with discussion of repairs and upgrades to the siding, and proper ventilation.

6.    Bureau of Elections requests use of Town Hall for Elections Training on April 19th from 8-12: Tim motions to approve the request. Tom seconds the motion. Motion passes 3/3.

7.    Executive Session (1 MRSA § 405) Employee Salary Increases: Tim motions to enter executive session. Tom seconds the motion. Motion passes 3/3. Tim motions to re-open the meeting. Tom seconds the motion. Motion passes 3/3. Employee reviews will take place in June.

 

Other: There is discussion of the condition of the floats at the Addison Point Landing and the South Addison Landing. Tom requests that the Harbor Committee make necessary repairs to the Addison Point floats before they are put back in for the season. David seconds the motion. Motion passes 3/3. Peter Davis will make the repairs to the top decking of the floats. New roofing material will be added. Tim asks Irvin Pinkham about the DA’s office prosecuting shellfish violations. Butch responds that the DA has to prosecute.

 

Those attending: Osborne Davis, Betty and Peter Thompson, Daniel Fortin, Gary Magby, Peter Davis, Cathy Fonda, Sheila Mitchell, Donna Kausen, Chris Chartrand, Irvin Pinkham, Harbor Committee Members, John Woodward.

 

 

Town of Addison

Selectmen’s Meeting

March 28, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

           

            Moment of Silence for former Selectman, Dale Crowley

 

1.    Motion to accept the minutes of the March 14th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Mark Wright Disposal / Pleasant River Solid Waste Disposal District-Discussion regarding the future of municipal solid waste: Mark feels he could save member towns tax monies by switching to a contract with his facility. Tim asks about recycling and Mark responds that he has always offered recycling, but would like to expand if there were to be a commitment from town(s). Our representative on the PRSWDD board, Chris Chartrand is present and states that the district did sign an agreement with MRC who owns the land Fiberright operates on. Each town in MRC gets funds from a pool, currently the pool is approximately $178,000. The town’s contract with PRSWDD expires in 2018. The transfer station has begun a study to track tonnage from each town. The sale of bags reduces the amount the town budgets for our portion of the bill from the transfer station and currently Addison sells the most bags. As a charter member, Addison is building equity. There will be more discussion as the time draws nearer to the contract expiration.

3.    Building Maintenance Committee:

Motion to appoint Tim Thompson, Tom Batson, Terry Grant, and Gary Magby: Tom motions to appoint Tim, David seconds the motion. Motion passes 2/2. Tim motions to appoint Tom, David seconds the motion. Motion passes 2/2. Tim motions to appoint Terry and Gary, Tom seconds the motion. Motion passes 3/3.

Discussion of recent meeting: Dan Fortin begins discussion. Eleven people attended the first meeting. The committee recommends allocating funds for exploration of about 15 feet of the northeast corner of town hall building. John Rittenhouse, a town employee will open the exterior of the building, allowing other contractors and an engineer to see the extent of rot inside the wall. John estimates the cost for exploration to be $65-70. The section opened will be secured at the end of each day. Mr May of Maine Center for Disease Control and Preservation was invited to the meeting by Tom and is asked his opinion of the exploration and whether or not it could pose a risk to the office staff, considering the mold issues with the building. Mr May responds that as long as the rotted wood is disposed of properly, using guidelines provided by MDOL the staff should not be harmed. Tom questions whether or not John is covered under the town’s insurance to perform the task. MMA Risk Management says that he is covered for general maintenance. John will not be making repairs, only opening small sections at a time for exploration. Tim motions to authorize John to begin exploration on the NE corner of the building, 8-16 foot sections at a time, with work to include securing the building every evening and each section to take approximately 2 days. Tom seconds the motion. Motion passes 3/3. Lloyd Jordan has spoken with Ken Jordan, who will come take a look at the sills and studs when each section is opened. Tim asks John about the replacement of the sash at the old fire station. John says that the sash has been ordered and may be in as soon as this Thursday or next.

4.    Budget Committee:

Fran Havey and Carmen Look would like to volunteer to serve on the committee: Tim motions to appoint Fran and Carmen to full members, and to appoint Lee Grant as an alternate as he spends winters in Florida. David seconds the motion. Motion passes 2/2. Tom abstains.

5.    Motion to disband the Revitalization / Energy Committee: Tim motions to disband and dissolve the committee. David seconds the motion. Motion passes 3/3. Tom mentions that the committee worked on more than town hall building issues, they also managed maintenance on the wind turbine, park, and solar panels. This is discussed further in item 12 a.

6.    Harbor Committee Recommend Appointment of Harbor Master for South Addison: The harbor committee recommends reappointment of Joseph Bradley. Tom and David feel that Joseph was not handling issues at the landing, including storage of boats and debris as well as trash removal. Tim motions to table the appointment and to invite the chair of the harbor committee, Dean Crowley and Joseph Bradley to the next meeting to discuss a plan to relieve the landing of issues cited. Tom seconds the motion. Motion passes 3/3.

7.    Town Website Maintenance: Tim asks secretary John Woodward if he’d maintain the website, but John explains that he does not know how to do it. Tim offers to come in and do updates. Mr. May states that students at the University of Maine at Machias may be looking for this type of work.

8.    Motion to appoint one Selectman to be added to accounts and authorized to sign loan documents on behalf of the Town at Machias Savings Bank: Item 10 is taken up first. Tom motions to appoint Tim to be added to accounts and to sign documents on behalf of the town, with Tom acting as alternate in the event Tim is out of town. David seconds the motion. Motion passes 3/3.

 

9.    Discussion of Employee Reviews: Tim expresses the need for employee reviews to take place on a yearly basis and suggests the first month in June be designated. Employees will update their current job description and John will gather information regarding evaluations from MMA.

10. Discussion of Chair for Board of Selectmen: Out of order. David motions to elect Tim as chair. Tom seconds the motion. Motion passes 2/2.

11. Discussion regarding maintenance of computer equipment and network-Town Office: Tim and John are working on estimates from Geek Squad (Best Buy) and Axiom for contracts.

12. Correspondence:

a.    Recent Email from Daria Alexander regarding conditions of Town Hall building, maintenance of the wind turbine, and park: John is asked to report on how many stones have been ordered for the park walkway. Parris Hammond Jr is asked to inspect the concrete at the turbine for damage. Tim mentions that the turbine is not saving the town money off electric billings as expected, when the cost of maintaining the turbine and Emera charges are subtracted.

b.    The Nature Conservancy now owns the following exempt properties: E. Plummer Island Preserve and Upper Birch Island Preserve

Other:

There being no further business, Tom motions to adjourn.

Those attending: Osborne Davis, Fran Havey, Peter Davis, Chris Chartrand, Daniel Fortin, Sheila Mitchell, Al May, Gary Magby, Mark Wright, Mary Thompson, Lloyd Jordan, Parris Hammond Jr., John Woodward

 

2016 town meeting

 

 

Town of Addison

Selectmen’s Meeting

March 14, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:05 PM

 

1.    Motion to accept the minutes of the February 29th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 2/2. Tim abstains.

2.    Motion to accept the minutes of the March 8th Annual Town Meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

3.    Motion to accept changes to the Shellfish Ordinance as written (per town meeting vote): Tom motions to accept the changes to the Shellfish Ordinance as written per town meeting vote. David seconds the motion. Motion passes 3/3. David brings up the ‘headlighting’ (night digging) issue. Since there is no state law, who would enforce it? Tom responds that the warden would be responsible to enforce the town’s ordinance. Tom mentions that he has been thinking about suggesting a regional shellfish warden to share costs.

4.    Repairs to Town Hall and other Town Owned Buildings:

(Bonnie Look Thompson has submitted a proposal to appoint a Renovation/Building Committee) Bonnie is not present as she had a previous engagement. Tim reads her proposal aloud and recommends a group be formed to come up with a plan with the help of the engineer from Criterium Brown who has done two structural inspections of the building. Dan Fortin has spoken with him, and he had agreed to come up with specs for repairs at a cost of $1,500. There is discussion with the public regarding what was expected at the public hearing on March 8th. James Emerson Jr thought that numbers would be presented for either reconstruction or rebuild. Mary Thompson suggests work segment quotes from the engineer, starting with the most important phase of reconstruction. Tom is concerned about the current foundation and mentions that whom ever is chosen to do the work needs proper insurance coverage. David suggests a back up plan to cover the ‘what if’s’. Parris Hammond Jr suggests lifting the building and moving it to one side, digging out the foundation, and repairing the sills. Tom motions to form a committee and to appoint Dan Fortin, John Rittenhouse, Parris Hammond Jr, Lloyd Jordan, Glenn Garnett, and Peter Davis. Tim will set up a meeting as soon as possible. John Rittenhouse received a quote to replace the bottom sash of the window at the old fire station in the amount of $187.89. Tom motions to go ahead with the repair. Tim seconds the motion. Motion passes 3/3.

5.    Pleasant River Ambulance: Donald Hicks and Cheryl Paul are the representatives from the town who serve on the board of directors and are present to talk about the 16-17 budget. Don and Cheryl talk about the recent financial hardships of the ambulance service and the reasons the budget request increased over last fiscal year. Insurance and damages to two ambulances were mentioned. A financial report will be submitted next year for inclusion in the town’s annual report.

6.    Spaulding clear cutting violation off Basin Road: CEO Betsy Fitzgerald could not attend. There is discussion of the violation. Tom mentions that the selectmen had asked the planning board to come up with a guide for assessing fines, but that the planning board had turned the task back over to the selectmen, suggesting a minimal fine. Tom motions to send a letter to Mr. Spaulding, his contractor who did the cutting, and Betsy Fitzgerald inviting them to the May 23rd selectmen’s meeting when Spaulding is expected to be in town for the summer months. David seconds the motion. Motion passes 3/3.

7.    Motion to appoint minor officers (list provided by clerk): Tim makes a motion to appoint minor officers per the list provided, along with appointments of Sheldon Trundy as EMA assistant and James Emerson Jr as EMA director (agenda item 11) minus the reappointment of Joseph Bradley as harbor master and to contact the harbor committee asking for a recommendation for appointment of a harbor master. Tom seconds the motion. Motion passes 3/3. Tom and David have someone in mind for the harbor master position.

8.    Shellfish Warden, Wayne Robbins will be absent from March 31st thru April 22nd: Tim motions for former shellfish warden Irvin Pinkham to fill in during his absence. Tom seconds the motion. Motion passes 3/3. Butch is in attendance and agrees to the temporary appointment.

9.    Motion to enter Executive Session per 1 MRSA § 405 to discuss recent correspondence with the attorney regarding the sand/salt shed dispute: David motions to close the meeting at 6:23 PM and to enter executive session. Tom seconds the motion. Motion passes 3/3. Tim motions to reopen the meeting at 6:50 PM. Tom seconds the motion. Motion passes 3/3. Tim announces that the selectmen will instruct attorney Charlie Gilbert to get in front of a judge with the matter as soon as possible siting that there was no change order per the requirements of the contract and if there is no quick response to the request, the selectmen will meet again to discuss other steps.

10. Motion to accept resignations:

Tim Thompson-Budget Committee, Board of Appeals, Emergency Management Director

Fran Havey-Revitalization Committee

Daria Alexander-Revitalization Committee

Tim motions to accept the resignations with regret and to send a letter thanking them for their hard work on various projects. Tom seconds the motion. Motion passes 3/3.

11.  Motion to appoint:

Sheldon Trundy-Emergency Management Assistant

James Emerson Jr.-Emergency Management Director

These appointments were taken up in agenda item 7.

Other: Tim motions that there be no distinction between 1st, 2nd, and 3rd selectman positions, that all work is equal along with pay. Tom seconds the motion. Motion passes 3/3. The selectmen’s stipends will be divided equally. Tim requests the boards approval to continue with work on the town road book. Tom motions to continue work on the book, with the help of Bobbi Floyd during times when she is not busy with other office tasks, and to have the book ready for town meeting approval next March. David seconds the motion. Motion passes 3/3. Tim mentions an upcoming ‘newly elected officals’ workshop in Bar Harbor presented by MMA. Tim thinks it would be good for all three selectmen to attend, but questions whether or not it would be legal under FOA requirements. John will contact MMA Legal to ask if it’s possible for all three to attend the training. The cost of the training is $55/ea. Butch is interested in being a full member of the board of appeals. Tim motions to appoint as a regular member of the board. David seconds the motion. Motion passes 3/3. This leaves a vacancy of an alternate on the board.

 

Those attending: Osborne Davis, Glenn Garnett, Donald Hicks, Mary Thompson, Peter Anderson, Daniel Fortin, Gary Magby, Fran Havey, Sheila and Stanley Mitchell, Peter Davis, Frank and Sherry Brooks, Jim Emerson Jr. Sheldon Trundy, Cheryl Paul, Cathy Fonda, Parris Hammond Jr, Susan and Robert Gray, Irvin Butch Pinkham, Lloyd Jordan, Don Williams

 

Town of Addison

Selectmen’s Meeting

February 29, 2016

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: Tom calls the meeting to order at 5:00 PM

Meeting Closed at: 5:30 PM

 

1.    Motion to accept the minutes of the February 16th meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    March 8th Public Hearing Regarding Town Hall: The revitalization committee has prepared a presentation for the public hearing that will take approximately 45-50 minutes, with 10-15 minutes for questions. Dan Fortin and his group has prepared a presentation which will take approximately 15-20 minutes. After some discussion, the selectmen decide to let Dan go first and the revitalization committee will go second, questions will be answered when the warrant articles are taken up at town meeting.

3.    James W. Wadman, CPA Management Representation Letter: Tom makes a motion to sign the representation letter for the annual audit. David seconds the motion. Motion passes 2/2.

4.    Emera Maine, Travel over Posted Roads: Road commissioner Obbie Davis is not present. No roads have been posted. Tom motions to sign the letter, giving Emera Maine permission to travel over any posted roads in Addison. David seconds the motion. Motion passes 2/2.

5.    Tax Acquired Property-Narrows Road: The original sale amount included an estimated tax for 2016, but the selectmen have been unable to obtain the remaining $40 from the owner to complete the sale. The sale amount was reduced by $40 and a tax bill will be sent to the owner. The quit claim deed needs to be filed at the registry by April 1st, before commitment. Tom motions to sign the quit claim deed. David seconds the motion. Motion passes 2/2.

 

Other: Fran Havey asks if the selectmen have come up with a procedure for dealing with tax acquired mobile homes. Tom responds that the board has not done that yet, and will work on this and other items when a full board is available after town meeting. Mobile home parks and a chart for assessing fines for clear cutting in the shoreland zone are also discussed. Tom announces that Mike Murphy will not be running for re-election as selectman.

 

Those attending: Fran Havey, Gary Magby, Dan Fortin, Daria Alexander, Sheila Mitchell, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

February 16, 2016

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: 10:00 AM

Meeting Closed at: 10:30 AM

 

1.    Motion to accept the minutes of the February 2nd meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Motion to enter executive session (MRSA § 405) regarding the Sand/Salt Shed dispute: Tom motions to enter executive session. David seconds the motion. Motion passes 2/2. Tom motions to reopen the meeting. David seconds the motion. Motion passes 2/2. Tom explains that the purpose of the meeting was to discuss a settlement with Trask over the disputed change order. Tom motions to make an undisclosed settlement offer to Trask. David seconds the motion. Motion passes 2/2. The amount, if accepted will be disclosed at a later date.

3.    Tax Acquired Mobile Home off Ridge Road: After some discussion regarding whether or not Tom could remove the mobile home and trash/debris for $1,500 David motions to accept Mark Wright Disposal’s bid of $3,000. Tom seconds the motion. Motion passes 2/2. David suggests stopping the foreclosure when something like this comes up again.

4.    Articles for Town Meeting: The selectmen discuss the shellfish articles and the articles for town hall renovation/replacement. Tom motions to accept the articles. David seconds the motion. Motion passes 2/2.

 

Those attending: Fran Havey, Daria Alexander, John Woodward

 

Town of Addison

Selectmen’s Meeting

February 2, 2016

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 2:00 PM

Meeting Closed at: 3:10 PM

 

1.    Motion to accept the minutes of the January 25th meeting: Tom motions to approve the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Sand/Salt Shed Dispute: The selectmen discuss whether or not to settle in the amount of $17,000 which includes the $1,500 final payment. John Woodward will contact the town’s attorney with some questions the selectmen has come up with. Tom motions to send the list of questions to the attorney and to let him know that the selectmen are not willing to settle until the questions are answered. At this point the selectmen feel that they only owe the $1,500. David seconds. Motion passes 3/3.

3.    Tax Acquired Mobile Home off Ridge Road: Tom is still working on gathering prices to move the mobile home and says he needs a few more days. Mike suggests deeding the mobile home back to the former owner. John Woodward contacted MMA Legal and they advised that it is considered personal property and a bill of sale would need to go along with the deed. It is suggested to advertise the mobile home as free for the taking.

Other: The next Selectmen’s meeting will be held on Tuesday, February 16th at 5:00 PM. Mike states that he will not be able to attend the meeting due to prior engagements. It is decided to hold the meeting at 9:00 AM on Tuesday to approve warrant articles.

 

Tom mentions that the shellfish committee is seeking a grant for seed clams.

 

Mike states that he cannot attend Town Meeting due to prior engagements.

 

Obbie Davis asks about whether or not certain parcels will be re-evaluated by the assessor and what affect this will have on tax payers. Mike reviews a letter from the assessor which states the valuation will be affected by 2.3 million.

 

David asks John Woodward to contact MMA Legal regarding persons living in camper trailers more than 8 months out of the year. Is there a State law prohibiting it? Tim Thompson asks the selectmen if they have asked the planning board to look at the mobile home ordinance to see if it needs to be updated. There is discussion regarding mobile homes on other’s property. John has contacted MMA Legal and was advised that the town cannot prohibit people from placing a mobile home on someone else’s property if they have the proper permits. When the owner is facing foreclosure, the selectmen can stop the foreclosure.

 

Those attending: Tim Thompson, Osborne Davis, Terry Grant, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

January 25, 2016

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the January 11th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

Motion to accept the minutes of the January 12th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Chris Chartrand – Pleasant River Solid Waste Disposal District: Chris states that the budget is up a little over last year. There hasn’t been an increase in 2 years. The back hoe had to be replaced and recyclables aren’t bringing in revenue as in the past. The transfer station will be closed on Fridays during winter months beginning February 5th.

3.    Tax Acquired Properties:

            Mobile Home off Ridge Road: Tom discusses options to have the mobile home removed by the end of February. He will continue to          look into it. John is asked to contact legal department to see if the       town can turn the mobile home back over to the previous owner.

            Mobile Home off Narrows Road: Tom hasn’t had a chance to          speak with the previous owner regarding the addition monies due in        order to re-purchase the property.

4.    Revitalization Committee – Town Hall: Daria Alexander has prepared presentations for restoration or new build, with written estimates from contractors for a public hearing to be held an hour prior to town meeting. Dan Fortin also has a presentation that he feels the selectmen should be able to present at the public hearing.

5.    Proposed Shellfish Warrant Articles: The selectmen will take copies of the proposed articles home for review.

6.    Narraguagus Snowmobile Club Requests Warrant Article for Snowmobile Registration Reimbursements: Last FY the Indian River Tamers Club received the snowmobile reimbursement. Tom abstains as he is on the Indian River Tamers Club board. Mike motions to put both requests on the warrant for town meeting. David seconds the motion. Motion passes 2/2.

7.    Motion to Cancel February 8th Selectmen’s Meeting – Schedule Budget Meeting at 5:00 PM: Tom motions to cancel the February 8th Selectmen’s meeting, schedule the budget meeting and to re-schedule the selectmen’s meeting for February 15th. David seconds the motion. Motion passes 3/3.

 

Motion to Schedule Selectmen’s Meeting for February 15th at 5:00 PM to Approve Warrant Articles:

8.    Sand/Salt Shed Update: Tom motions to have the town’s attorney to negotiate a settlement which would have to be acceptable to the board and to include a release of the building to the town. David seconds the motion. Motion passes 3/3.

9.    Motion to approve Board of Appeals Training Request: Mike motions to accept the training request reimbursement, with mileage for one member, suggesting that if other members want to attend, they should car pool. Tom seconds the motion. Motion passes 3/3.

10. Beth C. Wright Cancer Resource Center – Request to use Town Hall on May 21, 2016: Tom motions to approve the request. David seconds the motion. Motion passes 3/3.

 

Other: Tom motions to approve a request for the town to purchase materials for an oldest resident cane, plaque, and pins. Ward Perry will make the cane and donate it to the town. The plaque and pins will cost approximately $150. David seconds the motion. Motion passes 3/3.

 

Those attending: Fran Havey, Sheila and Stanley Mitchell, Cathy Fonda, Tim Thompson, Gary Magby, Sheldon Trundy, Daniel Fortin, Chris Chartrand, Daria Alexander, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

January 12, 2016

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 2:43 PM

Meeting Closed at: 3:26 PM

 

1.    Motion to enter into executive session with the town’s attorney to discuss a dispute over a change order regarding the sand/salt shed per 1 MRSA § 405: Tom motions to enter into executive session. David seconds the motion.

Tom motions to re-open the meeting at 3:25. David seconds the motion. Mike states that the purpose of the executive session was to review materials and answer questions from the town’s attorney, Charlie Gilbert who will be handling the matter.

Tom motions to adjourn at 3:26. David seconds the motion.

 

Those attending: Fran Havey, Osborne Davis, John Woodward

 

Town of Addison

Selectmen’s Meeting

January 11, 2016

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: 6:48 PM

 

1.    Motion to accept the minutes of the December 28th meeting:

2.    Tax Acquired Property Bid Opening:

Map 4 Lot 24-ON (Mobile Home)-No Bids Received. There is some discussion as to what to do with the mobile home.

 

Map 2 Lot 47-ON (Mobile Home)-One bid received from Mike Reynolds in the amount of $270.00 The bid is $40.00 lower than the minimum bid due. Tom is working with Mike Reynolds to come up with the amount due. Tom motions to accept the bid. David seconds the motion.

 

Map 3 Lot 43 (Indian River Rd Old Store/Lot)-Three bids were received. Jerry Blackburn bid $2,611.00, Eric Fletcher bid $2,500.00, Dana Parker bid $2,155.00, and Michael Emerson II bid $6,007.00. David motions to accept Michael Emerson’s bid. Tom seconds the motion.

 

Map 10 Lot 19 (East Side Rd Lot)-Two bids were received. M. O’Brien bid $9,500.00 and Eric Fletcher bid $5,000.00 Tom motions to accept the bid from M. O’Brien. David seconds the motion.

 

3.    Sand/Salt Shed - Change Order Dispute: A meeting is scheduled for Tuesday January 12th at 11:00 AM at the town hall with the town’s attorney.

4.    Old Business: Basin Road Vegetation Removal Violation: CEO Betsy Fitzgerald is present. Discussion of a Statute regarding guidelines for selectmen to decide amount of fine. Decision tabled until Betsy reviews.

5.    Town Hall Building: Cost estimates are presented to the selectmen by Dan Fortin and Daria Alexander. Daria requests that monies from tax acquired property sales go to the town hall renovations account.

6.    Tim Thompson - Policy Regarding Town Website Entries: Daria asks to upload the new cell tower ordinance to the website. Tom motions to accept. David seconds the motion. Tim asks that everyone make an effort to add meeting minutes to website.

7.    Motion to Appoint Richard Paul as Alternate on Budget Committee: David motions to appoint Richard Paul as an alternate. Tom seconds the motion.

Other: Boat storage on town property (South Addison town landing) is discussed.

 

Those attending: Fran Havey, Osborne Davis, Michael Emerson II, Michael Emerson Sr., Gary Magby, Daria Alexander, Tim and Mary Thompson, Glenn Garnett, Betsy Fitzgerald, Donna Kausen, Sheldon Trundy, Bobbi Floyd, Lloyd Jordan, Dan Fortin, John Rittenhouse, Alice Tucker

 

Town of Addison

Selectmen’s Meeting

December 28, 2015

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: Tom calls the meeting to order at 5:00 PM

Meeting Closed at: 5:30 PM

1.    Motion to accept the minutes of the December 14th meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Vegetation Removal Violations: Tom motions to ask the planning board to come up with a policy regarding vegetation removal violations to include a chart for assessing fines. David seconds the motion. Motion passes 2/2.

3.    Small Animal Clinic-2016 Annual Stray Animal Contract: Tom motions to sign the contract. David seconds the motion. Motion passes 2/2.

4.    Richard Paul Requests to Serve on Budget Committee: John Woodward is asked to write a letter to each of the committee members, asking for a recommendation.

Other:

Bicycle Coalition of Maine-Bike Maine will travel thru Addison on September 11, 2016-Tom suggests publishing this in the annual report.

Irvin Pinkham is concerned about using calcium chloride on the steps during winter as it creates a slip hazard on the floors in the hall. No action.

Obbie asks the selectmen to get the town’s attorney involved in resolving the sand/salt shed change order. Tom motions to send a letter to Charlie Gilbert, asking for advice and any legal expenses to come from the town roads account. David seconds the motion. Motion passes 2/2.

Those attending: Cathy Fonda, Fran Havey, Sheila Mitchell, Irvin Pinkham, Osborne Davis, John Woodward

 

Town of Addison

Selectmen’s Meeting

December 14, 2015

Selectmen Present: Thomas W. Batson, David M. Ingersoll.

Meeting Opened at: Tom calls the meeting to order at 5:01 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the November 23rd Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the November 30th Special Town Meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

3.    Old Business:

David Spaulding Property: Tom opens discussion by stating that he feels the town should have a plan in place for violations to include any fines, types of growth, acreage, etc. He is uncomfortable issuing a fine without this. He also feels all three selectmen should be present when making a decision regarding fines. Tom motions to table the decision regarding a fine until all three selectmen are present, but for now to write a letter to Mr. Spaulding asking him to come up with a plan with a forester within the 75 foot setback area and that it may be possible to share any fine and forestry plan expense with the contractor. David seconds the motion. Motion passes 2/2.

4.    Chris and Brigitte Beal – Request to Hold BYOB New Year’s Eve Dance at Town Hall: Tom asks if there is a plan for security at the event. Brigitte has contacted the sheriff’s department and they require two deputies at $45/hour with a minimum of 3 hours. She will contact Wolfe Security. The condition of the town hall building is discussed, along with capacity. Tom motions to approve the rental, pending proof of required insurance, temporary liquor license from the state, and security and to ‘take heed’ of the condition of the building. David seconds the motion. Motion passes 2/2.

5.    Request for 3% Discount on RE Tax, after Expiration Date: Tom motions to deny the request. David seconds the motion. Motion passes 2/2.

6.    Interest Rate Quote from Machias Savings Bank - Sand/Salt Shed Loan: The state share of the sand/salt shed was received today. Tom motions to go with a 3 year term with an interest rate of 2.29% and an annual payment of $24,425 for the unpaid balance of the sand/salt shed. David seconds the motion. Motion passes 2/2.

7.    Tax Acquired Properties: Tom motions to advertise the properties with a minimum bid to cover the amount of taxes due, plus associated fees. David seconds the motion. Motion passes 2/2.

 

8.    WHCA Petition Submitted – Warrant Article for Annual Town Meeting: Announced. No action necessary.

 

 

 

TOWN OF ADDISON
WARRANT FOR SPECIAL TOWN MEETING
To, Irvin Pinkham, constable for the Town of Addison in the County of Washington and the State of Maine:
Tom Batson filled in as Temporary Constable as Irvin Pinkham was unable to attend.
In the name of the State of Maine you are hereby required to notify and warn the Inhabitants of the said Town of Addison, in the said County of Washington, qualified by law to vote in Town affairs, to assemble at the D.W. Merritt School in said Town of Addison on November 30, 2015, at seven o’clock in the evening, then and there to act upon the following articles, to wit:
Meeting began at 7:14pm.
Volunteer Ballot Clerks were John Rittenhouse, Cheryl Paul and Sheila Mitchell. Ballot Clerks were sworn in by the Clerk prior to the meeting.
To choose a Moderator by written ballot to preside at said meeting.
Article 1. Chris Chartrand was nominated. No other nominations were made therefore Mr. Chartrand was elected to be Moderator, 3 votes were cast and 3 votes were for Mr. Chartrand. Moderator was sworn in by the Clerk. Meeting was turned over to the Moderator.
To see if the Town will adopt the rules of procedure set forth in the for the governance of this meeting.
Article #2 Accepted as written. Passed by the majority of the vote.
Shall an ordinance entitled ‘Wireless Telecommunications Facilities Ordinance’ be enacted?
Copies of the Wireless Telecommunications Facilities Ordinance are available from the clerk at the Addison Town Office.
Article #3 A motion was made and seconded to have article 3 as a written ballot. This was passed by the majority of the vote.
This article was accepted as written. Written votes counted were: Yes – 43; No – 16. Wireless Telecommunications Facilities Ordinance was passed by the majority of the vote.
There being no further business to discuss, a motion was made and seconded to adjourn the meeting at 7:30pm.

 

 

 

Town of Addison

Selectmen’s Meeting

November 23, 2015

Selectmen Present: Thomas W. Batson, David M. Ingersoll.

Meeting Opened at: 5:02 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the November 9th meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    CEO, Betsy Fitzgerald regarding Basin Road Property: Betsy has been to the site several times and there has been correspondence between her and Mr. Spaulding and DEP. She suggests a letter be written to Mr. Spaulding, with a request from the selectmen to come up with a plan to replant with like species. Tom asks about a possible fine and $2,500 is mentioned. The item is postponed until the next scheduled selectmen’s meeting, when all three selectmen will be present to make a decision.

3.    Revitalization Committee: Daria Alexander and Tom Batson met with Ken Jordan, who lifts buildings last Friday at the town hall to talk about options for restoration. Lloyd Jordan, Ward Perry, and Glenn Garnett are present to give some advice on opening up a section of the exterior in order to explore the extent of the rot. Daria provides copies of photos from the Criterium Brown structural report and there is discussion regarding exploration. Dan Fortin had provided specs and a figure to Mike Murphy at the last meeting. Tom is concerned about spending money on the building if it can’t be restored. Re-grading the back of the property is mentioned, along with the need for figures to take to the people in order for them to make a decision.

4.    Town Hall Update:

 

5.    South Addison Town Landing: (Harbor Committee is coordinating removal and repairs to floats) Tom is concerned that the committee is not acting fast enough to make the necessary repairs to the floats. Boats have been damaged. Boats and floats are being stored at the town landing and Tom will contact the owners to have them removed as the town’s harbor ordinance does not allow storage.

Other:

 

Those attending: Tim and Mary Thompson, Donna Kausen, Roger Clapp, Daniel Fortin, Gary Magby, Daria Alexander, Osborne Davis, Betsy Fitzgerald, Peter Anderson, Irvin Pinkham, Fran Havey, Glenn Garnett, Lloyd Jordan, Ward Perry, John Woodward

 

Town of Addison

Selectmen’s Meeting

November 9, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the October 26th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to enter Executive Session (1 M.R.S.A. § 405) regarding Tax Foreclosure: Taken out of order. David motions to adjourn the meeting and enter executive session at 6:00 PM. Tom seconds the motion. Motion passes 3/3. Tom motions to re-open the meeting at 6:20 PM. David seconds the motion. Motion passes 3/3. Mike motions to deny the request for an extension of the foreclosure. Tom seconds the motion. Motion passes 3/3.

3.    Revitalization Committee: Daria Alexander has invited Jim Carver to speak regarding the deteriorating condition of the town hall building. Jim agrees with the structural engineering reports of Criterium Brown and suggests that the costs to restore the building would be astronomical. Mold and lead remediation would be another expense. Daria recommends another public hearing to discuss new figures gathered for various stages of restoration. Dan Fortin states that he has not seen real figures for repairs and suggests opening up the building to explore the extent of the rot. He has met with John Rittenhouse and David Ingersoll and has come up with plans for exploration with specs if the selectmen wish to put it out to bid. Dan will ask Lloyd Jordan and Ward Perry if they would attend the next selectmen’s meeting to give their thoughts.

4.    Specs for Exploring Town Hall Building Deterioration: Taken up under number 3.

5.    Road Commissioner: Obbie gives an update on road work. Overlay has been applied to the Marsh Harbor road, Mooseneck, and Ridge roads. Pot holes have been filled on Cape Split road and West Side road. Obbie suggests making final payment to Trask for the Sand/Salt shed and dealing with the change order request at a later time. Tom motions to pay Trask the remainder of the original contract, $1,500. David seconds the motion. Motion passes 3/3.

6.    Planning Board Recommends Penalty for Clear Cutting: Roger Clapp states that the planning board is merely recommending that the selectmen consider imposing a minimum penalty, at their discretion, against the owner and his contractor. The selectmen have recent correspondence with the CEO, Betsy Fitzgerald and Mike suggests that the item be tabled until the next meeting when Betsy can be present.

7.    Motion to Approve Draft Wireless Telecommunications Facilities Ordinance: Tom motions to accept the ordinance. David seconds the motion. Motion passes 2/3.

8.    Motion to Approve November 30th Special Town Meeting Warrant Articles: Tom motions to accept the warrant articles. David seconds the motion. Motion passes 3/3.

9.    Kelsey Properties: These are the properties in the center of town that are in poor condition. Kelsey has been in bankruptcy for 5 years. Richard Kelsey’s son, Cooper has paid all of the accounts in full. Mike suggests condemning the buildings. Tom mentions other properties in town should be looked at as well, including the Tomasik property. John Woodward will look into the Tomasik property to see if there is a mechanics lien, the property is due to foreclose on November 12th.

Other: Daria would like to start cleaning the building with Bobbi Floyd’s help, but doesn’t feel comfortable cleaning the pantry closet in the kitchen. She suggests that the auxiliary be asked to do so. Tim Thompson asks who will clean the fire station, which was mentioned after the last selectmen’s meeting, held at the fire station. Mike thought Sheldon Trundy had said that it wasn’t necessary at that time.

Those attending: Tim and Mary Thompson, Donna Kausen, Sheila Mitchell, Osborne Davis, Daniel Fortin, Gary Magby, Fran Havey, Daria Alexander, Roger Clapp, Norman and Judy Dakin, Bobbi Floyd, Cathy Fonda, John Woodward, Peter Anderson, Jim Carver

 

Town of Addison

Selectmen’s Meeting

October 26, 2015

Station #1 - 35 Firehouse Lane

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:05 PM

Meeting Closed at: 7:55 PM

 

1.    Motion to accept the minutes of the September 28th meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/3. Mike abstains.

2.    Motion to enter Executive Session - Interview for the Shellfish Warden/Harbor Patrol Position: Taken out of order, David motions to enter executive session to interview the applicant, Wayne Robbins. Tom seconds the motion. Meeting closes at 5:35 PM. Meeting re-opened at 6:10 PM. Tom motions to hire Wayne Robbins at the town shellfish warden and harbor patrol officer. David seconds the motion. Motion passes 3/3.

3.    Tax Acquired Property Bids - Map 23 Lot 8, Bar Island Road: Mike opens the bids and reads aloud as follows:

Kevin Shaw                     $5,125.

Tom Batson                    $5,006.

Tim Thompson               $6,001.

Kenneth Haggerty          $8,250.

William Batson               $3,800.

Paul Alexandre               $12,000.

Jon Keller                                    $24,021

David motions to accept the highest bid, Jon Keller. Mike seconds the motion. Motion passes 2/3. Tom abstains.

4.  Planning Board - Cell Tower Ordinance Update: Roger Clapp speaks on behalf of the planning board. The board has been working with attorney Erik Stumpfel on a draft cell tower ordinance. The board has met for 6 work sessions and has also worked from home to compile the draft ordinance, which is presented to the selectmen. Roger explains some of the provisions of the ordinance, and asks the selectmen to schedule a public hearing, followed by a special town meeting to adopt the ordinance. Roger also suggests that a copy of the draft ordinance be sent to the pending applicant. Tom motions to schedule a public hearing at 6:00 PM, followed by a special town meeting on November 30th and to send a copy of the draft to the pending applicant. David seconds the motion. Motion passes 3/3. The selectmen’s meeting will begin at 5:00 PM.

5.    Road Commissioner;

a.    Sand/Salt Shed Update: Obbie reports that sand/salt will be delivered by Thursday or Friday of this week. David Ingersoll has sealed the building. Paperwork has been submitted to the state for reimbursement. Obbie suggests paying Trask the remainder of the contract. There is some discussion. Mike feels that Trask shouldn’t be paid until the work is complete. Obbie would like to pay Trask $2,100 for re-burrying trash and extra stone. It is suggested that the town ask for a release from Trask before any payments are made.

b.    Pleasant River Floats need Repairs: Obbie will be removing floats by the end of next week. He suggests that the harbor committee approve repairs to the floats by next spring.

c.    Road Work: Obbie has received a quote from County Concrete for overlay on sections of Ridge, Mooseneck, and Marsh Harbor roads. There has been some ditching and tree cutting on Ridge and Mooseneck roads.

6.    Motion to enter Executive Session - Revitalization Committee: Tom motions to enter executive session. Bonnie Look Thompson wants to go on record that she opposes the executive session. David seconds the motion. Motion passes 3/3. Meeting closes at 6:35 PM. Meeting re-opened at 6:55 PM.

7.    Revitalization Committee Update;

a.    Eastern Mold Remediation, Inc Letter: Daria has received a letter from Eastern Mold, stating that the current building conditions prohibit an onsite inspection. Daria has met with contractors regarding the installation of a vapor barrier, which couldn’t be installed until the sills are replaced. The cost for the vapor barrier would be $16,200. Daria has met with Carver Construction to discuss renovating the building, and the possibility of adding on to the new fire station or building on the lot in another location. Carver feels that it is not feasible to restore the current building as it would be cost prohibitive. Daria suggests a deep cleaning of the building, her and Bobbi Floyd could do the cleaning. There is discussion of what to do with the building, whether to do some maintenance. Tom motions to have Daria and Bobbi do a cleaning and to ask John Rittenhouse to install a louver in the door of the pantry in the kitchen. David seconds the motion. Motion passes 3/3. It is suggested that Carver be asked to attend a meeting to discuss the building conditions and options with cost estimates. Dan Fortin suggests specs to hire a contractor to investigate the building to determine the extent of the rot. Dan and David will have specs for the next meeting.

b.    MMA Risk Management-Information Regarding Hiring Contractors, Required Insurance:

c.    Discussion Regarding Possibility of Adding Town Office to Fire Station Building:

8.    State of Maine, Superior Court-Letter of Dismissal, Suzanne Lee and Robert Lee Vs. Town of Addison: No action.

 

Other: Fire chief, Trundy asks who will be responsible for cleaning the meeting room at the new fire station after the selectmen’s meeting. Mike suggests that one of the office staff clean the room within the next few days.

 

Those attending: Tim and Mary Thompson, Dan Fortin, Fran Havey, Roger Clapp, Osborne Davis, Sheila and Stanley Mitchell, Gary Magby, Cathy Fonda, Jon Keller, Donna Kausen, Bonnie Look Thompson, John Woodward, Daria Alexander, Chris Chartrand

 

Town of Addison

Public Hearing

September 28, 2015

General Assistance Updates

Tom Batson calls the hearing to order at 5:05 PM. Mike Murphy is not present. David Ingersoll is present.

Bobbi Floyd explains and presents the selectmen with information regarding the state’s changes to GA maximums. After some discussion, David motions to accept the state’s changes. Tom seconds the motion. Motion passes 2/2.

The public hearing closes at 5:10 PM

Selectmen’s Meeting

September 28, 2015

Selectmen Present: Tom Batson, David Ingersoll. Mike Murphy is absent.

Meeting Opened at: 5:10 PM

Meeting Closed at: 6:35 PM

 

1.    Motion to accept the minutes of the September 14th Public Hearing and Selectmen’s meetings: Tom motions to accept. David seconds the motion. Motion passes 2/2.

2.    Road Commissioner;

a.    Snow Removal/Sand-Salt Stockpiling Contract David motions to sign the contract as prepared by John Woodward. Tom seconds the motion. Motion passes 2/2.

b.    Roads Update Obbie Davis reports that he has been working on fixing pot holes on/off Ridge Road and plans repairs and upgrades to roads in the South Addison area and Ridge Road.

c.    Sand/Salt Shed Update John Woodward has scheduled a meeting with DOT representative Pete Coughlin to discuss reimbursement and an inspection of the building. John Woodward ordered Salt from Cargill and Obbie will coordinate delivery to County Concrete for mixing and delivery to the town’s sand/salt shed.

3.    Planning Board-Tall Structure Ordinance, Hiring Lawyer Review Update: Roger Clapp updates the selectmen regarding the status of recommending a lawyer to represent the town during the tall structures ordinance creation. The lawyer will review the ordinance and make corrections or additions. The planning board recommends hiring Erik Stumpfel of Rudman and Winchell. Tom motions to hire Erik Stumpfel. David seconds the motion. Motion passes 2/2. John Woodward is asked to contact Erik to let him know he has been hired to represent the town.

4.    Fire Department-Repeater Lease Agreement: The planning board had put a condition on the building permit for Wireless Partners cell tower, that a space would be made available on the tower for the fire department to have a repeater installed (used for communication). John Woodward contacted MMA Legal with some questions regarding whether or not the selectmen could accept the agreement on behalf of the town. MMA Legal suggested that without a budget appropriation and voter approval, the selectmen had no right to accept the offer from Wireless Partners. Roger Clapp and Fire Chief Sheldon Trundy plan to accept the agreement under the Addison Volunteer Fire Department Incorporated (a legally separate entity) and may eventually turn the repeater over to the town. There is some question as to whether the AVFD Inc. can use town funds to purchase equipment for the repeater.

5.    Revitalization Committee: Chair Daria Alexander is not present. Fran Havey who serves on the committee states that the committee met and discussed building repairs with a local contractor, Parris Hammond Sr. Parris is reviewing materials. Eastern Maine Mold Remediation has been contacted to give an estimate for lead paint removal and air quality testing and mold remediation.

6.    Robert Groves, Proposal for Renovations to Town Hall Building: Robert states that he needs a list of planned renovations in order to give a price estimate. He suggests ventilation and a curb at the rear of the building to deflect water from entering the foundation area. Dan Fortin had created a comprehensive list of suggested renovations for the selectmen and inquires where this list is now. There is discussion of creating a 5 year plan for all town assets. A building committee is recommended, consisting of 5-7 members with advisors to the committee. David Ingersoll, Dan Fortin, and Robert Groves volunteer to serve on the committee. John Woodward is asked to contact MMA Legal regarding bonding requirements for contractors who would be hired to work on the building.

7.    Shellfish Committee Recommends Interview of Applicant for Shellfish Warden: Tom states that at a recent shellfish committee meeting, the committee recommends a warrant article for the March town meeting, increasing licensing fees for commercial licenses. He will provide the list of increases. Tim Thompson inquires about shellfish violation prosecution and if the selectmen have followed up on the letter received from DA Matt Foster. John Woodward is asked to look into this. Tom motions to schedule interviews with the two applicants for the shellfish warden and harbor patrol position. David seconds the motion. Motion passes 2/2.

8.    Tax Acquired Property, Bar Island Road: Tom motions for John Woodward to advertise the property with a minimum bid of $3,700. David seconds the motion. Motion passes 2/2. John Woodward is also asked to contact the abutting land owners to see if they have an interest in submitting a bid.

 Other: Tom motions to cancel the October 12th meeting as it falls on a holiday. David seconds the motion. Motion passes 2/2. The next scheduled meeting is October 26th. Roger Clapp suggests that the selectmen accept the invitation to participate in the FCC Section 106 review of historic sites affected by cell towers. David asks John Woodward to contact Emera Maine regarding the street light at the South Addison Town Landing.

 

Those attending: Tim and Mary Thompson, Daniel Fortin, Roger Clapp, Todd Rich, Osborne Davis, Bob Parsloe, Tom Buckley, Chip Lawrence, Bobbi Floyd, Sheldon Trundy, Donna Kausen, Sheila Mitchell, Fran Havey, Robert Groves, John Woodward, David Ingersoll, Tom Batson

 

Town of Addison

 

Public Hearing

September 14, 2015

Mike Murphy calls the hearing to order at 5:00 PM. The selectmen review the materials along with the applications. CEO, Betsy Fitzgerald has inspected the junkyards and approves of the renewals. Mike asks the audience if there are any questions or comments. There being none, David Ingersoll motions to adjourn the public hearing at 5:05 PM. Tom Batson seconds the motion.

Junkyard Permit Renewals

 

Elliot Batson

 Ralph & Ruth Johnson

 

Selectmen’s Meeting

September 14, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:05 PM

Meeting Closed at: 6:20 PM

 

1.    Motion to Approve or Deny Junkyard Permit Renewals: David motions to approve both permits. Mike seconds the motion. Tom abstains. Motion passes 2/3.

2.    Motion to accept the minutes of the August 24th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

3.    Motion to accept the minutes of the August 24th Special Town Meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

4.    Snow Plowing/Sanding Bids: Mike opens the sealed bids;

Contractor                  Snow Removal                Sand/Salt Stock

Ricky Redimarker      $128,000 5yr                 $26,400

County Concrete        $123,700 inclusive

TRP Logging              $118,000 3yr                 $24,000

Elmer Morris              N/A                                $32,400

The County Bid needs to be confirmed, does it include sand/salt stockpiling and is it for 3 years. Road Commissioner Obbie Davis will call them to confirm. David motions to accept the lowest bid, currently County Concrete (if includes sand/salt stockpile) pending specs are met. Mike seconds the motion. Motion passes 2/2. Tom abstains.

5.    Robert Groves and Team, Opinion on Cost & Repair of Town Hall Building: Not Present

6.  Revitalization Committee: Daria Alexander suggests contacting Eastern Maine Mold Remediation to give a quote to install a vapor barrier beneath the building and to perform mold testing, along with lead paint remediation. An air quality test is suggested. There is discussion of local contractors who may serve on the committee or act as advisors. Parris Hammond Sr. is mentioned. Daria has scheduled a meeting of the committee for Monday, September 21st at noon, here at the town hall. There is some discussion of the time of the meetings and that it may be difficult for residents and local contractors to attend the meetings when they are scheduled during the day. Mike motions to obtain an estimate from Eastern Maine Mold Remediation. Tom seconds the motion. Motion passes 3/3.

7.    Planning Board: Mary Thompson is asking the selectmen for approval to hire an attorney who would review and make recommendations to the Tall Structures ordinance currently being prepared by the planning board. Mike has spoken with Erik Stumpfel of Rudman and Winchell and feels he would be a good representative. Mike motions to allow the planning board to hire an attorney to review the Tall Structures ordinance, not to exceed the $3,000 raised at the Special Town meeting. Tom seconds the motion. Motion passes 3/3.

8.    Fire Chief, Sheldon Trundy: Sheldon had been approached by Wireless Partners regarding a space on the cell tower they will be constructing on Mason Bay road. The space would be used by the fire department for communication purposes. The space is being offered to the town, free of charge. A repeater, antenna, and other materials would cost an estimated $3,000, which is not in the budget for this year. Sheldon asks for permission to purchase the materials and if the purchase creates an overdraft in his account, the overage would come from surplus. Sheldon also asks who would sign the agreement with Wireless Partners. Mike motions to authorize the town to enter into an agreement with Wireless Partners for a repeater on the tower. Tom seconds the motion. Motion passes 3/3.

9.    Time Warner Cable, Franchise Renewal Notice: No action at this time. Mary Thompson suggests that when the renewal comes due in 2018, that the town insist the service be available to all areas of town.

10. Schedule Date for Public Hearing Regarding General Assistance Appendices: Tom motions to set a public hearing for September 28th at 5, followed by the regularly scheduled selectmen’s meeting. David seconds the motion. Motion passes 3/3.

Other: Fran Havey suggests advertising for volunteers to serve on the revitalization committee, and to post a notice asking for volunteers.

 

Those attending: Mary and Tim Thompson, Bub Johnson, Ruth Johnson, Osborne Davis, Paul Cuhna, Fran Havey, Grant, Daria Alexander, Sheldon Trundy, Elliot Batson, Sheila Mitchell, Cathy Fonda, Norman and Judy Dakin, John Woodward

 

Town of Addison

Selectmen’s Meeting

August 24, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:03 PM

Meeting Closed at: 5:47 PM

 

1.    Motion to accept the minutes of the August 10th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Robert Parsloe, Wireless Partners Building Permit Application: Robert Lee begins discussion by stating that he and his wife have met with Wireless Partners prior to the selectmen’s meeting and reached an agreement. Mr. Lee would like to retract his letter of reconsideration to the Board of Appeals. Wireless Partners have agreed to a 200’ setback from the Lee’s property. Tom requests that the agreement be put in writing and that the Lee’s also submit a letter to the BOA to retract the reconsideration letter. Roger Clapp of the Planning Board would like to review the letter and new application from Wireless Partners before signing a permit. The Lee’s will also provide a letter of dismissal of seeking a lawsuit against the town.

3.    Junkyard Permit Renewals: Tom motions to set a public hearing date of September 14 to review applications for junkyard permit renewals submitted by Elliot Batson and Ralph Johnson Jr. David seconds the motion. Motion passes 3/3.

4.    Shellfish Warden: Only one application was received for the position of shellfish warden and harbor patrol officer. The selectmen recommend sending the application to the Shellfish Committee for review. The also suggest re-advertising the positions in the Machias Valley and Ellsworth American for another 2 weeks. Tom also suggests changes to the current ordinance, increasing fees for licenses and making conservation mandatory.

5.    Road Commissioner:

Roadside Mowing No bids were received for roadside mowing. The selectmen give Obbie the go ahead to do the roadside mowing.

Sand/Salt Shed Obbie has reviewed pictures provided by Trask, which were supposed to support his claim that additional crushed stone and excavation were necessary at the location, creating the change order of $27,340. Obbie does not agree that the pictures prove any additional excavation or crushed stone. He agrees to pay Trask an additional $2,100 but not the $21,000 (Trask had reduced the change order) he is asking for. Obbie will contact Pete Coughlin of DOT by phone or thru email to ask if the change order will affect reimbursement from the state.

Other: Tim Thompson inquires about the status of repairs to town roads. Obbie states that he will be inspecting town roads and making repairs to pot holes on Wednesday.

Those attending: Dale and Dorthea Crowley, Bonnie Look Thompson, Roger Clapp, Cathy Fonda, Fran Havey, Nancy and Walter Merritt, Sheila and Stanley Mitchell, Tim and Mary Thompson, Richard Paul, Daniel Fortin, Sheldon Trundy, Osborne Davis, Robert and Suzie Lee, Liz and Bill Faraci, Robery Parsloe, Todd Rich, Roger Clapp, John and Lynne Horst, John Woodward

 

Town of Addison

Selectmen’s Meeting

July 27, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:04 PM

Meeting Closed at: 7:04 PM

 

1.    Motion to accept the minutes of the July 13th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Department of Marine Resources;

Shoreline Survey: Representative from DMR explains the process of water quality inspections performed door to door every 12 years. Water samples from areas are performed 6 times per year. All information and reports are available online. There is some discussion of over board discharge concerns. It is suggested to contact DEP for a list in our area and the status of them.

3.    Robert Lee – Agenda Request regarding Cell Tower Permit: Take up later during the meeting. Robert Lee inquires as to whether or not the town is going to help him. Obbie (board of appeals member) explains that during a meeting with the cell tower company, they promised to contact the town office prior to any digging with a possibility of moving the tower further away from the abutting land owners. Also, Betsy Fitzgerald (code enforcement officer) will be performing 3 inspections during the construction phase. Donna Kausen (planning board chair) states that if the location of the proposed tower changes, the company would need an amended permit. There is discussion of a bill board sign to advertise meetings. The selectmen suggest a sandwich type board be placed near the road, announcing meetings.

4.    Mary Thompson – Agenda Request regarding Moratorium for tall structure permits: Mary asks the selectmen for guidance on 3 items. She asks the selectmen to direct the planning board to look into an ordinance that would put restrictions on tall structures, a 90 day moratorium, and $3,000 for legal expenses. Tom motions to assign the planning board to develop a tall structure ordinance. David seconds the motion. Motion passes 3/3. Tom motions for a 180 day moratorium ordinance for tall structures to be voted on at a special town meeting to be held the same night as the public hearing regarding the town hall at 6 PM on August 24th. David seconds the motion. Motion passes 3/3. Mike motions to add to the warrant for special town meeting, town approval of $3,000 from surplus for legal fees related to a tall structure ordinance. Tom seconds the motion. Motion passes 3/3. Mike motions to also add an article to the warrant for special town meeting, a request for funds to cover the change order for the sand salt shed. Tom seconds the motion. Motion passes 3/3.

5.    Road Commissioner;

Sand/Salt Shed Update: Mike has spoken with Chris Snowdeal of CES regarding the change order. The contractor, Trask has reduced the change order by $6,300, but Obbie still feels this is too much. Obbie will speak with CES and report to the selectmen at the August 10th meeting. Tom motions to make final payments on the contract, minus $1,500 for items that need to be completed. David seconds the motion. Motion passes 3/3.

Snow Plow Contract: D&M has one year left of the contract, but Darryl states that because of health reasons, he needs to back out of the final year. Obbie will call him and report back to the selectmen at the August 10th meeting before it goes out to bid.

Roadside Mowing: This will be advertised as soon as possible.

6.    Revitalization Committee – Public Hearing Regarding Town Hall: Daria Alexander of the committee presents 3 options for a town meeting vote at the August 24th special town meeting, following the public hearing. The committee will be at the August 10th selectmen’s meeting to answer any questions the selectmen may have and to help prepare for the special town meeting.

7.    Irvin Pinkman, Shellfish Warden & Harbor Patrol Resignations: Tom motions to accept the resignations. David seconds the motion. Motion passes 3/3. Tom motions to advertise the positions. David seconds the motion. Motion passes 3/3. Irvin will stay on until a replacement is hired, but hours will be limited. Mike inquires about the status of the town boat trailer discussed at the last meeting. Tom will take the boat to someone who can let him know whether or not it can be repaired and get an estimate.

8.    Board of Appeals Resignations;

Richard Paul, Chair

Ronald Looke

Norman Dakin

Mike states that he appreciates the hard work, dedication and volunteerism of the members. Tom motions to accept the resignations with sincere regret. David seconds the motion. Motion passes 3/3. Tim
Thompson and Irvin Pinkham are interested in filling two of the positions on the board. Tom motions to table any appointments until the next meeting.

Other:

 

Those attending: Mary and Tim Thompson, Butch and Roberta Pinkham, Fran Havey, Alexandra Rober, Daniel and Loise Fortin, Joan Yeaton, Jerry Metz, Sharon Hosley, Daria Alexander, Jeanne Lawson, Elinore Butler, Charlie Cameron, Donna Kausen, Sheila and Stanley Mitchell, Keith Newman, Christina and John Carey, Patricia Provost, Judy and Norman Dakin, Alison Smith, Osborne Davis, Robert and Susie Lee, Mike Murphy, David Ingersoll, Tom Batson, John Woodward

 

Town of Addison

Selectmen’s Meeting

July 13, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: 6:12 PM

 

1.    Motion to accept the minutes of the June 22nd meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 2/2. Mike abstains.

2.    Road Commissioner: Osborne Davis updates the selectmen of the status of the sand/salt shed. He has spoken with Chris Snowdeal of CES. Obbie states that he feels the town only owes approximately $2,000 for the change order, but not the $27,000 requested from Trask. He feels there needs to be a meeting between the contractor, Trask and the engineer, CES and the selectmen. The selectmen request that all parties attend the next selectmen’s meeting. Tom inquires about the culvert next to the Addison Point park. It was not finished and needs to be filled in and the large granite stones moved. Mike inquires about the culvert at the end of the driveway of town hall. Obbie will ask about ditching and the culvert when he speaks with DOT again.

3.    Tax Acquired Property Bids: Mike opens the only bid received for Map 23 Lot 8-14 (3.43 acres). Bid amount is $4,500. Tom motions to accept the bid. David seconds the motion. Motion passes 3/3.

4.    Revitalization Committee: Daria Alexander has prepared information for the selectmen and suggests a public hearing to see how the town wants to proceed. Restoration of town hall or rebuild. She provides sketches of designs for a rebuild and information regarding the status of the old town hall and types of repairs and cost estimates. The selectmen suggest a public hearing be scheduled for August 24th at 6:00 PM following a short selectmen’s meeting at 5.

5.    Robert Lee, Agenda Request: Mike states that this is not a meeting of the board of appeals and discussion of the permit application cannot be taken up at this meeting because Wireless Partners are not present. Robert Lee presents a letter of concerns regarding the permit. Mike suggests the letter of concerns be discussed at the board of appeals meeting. Abutters and Wireless Partners will be informed of such meeting. Mr. Lee states that town should protect others in the future by having an ordinance in place. There is discussion of a possible moratorium and the procedure.

6.    Town Boat Trailer (Tom Batson): Tom is concerned about the state of the town boat trailer and feels that repairs should not have been made last fall when it was in such poor condition. Irvin Pinkham explains that the trailer was not in that condition last fall and deterioration has happened in a short period of time. Butch will ask Tyler Marine if they can give an estimate to repair the section in question and gather prices for used boat trailers.

Other:

Those attending: Osborne Davis, Irvin Pinkham, Bob Garofalo, Dan Fortin, Rena Bagley, Travis Drake, Richard Paul, Daria Alexander, Fran Havey, Judy Dakin, Norman Dakin, Stephen Oliver, Ronald Looke, Robert Lee, Susie Lee, Tom Batson, David Ingersoll, Mike Murphy, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

June 22, 2015

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the June 8th meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Department of Marine Resources-Shoreline Survey: The DMR will be attending the July 27th meeting to discuss how they determine pollution of the clam flats and close areas due to pollution, and what the town’s responsibilities are to correct them.

3.    Road Commissioner-Status of Sand/Salt Shed: Obbie says that the extra fee for crushed stone is too much. He will call Lane construction to confirm the amounts of stone delivered to the site. The selectmen object to the change order. Payments are on hold until the matter is cleared up with the contractor and CES. Adjustments may need to be made to the door.

4.    Revitalization Committee-Town Hall Update: Item is tabled until Mike is present.

5.    Town of Jonesport-Request to relocate “Welcome to Addison” sign: Obbie will contact the town of Jonesport to see if they can install their new sign to the back side of the Addison sign.

6.    County of Washington-Salt bid: Tom suggests entering the bid with an estimated tonnage of 360. David seconds the motion. Motion passes 2/2.

7.    Pleasant River Historical Society-Request to use Training Room at New Fire Station: Tom motions to approve the request. David seconds the motion. Motion passes 2/2.

Other: Mary Thompson suggests that the budget committee and selectmen work on a 3-5 year plan for budgeting.

Those attending: Mary Thompson, Osborne Davis, Dan Fortin, Daria Alexander, John Woodward, David Ingersoll, Tom Batson

 

Town of Addison

Selectmen’s Meeting

June 8, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:03 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the May 11th and 18th meetings: Tom motions to accept the minutes of the May 11th meeting. David seconds the motion. Motion passes 2/2. Tom makes a motion to accept the minutes of the May 18th meeting. Mike seconds the motion. Motion passes 2/2.

2.    Land Transfer – VFW to Town of Addison: Tabled. The selectmen are waiting for a deed to be prepared.

3.    Revitalization Committee: Daria Alexander is not present to update the selectmen. Dan Fortin has nothing new to report.

4.    Cigarette Receptacle (tabled at last meeting): Tom will bring a couple buckets of sand to set out by the deck and will clean them out once a week.

5.    Motion to appoint Steven Oliver - Board of Appeals: Tom motions to appoint Steven as requested by Richard Paul of the Board of Appeals. David seconds the motion. Motion passes 3/3.

6.    Motion to appoint Bobbi Floyd - Town Hall Cleaner: Tom motions to hire/appoint Bobbi as the town hall cleaner. David seconds the motion. Motion passes 3/3.

7.    Tax Acquired Properties;

Bar Island Road - 28.57 Acres, Map 23 Lot 8

Assessed value $66,100 (back taxes $2,800.)

Kent Road - 3.43 Acres, Map 23 Lot 8-14

Assessed value $42,400 (back taxes $1,800.)

Tom motions to re-advertise the properties. David seconds the motion. Motion passes 3/3.

Other: Mike asks road commissioner Osborne Davis if he has anything to report. Obbie responds that he has filled in a sink hole on Mooseneck road and has plans to replace or repair a culvert on West Side road. Old Addison road will have repairs by Lenoxx Ramsay’s home.

There is discussion of where to build a new town office. Fire chief Sheldon Trundy is present and he discusses the possibility of building near the new fire station. Dan Fortin will review the site plans for the new fire station.

 

Those attending: Dan Fortin, Osborne Davis, Sheldon Trundy, Tom Batson, David Ingersoll, Mike Murphy, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

May 18, 2015

Selectmen Present: Michael L. Murphy, Thomas W. Batson. David M. Ingersoll is absent.

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: Meeting adjourned at 5:35 PM

 

1.    Motion to accept the minutes of the May 11th meeting: No action. David is not present.

2.    Land Transfer-VFW: John Tibbetts is present to represent the VFW and asks about the wording of a quit claim deed. John Woodward suggests Marcia Worcester.

3.    Update-Sand/Salt Shed: Road Commissioner, Obbie Davis is not present.

4.    Town Hall Cleaner: Two of the applicants have withdrawn. John Woodward is asked to make a recommendation. John explains that he does not know the applicants and does not feel comfortable making a recommendation. Mike suggests calling the remaining two applicants to set up interviews.

5.    Cigarette Receptacle: Tom suggests a bucket of sand for each side of the deck for cigarettes. Mike is opposed. Item is tabled.

 

Other: Mike motions to sign a quit claim deed, turning property back to the former owner off Mooseneck road. The property was donated to the town for the use of a fire pond for the South Addison fire station, but has not been used. Tom seconds the motion. Motion passes 3/3.

Daria Alexander of the Revitalization Committee asks if the selectmen have any suggestions or plans for a new town office. Mike suggests adding on to the new fire station. There is discussion of where the addition could be added because of underground power and water lines, etc.

 

Those attending: John Woodward, Tom Batson, Mike Murphy, Daria Alexander

 

 

Town of Addison

Selectmen’s Meeting

April 27, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at:

1.      Motion to accept the minutes of the April 13th meeting: Tom makes a motion to accept the minutes as written. Mike seconds the motion. David abstains. Motion passes 2/3.

2.      James and Gabriela Lake-Tax Acquired Property on Crowley Island: David motions to sell the property back to Gabriela Lake for taxes due, plus costs and interest, due to special circumstances. Gabriela did not receive certified mailings from the town and the property had already been bid once, with no offers. Tom seconds the motion. Motion passes 3/3.

3.      Road Commissioner-Sand/Salt Shed Update: Obbie Davis updates the selectmen regarding the construction of the sand/salt shed. Obbie asks the selectmen if they have a preference of color for the siding. The selectmen will let Obbie make the choice.

4.      Revitalization Committee-Town Hall Building Update: Daria Alexander addresses the selectmen. She has contacted some contractors who specialize in the type of work needed to make repairs to the building in order to get an idea of costs. No action is taken. Daria will continue talking with contractors and try to limit them to local.

5.      Chris Chartrand-PRSWDD Update: Chris informs the selectmen of the possible closing of PERC and how it will affect the towns in the district.

6.      Harbor Committee-Repairs/Upgrades at West River Estimated at $1,900: Tom motions to accept and continue with the repairs to West River landing. Mike seconds the motion. David abstains. Motion passes 2/3.

7.      Certificate of Settlement-2014 Taxes: Tom makes a motion to sign the certificate of settlement. David seconds the motion. Motion passes 3/3.

Those attending: Daria Alexander, Gabriela Lake, Osborne Davis, Chris Chartrand, Daniel Fortin, Gary Magby, Cathy Fonda, John Woodward

 

Town of Addison

Selectmen’s Meeting

April 13, 2015

 

Selectmen Present: Michael L. Murphy, Thomas W. Batson. David M. Ingersoll is not present.

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: 6:15 PM

 

1.      Motion to accept the minutes of the March 23rd meeting: Tom motions to accept the minutes as written. Mike seconds the motion. Motion passes 2/2.

2.      Sand-Salt Shed

a.      Motion to approve $315,000 Line of Credit with Machias Savings Bank: Tom motions to open the line of credit with Machias Savings. Mike seconds the motion. Motion passes 2/2.

b.     Motion for one Selectman to sign Line of Credit documents on behalf of the town: Tom motions for Mike to sign on behalf of the selectmen and town. Mike seconds the motion. Motion passes 2/2.

3.      Revitalization Committee – Town Hall Building: Daria Alexander begins reading from a report she has provided to the selectmen for review. There is discussion of whether to make repairs to the building or to build new, and the extend of repairs necessary within the next year. Daria has made a list of contractors that specialize in the type of repairs needed. Mike asks for estimates from the contractors for repairs as well as the cost to build new. Daria explains that in order to get estimates for new construction, she would need to know the size of the building proposed and a general layout. A new committee had been suggested at the previous meeting, but Daria recommends the project stay with the revitalization committee, who have been working on it since the beginning. She suggests adding advisors to the committee, local contractors and one selectman.

4.      Town Hall Cleaner: Penny Parsons has resigned as town hall cleaner due to scheduling conflicts. Tom motions to advertise the position in the Machias Valley newspaper, along with County Wide. Mike seconds the motion. Motion passes 2/2.

5.      Follow up - construction issues at Fire Station #1: Sheldon Trundy, fire chief is present to give a report of the meeting held at the fire station between himself, the contractor, and selectman David Ingersoll. He states that the contractor was receptive and cooperative. The exhaust extraction unit had been repaired previous to the meeting, the overhead doors have also been repaired and the contractor states that he will pay for a portion of the repairs. The water pipes freezing during cold weather continue to be an issue. The contractor stated that the pipes are run within an inside wall, so he doesn’t understand why they are freezing. He suggests that when they freeze again, to contact him immediately. Tom asks if Sheldon could get a written agreement with the contractor for repairs and reimbursement. Mike inquires about burning the old dump lot/landfill area off Wescogus road. Sheldon explains that insurance may be an issue since firefighters are only covered for fire fighting activities.

Other: Dean Crowley is present and states that he is the new chairman of the harbor committee by default. A meeting of the harbor committee has been scheduled for April 22nd and there will be discussion of repairs needed at each of the landings. He will provide the selectmen with estimates for these repairs for approval. There is also discussion of whether or not to follow thru with allowing storage at the harbors. John will provide the harbor committee with information he has gathered over the past two years regarding storage.

 

Those attending: Osborne Davis, Gary Magby, Daniel Fortin, Cathy Fonda, Daria Alexander, Sheldon Trundy, Dean Crowley, Tom Batson, Mike Murphy, John Woodward

 

 

 

results from addison town meeting

 

Town of Addison

Selectmen’s Meeting

March 10, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 8:11 PM

Meeting Closed at: 8:18 PM

 

1.      Motion to appoint minor officers: Mike motions to appoint minor officers per the attached schedule with the exception of a temporary 30 day appointment of Betsy Fitzgerald, pending an executive session. Tom seconds the motion. Motion passes 3/3.

 

2.      Motion to appoint Alex Thompson to serve on the Harbor Committee (Recommended by Dean Crowley, Luther Choate, Billy Thompson, Justin Thompson, and Jason Tyler-all of the Harbor Committee): David motions to appoint Alex Thompson as a member of the harbor committee. Tom seconds the motion. Motion passes 3/3.

 

Motion to adjourn: David motions to adjourn. Tom seconds the motion. Motion passes 3/3.

 

 

Those attending: Mike Murphy, David Ingersoll, Tom Batson, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

February 23, 2015

Selectmen Present: Michael L. Murphy, David M. Ingersoll

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: David motions to adjourn at 6:10 PM

 

1.      Motion to accept the minutes of the February 9 and 11 meetings: Tabled until the next meeting. Tom Batson is not present.

2.      Sand/Salt Shed Contract: Mike motions to accept the revised contract with Trask for $300,000. David seconds the motion. Motion passes 2/2.

3.      Road Commissioner

a.      Complaint regarding Snow Removal: Road Commissioner Osborne Davis states that he has spoken with residents in the area and the contractor. Obbie feels that the contractor has done a good job considering the amount of snowfall this season.

b.     Sand/Salt Stockpile: Obbie has spoken with the contractor regarding mixing the remainder of the sand/salt, screening to take out lumps, and re-pile the stock. He feels that there will be enough to get thru the rest of the season. The contractor requests $75/hour to load and screen remaining sand/salt.

4.      Assessing Position: David motions to hire Doug Guy as the towns assessor. Mike seconds the motion. Motion passes 2/2. The selectmen sign an agreement with Doug Guy with a term of one year.

5.      Tim Thompson, EMA: Tim would like to speak with the County Commissioners regarding reimbursement for storm damage thru EMA.

6.      James W. Wadman, CPA-Management Representation Letter: Mike motions to sign the letter. David seconds the motion. Motion passes 2/2.

7.      Motion to appoint Alex Thompson to Harbor Committee: David states that the appointment should be a recommendation of the Harbor Committee. Since there is no chairman of the committee, the item is tabled.

8.      Request from Beth C. Wright Cancer Resource Center to hold the 15th annual Walk For Life on Saturday May 16, 2015, using the facilities at the Town Hall: Mike motions to accept the request, subject to availability. David seconds the motion. Motion passes 2/2. There is concern regarding the building. It is unknown if any construction will be taking place at that time.

9.      Quote from Dead River to install a make-up air kit to the Riello Burner, Town Hall: Mike motions to approve subject to review and acceptance of service manager at Dead River. David seconds the motion. Motion passes 2/2. Mike will contact Dead River to ask specific questions regarding the air kit.

10. Selectmen’s Meeting Schedule (appoint minor officers after Town Meeting?): David motions to appoint minor officers following town meeting. Mike seconds the motion. Motion passes 2/2.

11. Revitalization Committee (Request to remove funding for wind turbine from Town Meeting Warrant. Maintenance not due until summer of 2017, may have funds by then from sale of stones, etc.): Mike states that the request can not be removed at this time because the articles have been completed and published. He suggests that someone from the committee stand up at town meeting and speak on behalf of the request.

12. Executive Session per 1 MRSA § 405 (6) Regarding Shellfish Warden’s Increased Hours: Mike motions to reduce the shellfish warden hours to 29. David seconds the motion. Motion passes 2/2. Previously the selectmen voted to increase his hours to 31, but the law has changed regarding full time status. This decrease in hours will keep him under the part time status.

Other: Dan Fortin inquires about the overhead door repairs and other issues at station 1. The warranty is about to expire and the recent repairs should have been discussed with the contractor, with an offer of first refusal. Dan suggests a walk thru with the fire chief to make a list of suggested repairs. Mike states that he is working on a letter to the contractor and will request reimbursement. Tim Thompson informs the selectmen of damage to the new overhead door at station 2. The bottom 2 or 3 panels have been hit and dented, possibly with a plow. Mike suggests an estimate for repairs from the fire chief.

 

Those attending: Tim and Mary Thompson, David Trask, Daniel Fortin, Osborne Davis, David Ingersoll, Mike Murphy, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

February 11, 2015

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: Tom calls the meeting to order at 2:00 PM

Meeting Closed at: 2:04 PM

 

1.      Tom explains that the purpose of the meeting is to change the wording of the money article back to the previous wording as advised by MMA Legal. The moderator and budget committee had recommended changing the wording to allow for a reduction in the requested amounts. MMA Legal stated that the wording did allow for such amendments. Tom motions to change the wording back to the way it was previously. David seconds the motion. Motion passes 2/2.

 

Those attending: Tim Thompson, Mary Thompson, David Ingersoll, Tom Batson, John Woodward

 

Town of Addison

Selectmen’s Meeting

February 9, 2015

Selectmen Present: Thomas W. Batson and David M. Ingersoll are present. Michael L. Murphy is not present.

Meeting Opened at: Tom opens the meeting at 5:04 PM

Meeting Closed at: 5:40 PM

 

1.      Motion to accept the minutes of the January 26th meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.      Motion to approve Warrant Articles for Town Meeting: Tim Thompson suggests adding that the budget committee recommends not to fund Washington Hancock Community Agency per vote at the budget meeting 2/6/15. Dick Paul has questions regarding the listing of third party organizations, it is suggested to separate them from the WHCA article which was placed on the warrant by the petition process. Dick also suggests, as moderator, to change the wording of the money articles to allow items to be vetoed. After further discussion, Tom motions to change the wording of Article 22, to strike out “appropriate the” and replace with “approve these”. David seconds the motion. Motion passes 2/2. Additional changes are made to Article 23, to strike “to cover additional hours” and Article 24, to strike “to cover additional hours”. The selectmen also vote to strike out the reference to an approved warrant article from June 2, 2014 Special Town Meeting regarding funds for the sand/salt shed. David motions to approve the changes. Tom seconds the motion. Motion passes 2/2.

3.      Budget Committee recommends separating each department into its own warrant article: No action as this was taken up in item 2.

Other: There is brief discussion of the condition of the floats at the South Addison town landing and West River landing.

Those attending: Mary Thompson, Tim Thompson, Richard Paul, Sheldon Trundy, David Ingersoll, Tom Batson, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

December 8, 2014

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: Mike motions to adjourn at 6:05 PM

 

1.      Motion to accept the minutes of the November 24th meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2. Mike abstains.

2.      Revitalization Committee: Daria Alexander explains that the structural engineering report from Criterium-Brown is not ready yet, but is expected to be received by December 22nd. There is some discussion of options regarding the deteriorating condition of town hall.

3.      Tax Acquired Properties: John Woodward needs to know what the selectmen’s wishes are regarding the properties. Tom makes a motion to sell the properties and to add a warrant article asking to use the funds from the sale towards repairs at town hall or towards a new town office. David seconds the motion. Motion passes 3/3.

4.      Stray Dog/Cat Contract, Small Animal Clinic: Tom motions to sign the contract. David seconds the motion. Motion passes 3/3.

5.      Motion to appoint Bobbi Floyd as Registrar of Voters (2 year appointment): David motions to appoint Bobbi as registrar. Tom seconds the motion. Motion passes 3/3.

6.      Town Report Cover: Tom motions to accept the town report cover, featuring Oscar Look Jr. David seconds the motion. Motion passes 3/3.

Other:

Sand-Salt Shed Project will be advertised week ending December 13th  in the Bangor Daily. Bids will be opened at the January 26th Selectmen’s Meeting.

Road Commissioner Obbie Davis reports that pot holes on Old Addison road have been repaired, and overlay has been applied to West Side road near John Rittenhouse’s residence where a culvert had been replaced earlier in the season. Mike reports that a pot hole has formed on Ridge Road near the Greene’s residence.

Daria asks for permission to move the storage closet for cleaning supplies to the bathroom entrance area. The selectmen approve.

David mentions further issues with storage of boats, floats, and gear at the South Addison town landing. John had called Eddie Guptill after the last meeting, but has had no further contact.

Those attending: Daria Alexander, Dan Fortin, Obbie Davis, Tom Batson, David Ingersoll, Mike Murphy, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

November 24, 2014

Selectmen Present: Thomas W. Batson, David M. Ingersoll

Meeting Opened at: Tom calls the meeting to order at 5:00 PM

Meeting Closed at: Tom motions to adjourn at 5:10 PM

 

1.      Motion to accept the minutes of the October 27th meeting: David motions to accept the minutes. Tom seconds the motion. Motion passes 2/2.

2.      Mutual Aid Agreement: Tom has attended a recent meeting of the fire department and recommends signing the agreement. Tom motions to sign. David seconds the motion. Motion passes 2/2.

3.      Request to close Town Office on December 26th: Tom motions to close the office. David seconds the motion. Motion passes 2/2.

4.      Request from Ocean Spray Builders for Town to purchase “Nash Island Light” replica: David suggests the letter be forwarded to the Nash Island Light Association. Tom agrees.

Other: David brings up storage at the South Addison Landing. John explains that he had sent information and a letter explaining the procedure for adopting an ordinance to charge fees for storage to Eddie Guptill. John also spoke with Eddie regarding setting up a Harbor Committee meeting to discuss the fees schedule and what would be involved in storage. David suggests that John call Eddie.

David also mentions that rock salt is still being used on the concrete walkways at town hall, which is eating away the concrete. John explains that he has spoken with Butch on numerous occasions regarding the use of rock salt. Tom motions to not use rock salt on the concrete any longer. David seconds the motion. Motion passes 2/2. David suggests using ice melt with atleast 80% calcium chloride.

Those attending: Osborne Davis, David Ingersoll, Tom Batson, John Woodward, Cathy Fonda.

Town of Addison

Selectmen’s Meeting

October 27, 2014

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:03 PM

Meeting Closed at: Tom motions to adjourn at 6:42 PM

 

1.      Motion to accept the minutes of the October 6th meeting: Tom motions to accept the minutes, Mike seconds the motion. Motion passes 2/2. David abstains.

2.      Town Hall Renovations Update: Some members of the Auxiliary are present to discuss renovations to the kitchen and cleaning practices. Betty Thompson would like to be kept notified of future renovation projects. The Auxiliary will search for volunteers to make repairs to the back deck/handicap ramp. There is discussion of the structural integrity of the building, the area underneath the front office in particular. Daria Alexander of the Revitalization Committee had received a quote from Criterium Brown for structural engineering in the amount of $700-1,400 depending on whether the engineer could gain access to the crawl space underneath the building. Mike states that it will be up to the towns people to decide how much they want to spend on renovations to the building. Tom motions to hire Criterium Brown and to spend up to $1,400. David seconds the motion. Motion passes 3/3.

3.      Sand-Salt Shed: To re-bid the project would cost between $2,500 and 3,000. After some discussion, Mike motions to re-bid the project. David seconds the motion. Motion passes 3/3. Obbie Davis, Road Commissioner will contact Fellis Construction who had originally bid on the project to see if they are still interested in placing a bid.

4.      Assessor’s Position: There is some discussion of whether to hire an assessor as an independent contractor or as an employee, as well as discussion of control over abatements. Mike states that any changes to the abatement process should be a vote of the town people. Tom motions to advertise the position. David seconds the motion. Motion passes 3/3.

5.      Fire Department – Mutual Aid Agreement: Fire Chief Sheldon Trundy is not able to attend Selectmen’s meeting due to scheduling, therefore he is not able to explain the changes to the mutual aid agreement. John suggests that Tom Batson attend the next meeting of the Fire Department for an explanation of the changes to bring back to the next Selectmen’s meeting.

 

Other: Former Selectman Dale Crowley states that he is concerned about the taxpayers not being allowed to use the new Fire Station as was promised by the Fire Station Planning Committee. Mike responds that there needs to be a discussion between the Selectmen and Fire Department. When the town hall is not available for meetings, the fire station should be available for use.

Tim Thompson inquires about the selectmen’s meeting minutes. He is not able to attend meetings and would like to keep up with town business via the town’s website. Daria explains that she has not been able to update the website and that she will be teaching Bobbi Floyd how to upload minutes and other items to the website.

Obbie Davis reports that he has cleaned up a downed tree off Mooseneck Road.

 

Those attending: Tim Thompson, Charles Dowling, Dale and Dorthea Crowley, Daniel Fortin, Jeanette Perry, Daria Alexander, Osborne Davis, Elizabeth and Peter Thompson, John Woodward

 

Town of Addison

Selectmen’s Meeting

October 6, 2014

Selectmen Present: Michael L. Murphy, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:05PM

Meeting Closed at: Tom motions to adjourn at 6:26PM

 

1.      Motion to accept the minutes of the September 22nd meeting: Tom makes a motion to accept the minutes as written. Mike seconds the motion. Motion passes 2/2

2.      Road Commissioner Osborne Davis:

a.      Re-Bid Sand/Salt Shed John contacted CES for a price to re-bid the project. It is estimated that to re-bid would run up to $2,500. There is $3,065 left in the sand/salt shed account out of the $10,000 raised at town meeting. Obbie requests that the item be tabled until the next meeting.

b.     Road Work Update Obbie updates the selectmen and those present of recent road work that has been completed and planned maintenance. Ditching has been performed on Masons Bay, Ridge, Cape Split, and Mooseneck roads. Re-surfacing is planned for Masons Bay and West Side. Daria Alexander inquires about the culvert next to the park. Obbie will try to get to it by the end of the month. She also asks about possibly dumping ditching material at the turbine site around the foundation. Obbie suggests gravel instead of ditching material. Sheila Mitchell inquires about fill at the South Addison town landing. Obbie has spoken with DEP and it is recommended to not fill any more of the area until he hears back from them. Trash at the South Addison town landing is mentioned and John is asked to speak with Butch about cleaning it up.

3.      Snow Removal Contracts Renewal, Parking Lots: Harold Tyler Jr and Obbie Davis have not asked for an increase for snow removal. Tom motions to sign the 3 year contracts. Mike seconds the motion Motion passes 2/2

4.      Revitalization Committee:

a.      Remediation Update So far, approximately $6,500 has been spent on remediation from the town hall renovation account. $18,000 had been set aside for renovating the two front offices. It is mentioned that the Auxiliary may be able to help with costs for additional remediation. The floor in the kitchen and hall need to be replaced, along with the sink base cabinet, and possibly metal shelving in the storage closet. Daria suggests that a steam cleaner be ordered for cleaning the floors. She also mentions that the Auxiliary did not use the cleaner that was provided for cleaning the kitchen area. Bleach was used instead. The Auxiliary will be meeting on November 7th at 6:00PM and it is suggested that a selectmen attend to explain the status of remediation and future cleaning practices. Daria has received a new quote from TP Environmental consulting for replacement of floors and cabinets. Mike suggests additional quotes or placing the work out to bid. Daria explains that due to the recent Cencus data, Addison is no longer eligible for CDBG grants. A new town office is mentioned and the possibility of building one next to the new fire station. There is further discussion of the future of the town hall, and where a new assessors office may be constructed since it is not feasible to remediate the upstairs of town hall where the office is currently located. Dan Fortin opened up the front of the deck on town hall to access the crawl space underneath town hall, he was not successful, but did take some photos which he shared with the selectmen. There are issues with the structural integrity in the offices location.

b.     Maintenance of Wind Turbine Daria has met with Terry Grant and he has agreed to take over maintenance of the wind turbine. Daria suggests that the selectmen find someone to “tune” the guy wires of the wind turbine and to pay up to $50 annually. She requests that a copy of the manuals be printed for Terry. The selectmen okay the request.

c.      Facilities Planning & Management This item was skipped.

5.      General Assistance Ordinance, Appendices B and C: Mike motions to sign the changes. Tom seconds the motion. Motion passes 2/2

6.      Fire Chief Sheldon Trundy - Mutual Aid Agreement Sheldon Trundy did not make it to the meeting as planned.

Other: Daria has asked Bobbi to take over simple updates to the town website. She requests that Butch be asked to clean and remove the marsh pads at the park and states that Beth Fererio will take over coordinating weeding of the park.

Those attending: Osborne Davis, Daria Alexander, Dan Fortin, Stanley and Sheila Mitchell, Tom Batson, Mike Murphy, John Woodward

 

  

Town of Addison

Selectmen’s Meeting

September 22, 2014

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:00 PM

Meeting Closed at: David motions to adjourn at 5:51 PM

 

1.      Motion to accept the minutes of the September 8th meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.      Update on Town Hall and Offices Remediation: Daria Alexander of the Revitalization Committee explains the recent remediation efforts. She has received recommendations from TP Environmental Consulting for cleaning methods. There is discussion of the buildings structural condition. The selectmen ask John to order the diffusers, oils, and cleaner for town hall and offices. Dan Fortin of the Revitalization Committee suggests a maintenance plan for town hall, and also a spec for repairs needed after remediation. The selectmen received a quote for the repairs from TP Environmental Consulting, but it is mentioned that quotes from local sources obtained.

3.      Abatements: Tom motions to sign off on the abatements. David states that he will not sign off on the abatements. Tom rescinds his motion. Tom motions to not sign the abatements. All three selectmen are in favor of not signing off on the abatements. Motion passes 3/3.

4.      Selectmen’s Meeting Schedule (Columbus Day October 13th) The selectmen schedule a meeting for October 6th. The October 13th meeting is cancelled due to the holiday.

5.      Quit Claim Deed-Tax Acquired Property Installment Contract, Clifton Emerson: The selectmen sign the quit claim deed. Payment has been made in full.

Other:

Those attending: Dale and Dorthea Crowley, Dan Fortin, Daria Alexander, Mike Murphy, David Ingersoll, Tom Batson, John Woodward

Selectmen:

 

Town of Addison

Selectmen’s Meeting

September 8, 2014

Selectmen Present: Michael L. Murphy, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Mike calls the meeting to order at 5:03 PM

Meeting Closed at: Tom motions to adjourn the meeting at 6:20 PM. Second by David. All in favor. 3/3.

 

1.      Motion to accept the minutes of the August 25th meeting: