Town of Addison

Unapproved Minutes

Selectmen’s Meeting

December 3, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 6:31 PM

Meeting Closed at: 7:55 PM

 

1.    Motion to accept the minutes of the November 19th Selectmen’s meeting: A motion was made by VJ and seconded by Tom to accept the minutes as written. Tim opened discussion regarding the Pleasant River Ambulance Service interlocal agreement. There was a lengthy conversation as to whether or not the interlocal is a binding contract, which is not included in the minutes. Motion does not pass. Tim motions to table the acceptance of the minutes until a new version is submitted with a recommendation from the attorney as to the definition of interlocal agreement. Tom seconded the motion. Motion passed unanimously.

2.    Mary Angarola – Cat Sterilization Program: Not present. Animal Control Officer, Butch Pinkham has concerns as to what is actually done. Tim motioned to table indefinitely. Tom seconded the motion.  Motion passed unanimously.

3.    Hall Rental Agreement: Chub Dowling of the Auxiliary feels the Auxiliary members should not be charged any fees for use of the hall, and stated that they had not been charged in the past. John run reports to show that the members had been charged a $25 ‘save the date’ fee, but infrequently. There is discussion of the hall rental agreement wording and whether or not there should be a cancellation policy. VJ agreed to work on a new hall rental agreement. Tim will attend the upcoming Auxiliary meeting to discuss an old agreement that had been in place between the Selectmen and Auxiliary. Tim motioned to table the item until the next meeting. Tom seconded the motion. Motion passed unanimously.

4.    Fireworks Contract: Tom and Fran Havey of the Addison Days Committee recommend a 3 year agreement for better pricing. They’d also like to see the budget increased from $4,000 to $4,500. Tom stated that there would be an understanding that the Town is not committed to purchase under the contract if the Town did not raise the funds. The contract would be to hold the pricing in place. Tim motioned to add the contract to the warrant for town meeting in March. VJ seconded the motion. Motion passed unanimously.

5.    Shellfish Account: A motion was made and passed unanimously at the November 19th meeting to transfer funds to the shellfish account in order to cover the shellfish warden hours and mileage thru the end of the fiscal year. John recommended waiting until the end of the fiscal year for an exact amount before transferring funds from emergency contingency. Tim motioned to rescind the vote taken at the November 19th meeting and to transfer the necessary funds to the shellfish account per option 2 of the spreadsheet John provided. Tom seconded the motion. Motion passed unanimously.

6.    Harbors: Harbor Master Butch Pinkham has been working on the list of unpaid moorings and unpaid documented boat excise tax. After discussion, Tom made a motion to talk to legal council to find out how to handle, if at all. Tim seconded the motion. Motion passed unanimously.

7.    Buildings Maintenance Committee – Wind Turbine and Solar Panels: The buildings maintenance committee submitted a letter to the Selectmen, recommending the turbine and solar panels be dismantled and sold. It was stated that the turbine had been losing money since it was installed in 2010, and the solar panels have never functioned due to the dynamics of the layout of the building. After further discussion, Tim motioned to refer back to the buildings maintenance committee for bid specs on both items. Tom seconded with regret. Motion passed unanimously. It was suggested that the buyer(s) be responsible for dismantling as part of the sale.

8.    Motion to Write Off Balance of Tax Account: The balance of the tax account is $77.84 for a mobile home that was moved or demolished. Tim motioned to write off the tax account. Tom seconded the motion. Motion passed unanimously.

Public Comment: CEO Judy Rolfe mentioned a no cost permit for removal/tear down of a building or mobile home, to be issued by the CEO. That way, there’d be a paper trail of the change for the assessor to correct the tax account.

Those attending: Fran Havey, Don Williams, Chris Chartrand, Judy Rolfe, Jason Tyler, Erwin Zimmermann, Mary Thompson, Irvin Pinkham, Kimbley Davis, Charles Dowling, Stanley Mitchell, Mark Brasure

 

Town of Addison

Unapproved Minutes

Selectmen’s Meeting

November 19, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:23 PM

 

1.    Motion to accept the minutes of the

October 29th Special Town Meeting: Tom made a motion to accept the minutes as written. VJ seconded the motion. Motion passed unanimously.

November 5th Selectmen’s meeting: Tom made a motion to accept the minutes as written. Tim seconded the motion. Motion passed unanimously.

November 13th Public Hearing: VJ made a motion to accept the minutes as written. Tom seconded the motion. Motion passed unanimously.

2.    Motion to accept Warrant Articles for December 3rd Special Town Meeting: VJ motioned to accept the warrant articles as written. Tim seconded the motion. Motion passed unanimously.

3.    Pleasant River Ambulance: Taken out of order. Tom began discussion regarding the concerns the select board had with the proposed Interlocal Agreement. A list of the concerns and other documents were available to the public. Dick Paul suggested the selectmen vote on each item from the list when an item has been agreed upon between the selectmen and the PRA representatives that were present.

Item 1: Annual Report and Financial Statement need to be received earlier for inclusion in the town report. It was decided this item had already been addressed and is mentioned in Article IV A. of the Interlocal Agreement. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously.

Item 2: More detailed budget, also needs to be received earlier (before the end of January) for budget committee meeting. Courtney Hammond of PRA stated that this would not be an issue and is also mentioned in Article IV A. of the Interlocal Agreement. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously.

Item 3: Explanation of cost shares of other towns. Courtney agreed to include as part of the budget, the cash contribution of each town in the district. Tom motioned to accept. VJ seconded the motion. Motion passed unanimously.

Item 4: Wording of replacement of board member – mutually agreed by PRA and member town. Courtney agreed to change the wording of the ByLaws Article IV A. from “require” to “request” at their annual directors meeting in January. Tim made a motion to table action until the 2nd Selectmen’s meeting in January. Tom seconded the motion. Motion passed unanimously.

Item 5: Duration of agreement. Courtney suggested the selectmen meet with the member towns to work out the length of the agreement. Dick Paul recommended the selectmen write down the reasons for objecting to the 15 year agreement. VJ explained that in 15 years the directors and selectmen change and may have different views. Courtney responded that the agreement could be revisited at any time. A question was raised regarding the amount of funds a member town would be responsible for if they were to withdraw from the district. Tim mentioned that Pleasant River Solid Waste had reduced their Interlocal Agreement to a 4 year term, then will go to an annual agreement. Tom made a motion to table until the 2nd selectmen’s meeting in January. VJ seconded the motion. Motion passed unanimously.

Item 6: Add ‘Unorganized Territory’ to the list of member towns. Courtney explained that the unorganized territory is comprised of 20+ people and are covered under an agreement with the County of Unorganized Territories, whom also pays the member fees. He will provide a copy of the agreement.

Item 7: In-Kind contributions. Courtney explained that this was discussed at the August directors meeting. There has never been and in-kind contribution and if there was, a meeting would be called between the member towns and PRA.

8. Wording in ByLaws contradict wording in Interlocal. Courtney stated that this will be fixed at the January directors meeting. This item is tabled until the 2nd selectmen’s meeting in January.

9. Withdrawal of town from Interlocal. From Article VI 2. of the Interlocal Agreement. The obligations, debts of the member town would be provided at time of withdrawal if the town decided to withdraw. Tom made a motion to accept. Tim seconded the motion. Motion passed unanimously. Tom made a motion to accept items 6 and 7. Tim seconded the motion. Motion passed unanimously. Tom thanked everyone for coming. Tony Santiago of Columbia Falls mentioned that he had listened to recordings of Addison selectmen’s meetings and he wanted to state that the select board of Columbia Falls had read the Interlocal Agreement and they take their positions seriously. Dick Paul wanted to know why false statements were made at the October 29th selectmen’s meeting regarding the financial status of PRA. Tim answered that the selectmen were provided with incomplete data. Dick feels the PRA board should have a letter of apology from the board of selectmen. Erwin Zimmermann disagreed. Tom feels it is a lesson learned. Courtney stated that he will work with Tom Gordhamer regarding quasi-municipal finance.

4.    The Computer Guy – Quote for Wiping Out Old Computers: Taken out of order. Tim made a motion to wipe out the old computers and to install the basic programs and to offer the computers to office staff or department managers. VJ seconded the motion. Motion passed unanimously.

5.    Motion to Accept Carmen Look’s Resignation from the Budget Committee: Tim made a motion to accept with regret. Tom seconded the motion. Motion passed unanimously.

6.    Follow up – Harbors Emergency/Temporary Haul Out Fines: Butch said that the harbor committee doesn’t plan to meet till after December 3rd. Tom made a motion to take up the item at the 2nd selectmen’s meeting in December. Tim seconded the motion. Motion passed unanimously.

7.    Motion to Enter Executive Session Per 1 MRSA § 405 Regarding a Personnel Issue: Tom made a motion to close the regular meeting and to enter executive session at 6:25 PM. VJ seconded the motion. Motion passed unanimously. The meeting reopened at 7:22 PM. Tim made a motion to re-allocate $7,500 from Emergency Contingency to the Shellfish department. VJ seconded the motion. Motion passed unanimously.

 

Public Comment: Taken out of order. Tim received a letter from the Department of Agriculture regarding building permits for construction in the floodplain and feels the town attorney should review it and make recommendations to the selectmen and planning board as to how to proceed. Would modifications need to be made to the building ordinance.

Chub Dowling mentioned the Hall Rental Agreement and feels the Auxiliary members should not be charged any fees for using the hall. The current agreement requires a non-refundable $25 deposit to save the date, and a $50 security deposit which would be returned if no damage is done to the hall. The selectmen will take the request under consideration. Chub also mentioned the handicap ramp at the rear of the building and stated that it is a hazard due to ice build up. The selectmen recommended that the Buildings maintenance committee research the issue and try to come up with a solution. Tom made a motion to ask the buildings maintenance committee to look into the issue. Tim seconded the motion. Motion passed unanimously.

 

Those attending: Judy Rolfe, Richard Paul, Cheryl Paul, Charles “Chub” Dowling, Mary Thompson, Irvin “Butch” Pinkham, Stanley and Sheila Mitchell, Osborne Davis, Ronie Strout, Cathy Fonda, Erwin Zimmermann, Tony Santiago, Charlene Hammond, Courtney Hammond, others

 

 

Town of Addison

Public Hearing

Municipal Solid Waste Disposal Services

Approved  MINUTES

November 13, 2018

 

 

6:00 PM -- Tim Thompson opens the hearing.  The purpose of this hearing is to compare and contrast the Request for Proposal (RFP) submitted by Mark Wright Construction/Disposal and the current services provided by Pleasant River Solid Waste Disposal District, in consideration of the best option for the Town of Addison's future municipal solid waste disposal.  During a lengthy discussion, many points and concerns were voiced by those in attendance.  Some concerns were:  the cost of recycling at Mark Wright Disposal; the annual membership fee to PRSWDD; what happens if a town (s) pulls out or joins PRSWDD; how might no competition affect Mark Wright Disposal fees; and loss of the Too Good to Toss facility.  Points mentioned were: recycling is market driven so many factors come into play, which in turn, effect cost and what is actually being recycled; PRSWDD is Quasi municipal giving towns a voice through board members chosen by the towns; meetings and financial statements of PRSWDD are available to the public. Mark Wright Disposal is an independent business, fees are based on individual usage and are subject to change without notice; there is no annual membership fee to the town, offers a dumpster option and extended hours of operation. Contract lengths would be 4 years for PRSWDD with an annual review thereafter and Mark Wright Disposal would be a

10-year contract with potential for negotiation. This was an informational meeting only. No vote was taken. The final decision will be put to a vote at the annual Town Meeting to be held in March 2019.   Hearing closed at 7:38 pm

 

Selectmen Present:  Timothy Thompson, Verlan Lenfestey, Jr., Thomas Batson

Others Present:  Don Williams, Justin and Darlene Thompson, Cheryl and Richard Paul,

Chris Chartrand, Shelia and Stanley Mitchell, Janet Molenaar, Nancy Heallen, Fran Havey,

Larry and Tetyana Durkin, Ronald Gray, Mary Thompson, Hector Alicea and others

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

November 5, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:52 PM

 

1.    Motion to accept the minutes of the October 29th Selectmen’s meeting: Tim motioned to accept the minutes with modifications to item 5 regarding storage at the harbors. VJ seconded the motion. Motion passed unanimously.

2.    Harbors Ordinance: Members of the harbor committee were present to continue discussion of temporary/emergency haul out of vessels. The current ordinance does not allow storage of any kind and states that fines will be set by the board of selectmen annually. The selectmen would like to allow temporary/emergency haul out and asked that the harbor committee meet and discuss the options. The harbor committee will meet in December and make recommendations to the selectmen regarding the issue an also wording for signs to be ordered.

3.    Shellfish Committee Regarding Middle Ground: The shellfish committee met recently and submitted a letter to the selectmen recommending that the current agreement remain in place. After some discussion, Tim motioned to continue with the current agreement. Tom seconded the motion. Motion passed unanimously.

4.    Planning Board Enforcement Issue: Taken out of order. Mary Thompson, chair of the planning board expresses the need for professional advice regarding a trash ordinance. There have been no funds set aside for legal advice for the planning board. The legal budget has been expended. After more discussion, Tim motioned to add a warrant article for the December 3rd special town meeting to appropriate $15,000 from unappropriated surplus to the legal account. Tom seconded the motion. Motion passed unanimously.

5.    Special Town Meeting: Taken out of order. Tim recommended a special town meeting to vote again on the removal of the dilapidated building and appropriating funding for legal expenses incurred. VJ feels the dilapidated buildings issue should be brought up at a regular town meeting. Dick Paul had questions regarding funding for the sand/salt shed matter and why the legal costs were taken from the roads budget. He would like to see printed in the town report, a list of all legal expenses incurred and where the funds were charged and legal fees anticipated. VJ made a motion to hold a special town meeting to try to get voter approval to transfer funds from surplus to cover the towns obligation for legal expenses. Tim seconded the motion. Motion passed unanimously. Don Williams would like to see a clear explanation of the article. Tim asked that the meeting be posted tomorrow. Tim motioned to set the special town meeting for December 3rd at 6:00 PM. Tom seconded the motion. Motion passed unanimously.

6.    Motion to enter executive session per 1 MRSA § 405 regarding tax foreclosure: Tim motioned to close the regular meeting and enter executive session at 6:33 PM. Tom seconded the motion. Motion passed unanimously. Tim reopened the meeting at 6:50 PM and motioned to allow the owner until December 15th to pay his obligation. Tom seconded the motion. Motion passed unanimously.

 

Public Comment:

 

Those attending: Judy Rolfe, Charlene Hammond, Cheryl Paul, Richard Paul, James Emerson Jr., Don Williams, Justin Thompson, Irvin Pinkham, Roberta Pinkham, Tom Gordhamer, Sheila Mitchell, Mary Thompson, Keith Newman, Rich Martin, others

 

results of special town meeting 10/29/18

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

October 29, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:45 PM

Meeting Closed at: 7:30 PM

 

1.    Motion to accept the minutes of the October 15th Selectmen’s meeting: VJ made a motion to accept the minutes. Tom seconded the motion. Motion passed unanimously.

2.    Stephen Sullivan, Maine Revenue Services Property Tax Division -Proposed 2019 State Valuation: Taken out of order. Mr. Sullivan opens discussion of the 2019 proposed valuation and answers questions regarding how the valuation is determined, how non-taxed properties are accounted for in the worksheet, sales ratios, increases in assessments, etc. No action is taken. The presentation was informational only.

3.    RFP-Municipal Solid Waste Services (tabled last meeting): Tim recommended a public hearing be held as soon as possible in preparation for an annual town meeting vote on the subject. Tom mentions recycling and how PRSWDD is trying to increase the number of items they take as compared to Mark Wright disposal. Mr. Zimmermann asked Tom if he should “ethically and morally” recuse from discussion and votes on the matter since he is employed by PRSWDD. Tom responded that he has written legal advice from MMA Legal and Rudman/Winchell stating that his position as selectman and employee of PRSWDD does not create a conflict of interest. Tim motions to schedule a public hearing for November 13th at 6:00 PM. VJ seconded the motion. Motion passed unanimously. Information regarding Mark Wright disposal and Pleasant River Solid Waste will be available at the town office and on the website. Tom stressed that the meeting will be informational only, and no vote will be taken.

4.    Pleasant River Solid Waste Disposal District Interlocal Agreement (tabled last meeting): No action taken.

Meeting Minutes:

Reports/Financials: John has spoken with PRSWDD book keeper Carmen Look and manager Fran Havey, both will get caught up on missing meeting minutes and financials.

5.    Harbors Float Removal Schedule (tabled last meeting): Butch and Obbie were asked to come up with a schedule for float removal. Butch stated that all of the floats at all town landings will be removed before Thanksgiving or soon thereafter.

Storage at Harbors: The selectmen discuss setting fines for violation of the harbors ordinance, which does not allow storage of boats, gear, etc. VJ would like to allow temporary emergency haul out. There is discussion of fines amounts and time periods. Tom motioned to table the item until the next meeting and to invite the harbor committee to modify fines to allow temporary emergency storage. VJ seconded the motion. Motion passed unanimously.

6.    Downeast Community Partners Request for Funding Process: Formerly WHCA. The request is to allow the funding article on the warrant for town meeting without using the petition process. Tim motioned to allow the request to go before the budget committee without the petition process. Tom seconded the motion. Motion passed unanimously.

7.    Motion to enter Executive Session per 1 MRSA § 405 to negotiate an Interlocal Agreement between the Town and Pleasant River Ambulance: Tom feels an executive session is not necessary and that discussion should be public. Tim voiced his concerns regarding the budget increases and has recent financials that show PRA is in the negative, despite the budget increases. VJ would like to know how the funds were spent and why the extra $20,000 was spent when it was set aside for capital improvements. Tom motioned to invite PRA, along with their book keeper and auditor to the November 19th selectmen’s meeting. Tim seconded the motion. Motion passed unanimously.

Public Comment: Animal control officer, Butch Pinkham stated that he had picked up a stray cat that may have rabies. He will take the animal to the CDC in Augusta on October 30th for testing.

Those attending: Fran Havey, Ronie Strout, Cheryl Paul, Osborne Davis, Erwin Zimmermann, Peter Davis, Roberta Pinkham, Richard Paul, Cathy Fonda, Jimmy Emerson, Don Williams, Judy Rolfe, Chris Chartrand, Kimbley Davis, others

 

Town of Addison

Approved Minutes

Selectmen’s Meeting

October 15, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:00 PM

 

1.    Motion to accept the minutes of the September 17th Selectmen’s meeting: Tom motioned, VJ seconded. Passed 2/3. Tim abstained.

2.    Motion to accept the minutes of the October 10th Emergency Selectmen’s Meeting: VJ motioned, Tom seconded. Passed 3/3.

3.    Motion to approve warrant articles for the October 29, 2018 Special Town Meeting: VJ motioned, Tim seconded. Passed 3/3.

4.    Pleasant River Ambulance Interlocal Agreement: Tim motioned to accept the terms in the letter dated September 17, 2018 from PRA. No signatory on interlocal. The town will continue with the district on a month to month basis. Tom seconded. Passed 3/3.

5.    Pleasant River Solid Waste Disposal District Interlocal Agreement: Taken out of order. Tim motioned to table the interlocal so the board has more time to review. VJ seconded the motion. Motion passed 3/3.

6.    RFP-Municipal Solid Waste: Tim motioned to open the proposal received from Mark Wright Disposal on August 20, 2018. VJ seconded the motion. Motion passed 2/3. Tim motioned to take the proposal under advisement and to table any action until the next meeting. Tom seconded. Motion passed 3/3.

7.    Charter Communications – Franchise Renewal (Cable TV): Tim motioned to sign the renewal agreement. The selectmen negotiated some of the terms of the agreement, including the number of homes located within a mile required for service, now down to 20 from 30, and free tv service to municipal buildings. Tom seconded. Motion passed 3/3.

8.    Spectrum Internet/Phone Proposal: Tim motioned to accept the proposal. VJ seconded the motion. Motion passed 3/3. Spectrum offered higher speed internet service over the current provider, Fairpoint. Monthly billings will remain relatively the same.

9.    Harbors Float Removal Schedule: The selectmen requested that the road commissioner and harbor master come up with a schedule for the removal of the floats and come back to the selectmen for approval.

10. Overdue Mooring Fees/Dog Registrations (the town office staff has recently sent out mooring fees invoices): Butch (Irvin Pinkham) stated that there are 32 unlicensed dogs, some he wasn’t aware of. He further stated that some mooring fees have not been paid since 2012. Some owners are claiming they no longer have the mooring. There is discussion of changes that need to be made to the current harbors ordinance. Tom agreed to meet with Butch to come up with a list of items to be included in the mooring ordinance. There is further discussion of mooring markers to identify the mooring and if the fees have been paid.

11. Trash Complaint – 625 Basin Road: Health Officer, Alf Wakeman and property owner Manford Durkee are present to discuss the situation. Abutting land owner, Dorthea Crowley is also present. Manford stated that he has evicted the tenant and as soon as she leaves the property, he will clean up the trash.

12. Proposed Property Maintenance Ordinance: Taken up under item 11. A sub-committee will be formed with members of the planning board, CEO, and public to work on the proposed ordinance.

13. Appointments to Friends of the Fire Department –

Steven Parrott

Rebecca Trundy

Tim motioned to make the appointments. VJ seconded. Motion passed 3/3.

14. Executive session (36 MRSA § 405) Regarding a Personnel Matter: Tim motioned to close the regular meeting and enter executive session at 6:30 PM. Tom seconded the motion. Motion passed 3/3. Meeting re-opened at 6:50 PM. Tim felt the issue has been resolved.

 

 Public Comment: Taken out of order. Tim stated that the Washington County budget committee will be meeting on October 30th in Machias to review the proposed county budget. Tim is concerned that there are no budget increases for law enforcement, which the town voted to approve in March 2018. Peter Davis stated that he has been researching code for LP tanks for the Buildings Maintenance Committee. Dead River told him they didn’t know the code and to check with the state. Judy Rolfe, CEO will look into this. Irwin Zimmermann inquired about the status of the dilapidated building. Tim responded that the court ruled in favor of the town and the building (clam shop) will be coming down as soon as the town approves funding for demo. A special town meeting is scheduled for October 29th. Chris Chartrand inquired about a marijuana ordinance. Tim responded that the board recently extended the moratorium. The planning board is working on an ordinance. Tom announced a flag raising will be held at PRSWDD on November 11th at 10 AM in honor of veterans.

 

Those attending: Judy Rolfe, Mary Thompson, Dorthea Crowley, Osborne Davis, Irvin Pinkham, Peter Davis, Stanley and Sheila Mitchell, Chris Chartrand, Jim Sharber, Tom Gordhamer, Manford Durkee, Alfred Wakeman, Erwin Zimmermann, Charlene Hammond, Cathy Fonda, Kimbley Davis

 

Town of Addison

Approved Minutes

Special Selectmen’s Meeting

October 10, 2018

 Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Jr., Thomas W. Batson

Meeting Opened at:  7:00 PM

Meeting Closed at:   7: 06 PM

 

1.    The purpose of this meeting was to schedule a Special Town Meeting in order to authorize transfer of funds, $ 30,000 as recommended by Treasurer, John Woodward, from Unappropriated Surplus to cover the costs of Demolition of the "the old clam shop" and the overage in the Dangerous Buildings accounts due to legal expenses. Tim references Article 31 from the March 2009 Town Meeting authorizing the Selectmen to proceed with whatever action necessary regarding removal of dangerous buildings.  VJ motions to schedule a Special Town Meeting to be held on Monday, October 29, 2018, with the regularly scheduled Selectmen's Meeting immediately following. Tim seconds the motion.  No further discussion.  Motion passed 3/3.

 

Town of Addison

Selectmen’s Meeting

Approved Minutes

September 17, 2018

Selectmen Present: Thomas W. Batson, Verlan R Lenfestey, Jr.  Absent: Timothy H. Thompson  

Meeting Opened at: 5:05 PM

Meeting Closed at:  6:24 PM

 

1.    Motion to accept the minutes of the August 20th Selectmen’s meeting:  VJ motions to accept minutes as written. Tom seconds the motion.  Motion passed 2/2.

2.    Auto Recycling Renewal Permit:  Butch inquired as to how many auto recycling businesses are currently in Addison. CEO Judy Rolfe responds there are 3. No further discussion. Tom made a motion to issue permit.  VJ seconded.  Motion passed 2/2.  

3.  RFP - Municipal Solid Waste:  Tom clarifies, per legal counsel, no conflict of interest with him being a municipal officer and an employee of PRSWDD.  Tom asks Chris Chartrand, Director of PRSWDD, to explain why PRSWDD cannot sign RFP. Chris states if the RFP was signed and the bid accepted; it would create a legal binding contract conflicting with the Interlocal Agreement. VJ read correspondence from the town's attorney agreeing with what Chris had stated. VJ expressed he feels the decision should go to a Town vote. Chris C. stated he believes that it has to. Tom made a motion to not act on the RFP received from Mark Wright Disposal, and to table the article and seek further legal advice. VJ seconded the motion. Motion passed 2/2.

4.    Pleasant River Ambulance Interlocal Agreement/By-Laws: Tom read a letter from PRA president Courtney Hammond stating per board consensus, the previous Interlocal Agreement will stand.  PRA will extend a 45 day window to the Addison selectmen in order for them to review and request to sign. If they choose not to sign, PRA will continue this year with no Interlocal Agreement with Addison but with continuing payments from the town and will re-visit at the 2019 annual meeting as to further action.   Motion by Tom to table until Tim can be present and VJ agrees. VJ seconded.  Motion passed 2/2.   

5.    Pleasant River Solid Waste Disposal District Interlocal Agreement:  Tom asks Director Chris Chartrand to touch on changes made to the Interlocal Agreement. Chris stated the agreement "may still be a work in progress", but the biggest changes were the weighted vote and the length of duration.  He offers to get copies of the by-laws for the selectmen. VJ made a motion to table this article until the October 1st meeting so the full board of selectmen can discuss further.  Tom agrees and seconded the motion.  Motion passed 2/2.

6.    Trash Complaint:  Health Officer Alf Wakeman was unable to attend but has been to the site and will follow up on 9/23.  CEO Judy Rolfe has been working with the Planning Board regarding wording of the ordinance.

7.    County Salt Bid:  A proposal was received from New England Salt of Bangor at $60.25 per ton. A motion was made by Tom to accept.  VJ seconded the motion.  Motion passed 2/2.   Irvin Pinkham inquired as to how many tons are usually used. Tom advised, per John's note, 280 tons.  Erwin Zimmermann asked if quote was delivered price.  Obbie explained price is for delivery to County Concrete.    

8.    Cable Franchise Renewal:   VJ stated it is necessary to have an agreement but desires to contact the town's attorney as how best to proceed.  He made a motion to table until the October 1st meeting so further research can be done. Motion seconded by Tom. Motion passed 2/2.

9.    GA Ordinance Updates:  Tom states these are governed by the state and therefore feels we need to abide. VJ agrees. Tom made a motion to accept updates.  VJ seconded the motion.  Motion passed 2/2.  Butch asked if the increase will make it easier to get help.  Amy answers that the process probably won't be easier, but the increase might help with cost of living increases. 

10. Road Commissioner:  Obbie begins by stating the roadside mowing was completed on Saturday, the 15th. He added that the hole by the clapper on the Ridge Road has been fixed and the clapper is now closed. He has also addressed a complaint from a resident in South Addison and reported that the culverts on the West Side Road will be shimmed.  He mentioned there continues to be concerns regarding the intersection by Tyler's Marine in South Addison and feels that something needs to be done. Judy Rolfe then voiced concerns regarding a septic system near that area which could be damaged should a truck drive over it. Shelia Mitchell mentioned a wash out near her home. Obbie will look into this along with other issues mentioned. 

     Public Comment:

Shellfish Warden, Irvin Pinkham -- Expressed concern about the illegal diggers on the flats during his recent vacation and feels this is largely due to the lack of no substitute coverage.  Judy Rolfe will bring this up to the Shellfish Committee at their next meeting for any input they may offer.  Irvin also expressed he would like to have his town clam license back.       E. Zimmermann inquires as to why he no longer has a town license. Butch responds.  

 

Christopher Chartrand/Marijuana Moratorium:  Chris inquires as to the progress on this and expresses concerns about timeframe and zoning.  CEO Judy Rolfe advises that the Planning Board is actively working on this and invites anyone with interest to attend the next planning board meeting.   

 

Judy Rolfe/Road Sign:  Judy is wondering about getting a road sign near the Wescogus and East Side Road intersection as she is concerned for the safety of children in that area.   Nothing was decided.

 

Jim Emerson/Pending Legal Cases:  Jim wanted an update on the Town's current legal cases.  CEO Judy Rolfe stated she is going to court on Friday, September 21, regarding the "clam shop" case and the Shoreland Zoning case was addressed on August 28th, but it will be late October before the outcome is known.

 

Jim also announced that the Addison Volunteer Fire Department has been approved to receive an $ 81, 000 grant which will be used toward replacement of the current air packs; in turn, keeping the Town 's cost to only about $ 4,000.00.  Jim expressed his deep gratitude to Eleni Wakeman and Sheldon Trundy for their combined efforts in making this happen.  

 

Irvin Pinkham/Addison Days Supper:  Butch reported that the recent benefit supper and auction went well and $ 813 was raised. He also mentioned that the same person who sponsored the pony rides for this year wishes to sponsor them again next year.

 

 

Those attending:  Judy Rolfe, Christopher Chartrand, Shelia and Stanley Mitchell, Irvin Pinkham, James Emerson, Tom Gordhamer, Charlene Hammond, Eleni Wakeman, Erwin Zimmermann, Osborne Davis, Vivian and Donald Therrien, others.

 

Town of Addison

Public Hearing

Automobile Recycling Renewal Permit

Approved Minutes

September 17, 2018

Selectmen Present: Thomas Batson, Verlan Lenfestey, Jr.

 

6:00 PM -- Tom Batson opens the hearing.  The purpose of this hearing is the renewal permit application submitted by Vivian Therrien regarding her automobile recycling business located at 23 Merchant Lane.  Tom asks CEO Judy Rolfe to give a report of her inspection.  Judy reports the site is very clean and organized with a first-rate fluid recycling system and she sees no issues at all.   Tom then asks for questions, concerns, or comments from the audience.  Fire Chief Jim Emerson expresses his gratitude to Vivian and Donald for allowing the Fire Department to use the site and automobiles for training purposes.  No further comments. 

Hearing Closed at 5:04 pm

 

Those attending:  Tom Gordhamer, Jim Emerson, Butch Pinkham, Chris Chartrand, Shelia and Stanley Mitchell, Charlene Hammond, Judy Rolfe, Vivian and Donald Therrien, Jr.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

August 20, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:55 PM

 

1.    Motion to accept the minutes of the August 6th Regular Selectmen’s meeting: Tom motions to accept the minutes as written.  VJ seconded the motion.  Motion passed 2/2.

August 13th Special Selectmen’s meeting: VJ motions to accept the minutes as written.  Tim seconds the motion.  Motion passed 2/2.

2.    Proposals for Municipal Solid Waste and Recycling Collection Receiving Services:  1 bid was received and was not opened.  A letter will be mailed to current bidders explaining more time is needed to reach a decision and clear any confusion between PRSWDD/Town of Addison and Rudman and Winchell – who is representing both parties.  Tom feels that the Town of Addison should meet with PRSWDD and Tim agrees.  Tom motions to table. Motion passed 3/3 to table until the next regular selectmen’s meeting on 9/17.

3.    Requests from PRSWDD Regarding RFP:  The question arises if it is appropriate for PRSWDD to submit an RFP.  Chris Chartrand presented an Interlocal Agreement from the PRSWDD Board.  The one most important change is the PRSWDD Board voted to move to a weighted vote.  This weighted vote does not include the volume of trash used in each town.  The weighted vote would give the voting power to the residents of each town.  Addison would have 26% of the voting power as the current population is 1,266 residents.  A 2/3 majority rule would be needed, so no two towns would run the vote. Discussion between Tim and Tom was whether recycling was “visible or not visible.”

4.    Marijuana Moratorium: The current Marijuana Moratorium has expired and the vote was to extend for another six months with a start date of 8/20/18.  The new expiration date would be 2/20/19.   Tom motions.  VJ seconds the motion.  Motion passed 3/3.

5.    Pleasant River Ambulance Interlocal/Bylaws: The Selectmen needed to approve the drafted copy with the mark ups/corrections discussed at the Special Selectmen’s Meeting on 9/13.  The drafted copy with the markup was available for everyone to read.  VJ needs more time to read line by line and compare to the old version.  Tim motions to table until 9/17 meeting.  Tom seconds.  Motion passes 3/3.

6.    Motion to accept Cheryl Paul’s resignation from PRA Board: It is with regret, but Tim motions to accept Cheryl Paul’s resignation and to thank Cheryl for her many years of service to the town as a director.  Tom seconds.  Motion passes 3/3.

7.    Automobile Recycling Business Permit Renewal: This is concerning Therrien’s Automobile Recycling Permit up for Renewal.  Tim motions to schedule a Public Hearing on 9/17 at 5PM just prior to the Selectmen’s Meeting. VJ seconds.  Motion passes 3/3.

8.    Complaint Regarding Trash at 625 Basin Road: Trash complaint “Looks like town dump.” Currently, there is no ordinance or state statute in place.  The CEO needs to gather models of other town’s ordinances regarding household trash.  Tim motions that Alf Wakeman – Health Officer be asked to visit and discuss health, welfare, and safety issues as well as the effect it has on others with citations as appropriate and necessary.  He will be asked to attend the next meeting 9/17 with an update on this issue.  Tom seconds.  Motion passes 3/3.

9.    Quote from Computer Guy to Install 7 New Workstations: Quote from The Computer Guy for $510.00 which is an estimate for new computer installations and networking.  Tim motions to accept the quote.  VJ seconds.  Motion passes 3/3.

10. Kim Requests to attend Motor Vehicle Fall Workshop: The Motor Vehicle Fall Workshop will be held on October 10, 2018 from 1:00 PM – 3:00PM in Machias.  Tim motions for Kim to attend the Motor Vehicle Workshop.  VJ seconds.  Motion passes 3/3.

11. September 3rd Regular Meeting (Holiday): There will be no meeting on 9/3. The next Selectmen’s meeting will be 9/17 at 5:30 PM.

 Public Comment: Peter Davis – Fair treatment should be given to all Town employees. Tim states that this is a personnel matter and should be an agenda item for the next Selectmen’s meeting 9/17 in executive session.

 David Ingersoll/Building Renovations: David wanted an update on the current building renovations being done here at Town Hall.  Peter the co-chair for the Building Maintenance Committee responded with what is scheduled in the next few months at Town Hall.

 Those attending: Judy Rolfe, Obbie Davis, Fran Havey, Sheila Mitchell, Amy Lenfestey, Chris Chartrand, David Ingersoll, Jim Sharber, Mary Thompson, Charlene Hammond, Tom Gordhamer, Cathy Fonda, and Peter Davis.  

 

Town of Addison

Special Selectmen’s Meeting

August 13, 2018

Approved Meeting Minutes

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Pleasant River Ambulance Continued Discussion:

Interlocal Agreement

Tim motions to have the attorney review the Interlocal with mark ups and amendments. Tom seconds the motion. Motion passes 3/3. Tim will print a mark up copy for each selectman, along with a clean copy which will also be sent to the attorney.

 

            Financials

            Options for Other Services

 

Those attending: Tom Gordhamer

 

Town of Addison

Selectmen’s Meeting

Approved Meeting Minutes

August 6, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

 

1.    Motion to accept the minutes of the July 16th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Guest Speaker – Legal Update on Marijuana Laws: Not present. Taken out of order. Tim gave a brief overview of the meeting he attended in Bangor where attorneys from Maine Municipal were present.

3.    Pleasant River Ambulance – Interlocal Agreement: Continued discussion of issues the selectmen have with the proposed agreement. All three attended the July 17th PRA board meeting, but feel the issues were not addressed. Tom motioned to compile a list of the concerns to present to our representative on the board, Cheryl Paul, and for Cheryl to come back to the second meeting in October with a response from the board. Tim seconded the motion. Motion passed 3/3.

4.    Shellfish Warden – Regarding Recent Meeting: Irvin “Butch” Pinkham attended a SHAC meeting on July 26th regarding changes in legislation to municipal shellfish management. Butch wrote a review of the meeting for the selectmen and went over the items discussed. Baily Bowden from Penobscot was present and spoke about the law changes and the effects on towns.

 

Public Comment:

Fran Havey from Pleasant River Solid Waste asks for bid specs for the RFP for municipal solid waste receiving. Tim responded that the specs would contain the same services currently provided by PRSWDD. Erwin Zimmerman suggests a question in the specs as to what will be done with recyclables, since PRSWDD now has restrictions on the items.

Erwin Zimmermann requested any new information regarding the dilapidated buildings case. Tim responded that there was nothing new to report.

VJ inquired about the painting of town hall building. Don Williams is present and announces the Buildings Maintenance committee will be discussing this and other items at their meeting on Wednesday the 8th at 6.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

July 16, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the July 2nd Selectmen’s meeting: VJ Motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Road Commissioner

Road Paving Plans:

Tree/Brush Trimming:

Roadside Mowing:

Taken out of order. Obbie plans road repairs and overlay to West Side  Road, brush cutting and overlay to Ridge Road, he will contact vendors for pricing on roadside mowing. He mentioned a sink hole that had formed by the clappers on Ridge and said he would contact DOT. Chris Chartrand inquired about the buildup of road sand along the road sides.

3.    Buildings Maintenance Committee Progress Report: Don Williams was not present to give a report. Tim mentioned that RS Insulation has picked up the down payment for insulating the underside of town hall and will begin soon.

4.    Addison Days Committee Report: Butch and Roberta gave a report on the events and said everything went well. They have received a lot of positive feedback. Cathy Fonda inquired about silent fireworks. Kim and Peter Davis collected almost $200 in donations for next year’s Addison Days.

5.    Request for WCSD to Occasionally Place a Deputy with Radar off Water Street: Tim will contact Sheriff Barry Curtis with the request. East side road is also mentioned.

6.    Pleasant River Ambulance Directors Meeting July 17 @ 7:00 PM: Tim and VJ plan to attend. Tom will try to make it. 

Public Comment: Mr. Zimmermann inquired about the status of the Kelsey properties in litigation. Tim responded that Kelsey’s attorney filed a motion to withdraw from representation. Kelsey has asked the court for more time. The town attorney has scheduled a phone conference with the court for Wednesday the 18th. DEP met with Kelsey and submitted a report to CEO Judy Rolfe. The meeting was to discuss shoreline stabilization and permitting to rebuild.

Chris Chartrand inquired about the RFP for municipal solid waste and would like detailed specs to take back to PRSWDD. He asked for clarification of the wording “collection”, the selectmen responded that it should have read “receive”. It is not for roadside pickup.

Irvin Pinkham mentioned new legislation regarding dangerous and nuisance dogs and the registration fees.

Tim reported that he had recently attended an MMA Legal update on marijuana laws. Mr. Zimmermann recommended inviting our local representative to a meeting to explain the laws.

 

Those attending: Mary Thompson, Cheryl and Richard Paul, Judy Rolfe, Roberta and Irvin Pinkham, Stanley and Sheila Mitchell, Cathy Fonda, Chris Chartrand, Erwin Zimmermann, Osborne Davis, Fran Havey

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

July 2, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr.

Thomas W. Batson arrived at 5:20 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:45 PM

 

1.    Motion to accept the minutes of the June 18th Selectmen’s meeting: Verlan made a motion to accept the minutes as written. Tim seconded the motion. Motion passed 2/2. Later in the meeting, Verlan mentioned that the mil rate approved at the last meeting had changed from 15.52 to 15.9 (same as last year).

2.    Buildings Maintenance – Bids:

Station #2 Three bids were received. The first bid was rejected because it was received past the deadline. The second bid was from GR Roofing in Brewer for $11,980. The third bid was from Maine Highlands in Abbot for $16,789. After some discussion of costs, Tim made a motion to accept the bid from GR Roofing. Verlan seconded the motion. Motion passed 2/2.

Town Hall One bid was received. Maine Highlands bid was for $27,757. Tim motioned to accept the bid and to open discussion. Verlan seconded the motion. Items discussed were the costs and time frame to complete. Peter Davis will be doing some work before the painting could start. Tim asks if all are opposed to his motion. The motion failed 3/3. The bid was rejected.

Discussion of possible addition to Town Hall/Offices: Don Williams of the Buildings Maintenance committee talked about a possible addition to the North side of the town hall. The addition would house offices and a utility room, bathroom and handicap access for the second floor. Mary Thompson suggests budgeting for the improvement over a period of years. Tim recommended a strategic plan to include all town owned buildings.

3.    Pleasant River Ambulance – Interlocal Agreement/ByLaws: Tim voiced his concerns regarding the agreement and bylaws. His concerns are that town appointed board members can be removed by the PRA Board of directors. He feels this should be a recommendation to replace. Also the budget needs to be received by the budget committee in advance of the budget committee meeting, and there needs to be better reporting of expenditures. Verlan mentioned in kind contributions and how they would affect the overall budget amounts paid by towns in the district. His other concern is the length of the agreement. He suggested a 4-5 year term would be better than 15. Cheryl Paul recommended that the selectmen attend the next board meeting; to be held on July 17 at 7 PM. Tim motioned to table action until after the July 17th meeting. Tom seconded the motion. Motion passed 3/3.

4.    Agenda Request – Mary Thompson Regarding Tax Assessing: Mary is concerned that the assessor should be present following the tax commitment to correct errors in assessments. A job description is needed, and should include the requirement. Tom motions to create a job description and to include the recommendation. Tim seconded the motion. Motion passed 3/3.

5.    Motion to accept Sheldon Trundy’s resignation as Emergency Management Director: Tom motioned to accept the resignation with regret. Verlan seconded the motion. Motion passed 3/3.

6.    Motion to appoint Richard Martin as alternate to the Planning Board: Verlan made a motion to appoint Richard Martin as alternate to the Planning Board. Tom seconded the motion. Motion passed 3/3.

7.    Motion to appoint Tom Gordhamer as town representative on Pleasant River Ambulance board: Taken out of order. Tim motioned to appoint Tom Gordhamer as director on the PRA board. Verlan seconded the motion. Motion passed 3/3.

8.    Motion to appoint Tim Cirone as alternate on Shellfish Committee: Tim made a motion to appoint Tim Cirone as alternate on the Shellfish Committee. Tom seconded the motion. Motion passed 3/3.

9.    Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Issues: Tim motioned to close the regular meeting and to enter executive session at 6:40 PM. Tom seconded the motion. Verlan recused. The regular meeting reopened at 7:35 PM. Tim motioned to introduce and lead brief team meetings. Tom seconded. Motion passed 2/2.

Public Comment: Taken out of order. Mary Thompson inquired about a schedule of events for Addison Days. John has created a flyer and Kim will add it to the website and town Facebook page. The town has received a request to join the County bid for bulk salt. Tom motioned to sign the request. Tim seconded the motion. Motion passed 3/3.

 

Those attending: Judy Rolfe, Mary Thompson, Amy Lenfestey, Dick Paul, Cheryl Paul, Paul Mutty, Osborne Davis, Cathy Fonda, Terry Grant, Don Williams.

 

Town of Addison

Approved Meeting Minutes

Selectmen’s Meeting

June 18, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

 

1.    Motion to accept the minutes of the May 21st Selectmen’s meeting: Tom motioned to accept the minutes as written. VJ seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance – Interlocal Agreement/ByLaws: Tim recommended tabling the agreement and bylaws acceptance until the board had time to review. Tom made a motion to table and VJ seconded the motion. Motion passed 3/3.

3.    2018 RE Tax Mil Rate: Assessor Randall Burns recommended a mil rate of 15.52, which is slightly lower than last year’s mil rate (15.9). The board took no action as the assessor has authority to set the rate.

4.    Charter Communications Franchise Agreement: Tim motioned to not sign the agreement, siting the 10 year contract for cable tv is not available to all residents and by not signing, other options for service may be available. Tom seconded the motion. Motion passed 3/3.

5.    RFP – Municipal Solid Waste/Recycling: Tabled 5/21. Tim motioned to accept the RFP format for solid waste and recycling, and to advertise. Tom seconded the motion. Motion passed 3/3.

6.    Agenda Requests

Tom Treadwell – Regarding Abatement/Discount on Tax: Tom contacted the assessor in June with a request for an abatement, but the abatement wasn’t issued until after the discount had expired. There was discussion regarding the abatement application wording and whether or not it should be changed to include a recommendation to pay the tax in order to receive the discount, then apply for an abatement. The selectmen left it up to the assessor. Tim stated that the board cannot override the town’s decision which is clear in the warrant article. The discount expires 30 days after commitment.

Jimmy Crowley – Regarding Ordinance Creation/Enactment: Jimmy is not present. The item is tabled.

Tom Batson – Process for Filing a Complaint: Tom would like all complaints to be addressed to the board and submitted to the town office, rather than left taped to the door or otherwise. Tim felt this policy was already in effect.

Erwin Zimmermann – Regarding Dilapidated Building Case: Tom is concerned about releasing attorney client privileged information to the public and how that might affect the case. Tim stated that the case is ongoing and getting close to a resolution. The board would need the attorney to prepare a statement to be released to the public. Mr. Zimmermann responded that he had contacted Mr. Kelsey’s attorney and made an offer on the property, but she declined to discuss the case.

7.    Harbor Committee

Motion to Accept Luther Choate’s Resignation: Tim motioned to accept Luther’s resignation, with regret and asked John to send him a thank you card. Tom seconded the motion. Motion passed 3/3.

Motion to Appoint Brent Redimarker, Ricky Guptill, Dean Cirone: Tim motioned to appoint Dean Cirone as full member. VJ seconded the motion. Motion passed 3/3. Tom motioned to appoint Brent Redimarker and Ricky Guptill as alternates. VJ seconded the motion. Motion passed 3/3.

8.    Emergency Management – Drone Insurance Documents: Tim stated that Sheldon Trundy had resigned as EMA director and that Tim Hernandez may be interested and that he has drone certification. The drone insurance documents are tabled.

9.    Bold Coast Scenic Byway: Tim motioned to accept the sign design and placement for the scenic bikeway route. Tom seconded the motion. Motion passed 3/3.

10. Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Tim motioned to close the regular meeting and to enter executive session at 5:50 PM. Tom seconded the motion. Motion passed 3/3. Tim reopened the meeting at 6:15 PM. No action was taken. Items will be further discussed at the next meeting, along with employee reviews.

 

Public Comment: Taken out of order. Butch mentioned an issue with the mounting brackets for the Addison Point floats. He will contact Evans Tyler for an estimate. Jimmy Emerson stated that the generator is out for repairs.

VJ motioned to adjourn at 6:25 PM. Tom seconded the motion. Motion passed 3/3.

 

Those attending: Tom Treadwell, Irvin Pinkham, Cheryl Paul, Richard Paul, Osborne Davis, James Emerson Jr., Charlene Hammond, Courtney Hammond, Erwin Zimmermann, Judy Rolfe, Don Williams

 

Town of Addison

Special Selectmen’s Meeting

June 13, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr.

Thomas W. Batson is absent.

Meeting Opened at: 1:00 PM

Meeting Closed at: 1:18 PM

 

The purpose of the special meeting is to discuss pending legal matters with the town’s attorney via phone conference per 1 MRSA §405.

 

Items discussed:

Can the cases be moved to Penobscot County

Recent document requests

Upcoming meeting between DEP and Kelsey

 

 

 

Those attending: CEO Judy Rolfe, Administrative Assistant John Woodward

 

Town of Addison

Selectmen’s Meeting Minutes

May 21, 2018

 

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:01 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the April 27th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance

Interlocal Agreement:

ByLaws:

Kelley Stewart Requests not to be Re-appointed:

Tim begins discussion. He has not had time to fully review the draft agreement and bylaws. Tim motioned to table the acceptance of the interlocal agreement until the board had time to review it. Tom seconded the motion. Motion passed 3/3. Tim inquired about out of service times, and call runs. Cheryl Paul responded that for the second quarter, there were 41 out of service hours, and 172 runs. YTD Addison runs are 40. Later in the meeting, Tim motioned to accept Kelley Stewart’s resignation from the PRA board. Tom seconded the motion. Motion passed 3/3.

3.    Planning Board Requests Update to Building Permit Card:

1.    Mary Thompson, chair of the planning board requested that a disclaimer be added to the building permit card, as suggested by MMA Legal, to indemnify the Town against any claims made by the property owner or abutting land owner. Tom motioned to approve the disclaimer. VJ seconded the motion. Motion passed 3/3.

4.    Road Commissioner – Road Signs: Tim is concerned about the number of missing or damaged signs. Road commissioner, Obbie Davis responded that he will coordinate with shellfish warden, Butch Pinkham to get the signs taken care of.

5.    RFP – Municipal Solid Waste: Tim motioned to table any action until the next regular meeting. Tom seconded the motion. Motion passed 3/3. There was discussion regarding services, costs, and recycling at both the PRSWDD and Mark Wright Disposal. The RFP request is in response to an ad that Mark Wright had published in the local papers, claiming that he could save the town’s in the district money by switching to his disposal service.

6.    Computer Upgrades: Tim motioned that he would like to work with John to compile a plan for replacing the current computer systems and software. VJ seconded the motion. Motion passed 3/3.

7.    Emergency Management Drone Insurance Docs: MMA Risk Management has requested information regarding the drone that was purchased for insurance purposes. Tom motioned to table action until EMA Director, Sheldon Trundy can be present. VJ seconded the motion. Motion passed 3/3.

8.    Harbor Committee 

Recommendation of Repairs:

Regular Meetings:

The selectmen have not received any recommendations from the harbor committee for repairs to the harbors and they’d like the committee to hold regular meetings. A meeting is scheduled for Wednesday the 23rd at 5:00 PM. VJ plans to attend.

9.    Complaint from Addison Fire Department Auxiliary: The selectmen received a complaint from the Auxiliary regarding the conditions of the hall and bathrooms after the Addison Days yard sale. Roberta Pinkham of the AD committee was present to address the complaint.

10. June 4th Selectmen’s Meeting Schedule: Tim motioned to cancel the June 4th meeting as he will be out of town on that day. VJ seconded the motion. Motion passed 3/3. The next regular meeting will be held on June 18th.

 

Public Comment:

Dick Paul questioned whether or not the meeting minutes were required to be published on the town website. Meeting minutes are not required to be published on a website, and towns are not required to maintain a website. He requested copies of the minutes be available as soon as possible. After further discussion, Tim motioned to publish unapproved meeting minutes on the website and that minutes are to be made available to the public in paper format at town hall. VJ seconded the motion. Motion passed 3/3.

 

Those attending: Don Williams, Cheryl Paul, Dick Paul, Charlene Hammond, Sheila and Stanley Mitchell, Judy Rolfe, Mary Thompson, Irvin Pinkham, Roberta Pinkham, Osborne Davis

 

Town of Addison

Selectmen’s Meeting

April 27, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:40 PM

 

1.    Motion to accept the minutes of the April 9th Selectmen’s meeting: VJ motioned to accept the minutes as written. Tom seconded the motion. Motion passed 3/3.

2.    Pleasant River Ambulance Interlocal Agreement (Tabled 4-9-18): Tim motioned to table action until PRAS completes the agreement and updates to the bylaws. Tom seconded the motion. Motion passed 3/3.

3.    Appointment to PRA Board of Directors: Tim motioned to table action until an appointee is found. Tom seconded the motion. Motion passed 3/3.

4.    Hazard Mitigation Plan – 2018 Update (Tabled 4-9-18): Fire Chief Jimmy Emerson has ok’d the plan. Tim motioned to sign the 2018 update. Tom seconded the motion. Motion passed 3/3.

5.    Shellfish License Fees – 2018: Tim motioned to accept the shellfish committee’s recommendation for license fees for 2018. Tom seconded the motion. Motion passed 3/3.

6.    Motion to Appoint Timothy Merchant as Alternate to the Shellfish Committee: VJ motioned to appoint Tim Merchant as alternate to the shellfish committee. Tim seconded the motion. Motion passed 3/3.

7.    Insurance Requirements for Addison Days Vendors: John gathered information from MMA Risk Management and MMA Legal Services. After discussion with the Addison Days Committee, it was decided that only vendors whom are paid will require insurance. Tim motioned to require insurance from the three vendors whom will be paid and that the insurance certificates should be submitted by the next selectmen’s meeting. Tom seconded the motion. Motion passed 3/3.

8.    Buildings Maintenance Bid Form: Tim motioned to accept the bid form. Tom seconded the motion. Motion passed 3/3. The proposal from Ryan Shaw for spray foam insulation was accepted and signed.

9.    Repairs to West River and Addison Point Floats: After discussion, Tom motioned to approve the repairs in excess of $2,900. Tim seconded the motion. Motion passed 3/3.

10. Tom Requests Changing Selectmen’s Meetings to 1st and 3rd Mondays: Tom motioned to change the meeting schedule. VJ seconded the motion. Motion passed 3/3.

11. Motion to Abate Taxes (Tax Acquired Property): Tom motioned to abate the tax. VJ seconded the motion. Motion passed 3/3. This will clear the amount in the GL account for auditing purposes.

12. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Pending Legal Matters: Taken out of order. Meeting adjourned at 5:02 PM. Meeting reconvened at 5:45 PM. The selectmen voted to accept the settlement offer regarding the dilapidated building (clam shop) with modifications.

Notice: Agenda requests must be in writing and received within 2 business days prior to the next regular scheduled meeting.

 

Public Comment:

Erwin Zimmermann inquired about the dilapidated building (clam shop). Irvin Pinkham mentioned the issues he’s having with dog registrations. Any owner of an unlicensed dog will be summoned to court after May 4th at 4:00 PM.

Don Williams mentioned a dilapidated building off Cape Split road. There is discussion of whether or not the CEO and Fire Chief should inspect.

Tim motioned to repeal the motion to allow the Auxiliary to store bikes upstairs and to store them in the storage building instead. Tom seconded the motion. Motion passed 3/3.

 

Those attending: Irvin Pinkham, Judy Rolfe, Peter Davis, Mary Thompson, Cheryl Paul, Ronie Strout, Dick Paul, Charles Dowling, Erin Zimmermann, Don Williams, Sherri Batson, Jessica Whitcomb, Fran Havey, Charlene Hammond, Cathy Fonda

 

Town of Addison

Selectmen’s Meeting

April 9, 2018

Selectmen Present: Timothy H. Thompson, Verlan R. Lenfestey Jr. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:45 PM

 

1.    Motion to accept the minutes of the following meetings:

February 26th Regular Selectmen’s Meeting

March 8th Special Selectmen’s Meeting

March 20th Public Hearings

March 20th Annual Town Meeting

March 20th Special Selectmen’s Meeting

VJ motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Motion to accept the Hazard Mitigation Plan – 2018 Update: Tim motioned to table action until the selectmen and fire chief had time to read the plan. VJ seconded the motion. Motion passed 2/2.

3.    Discussion of Letter Received from Mark Wright Disposal: Mark Wright, Chris Chartrand and Fran Havey were present to discuss the correspondence between PRSWDD, MRC, and MWD. Mark claims the towns in the district could save money by switching to his disposal service and had placed an ad in a local paper. Tim motioned for the selectmen to compose a request for proposal within 30-40 days to be approved at a selectmen’s meeting before sending off to MWD and PRSWDD. VJ seconded the motion. Motion passed 3/3.

4.    Continued Discussion of Pleasant River Ambulance Service Interlocal Agreement and Other Options for Service: Tim began discussion regarding the agreement and stated that he found deficiencies. He has a mark-up of these deficiencies and will forward it to the other selectmen and PRA. Courtney Hammond and other members of PRA were present to answer to any questions the board had regarding the agreement. The annual report and financial statement need to be received earlier, along with a more detailed budget request for the budget meeting. Tim motioned to table until the next meeting. VJ seconded the motion. Motion passed 3/3. Dick Paul asked why Cheryl Paul had not been reappointed to the PRA board. Tim responded that he’d like to discuss the matter in an executive session since he felt it was a personnel issue. Later in the meeting, Tom motioned to appoint Cheryl Paul to the PRA board of directors. Tim seconded the motion. Motion passed 3/3.

5.    Discussion of Letter Received from Maine DEP Regarding a Notice of Violation: No action was taken. Informational only item. The owner of the property in violation may be selling out and therefore the issue would be taken care of. CEO Judy Rolfe is monitoring the area.

6.    Motion to Issue Salary Increases – Approved at March 20th Town Meeting: Tom motioned to issue the increases. Tim seconded the motion. VJ abstained. Motion passed 2/2.

7.    Auxiliary Requests Use of 2nd Story @ Town Hall for Storage: Tom motioned to approve the request, but to use caution on the stairs. VJ seconded the motion. Motion passed 3/3. There was some discussion regarding the length of time items would be stored and why the PR Historical Society had been denied when they asked to store things upstairs. The Auxiliary would only need to store bikes (prizes) for about a month prior to Easter, whereas the Historical Society was seeking long term storage.

8.    Assessor Requests to Attend 2018 Spring Seminar: Tim inquired about the cost, which is $50. Tom motioned to approve the request. VJ seconded the motion. Motion passed 3/3.

9.    Special Thank You to Friends of the Addison Volunteer Fire Department for their efforts in Raising Funds for the Replacement of Flooring at Station 1

10. Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Taken out of order. Tim motioned to close the regular meeting and enter executive session at 7:24 PM with the assessor. VJ seconded the motion. Motion passed 3/3. The meeting reopened at 7:42 PM. Tim announced that the selectmen discussed issues and came to a resolution with the assessor.

11. Motion to Enter Executive Session per 1 MRSA § 405 Regarding a CEO Matter: Tim motioned to close the regular meeting and to enter executive session at 6:57 PM with the CEO, Judy Rolfe. Tom seconded the motion. Motion passed 3/3. The regular meeting reopened at 7:10. Tim announced that the selectmen discussed a matter with the CEO. Tom stated that he will work with the property owner to try to solve the issue.

12. Motion to Enter Executive Session per 1 MRSA § 405 Regarding Pending Legal Matters: Tim motioned to close the regular meeting at 7:12 PM. Tom seconded the motion. Motion passed 3/3. The meeting reopened at 7:21 PM. Tim announced that the selectmen will deliberate further at the next meeting.

13. Complaint Regarding Road Sand: Taken out of order. Road Commissioner Obbie Davis was present to address the complaint. The road sand had been inspected by MDOT and passed. John has written a letter to the complainant and will forward a copy of the letter and complaint to the contractor. The contractor has damaged some town dirt roads during the last snow storm and Obbie is working with them to address the issue.

 

14. Motion to Accept Billy Thompson’s Resignation from the Harbor Committee: Tom motioned to accept the resignation. Tim seconded the motion. Motion passed 3/3. John was asked to send a letter to Billy, thanking him for his years of service to the town.

15. Harbor Committee – Regarding Harbor Ordinance: Taken out of order. Dean Crowley and other members of the committee were present to discuss changes that had been made to their proposed warrant articles for town meeting. The committee would like to submit amendments to the articles to be voted on at the next town meeting. The question of temporary storage was discussed, for boats that needed to be hauled up for repairs of emergency purposes. VJ will look into this further. The temporary overnight parking was mentioned and a sign stating the designated area will be ordered as soon as the committee comes up with the proper wording.     

Public Access:

Mr. Zimmermann inquired about the status of the dilapidated building. Tim responded that he’d like to hold off on discussion.

Mary Thompson mentioned the passing of Lennox Ramsay. The selectmen will send a signed card to the family.

Tom requested a change in the selectmen’s meeting schedule. He’d like to hold meetings on the 1st and 3rd Mondays rather than the 2nd and 4th. The request is tabled until the next meeting.

Tim motioned to adjourn the meeting at 7:44 PM. VJ seconded the motion.

 

Those attending: Mary Thompson, Osborne Davis, Cathy Fonda, Judy Rolfe, Chris Chartrand, Don Williams, Cheryl Paul, Richard Paul, Ronie Strout, James Emerson Jr., Dean Crowley, Alex Thompson, Justin Thompson, Dean Cirone, Mark Wright, Courtney Hammond, Charlene Hammond, Stanley and Sheila Mitchell, Erwin Zimmermann, Fran Havey, Dana Crowley, Bob Hammond, Donald Lovejoy

 

Town of Addison

Special Selectmen’s Meeting

March 20, 2018

Selectmen Present: Timothy H. Thompson, Verlan Lenfestey Jr., Thomas W. Batson

Meeting Opened at: 8:50 PM

Meeting Closed at: 9:00 PM

1.    Motion to appoint Minor Officers (per list provided) for FY 18-19: Tim motioned to appoint minor officers per the list provided with the following exceptions: Harbor Committee – re-appoint Luther Choate; Dean Crowley; Alex Thompson; Justin Thompson; and Jason Tyler. Billy Thompson as alternate. Shellfish Committee – not to re-appoint Timothy Cirone; Bret Burke; and Craig Cirone. Buildings Maintenance – not to re-appoint Thomas Batson and Marcus Norton. The re-appointment of Cheryl Paul to the Pleasant River Ambulance board will be taken up at the April 9th Selectmen’s meeting. Renee Gray was mentioned as a possible replacement. Tom seconded the motion. Motion passed 3/3.

2.    Motion to Cancel March 26th Regular Meeting: Verlan motioned to cancel the regular meeting. Tim seconded the motion. Motion passed 3/3. The next regular meeting will be held on April 9th.

3.    Motion to Approve sending Clerk and Registrar to Elections Training – May 8th and 9th: Tom motioned to approve sending the clerk and registrar to training. Tim seconded the motion. Motion passed 3/3.

 

Town of Addison

Special Selectmen’s Meeting

March 8, 2018

Selectmen Present: Timothy H. Thompson, Thomas W. Batson

Meeting Opened at: 4:15 PM

Meeting Closed at: 4:50 PM

 

 

The special selectmen’s meeting was called to order at 4:15 PM. A motion was made to close the meeting and to enter executive session per 1 MRSA § 405 to discuss pending legal matters with Attorney Edmond Bearor from Rudman Winchell. Motion carried with a unanimous vote. (Attorney Bearor by phone) The matters were detailed in a letter from Attorney Bearor to the Addison Board of Selectmen. 4:17

Resume special selectmen’s meeting at 4:50.

A motion was made to adjourn the special selectmen’s meeting.

 

 

Results of 2018 Annual Town Meeting 

 

Town of Addison

PUBLIC HEARINGS

Law Enforcement/Marijuana Moratorium

MINUTES

March 13, 2018 – Adjourned

  March 20, 2018 – Reconvened

 

March 13

6:00 PM – Tim Thompson opened the Law Enforcement/Marijuana Moratorium Ordinance Hearings.  Motion was made to adjourn and take up public hearings on Tuesday, March 20 at 6:00 PM.  Motion seconded.  All are in favor of postponing the public hearings until Tuesday, March 20th at 6:00 PM.

 

Selectmen Present: Timothy Thompson, David Ingersoll, and Tom Batson

Present: Mary Thompson, Fran Havey, Obbie Davis, Kimbley Davis, Peter Davis, Amy Lenfestey, VJ Lenfestey, Chris Chartrand, Roberta Pinkham, and Butch Pinkham

 7:00 PM – Kim opens Town Meeting.  Chris Chartrand was nominated.  A “show of hands” vote was taken – “show of hands” unanimous for Chris Chartrand. Chris Chartrand elected Moderator.  An oath is given to the Moderator by the Clerk.  Mary Thompson motioned to postpone meeting until next week. Motion seconded. Meeting adjourned. Will reconvene on March 20, 2018 and start with Warrant Article 2 at 7PM.

--------------------------------------------------------------------------------------------------

March 20

6:00 PM

LAW ENFORCEMENT HEARING

PRESENT: CHIEF DEPUTY - MIKE CRABTREE/LT. - TIM TABBUTT

 

The Law Enforcement hearing was held to discuss the increased presence for the Washington County Sheriff’s Department in the town of Addison.  Questions and comments/discussions were open for the public. There will be a significant increase in price (ex. – startup costs, training costs with maintaining certifications included) if Addison decided on a private police department with no deduction in taxes as compared to a 2% increase in taxes with the Washington County Sheriff’s Department police officers/personnel.  Chief Deputy Mike Crabtree “was not opposed to grant monies, but just be prepared to pick up with funding after the shelf life is over.”  This change will not come into effect until next year’s budget. Tim Thompson asked for Addison’s support by a “straw vote” which is not legally binding.  Addison supports the decision for funding the Washington County Sheriff’s Department in the future.  

 

 

MARIJUANA MORATORIUM ORDINANCE HEARING

Marijuana Moratorium Ordinance “authorizes municipalities to regulate the number of retail marijuana stores and the location and operation of retail marijuana social clubs and retail marijuana establishments…as well as providing the option to prohibit the operation…within their jurisdiction.”

 6:45 PM – Tim Thompson reopens the Marijuana Moratorium Ordinance Public Hearing. As no decisions have come into effect on the state level, the Marijuana Moratorium Ordinance had expired and needed renewal for the Town of Addison.  The only change to the Ordinance was the dates, everything else stayed the same.  Mary Thompson “feels this ordinance is very important for this community as we don’t want these stores around schools and public places where our children are playing.”  No further discussion from the floor.

 

Town of Addison

Selectmen’s Meeting

February 12, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrived at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:07 PM

1.    Motion to accept the minutes of the January 22nd Selectmen’s Meeting and January 24th Special Selectmen’s Meeting: David motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Tax Acquired Property Bids: One bid was received. Tim opened the bid from David Simpler for $13,996.52. Tom motioned to accept the bid. Tim seconded the motion. Motion passed 3/3.

3.    Motion to Approve Warrant Articles for March 13th Town Meeting: Out of order. Tim motioned to accept the warrant articles with the addition of an article regarding the letter received from the Washington County Commissioners for possibly adding more law enforcement in the future. David seconded the motion. Motion passed 3/3.

4.    Washington County Commissioners – Letter Regarding Adding More Law Enforcement Personnel: Washington County Sheriff recommended adding 3 additional law enforcement officers, but only 1 was approved. Commissioner John Crowley was present to talk about the request. The selectmen will respond to the commissioners after a town meeting vote. Tim motioned to add a warrant article for an advisory vote. David seconded the motion. Motion passed 3/3. It is recommended to ask Representative Robert Alley, Senator Joyce Makker, Sheriff Barry Curtis, and DA Matt Foster if they’d be willing to attend our town meeting.

5.    Agenda Request from Tom Batson (as private citizen) – Reject County Tax Bill: Tom stated that he is writing letters to departments regarding law enforcement and judicial system. Tim explains that there are severe penalties for not paying the County Tax.

6.    Pleasant River Ambulance Interlocal Agreement: Courtney Hammond was to provide an agreement for the selectmen to consider, but did not. Tim motioned for John to send a letter to PRA stating that we can not provide funding without an agreement. David seconded the motion. Motion passed 3/3. Tim motioned to appoint Erwin Zimmermann to a one member committee to look in to other options for Ambulance services. David seconded the motion. Motion passed 3/3.

7.    Jonesport – Addison Middle Ground: This is for flats located in the Indian River/Crowley Island area. Judy Rolfe of the shellfish committee stated that she needs more time to research this. The committee has met with Jonesport selectmen and shellfish committee.

8.    Addison Tax Maps: Mary Thompson of the planning board discovered a discrepancy in the updated tax maps. She claimed that the assessor, Randy Burns didn’t have an explanation for the changes to a particular lot. She suggests that everyone check the new maps for any changes to their lots.

9.    Motion to Recall the Vote taken at the January 22nd Meeting Regarding Quote from Black Bear Security: David motioned to recall the vote. Tom seconded the motion. Motion passed 3/3. An article will be on the warrant for town meeting, asking for additional funds to add fire to the burglar system.

10.  Motion to accept Lloyd Jordan’s resignation from the Buildings Maintenance Committee: Tim motioned to accept the resignation, thanking Lloyd. David seconded the motion. Motion passed 3/3.

11.  Motion to Appoint Judy Rolfe and James Emerson Jr. to the Budget Committee: Tim motioned to appoint and to add Erwin Zimmermann. David seconded the motion. Motion passed 3/3.

12.  Beth C. Wright Walk for Life – Request for Use of Town Hall Facilities on May 19, 2018: Tom motioned to approve the request. David seconded the motion. Motion passed 3/3.

13.  Emera Maine – Permission to Travel over Posted Roads: Tim signed the letter allowing travel over posted roads.

14.  MDOT – Radar Speed Trailer Loan Program: Tim motioned to accept the speed trailer. David seconded the motion. Motion passed 3/3.

15.  Scenic Bikeway Signage: Tom motioned to support. Tim seconded the motion. Motion passed 3/3.

16.  Motion to Enter Executive Session Per 1 MRSA § 405 Regarding the Office Assistant Position: Tom motioned to enter executive session at 6:31 PM. Meeting reopened at 6:45 PM. John will check with MMA Legal regarding whether or not we need to have Amy reapply for the position since she has changed her mind about leaving.

17.  Motion to Enter Executive Session Per 1 MRSA § 405 Regarding Harbor Patrol: Tim motioned to enter executive session at 6:47 PM. Meeting reopened at 7:07 PM with a motion to adjourn.

 Public Access:

Road Commissioner Osborne Davis stated that we may need additional sand/salt.

Tim stated that he has received complaints regarding the winter sand puncturing tires.

David stated that he will not be seeking reelection as selectman.

Mr. Zimmermann inquired about legal representation. Tim responded that the town has chosen Rudman Winchell to replace Gilbert and Grief.

 

Those attending: Mary Thompson, John Crowley, VJ and Amy Lenfestey, Osborne Davis, Sheldon Trundy, Timothy Hernandez, Judy Rolfe, Adrian Batson, Irvin Pinkham, Stanley and Sheila Mitchell, Erwin Zimmermann, Jimmy Emerson, Fran Havey, Cathy Fonda

 

Town of Addison

Special Selectmen’s Meeting

January 24, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 7:00 PM

Meeting Closed at: 7:50 PM

1.    Harbor and Coastal Waters Warrant Articles: The selectmen rejected the recommendation from the Harbor Committee to allow storage after reviewing various information John gathered from the town attorney, MMA Legal, MMA Risk Management, and Varney Agency. There was discussion of additional items which should not be allowed to be stored at the harbors. Vessels, smelt huts, and other equipment were added to the proposed article. Usage was also discussed with changes to limited overnight parking in designated areas with permission from the harbor master. Members were changed to 5 members with 2 alternates appointed annually. Tim read the proposed articles aloud. Tim motioned to add article changes on the town meeting warrant. David seconded the motion. Motion passed 3/3.

2.    John and Diane Myles Warrant Article Request Regarding Mooring Fees: David motioned to reject the warrant article request after reviewing MMA’s response regarding residency as it pertains to moorings and to send a letter in response to their request. Tim seconded the motion. Motion passed 3/3.

3.    Possible Replacement of Town Attorney: After discussion of the current cases and how the attorney is handling them, Tom motioned to dismiss the current attorney and to hire Rudman – Winchell. Tim seconded the motion. David apposed. Motion passed 2/3. John will send a letter to Gilbert & Grief.

David motioned to adjourn at 7:49 PM.

Those attending: Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

January 22, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Absent – Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:05 PM

 

1.    Motion to accept the minutes of the January 8th Selectmen’s meeting: David motioned to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Black Bear Security – Updated Proposal for Security System at Town Hall (Tabled last meeting): Discussion of proposals to include Fire and monitoring fees. Tabled until Bill Mercer of Black Bear Security can be present. Tim called Bill. Bill arrived later and answered some questions that were raised, including whether or not to use land line or cellular monitoring. Bill suggested cell only. The monthly monitoring fee would be $45 for both burglar and fire. Tim motioned to go ahead with the fire addition and cellular monitoring. David seconded the motion. Motion passed 2/2.

3.    Jonesport/Addison “Middle Ground”: The selectmen received a letter from the Jonesport selectmen requesting that they reconsider/redefine the middle ground in the Indian River area. This will be addressed at the upcoming Shellfish committee meeting to be held on January 24th. Tim motioned to table the item until a recommendation is received from the Shellfish committee. David seconded the motion. Motion passed 2/2.

4.    Article Request from John and Diane Myles Regarding Mooring Fees: The Myles request a property owner/tax payer be treated as a resident when paying mooring fees. Tim motioned to add a warrant article to the town meeting warrant. David seconded the motion. Motion passed 2/2.

5.    Request from Columbia Falls to Process Motor Vehicle Registrations: Tim motioned to offer $150/week plus registration fees in order to process registrations for Columbia Falls until their new clerk has received the proper training. David seconded the motion. Motion passed 2/2.

6.    Motion to Approve the Replacement of the Shellfish Ordinance and to Include on Town Meeting Warrant for Voter Approval: Judy Rolfe of the Shellfish committee summarized the changes which include fees, enforcement, fines, penalties, conservation. Tim motioned to accept the ordinance as written and to add an article to the town meeting warrant for voter approval. David seconded the motion. Motion passed 2/2.

 7.    Motion to Approve Revisions to the Marijuana Moratorium Ordinance and to Place on Town Meeting Warrant for Voter Approval: Tim motioned to approve the revisions to the dates of the moratorium and to place an article on the town meeting warrant for voter approval. David seconded the motion. Motion passed 2/2.

8.    Motion to Approve Revisions to the Harbor and Coastal Waters Ordinance and to place the Articles on the Town Meeting Warrant for Voter Approval: Tim motioned to table the item and to schedule a special selectmen’s meeting for Wednesday January 24th at 7:00 PM to further discuss the articles. David seconded the motion. Motion passed 2/2.

9.    Motion to Appoint Les Stanwood to Friends of the AVFD: David motioned to make the appointment. Tim seconded the motion. Motion passed 2/2.

10. Discussion of Possible Replacement of Town Attorney: Tim motioned to table the item and to take it up at the special meeting Wednesday at 7:00 when Tom can be present. David seconded the motion. Motion passed 2/2.

11. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Personnel Matters: Tim motioned to close the meeting and enter executive session at 6:45 PM. David seconded the motion. Motion passed 2/2. Meeting reopened at 7:05 PM.

Public Access: Adrian Batson requests to clear out some old junk at the old fire station, currently being used as a storage building. Tim motioned to allow Adrian to remove the debris. David seconded the motion. Motion passed 2/2. Don Williams requested that Bill Mercer be appointed to the Buildings Maintenance committee. Tim motioned to appoint Bill. David seconded the motion. Motion passed 2/2.

Those attending: Mary Thompson, Judy Rolfe, Adrian Batson, Stanley and Sheila Mitchell, Erwin Zimmermann, Osborne Davis, VJ Lenfestey, Don Williams.

 

Town of Addison

Selectmen’s Meeting

January 8, 2018

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 8:07 PM

 

1.    Motion to accept the minutes of the December 11, 2017 Selectmen’s meeting: Tom motioned to accept the minutes as written. David seconded the motion. Motion passed 3/3.

2.    Motion to enter executive session per 1 MRSA §405 – Rudman Winchell Legal Services: Taken out of order. Tim motioned to close the meeting and enter executive session at 5:25 PM. David seconded the motion. Motion passed 3/3. Tim reopened the meeting at 6:00 PM.

3.    Harbor Committee – Floats at South Addison Landing: Committee Chair, Dean Crowley was present. There was discussion regarding the floats at the South Addison town landing and when they should be taken out for the winter, damage and repairs. There was further discussion the storage of boats and gear, which currently is not allowed under the harbors ordinance. Concerns are insurance liability for damages to boats and town property, what special circumstances would allow temporary storage, whether to order new signs, and changes to the ordinance to include fines and penalties. David motioned to schedule a meeting for Thursday, January 11th at 5:00. Tom seconded the motion. Motion passed 3/3.

4.    Black Bear Security – Updated Security System Proposal: Taken out of order. Bill Mercer of Black Bear Security could not make the meeting. Don Williams asked if the item could be tabled until the January 22nd meeting. The Buildings Maintenance committee feels there should be fire protection added to the proposal, or an option to include at a later date.

5.    Small Animal Clinic – 2018 Stray Contract: The selectmen signed the contract. Prices remained the same as last year.

6.    Buildings Maintenance –

Motion to accept Gary Magby and Parris Hammond Jr’s Resignations: Tim motioned to accept the resignations with regret. David seconded the motion. Motion passed 3/3.

Motion to appoint Adrian Batson: David motioned to appoint Adrian. Tim seconded the motion. Motion passed 2/3. Tom abstained.

7.    No Bids Received for Tax Acquired Property – 76 Labrador Lane: Tim motioned to re-advertise the property with a minimum bid of $11,000. David seconded the motion. Motion passed 3/3. John will advertise in the Machias Valley and County Wide. The ad will run 2 weeks.

8.    Motion to enter executive session per 1 MRSA §405 in order to perform employee reviews: Item taken out of order. Tim motioned to close the meeting and enter executive session at 6:25 PM. David seconded the motion. Motion passed 3/3. Tim reopened the meeting at 8:05 PM.

 

Thank you to Don Williams, Stephen Oliver, Reed, and others who helped during the purchase and installation of the handicap ramp at town hall.

 

Public Access: Taken out of order. Tim motioned to add a warrant article to the annual town meeting warrant to extend the marijuana moratorium ordinance 6 months or longer if law allows. Tom seconded the motion. Motion passed 3/3. John will check with MMA Legal to see how long a moratorium can be extended. Tom brought up a complaint he had received regarding a damaged mailbox due to snow removal. Road Commissioner Obbie Davis recommended contacting the contractor. There was discussion of mailboxes being placed in the right of way and the rules regarding placement of mailboxes. The town is not liable for damages to mailboxes. Tim presented a proposed Mobile Home ordinance for the selectmen to review.

 

Town of Addison

Selectmen’s Meeting

December 11, 2017

Selectmen Present: Tim Thompson, David Ingersoll, Tom Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

 

1.    Motion to accept the minutes of the November 27th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds. Motion passes 3/3.

2.    Road Commissioner:

a.    McMann Road – Tabled until CEO has further information. Motion passes 3/3.

 

b.    Road Signs – There is a need for a tractor and post-hole digger.  Obbie Davis mentioned he would like to hire someone and he will be the contractor.  Steven Emerson was mentioned – he would not be hired by the town, but by Obbie himself.  Green posts should be 10 ft. posts.  Signs are needed at the following places:

-       Narrows Rd

-       School St.

-       Firehouse

                 There is a possibility to go to Stillwater Ave. and get posts that are     

             needed to finish the job.  The quicker the better as the ground is not  frozen. Obbie states that the signs are what he has next on his “to-do” list.       

3.    Motion to cancel/re-schedule December 25th Selectmen’s Meeting: Tom motions to cancel the December 25th meeting. David seconds. Motion passes 3/3.

4.    Registrar of Voting Appointment: Tom motions to table Appointment for Registrar of Voting. David seconds. Motion passes 3/3. 

Other:

Mailboxes hit by snowplows: Don Williams wanted to know who is responsible for paying for a mailbox when it is hit? Peter Davis states it should be County Concrete’s choice if they pay for the replacement or not vs. the Town of Addison.

Sand Clean-up by Town Landing:  Shelia Williams wanted to know if all the sand had been cleaned up? Yes, but there is still work to be done. CEO stated that you must follow the Rip-Rap guidelines of what is already there and keep to that footprint.

 Clapper at Town Landing: Has this been fixed? No, it is a state issue.  Nothing has been put back.

Sand/Salt Shed Court Case: Date changed to Thursday, December 14th at Penobscot Courthouse. Obbie, David, and Tom plan to attend.

PDQ door issue: There is a problem with the door on the Sand/Salt Shed and it stuck in the up position. The door at this time will not go down.  Obbie asked for the number to call as there is a contract for repairs/service to the door. The Selectmen feel it should be their responsibility to fix it.

Christmas Tree in Addison Town Park: Cape Split volunteers were recognized for their hard work on the Christmas Tree. Selectmen feel a tree should be in the Addison Town Park this year. Boys Scouts and Addison Days Committee were mentioned to find a tree and put up this coming week or ASAP.  Judy Rolfe and Adrian Batson will be getting a tree from their land instead.  Selectmen have approved a budget of $100 for lights, decorations, and a Merry Christmas sign. Additional materials needed: 4 stakes, Rebar – 4ft pieces, and rope to tie off the stakes with.

Building Maintenance update:

-   Ramp project: Will be assembled 7AM Saturday (December 16th) in the old Fire Station/Storage building. Stephen Oliver will bring it over after assembled. Keys were given to the Fire Station.

-   Light on Firestation 2: Light is out. Who is responsible for fixing? Building Maintenance Committee or Fire House??? Selectmen agree BM Committee is responsible. New light should be vandal-proof with screen or break-proof glass. Terry Grant has agreed to replace light fixtures. Selectmen agree 3 replacement exterior lights are needed. Should be 110 not 220/Flourescent lamps/LED tube lights. At the new Fire Station, the lights are very bright and economical. Obbie wanted to know just how bright these lights would be? Selectmen wanted to know if there is a need to have the lights on at all times vs. motion lights?

-   Lights out back of Addison Town Hall: Should they be illuminated?  What is the cost?

-   Lights at Sand/Salt Shed: Question – Would it be cost-effective to have vandal proof lighting vs. an automatic timer running from dusk till dawn?

-   Notification to all Building Maintenance members: Some members are not being notified and are upset. David feels a phone call would be better than an email.  Committee members are finding it hard to make a quorum/decision with only 3 or 4 members attending.

-   Security system: This was approved at Annual Town Meeting in March. Is the wiring finished? Yes, Black Bear Security can be contacted on Monday December 18th. Amendment – Building Maintenance will oversee project with Selectmen’s approval. Tim Thompson will be involved. Motion passes as Amended. 3/3.

? Will this be on during the day and how will it work? Possibly a passcode will be used and and it will be necessary to rearm when leaving the building but not during regular business hours. This will only be at night and weekends

-   Insulation: This is pending wiring has been done. Ryan Shaw can now be contacted.

-   Shellfish Committee: Is there space for totes in old Firehouse/BM Storage Building? There is room around boat. These totes are light and stackable. At this time, there are 21 nets. Next year at this time, there will be 41 nets.

  Public Access:

 Thank you to Don and Teresa Williams, Nona Cirone, and Patrick Blondy for erecting a Christmas tree at Cape Split Road.

 Those attending: Peter Davis, Osborne Davis, Judy Rolfe, Adrian Batson, Sheila Mitchell, Don Williams, and Fran Havey

 

Town of Addison

Selectmen’s Meeting

November 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the November 13th Selectmen’s meeting: David made a motion to accept the minutes as written. Tim seconded the motion. Motion passed 2/2.

2.    Fire Truck Bids:

a.    Forestry Truck 1967 Kaiser Jeep Tractor/Truck-

Jerry Blackburn bid $1257.00

Adam Thompson bid $859.95

Shawn Santerre bid $1875.00

Amy Thompson bid $500.00

Bid awarded to Shawn Santerre

 

b.    Rescue Truck 1978 International Loadstar-

Jerry Blackburn bid $907.00

Adam Thompson bid $859.95

Shawn Santerre bid $1300.00

Amy Thompson bid $350.00

Bid awarded to Shawn Santerre

 

3.    Policy for Use of Station #1 Training Room: The selectmen have received complaints from groups that use the meeting room. The policy is limited to 3rd party organizations and non-profits. Fire Chief Jimmy Emerson stated that he didn’t know where this was coming from and he’d like to speak with whoever made the complaint. Tim responded that in the future, the selectmen will require a written complaint.

4.    Town Office Internet/Computers/Phones/Multi-Purpose Printer: Tim met with Cloud 9 Electric and John Rittenhouse on Saturday the 25th at town hall to complete the wiring. John Woodward will coordinate a time for Cloud 9 and Fairpoint to meet and discontinue old service and installation of a new box for the fax line. The other items are tabled.

5.    Executive Session Per 1 MRSA § 405 Regarding Tax Acquired Properties: Tim suggested taking this item up last. Tim motioned to close the meeting at 5:34 PM and to enter executive session. The meeting reopened at 5:41 PM. The selectmen signed quit claim deeds for properties repurchased within the 30 day redemption. Tim motions to advertise tax acquired property located at 76 Labrador Lane. David seconded the motion. Motion passed 2/2.

 

6.    Tentative Schedule – Budget/Warrant Articles/Town Report Delivery/Town Meeting (set a storm date for town meeting?): Tim read the schedule prepared by John Woodward. Tim motioned to accept the schedule. David seconded the motion. Motion passed 2/2. The selectmen decided not to set a storm date.

7.    Emera Maine – Automatic Maintenance/Repair Service: Tim motioned to opt out of automatic maintenance/repair service. David seconded the motion. Motion passed 2/2.

8.    Appointments to Friends of Fire Department:

Juanita Gray

Tom Gordhamer

Tim motioned to make the appointments. David seconded the motion. Motion passed 2/2.

9.    Wind Turbine Repairs: (Thank you to Don Williams, Adam Thompson, and Terry Grant for their help getting the inverter re-installed after repairs by Bergey Windpower) Another thank you was extended to Obbie Davis and Don Williams for the sign placement at Indian River.

Public Access: Mr. Zimmermann inquired about the Kelsey properties. There has been no activity since the last selectmen’s meeting. Mr. Zimmermann mentioned the depression in the West Side road seems to be worsening. Road Commissioner Obbie Davis responded that he’d take a look at it. Judy Rolfe inquired about the handicap ramp. Don Williams of the Buildings Maintenance committee responded that Peter Davis will start on the ramp as soon as possible and if not completed prior to the annual senior citizens Christmas party, another individual will install the ramp.

Those attending: Don Williams, Osborne Davis, VJ Lenfestey, Peter Davis, Mary Thompson, Stanley and Sheila Mitchell, Judy Rolfe, Tim Hernandez, Erwin Zimmermann, James Emerson, Eleni Wakeman, Sheldon Trundy

 

Town of Addison

Selectmen’s Meeting

November 13, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:25 PM

 

1.    Motion to accept the minutes of the October 10th and October 16th Selectmen’s meetings: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Policy for Use of Station #1 Meeting Room: Tim feels there has been some resistance from the fire department for boards and committees to use the training room at the new fire station. The use of the room was part of the selling feature of the building. This item is tabled until the next meeting. John will contact Chief Jimmy Emerson to see if he can attend.

3.    Fair Point Easement – Indian River Road: Tim signs the easement after some brief discussion. This will allow guy wires to be attached to poles that may be on town owned property.

4.    Update on Handicap Ramp – Town Hall: Don Williams of the Buildings Maintenance committee stated that the handicap ramp was ordered and had been delivered. The ramp is scheduled to be installed within the next two weeks. The committee followed up with other companies for an alternative, but the current ramp was chosen. Tim stated that the inverter for the wind turbine had been repaired by Bergey Wind Power and is on its way back to the town.

5.    Update on Recent Road Work / Signs: Road Commissioner Obbie Davis stated that the paving has been completed on Ridge, Mooseneck, Cape Split, and School Street. He is continuing work on the Ridge road, removing trees and debris. Tim worked with Don Williams and Obbie to prepare the posts at Indian River for the Addison sign. Dean McGray will complete the project. Erwin Zimmermann asked Obbie about paving Clamshell lane. The maintenance of Clamshell lane was swapped with Fire House lane after the new fire station was built.

 

Public Access: Erwin Zimmermann inquired about the Kelsey dilapidated building case. Tim responded that the towns attorney had filed a response to the motion to stay, and told Erwin that John would provide him with a copy.

 

 

Those attending: Osborne Davis, Peter Davis, Mary Thompson, Judy Rolfe, Don Williams, Stanley and Sheila Mitchell, VJ Lenfestey, Erwin Zimmermann, Fran Havey

 

  

Town of Addison

Emergency Selectmen’s Meeting

October 16, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson arrived at 3:06 PM

Meeting Opened at: 3:00 PM

Meeting Closed at: 3:44 PM

 

Tim opens the emergency meeting with a motion to close and enter executive session per 1 MRSA § 405 regarding dilapidated buildings. David seconds the motion. Motion passes 2/2. The selectmen reviewed recent correspondence with attorney Charlie Gilbert. Richard Kelsey filed a Rule 80B, and his attorney is asking permission to file a motion to stay, which would give Kelsey more time. Tim motions to reopen the emergency meeting at 3:40 PM. Tim motions to NOT grant a motion to stay and to proceed with the timeline of the order to remove the clam shop. David seconds the motion. Motion passes 3/3.

 

Those attending: Selectmen, John Woodward

 

Town of Addison

Selectmen’s Meeting

October 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:27 PM

 

1.    Motion to accept the minutes of the September 25th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to enter Executive Session Per 1 MRSA § 405 Regarding Dilapidated Buildings: Tim motions to close the meeting at 5:01 PM. David seconds the motion. Motion passes 3/3. The meeting reopened at 5:20 PM. Tim stated that the discussion was regarding how to handle future discussion as the deadline draws near.

3.    Don Williams –

Buildings Maintenance: Mr. Williams presents a design to the selectmen for the replacement of the handicap ramp at the rear of the town hall building. The selectmen go outside to observe and discuss the layout. The ramp proposed is fully adjustable and reusable. David brought up the need for signs and possibly painting the parking lot to mark the handicap access areas. The cost estimate including shipping is $7,642.65 plus installation. Tom motions to authorize the purchase and begin installation unless Don finds something different that costs less. Don and Verlan Lenfestey will check with EBS and Hammond Lumber to see if they have an alternative. Tim seconds the motion. Motion passes 3/3.

Welcome to Addison Signs: Obbie reported that the holes have been dug for the Addison sign at the mouth of Crowley Island Road. The sign will require 12’ 4x4’s to bring it above the guard rails and be visible for traffic. Don will contact Dean McGray and Ron Carpenter of the Sign Committee to coordinate installation.

4.    McMann Road Issues: Tim called the Maine Forest Service to report the illegal dumping of old traps and debris. Judy had been in contact with DEP and will call DMR regarding the traps to try to determine who they might belong to.

5.    Used Fire Vehicle Auction: Tim has prepared specifications for an ad to be placed in the local papers. The terms of the bid were discussed. No minimum bid, no reasonable offers refused, 10 days to remove or the truck would be put back out to auction, bids should be marked and separate for each truck, bids accepted thru November 27th. Tom motions to place ads in the Machias Valley and County Wide, to run for two publications. Tim seconds the motion. Motion passes 3/3.

 

6.    Road Commissioner –

a.    Paving Quotes: The quote from County Concrete is discussed. The current paving budget does not cover costs to pave the roads listed. Obbie will cut back paving plans for School Street and possibly Cape Split.

b.    Signs Update: Obbie has picked up street signs and get them placed as soon as possible, including relocating the fire station signs from Water Street to East Side road. Tim brought up the possible road closure on Cape Split and provides contact information for SAD 37 for 24 hour notification of the road closure.

7.    October 23rd Selectmen’s Meeting: Tim may not be in town in time for the meeting, but feels the other two selectmen can handle it. No change to the regularly scheduled meeting.

Public Access: None

 

Those attending: Don Williams, Verlan Lenfestey Jr., Judy Rolfe, Osborne Davis, Sheila Mitchell, James Emerson Jr. Fran Havey, Sheldon Trundy

 

Town of Addison

Selectmen’s Meeting

September 25, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrives at 5:05 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:12 PM

 

1.    Motion to accept the minutes of the September 11th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Abby Lamb House: Abby Eden presented information regarding the Lamb house to the selectmen. The Lamb House is a refuge for displaced families who have lost their home to a natural disaster such as a fire.

3.    Berkey Malfunctioning Septic System: Judy Rolfe (LPI) stated that Ted Berkey had picked up the plumbing permit and has contracted with Marcus Norton to replace the system. Tom motions to allow an extension of the deadline for replacement until October 15th and if not completed by then, the selectmen will entertain a fine or another extension if not completed by that date. Tim seconds the motion. Motion passes 3/3.

4.    Bids for Removal of Dilapidated Building: Tim opens bids from local contractors for the removal of the Old Clam Shop at Clamshell Lane.

Mark Wright Construction - $13,990

Marcus Norton - $12,275 (excluding concrete removal and any necessary permits)

Carver Construction - $13,750

Tim motions to accept the bid from Mark Wright Construction. Tom seconds the motion. Motion passes 3/3.

5.    Road Commissioner: Tim begins discussion of road work by asking about the Addison sign at Crowley Island Road. Obbie responded that the sign should be placed within a week. Tom asked about the tree removal from the Dyke, he had bid on the project. Obbie responded that he has contacted Bruce Farren for a price to do the work. David asked about items that were not taken care of by the contractor at the sand/salt shed. Other items discussed were downed trees in ditches and road side mowing. Obbie is working on getting quotes for the roadside mowing and presents a quote from County Concrete for paving projects. Obbie will let the selectmen know by the next meeting if he can complete the work before the weather changes, or if the work should go out to bid.

6.    Mooring Tags: Butch has been patrolling the harbors and looking into the status of the moorings. The town discontinued mooring tags because the owners were not installing them on the mooring and they did not hold up. David Thompson suggested the mooring number be painted on the mooring ball. It is also suggested that the ordinance be revised to include that the moorings need to be marked. This information will be passed on to the harbor committee to take up at their next meeting.

7.    October Selectmen’s Meeting Schedule: The next scheduled meeting falls on Columbus Day. Tim motions to hold the meeting on the following night; Tuesday October 10th at 5:00 PM. Tom seconds the motion. Motion passes 3/3.  

Other: David Thompson asked the selectmen how much had been spent on the Alex Thompson shoreland zoning violation attorney fees. John responded that so far, $2,647 had been spent. David asked the selectmen why the town doesn’t issue a variance and back off. Tim responded that the town is obligated to uphold the shoreland zoning ordinance and if not, the state would come after the town. Amy Lenfestey asked where the attorney fees are coming from. Tim responds that the town is paying them and when a fine is imposed, the town will be reimbursed.

Butch (Irvin Pinkham) updated the selectmen regarding his work as harbor master and shellfish warden. There had been some damage at the West River landing that he is looking in to. Some gravel has been dumped and there is some concern regarding where the gravel came from and whether or not a permit should be issued. Judy will work with Butch to resolve the matter.

Jimmy Emerson asked about who pays for the removal of the dilapidated building. Tim responded that the town pays upfront costs, and then assesses a special tax to the property owner. This opens further discussion of other dilapidated buildings in town and that the town maybe singling out one property owner. John responded that the town has had other buildings removed. The Heritage House on Water Street, the Toy Store off Basin Road, and the Indian River store off Indian River road.

Judy is looking into complaints regarding household trash and will contact our health officer, Alfred Wakeman for assistance.  She also mentioned the junk off McMann road. Tom was going to contact the forestry department and others to try to get something done about it. This item is tabled until the selectmen have more time to look into it.

 

Those attending: Judy Rolfe, Osborne Davis, Cathy Fonda, Alex Thompson, David Thompson, Amy and VJ Lenfestey, Al Galembishi, Mary Thompson, Jim Emerson, Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

September 11, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at:  5:00 PM

Meeting Closed at:   6:24 PM

 

1.    Motion to accept the minutes of the August 28th Selectmen’s meeting:  David motions to accept minutes as written. Tom seconds the motion.  Motion passes 3/3

2.    Demo Bids – Dilapidated Buildings:  Tom questions if all contractors are aware that some work has been completed.  Tom motions to table this item until John is present to be sure all bidders are aware.  David seconds the motion.  Motion passes 3/3.  Bids are not opened.

3.    Buildings Maintenance Committee – To Do List:  David mentions underfloor insulation not on list, and requests it be added. Meeting was attempted last week, no quorum established. It was noted that the propane connection is most pressing on list.  Meeting set for September 19th @ 6:00 PM.  All three Selectmen will be present.  Contact John Rittenhouse, Co-Chair,  regarding meeting.  David suggests regular monthly meetings.  Tim suggests compiling a list of work to be done, possibly putting it out to bid.  Fran Havey inquires about handicap ramp.  Tim states he has been in contact with Mr. Zimmermann regarding aluminum ADA compliant ramps.  Mary Thompson desires the platform be discussed with Auxiliary members. Tom suggests informing Auxiliary members of Sept. 16th meeting and inviting them to have someone present.  

4.    Fire Department 

            a. Out of Service Trucks – Chief Jim Emerson inquires if out of  service trucks are going out to bid. Tim responds yes, and requests that Jim email him specs and maintenance                                        disclosures on both trucks. Tim motions trucks be put out to bid with no minimum bid (as they are of low value) and with a time limit for removal. Tom seconds the motion.  Motion passes 3/3. 

            b. Post “No Hunting” signs near Fire Stations – Jim Emerson  voices concerns of people hunting near or at the Fire Stations and requests permission to post “no hunting”                             signs at both stations.  Tim motions to allow “no hunting”  signs be posted at and around both fire stations.  David seconds the motion.  Motion passes 3/3.

            c. Appointments to Friends of the Fire Department -- Mardi Russ and Les Stanwood:  Tim motions to make the  appointments.  Tom seconds the motion.  Motion passes 3/3.

5.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to perform a 90 Day Employee Review:  Moved out of order to do “Other” first.

Other:  Several unresolved issues with the Road Commissioner: Indian River Road sign, road side mowing, trees in ditches (per DEP via Judy no permit is needed as it is a municipal project as long as there is no stump removal), power lines along the dyke, sand/salt shed not cleaned up-chain across entrance – add as an agenda item for the Sept. 25th Selectmen’s meeting and request Obbie’s presence.  

Tim questioned if NARPA permit has been done for removal of the clam shop.

The wind turbine inverter and electronics need repair – must be shipped.  Tim inquires if Friendship Trap can strap items for shipping, Jim E. answers yes. Tom motions to commit funds to take apart and ship wind turbine.  Tim seconds the motion.  Motion passes 3/3.  

DEP Contractor Certification Training set for November 7th, @ Station 1 from 8 am to 4pm – open to anyone – discussion on where to advertise.    Tim makes a motion for there to be a minimal $20 fee, payable no later than 7 days prior to the class. Payments to be taken at the Town Office.  Tom seconds the motion.  David abstains.  Motion passes 2/3.

VJ Lenfestey inquires as to why so many people have been “lost” from town committees.  Tim states frequent turnovers are pretty normal.  He also states that many members have served long term and may have possibly burned out.  Tim offers for VJ to read the letters resignation from the various members. 

Butch states Addison Days Committee Meeting scheduled for Sept. 18.  Agenda items to be discussed are fundraising ideas and a recruitment plan.

5.    Motion to close regular meeting and enter Executive Session Per 1 MRSA § 405 in order to perform a 90 Day Employee Review:   Tim motions to close the regular meeting and enter executive session.  Tom seconds the motion.  Motion passes 3/3.  Meeting reopened at 6:23.  Tim stated some issues were discussed.            

Those attending: Mary Thompson, VJ and Amy Lenfestey, Irvin Pinkham, Judy Rolfe, James Emerson, Jr., Marcus Norton, Sheldon Trundy, Fran Havey, Shelia and Stanley Mitchell, Richard Kelsey and others.

 

Town of Addison

Selectmen’s Meeting

August 28, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

Agenda

1.    Motion to accept the minutes of the August 14th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Judy East – Washington County Council of Governments: Judy talked about current achievements of WCCG, current projects, information available on their website and various grants that are available. The harbor committee inquired about any grants that would be available to help fund a town pier in South Addison. If Addison decides to rejoin WCCG, Judy would write grants for the town. Construction costs for a pier are estimated at 1 million.

3.    Mary Thompson – Agenda Request regarding properties being taxed as ‘ON’: Taken out of order. Mary requests a review of properties being taxed as on. These include mobile homes and stick built homes, on land of someone else. The concern is how the properties are being taxed and what happens if the owner of ‘on’ decides not to pay the taxes. Does the town foreclose, and if so, what can the town do with the ‘on’ property. Mary will work with assessor Randall Burns.

4.    Septic Malfunction – Cape Split: LPI Judy Rolfe has received a septic permit application from the owners of the malfunctioning septic system. She will contact them for specific dates of completion.

 

Correspondence

Response from Lobster Trap regarding speeding trucks: Lobster Trap has notified their drivers of the issue. Another issue mentioned in their letter was the problem at Mooseneck road corner. This was discussed previously at a prior selectmen’s meeting. Road Commissioner Osborne Davis will contact Lobster Trap.

 

Other

The harbor committee requested a warrant article regarding membership and alternates of the committee.

Obbie will meet with Judy to walk the dyke and determine what trees/shrubs can be cut. Judy stated that a permit from DEP may be required.

Erwin Zimmermann inquired about the time frame for removal of dilapidated buildings. The deadline is mid-October.

Tim asks Obbie about the Welcome to Addison sign at Indian River. Obbie responded that he has dug the holes for the signs and needs to meet with Dean McGray for installation.

Stanley Mitchell asked Obbie about roadside mowing. Obbie responded that he will look into this.

 

Those attending: Osborne Davis, Irvin Pinkham, Judy Rolfe, Mary Thompson, Stanley and Sheila Mitchell, Peter Davis, Justin Thompson, Cathy Fonda, Erwin Zimmermann, Judy East.

 

Town of Addison

Selectmen’s Meeting

August 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:01 PM

1.    Motion to accept the minutes of the

a.    July 24th Selectmen’s meeting: Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 3/3.

b.    August 8th Special Selectmen’s meeting: Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 3/3.

2.    Tabled Items from July 24th

a.    Storage of Items – Pleasant River Historical Society: Ronie Strout of the historical society is present. She stated that the Grange has allowed the society to continue using their building for storage for another year. Tim explains that our insurance would not allow storage of items without proper insurance provided by the historical society.

b.    Welcome to Addison Sign – Indian River area: Obbie Davis, road commissioner, is not present. There is brief discussion of posts and concrete.

3.    Request to Rejoin Washington County Council of Governments: This request was from the Harbor Committee. The committee is looking for help writing grants for various projects. Tim explains that the annual dues have increased and there is an additional fee for help with writing grants. John will ask Judy East of WCCOG to attend a future meeting to discuss the services they offer to members.

4.    Request to Advertise for Bids to Demolish Dilapidated Buildings: Tim motions to advertise. David seconds the motion. Motion passes 3/3.

5.    Request to Advertise Training for DEP Certification for Contractors to be held at Station #1: Tim motions to advertise the training for two weeks in the local paper. Tom seconds the motion. Motion passes 3/3.

6.    Motion to accept Dan Fortin’s resignation from the Buildings Maintenance committee: Tim motions to accept the resignation with regret and thanks Dan for his hard work. Tom seconds the motion. Motion passes 3/3.

7.    Motion to appoint Kristin Alley, Haley Batson, Danni Emerson, and Charles Dowling Jr. to the Friends of the Addison Volunteer Fire Department: Tim motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

 

8.    Judy Rolfe, LPI – Executive Session Per 1 MRSA § 405 Regarding a Malfunctioning Septic System: Taken out of order. Tim motions to close the meeting at 5:36 PM. Tom seconds the motion. Motion passes 3/3. Meeting reopened at 5:59 PM. The selectmen considered the LPI’s recommendation of the notice of violation at 401 Cape Split road. Tim motions to execute the notice of violation. Tom seconds the motion. Motion passes 3/3.

Other: Erwin Zimmermann inquired about the old fire station at Clamshell Lane. Tim responded that the building is owned by the town and is currently used for storage.

Ronie Strout inquired about a ‘School Bus Turn’ sign for the Wescogus road. The selectmen respond that it is the responsibility of the school district to provide the sign.

Tom suggested a letter from the board of selectmen to BBS and JK bait regarding speeding on East Side road. Tim motions to include the Sherriff’s department in the correspondence. Tom seconds the motion. Motion passes 3/3.

Erwin Zimmermann inquired about what the town’s intentions are if Kelsey doesn’t comply with the orders to take down dilapidated buildings. Tim responded that the town’s attorney would have to advise before any action is taken by the town to remove the buildings.

Tim stated that the survey and boundary descriptions have been completed and the town’s attorney is working on boundary line agreements for signatures. David motions to approve the sketch provided by South Meadow surveying. Tom seconds the motion. Motion passes 3/3.

Those attending: Judy Rolfe, Ronie Strout, Erwin Zimmermann, Cathy Fonda, Fran Havey, Alex Thompson, John Woodward, Board

 

Town of Addison

Special Selectmen’s Meeting

August 8, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 3:48 PM

 

1.    Motion to enter executive session per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim opens the meeting and recuses from discussion. Tom motions to close the meeting and enter executive session. David seconds the motion. Motion passes 2/2. Meeting reopened at 3:46 PM by Tom. Tom stated that personnel issues were discussed along with the Alex Thompson Shoreland Zoning violation. Tom makes a motion to refer the Alex Thompson matter to the town’s attorney for prosecution in district court for the shoreland ordinance violations. David seconds the motion. Motion passes 2/2.

 

Those attending: John Woodward, Judy Rolfe

 

Town of Addison

Selectmen’s Meeting

July 24, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:30 PM

 

1.    Motion to accept the minutes of the

a.    July 10th Selectmen’s meeting:

b.    July 13th Special Selectmen’s meeting:

c.    July 19th Special Selectmen’s meeting:

David motions to accept the minutes as written. Tom seconds the motion. Motion passes 2/2.

2.    Motion to enter Executive Session per 1 MRSA § 405 Regarding Shoreland Zoning Violations: Tim motions to close the regular meeting and enter executive session at 5:01 PM. Tom seconds the motion. Motion passes 3/3. The regular meeting reopened at 5:12 PM. Tom motions to supply the information requested by Alex Thompson’s attorney with a charge for labor. David seconds the motion. Motion passes 2/2. Alex Thompson questions the amount. David states the information is on the town’s website.

3.    Town Hall Boundary Agreement: No action.

4.    Shellfish Warden –

South Addison Town Landing Vandalism: Butch has contacted the sheriff’s department to report the vandalism. Discussion of vehicles parking overnight at the landings and restriping the parking lots. Damage to pavement where a boat had been hauled out for repairs. Obbie will be asked to inspect the damage. Inquired about additional signs for the harbors. Tim motions to contact Cloud 9 electric to make repairs to the damaged wires at the SA Landing caused by vandalism. Tom seconds. Motion passes 3/3. Butch has purchased seafoam for the boat engine and stated that it is running better.

Harbor Patrol Issues:

5.    Agenda Request – Bert Merchant Regarding Signs: Bert requests a children at play sign for the Ridge road. Discussion of speed limit. The stop sign at the end of Old Addison road needs to be replaced. Bert offers to pay for ½ of the children at play sign.

6.    Agenda Request – Peter Davis Regarding Contractors Certification for Shoreland Zoning: Peter is not present. Tim motions to table the item. Tom seconds the motion. Motion passes 3/3.

7.    Items Tabled July 10th

a.    Welcome to Addison Sign @ Indian River: Obbie will check on this and report back at the next meeting.

 

b.    Town Owned Poles: Discussion. Maybe could be used at curbside along town hall. Obbie will try to use them.

c.    Mooseneck Road: Tim has found the deed to the old grange hall and there is no agreement to move the building. The town will not get involved any further.

8.    Appointments

a.    Peter Anderson – Planning Board:

b.    Kelly Stewart – Pleasant River Ambulance:

c.    Bobbi Floyd – Friends of the Fire Department

d.    Michele Malcolm – Friends of the Fire Department

Tim motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

9.    Motion to enter Executive Session per 1 MRSA § 405 in order to perform a 45 day review of the Shellfish Warden: Tim motions to close the meeting at 6:30 PM. The meeting reopened at 7:25 PM. Butch is to work another 45 days and have another review.

 

Other: Mary Thompson commends the Addison Days committee. Mary reports damage to a culvert by Cape Circle. Obbie stated that he will be replacing the culvert soon.

Ronie Strout on behalf of the Pleasant River Historical Society requests to store items at town hall. Tim is concerned about the liability. Tim motions to table the request until the next meeting. Tom seconds the motion. Motion passes 3/3.

Mr. Zimmermann inquired about the Kelsey agreements. Kelsey is in compliance with the first order and his time is not up on the other two agreements. He would like to know if the items are not completed, when will the town take action.

Obbie inquired about the amount the town is paying Pleasant River Ambulance. Tim suggests that if anyone has questions they should attend the ambulance meetings.

Butch reports increase of rabies in the area – raccoons. Suggests not shooting them in the head.

 

Those attending: Irvin “Butch” Pinkham, Roberta Pinkham, Osborne Davis, Stanley and Sheila Mitchell, Bert Merchant, Ronie Strout, Harold Tyler Jr., Evans Tyler Jr., Judy Rolfe, Erwin Zimmermann, ?, Ann Casey Graves, Mary Thompson

 

Town of Addison

Special Selectmen’s Meeting

July 19, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 3:45 PM

 

1.    Request for Extension – Thompson violation Consent Agreement and Compliance Order: Tim recuses. Kate Grossman, attorney for Alex Thompson had requested a 7 day extension. After discussion of the timeline for completing the corrective action, Tom motions to deny the request. David seconds the motion. Motion passes 2/2.

 

Those attending: Judy Rolfe – CEO, Mary Thompson, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

July 13, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:36 PM

 

1.    Motion to enter executive session per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim motions to close the meeting at 4:01 PM and to enter executive session. David seconds the motion. Motion passes 3/3. The regular meeting reopened at 4:34 PM. Tim Thompson recused from negotiations. Tom motions to sign the Consent Agreement and Compliance Order and to send it to Alex Thompson’s attorney, Kate Grossman. David seconds the motion. Tim recused. Motion passes 2/2.

 

Those attending: Selectmen, Judy Rolfe – CEO, John R. Woodward

 

Town of Addison

Selectmen’s Meeting

July 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the June 26th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Fire Department – Maine Bureau of Labor Standards SHAPE Award: Mike LePlant and Steve Greeley present fire Chief Jimmy Emerson and assistant fire Chief Eleni Wakeman with a plaque commemorating their achievement for providing a safe and healthful workplace.

3.    Judy Rolfe, CEO/LPI – Report Regarding Recent Plumbing Inspections: Tim motions to accept the report. David seconds the motion. Motion passes 2/2. Judy has performed 5 plumbing inspections for the month of June as well as building inspections.

4.    Dilapidated Buildings – Kelsey Deadline for Post Office, July 5th: CEO Judy Rolfe has inspected the building and determined that Kelsey is in compliance with his agreement with the selectmen.

5.    Agenda Request – Bert Merchant, Signs (Tabled 6-26-17): Mr. Merchant is not present. This agenda item is dropped until a new request is submitted.

6.    Road Commissioner – Road Signs: Obbie Davis will inspect the Indian River area where the ‘Addison’ sign will be placed in order to determine the type of concrete base required. Mr. Zimmermann inquired about some pot holes on the West Side road. Obbie responded that the holes will be patched.

7.    Mooseneck Road (Continued Discussion from 6-26-17): Tim needs more time to research documents. This item it tabled until the next meeting.

8.    Town Owned Poles Stored in Various Locations (Continued Discussion from 6-26-17): Obbie has inspected the poles and has determined that the 15-20 poles are in good condition. Tim motions to table further discussion until Tom can be present. David seconds the motion. Motion passes 2/2.

9.    Appointment – Erwin Zimmermann, Board of Appeals: Tim motions to make the appointment. David seconds the motion. Motion passes 2/2.

10. Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 regarding recent Shoreland Zoning Violations: Tim motions to close the meeting at 5:27 PM. David seconds the motion. Motion passes 2/2. Tim  re-opens the meeting at 5:47 PM. The selectmen and CEO reviewed materials and recommendations provided by the town’s attorney.

11. Selectmen’s Order(s) – Shoreland Zoning Violations: Tim stated that a special selectmen’s meeting will be called for a conclusion when Tom is available.

 

Other: Judy Rolfe presents the selectmen with a recommendation from the shellfish committee to accept the resignation of Craig Cirone Jr. from the shellfish committee. Tim motions to accept the resignation, thanking Craig for his service. David seconds the motion. Motion passes 2/2.

Tim announced an annual caucus to elect members to the FY 2018 Washington County budget advisory committee will be held on July 20th at 6 at the municipal building in Jonesboro.

 

Tim motions to adjourn at 5:50 PM. David seconds the motion. Motion passes 2/2.

 

Those attending: Mike LePlant, Steve Greeley, Peter Davis, Osborne Davis, Stanley and Sheila Mitchell, James Emerson Jr. Judy Rolfe, Ron and Yvonne Carpenter, Sheldon Trundy, Jane and John K (sp?), Fran Havey, Jeffrey Lovit, Les and Kathy Stanwood, Irvin Pinkham, Elani Wakeman, Erwin B. Zimmermann, VJ and Amy Lenfestey, John Woodward, Alex Thompson, David Thompson, others.

 

Town of Addison

Selectmen’s Meeting

June 26, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to accept the minutes of the following meetings –

a.    May 22 Public Hearing Regarding Dilapidated Buildings:

b.    May 22 Regular Selectmen’s Meeting:

c.    June 5 Selectmen’s Meeting Regarding Orders for Dilapidated Buildings:

d.    June 14 Special Selectmen’s Meeting with Attorney Charlie Gilbert:

e.    June 19 Special Selectmen’s Meeting Regarding 2017 RE Tax Mil Rate: Tom motions to accept all minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405: Tim motions to close the meeting at 5:01 PM. Tom seconds the motion. Motion passes 3/3. The regular meeting re-opens at 5:17 PM.

3.    Thompson Shoreland Zoning Violations: Tim recuses. There is some discussion of the three violations. CEO Judy Rolfe had written a recommendation to the selectmen for determining fines and remediation within the first week of June. Judy and Alex Thompson are willing to work together. Tom motions to hand over the responsibility of issuing fines and remediation to CEO Judy Rolfe. David seconds the motion. Motion passes 2/2. Judy would like a couple days to work on an order and come up with a report for the selectmen.

4.    Agenda Request – Bert Merchant Regarding Road Signs: Mr. Merchant is not present. Tom motions to table until he can be present. David seconds the motion. Motion passes 3/3.

5.    Road Commissioner –

a.    County Salt Bid: Tim motions to enter the County Bid for road salt. Tom seconds the motion. Motion passes 3/3.

b.    Sand/Salt Shed: There was brief discussion of the high electric bills. David asked Road Commissioner Obbie Davis if the outside area has been cleaned by the contractor. Obbie will contact County Concrete to have them clean it up and place the remaining sand inside the building. Obbie will also lock the building, and provide a copy of the key to the town office staff. Obbie mentions an issue off Mooseneck road in South Addison. The corner by Harold Tyler Jr.’s trap shop is too tight for large trucks to pass through. Obbie believes there had been an agreement to remove the building. Tim will look in to this further.

6.    Motion to accept resignations from the Planning Board –

a.    Roger Clapp:

b.    Donna Kausen: Tim motions to accept the resignations and thanks Roger and Donna for their years of service. David seconds the motion. Motion passes 3/3.

7.    Motion to appoint members to the Planning Board –

a.    Keith Newman (from alternate to full board member):

b.    Tanya Rucosky: Tim motions to make the appointments. David seconds the motion. Motion passes 3/3.

8.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 to conduct Employee Reviews: Tim motions to close the meeting. David seconds the motion. Motion passes 3/3. Meeting re-opens at 6:47 PM. Salary increases were issued to Kim and Amy.

 

Other: Tom inquired about the telephone poles located at the sand/salt shed, Addison point town landing and at town hall. The poles had been purchased for future projects many years ago. Tom is interested in the poles if they are not to be used. Obbie will look at the poles to determine if they have deteriorated. This will be a regular agenda item at the next meeting.

Tim mentioned that the Swayne’s, who’s property abuts the town hall lot, are willing to help pay for the property survey and to sign the agreement based on the location of property markers.

Judy Rolfe inquired about the handicap ramp at town hall. Tim will contact the buildings maintenance committee and ask that they start holding regular meetings to discuss improvements to town hall.

 

Those attending: Kimbley and Peter Davis, Stanley and Sheila Mitchell, Judy Rolfe, Amy and VJ Lenfestey, Obbie Davis, Cathy Fonda, Justin Thompson, Alex Thompson, Dave Thompson, Fran Havey, Tanya Rucosky.

 

 

Town of Addison

Special Selectmen’s Meeting

June 19, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:15 PM

 

1.    Motion to set the Mil Rate for 2017 RE TAX: After brief discussion of exempt properties, overlay and taxable valuation, Tim motions to concur with the assessor and set the mil rate for 2017 RE Taxes at 15.90. Tom seconds the motion. Motion passes 3/3.

 

Those attending: Selectmen, Randall Burns (assessor), John Woodward

 

Town of Addison

Special Selectmen’s Meeting

June 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 4:00 PM

Meeting Closed at: 4:56 PM

 

1.    Motion to close the meeting and enter Executive Session Per 1 MRSA § 405 in order to discuss a recent Shoreland Zoning Violation: Tim called the meeting to order with a motion to enter executive session. David seconds the motion. Motion passes 2/2. Tom arrived at 4:04 PM. Tim motions to reopen the meeting at 4:55 PM. No action is taken. Meeting adjourns.

 

Those attending: Selectmen, Town Attorney Charlie Gilbert, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

June 5, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:42 PM

Agenda

 

1.    Selectmen’s Orders Regarding Dilapidated Buildings:

Map 1 Lot 105 (Clam Shop) Tim motions to order the following: employ a Maine DEP certified erosion control specialist and completely remove the building and revegetate the area impacted by this structure. To be completed in 90 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

Map 1 Lot 103-A (Hotel) Tim motions to order the following: remove the ell, level the land where the ell currently stands, and as this property is in the shoreland zone, revegetate it with suitable native plants, secure the porch, and board up all remaining openings in the main part of the building. All ground work in the shoreland zone must be accomplished by DEP certified erosion control specialists. To be completed within 90 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

Map 1 Lot 103 (Post Office) Tim motions to order the following: stabilize the foundation blocking and board up all of the windows and doors. To be completed within 30 days of this order. David seconds the motion. Tom abstains. Motion passes 2/2.

2.    Alex Thompson Shoreland Zoning Violations Enforcement and Restoration: Tim recuses himself from any vote and discussion regarding the matter, stating that he is not only an abutting land owner, but also a cousin to Alex. Tom feels the selectmen need more time to review materials before a decision can be made. Tom motions to table. David seconds the motion. Tom is open to comments. Alex’s attorney, Kate Grossman asked if there could be an exchange of drafts of an agreement between Alex and the Town, and what pieces might be missing that the selectmen would need in order to make a decision. Alex states that he has done some planting, 22 spruce trees. CEO Judy Rolfe is not aware of the plantings and asks to be notified of plans and any work performed. Motion passes 2/2.

3.    Executive Session Per 1 MRSA § 405 (6) (a) To Review Applications for Shellfish Warden/ACO/Harbor Patrol/Administrative Duties: Tim closes the meeting at 5:20 PM.

 

4.    Applicant Selection – Shellfish Warden/ACO/Harbor Patrol/Administrative Duties: Tim reopens the meeting at 6:40 PM. Tim motions to offer the position to Irvin Pinkham. David seconds the motion. Motion passes 3/3. Irvin will start on June 18th at his current rate of $15/hr. There will be a 45 day review, and a 90 day review.

 

Meeting closes at 6:42 PM

 

Those attending: Judy Rolfe, Peter Davis, Osborne Davis, Richard Kelsey, Irvin Pinkham, Roberta Pinkham, Dave Thompson, Shelba Thompson, Dan Thompson, Jan Thompson, Billy Thompson, Bert Merchant, Chris Chartrand, Stanley and Sheila Mitchell, Kate Grossman, Amy and VJ Lenfestey, Alex Thompson, Jody Thompson, and others.

 

Town of Addison

Selectmen’s Meeting

May 22, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 6:00 PM

Meeting Closed at: 6:35 PM

Agenda

 

1.    Motion to accept the minutes of the May 8th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3

 

2.    Judy Rolfe, CEO – Recent Shoreland Zoning Inspections and Corrective Actions: Judy acted on complaints she received and issued 2 violations. BBS Lobster had cleared vegetation from their office to the water. They are located in the Marine District. They will replant and have applied for a rip rap permit from DEP. Alex Thompson also removed vegetation and filled more than 10 cubic yards of the property without any erosion control or permitting. Judy inspected both properties with a Shoreland Zoning specialist from MDEP. A verbal stop work order was issued and followed with a written stop work order. Alex continued to with work despite these stop work orders. He has hired representation. Judy explains that it is now up to the selectmen to decide what corrective action must be taken. Judy is meeting with the state LPI regarding two septic systems that are not functioning properly. Donna Kausen, chair of the planning board inquired about corrective actions, and who should issue them. Donna feels the corrective actions should come from the selectmen as has been the case in the past. Judy explains that she is following the Shoreland Zoning ordinance and that this violation can not be compared to violations of the past as they are different.

 

3.    DEP – Request of Documentation Regarding Thompson Permits: Tom motions to request all documentation regarding the permits to be included in the town’s records. David seconds the motion. Motion passes 2/2. Tim abstains.

 

4.    Snow Removal Contracts – Parking Lots (Tabled last meeting): After some discussion, Tim motions to continue with the contracts. David seconds the motion. Motion passes 3/3. The contractors have not requested any increases.

 

5.    Emergency Road Closure Protocol: Fire Chief, Jim Emerson would like to be notified in advance of any road closures. Phone numbers will be exchanged and the office staff will try to notify individuals of any road closures.

 

6.    Town Hall – Deed Sketch: A copy of the deed sketch has been forwarded to the buildings maintenance committee for review. A meeting with abutting land owners will be scheduled so that all parties can agree.

 

7.    Addison Days Committee Appointments (Fran Havey, Thomas Batson, Irvin Pinkham, Roberta Pinkham, Chris Pinkham, Robert Groves, Carol Seavey): Tim motions to appoint the members as named. David seconds the motion. Motion passes 2/2. Tom abstains.

 

8.    Addison Days Dance – State BYOB License: Tim motions to make the BYOB dance a town sponsored event and to sign the state license application. David seconds the motion. Motion passes 2/2. Tom abstains.

 

 

Correspondence 

Don Williams – Re: Roadside Trash: Don is concerned about needles found in the ditches during roadside trash clean up. Don sites enforcement of violations that affect health, safety or community conditions from the Comprehensive Plan. These policies were never implemented by the town. They were merely a recommendation. This item is tabled. Donna Kausen thanks all involved in the roadside trash clean up efforts.

 

Other

Tim motions to cancel the June 12th meeting due to the June 13th state referendum and school budget validation. Tom seconds the motion. Motion passes 3/3.

Tim motions to appoint ballot clerks per the list provided by Kim Davis, registrar of voting. David seconds the motion. Motion passes 3/3. Appointments were; Yvonne Carpenter, Kylie Lenfestey, Margaret Warden, Jane McGray, Donna Kausen, Sheila Mitchell, Stanley Mitchell, Cheryl Paul, Penny Parsons, Peter Davis, Roberta Pinkham, John Rittenhouse, Ronie Strout, Geraldine Valentine, Mary Thompson.

Roberta Pinkham inquired about the job posting for the shellfish warden/harbor patrol/animal control officer/administration duties. The ad stated that applications will be received thru June 2nd.

 

Meeting adjourned at 6:35 PM

 

Town of Addison

Public Hearing Regarding Dilapidated Buildings

May 22, 2017

Map 1 Lot 105 (Clam Shop)

Map 1 Lot 103-A (Hotel)

Map 1 Lot 103 (Post Office)

Selectman Timothy H. Thompson opens the public hearing at 5:00 PM with a brief statement regarding the town’s history of involvement regarding the deteriorating condition of the buildings.

Tim requests public comment for each of the properties individually. The selectmen will use these public comments when determining an order from the selectmen for each property.

Clam Shop: Sheldon Trundy (Addison Fire Chief – Retired) reported that on or about 2006, arson was attempted on this building. It was reported that considerable buckling of the 2nd floor is occurring and the structural integrity of the building is compromised. The Addison Fire Chief (Jim Emerson) confirms that, should the building become involved in a fire, the structure is so hazardous that no interior attack can be contemplated. The owner, Ricard Kelsey, states and then restates the concerns of the Fire Chief and CEO. Peter Davis testifies that he believes that the building is so far done as to be unrecoverable. Additional, written testimony was provided by both the Addison Fire Chief (Jim Emerson) and the Addison CEO (Judy Rolfe) that written testimony is available at the Addison Town Office and is a part of this record.

Hotel: The owner, Richard Kelsey stated that the building is a liability but that he wants to keep it to “live in”. Mr. Lenfestey testified that the building is attracting youngsters who are entering the building. Mr. Zimmermann questioned the earlier promises by this owner to rectify the dangers associated with these buildings. Mr. Kelsey responded to the “earlier promises” question by asserting “financial issues” as the root cause of a failure to honor those “earlier promises”. Mr. Peter Davis stated that the “main part” of the building could be saved. Mary Thompson stated that security of the building is an issue as collapse of portions seems imminent. Additional, written testimony, was provided by the Fire Chief (Jim Emerson) and the CEO (Judy Rolfe) describing the dangers of this building, in its current condition and location. That testimony, as presented is on file in the Addison Town Office and is part of these findings.

Post Office: The temporary foundation blocking must be reset to assure stabilization. All window and door openings must be closed. Additional, written testimony, was provided by the Fire Chief (Jim Emerson) and the CEO (Judy Rolfe), describing the dangers of this building, in its current condition and location. That testimony, as presented, is on file in the Addison Town Office and is a part of these findings.

22 residents were in attendance. Testimony was heard from the town code enforcement officer, fire chief, former fire chief, concerned citizens, and the owner of the properties.

The hearing closed at 6:00 PM

 

Town of Addison

Selectmen’s Meeting

May 8, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson arrives after the first agenda item.

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the April 24th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the May 1st Special Selectmen’s Meeting: David abstains. Tom motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Sand/Salt Shed Dispute Update (A trial management conference date has been set for August 18th): No action is taken at this time.

4.    Handicap Ramp at Town Hall: Mr. Zimmermann provided information for the selectmen regarding temporary ramps. John Woodward passed the information on to the buildings maintenance committee.

5.    Motion to approve the following Town Sponsored Events:

a.    The Friends of the Fire Department will hold a Public Supper on June 10th from 4-7

b.    The Recreation Committee will hold a Town Wide Road Side Trash Clean Up event on May 13th

David motions to approve of the town sponsored events. Tom seconds the motion. Motion passes 3/3.

6.    Appointments to the Friends of Addison Volunteer Fire Department Committee (Sherri Batson – Chair, Susan Sheridan, Lisa Cirone, Jessica Whitcomb, Bonnie Look Thompson, Tom Batson) : John Woodward asks the selectmen to add Amy Lenfestey to the list of appointments. David motions to make the appointments. Tom seconds the motion. Motion passes 3/3.

7.    Snow Removal – Parking Lots (The two three-year contracts expired May 1st):

a.    South Addison Town Landing/South Addison Fire Station #2

b.    Addison Point Town Landing/Fire Station #1/Town Hall

This item is tabled. The selectmen would like copies of the expired contracts to review.

8.    Town-owned Boat/Trailer: Tom would like to make the boat and trailer available to a member of the shellfish committee. Tim nominates Adrian Batson and asks that he follow the procedure for use. David seconds the motion. Motion passes 2/2. Tom abstains.

9.    ATV’s on Town Roads: This item is withdrawn. The State will not allow ATV’s on State roads.

 

10. Motion to accept Bonnie Look Thompson’s resignation from the Planning Board: Tim motions to accept the resignation effective immediately. Tom seconds the motion. Motion passes 3/3. Bonnie had offered to stay on for two months.

Other:

a.    Tim received a letter from the Department of Agriculture, thanking the town for adopting the new Floodplain Management ordinance.

b.    Donna Kausen of the Recreation Committee has contacted Pleasant River Solid Waste regarding the roadside trash clean up. The transfer station will take the trash for free, but the disposal of tires and  waste would be extra. Tim motions that if there are residual expenses that payment would come from Admin or the Transfer Station budget. Tom seconds the motion. Motion passes 3/3.

c.    Don Williams would like Road Commissioner Obbie Davis to commit to putting the last Welcome to Addison road sign up in the Indian River area. Obbie will try to get to it this week or next, but is dealing with a road wash out on West Side road.

d.    Shellfish Warden Irvin Pinkham states that the clam flats are closed to digging due to a flood closure and that the closure may be in effect until Thursday. Department of Marine Resources will be opening the Marsh Harbor area to digging after a recent meeting and testing.

e.    Don Williams on behalf of the Buildings Maintenance committee would like to know the status of the Town Hall property survey. He says that the committee cannot go further with plans for the handicap ramp until the survey is completed. Tim responds that the survey could be completed within the next 3 weeks.

f.      Judy Rolfe inquired about the shellfish warden position. John Woodward responds that the position has been advertised in the Machias Valley News.

g.    Tim announces the purchase of the rescue truck is complete. The truck is in terrific shape. The cost of delivery is $704.64. Tim motions to reimburse the individuals who delivered the truck out of the Fire Department operating budget. Tom seconds the motion. Motion passes 3/3. Tom inquired about the two trucks that are no longer in use. He wants to know when the trucks will go out to bid. Tim has advertised one of the trucks on ebay motors, with no luck. The selectmen decide to advertise the trucks in the MVNO for 1 week. Tim will provide information for the ad.

h.    Tom is concerned about the trash and debris being dumped on property off the McMann road. He will contact the forestry department to ask questions.

 

Those attending: Mary Thompson, Osborne Davis, Judy Rolfe, Adrian Batson, Don Williams, Donna Kausen, Stanley and Sheila Mitchell, Irvin Pinkham

 

Town of Addison

Selectmen’s Meeting

April 24, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:21 PM

 

1.    Motion to accept the minutes of the April 10th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Mike Hinerman – EMA Evacuation Maps (tabled past two meetings): Mike Hinerman is not present. Tom motions to table this item. David seconds the motion. Motion passes 3/3.

3.    Alex Thompson – Discussion of Wharf at Cape Split: Taken out of order, Tim abstains from discussion and any decision. Tom asks Donna Kausen of the planning board if she has any information to provide. Donna states that no permit was issued for the cribbing beside the permitted wharf. Alex says that the cribbing consists of (10) 10 x 10 posts placed beside the wharf to keep his boat from sinking into the mud. Alex had spoken with DEP, who told him that it was okay to place the cribbing there temporarily. Tom reads a letter submitted by CEO Betsy Fitzgerald. Betsy feels this issue is in regards to a property dispute between two neighbors. Judy Rolfe says that she has researched DEP permitting and that DEP does not uphold a town’s Shoreland Zoning ordinance. The ordinance restricts structures from the setback and a permit would have to be issued by the planning board. Alex feels he is being harassed. No action is taken at this time.

4.    Public Hearing Schedule – Dilapidated Buildings: John Woodward has prepared a notice of public hearing to be served on Mr. Kelsey by the Barnstable Sheriff’s department in MA. Tim motions to set a date for the public hearing for May 22nd at 5:00 PM, before the regular selectmen’s meeting. Tom seconds the motion. Motion passes 3/3.

5.    Addison Point Work Program: Chris Chartrand of the Addison Point Agency would like to know what the hold up is, why are the two employees not allowed to return to work. Tim would like to meet with Chris to discuss the matter. Tim will meet with Chris on Wednesday morning at 10. Tom motions to re-start the program. David seconds the motion. Motion passes 3/3.

6.    Handicap Ramp – Town Hall: Don Williams states that the proposed addition to the rear of the building would be delayed. The Buildings Maintenance committee needs to discuss an alternate solution to the ramp, possibly a temporary ramp until the addition can be voted on. A surveyor is needed to prepare a boundary agreement between the town and the abutting land owners. Tom motions to hire a surveyor. Tim seconds the motion. Motion passes 3/3. Mr. Zimmermann states that his company provides aluminum ramps and that this may be a solution.

7.    Road Commissioner:

A.   PDQ Door – Maintenance Contract for Sand/Salt Shed Overhead Door: Osborne Davis approves of the contract. Tom motions to sign the contract. David seconds the motion. Motion passes 3/3.

B.   Street Sweeping: Obbie has started sweeping, using rented equipment.

8.    Addison Days Committee Members Appointments: Tom says he needs to remove Jeanne Lawson from the appointment, she is not able to commit any time. Fran Havey will be added as a member. Their first meeting will be held on May 1st at 6:00 at the town hall. Donna of the recreation committee asks for permission to post signs on the Addison signs for the roadside clean up event. Kimbley Davis will post the event and the Addison Days committee meeting to the town’s Facebook page.

9.    Road Name – Walter’s Way, Request to Change: John will change the road name (formerly named Cindy’s Way) to Nelson Way.

10. Motion to close the meeting and to enter Executive Session regarding personnel matters per 30 MRSA § 2702: Tim motions to close the meeting at 6:20 PM. The meeting re-opens at 7:06 PM. Tim states that they voted in executive session to hire assessor Randall Burns at his requested salary of $10,000/year and to ask that he start as soon as possible. Randall is to submit a timesheet monthy, with an update of work he has completed and things he is working on. This is a part time position with a 90 day probationary period. The selectmen also voted to ask Betsy Fitzgerald to the next selectmen’s meeting for an executive session.

11. Shellfish Warden/ACO/Harbor Patrol/Constable Full Time Position: Judy Rolfe and Frank Batson of the shellfish committee submitted a letter in support of increasing the shellfish warden’s hours to full time. The full time position was budgeted for and approved at the March town meeting. Tim motions to hold a meeting on May 1st at 5:00 PM between the selectmen and Irvin Pinkham, Judy Rolfe, Dean Cirone, Dean Crowley to discuss job descriptions of the shellfish warden and harbor patrol. John will provide budget details of each positions hours.

Other: Taken out of order. Tom requests ATV access to trails off East Side road. Tom asks for a map of town roads that would have to be traveled in order to access the Sunrise trail system. Someone will come to the next meeting with a plan and map. Tom mentions the park gate and there is discussion of whether or not to replace the hinges which have come loose from the column. It is mentioned that the gate could be re-used for another purpose. David asks Obbie if the sand will be cleared from the door of the Sand/Salt shed. Obbie responds that that is the responsibility of the contractor, County Concrete. David mentions the Addison sign at Indian River. Obbie needs to set posts for the sign.

 

Those attending: Irvin Pinkham, Mary Thompson, Chris Chartrand, Don Williams, Judy Rolfe, Osborne Davis, Stanley and Sheila Mitchell, Donna Kausen, Erwin Zimmermann, Alex Thompson, Justin Thompson, Steven Emerson

 

 

Town of Addison

Selectmen’s Meeting

April 10, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrived at 5:15 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:15 PM

 

1.    Motion to accept the minutes of the March 27th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to sign updated ordinances per Town Meeting Vote: Tim motions to sign the ordinances as prepared by the town clerk. David seconds the motion. Motion passes 2/2.

3.    Michael Hinerman, Emergency Management – Evacuation Maps (tabled last meeting): Mr. Hinerman is not able to make the meeting. Sheldon Trundy suggests an email correspondence with Mr. Hinerman. John Woodward states that we are beyond the deadline for public comment. Tim motions to table discussion until Mr. Hinerman can be present. David seconds the motion. Motion passes 2/2.

4.    Chris Chartrand, Pleasant River Solid Waste Disposal District (tabled last meeting): The January 9th meeting minutes of the transfer station mentioned changes to the personnel policies regarding paid time off. Chris explains that they are updating these policies to allow for cash in lieu of time off. The policy would encourage the employee to take the time off, but would give the option to cash out the time off. There is brief discussion of a recent newspaper article regarding the possibility of Jonesport leaving the district. The transfer station was scheduled to meet on this same night and Chris states that the representative from Jonesport would be present to update the district on their decision. Donna Kausen of the recreation committee asks Chris about whether or not the transfer station would accept trash from Addison’s roadside trash clean up, scheduled for May 13th. Chris responds that yes, they would, except for hazardous materials. Chris reports that the transfer station is now open on Fridays.

5.    Maine Community Foundation – Payment in Lieu of Taxes (tabled last meeting): Tom has spoken with the representative in Ellsworth regarding the stipulations of accepting the payment. Roger Clapp has also responded to the selectmen’s concerns. Tom suggests the check be deposited to the buildings maintenance account. David seconds. Motion passes 3/3.

6.    Peter Davis (agenda request) – Employee Salary Increases: Peter questions why half of the salary increase held back for one employee. Tim responds that the budget passed at town meeting did not specify a salary increase and that it is at the selectmen’s discretion to issue the budgeted salary increases. Obbie Davis asks why if the employees weren’t going to get the increases wasn’t it brought up during the two budget committee meetings and at town meeting. Tim responds that the increases were budgeted for, but wasn’t specified for each employee. Peter responds that the selectmen are disrespecting the employees by not issuing the increases, and by not being in line with Maine Municipal’s Salary Survey. Mr. Zimmermann suggests that payroll is different than other budgeted expenses. Amounts are budgeted for each employees salaries. The selectmen respond that they plan to revisit this at a later time. Chris Chartrand inquired about the Addison Point workers, when will they be allowed to return to work. Tim responds that a meeting will be scheduled to discuss expectations of both Addison Point and the Town. Donna Kausen thanks Kim Davis for returning to work in order to sware in members of the planning board.

7.    Illegal (unpermitted) Structure at Pier – Cape Split: This is regarding a structure that went up sometime in January next to a permitted pier, but is within the setback. Tim recuses himself from discussion. Tom would like to hear from the property owner, Alex Thompson and CEO Betsy Fitzgerald. Tom motions to table any action until Alex and Betsy can be present. David seconds the motion. Motion passes 2/2.

8.    Building Permit Application Process:

(New Building Permits must be submitted on or before the 20th of the month preceding the Planning Board meeting to be considered. Later submissions can be taken up in subsequent months.) This policy change will be incorporated in to the current building permit application. A sub-committee of the planning board has been created to review applications prior to the meetings.

9.    Buildings Maintenance Committee – Handicap Ramp at Town Hall: This item is tabled until the buildings maintenance committee has met to discuss the handicap ramp. Tim motions to table, Tom seconds the motion. Motion passes 3/3.

10. Purchase of Rescue Truck – Fire Department:

Approval of Purchase and Sale Agreement

Assignment of Signatory for Loan Agreement

A rescue truck has been located in Pennsylvania. Tim has negotiated a price of $54,000. The sellers will deliver the truck, but the town would pay for their travel and accommodations. These expenses are estimated to be around $800. Tim will request a copy of the recent inspection report done on the truck. Tom motions for Tim to sign the purchase and sale agreement and to sign loan documents. David seconds the motion. Motion passes 3/3.

11.  Street Sweeping – Town Roads and Intersections: Road Commissioner Obbie Davis reports that DOT has been sweeping some intersections and the bridge. Tim has compiled a list of street sweepers approved by DOT and suggests that Obbie gather quotes for sweeping town roads, intersections, and parking lots at town hall, fire stations, and town landings. Tim motions to give Obbie authority to spend funds in the roads account for this purpose. Tom seconds the motion. Motion passes 3/3.

12. Addison Days 2017: Tom has four committee members. The committee hasn’t met yet to set a date for Addison Days, which is usually within the third week of July. Tim motions to enter into a contract for town approved fireworks display. David seconds the motion. Motion passes 3/3. Volunteers are needed for Addison Days and Roadside Trash Clean Up. Don Williams suggests posting and creating events on Facebook.

13. State Licensing for Harvesting Lobster/Crab/Shellfish/Etc. – Should the Town charge a Fee for the Applications? (The State use to provide each town with tablets of each application, but since the paper reduction law, they ask that applicants use the online form. The town office staff has been going online to print the applications when requested.) Tim suggests a link be added to the town’s website, directing people to the applications or referring people to the library in order to print the applications. If people still want the town office to print the applications for them, Tim motions to charge a fee of $4.50. Tom seconds the motion. Motion passes 3/3.

14. Motion to Close the Meeting and Enter Executive Session Per 30 MRSA § 2702 in order to discuss the Assessor’s Contract: Tim motions to close the meeting at 6:55 PM. Tim motions to re-open the meeting at 7:14 PM. Tim states that the selectmen will make a decision on whether or not to renew the contract at their special meeting to be held on the 13th.

Other: Taken out of order.

1.    A quote for repairs to the overhead door at the sand/salt shed has been received from PDQ door. There are three options. Obbie recommends option A of the quote, which is to replace 10 damaged slats, repair hood and support, and adjust and service complete unit. Tim motions to accept option A. Tom seconds the motion. Motion passes 3/3. Another quote will be requested for a service contract on the door.

2.    Mr. Zimmermann reads a letter he has prepared for the selectmen regarding dilapidated buildings at Addison Point. He is concerned that if something isn’t done about them, there could be an incident and a possible lawsuit against the town. Tim responds that the selectmen will start proceedings to take care of the situation.

3.    Tim reports that the Cape Split Cemetery Association noted damage to the SE corner property marker. A surveyor would need to be hired to replace the marker.

4.    Tom has been getting complaints regarding mobile homes being placed without permits. Tom will meet with Donna Kausen at town hall to review permits. Tom will call Betsy to follow up.

 

Those attending: Fran Havey, Don Williams, Osborne Davis, Peter Davis, Donna Kausen, Stanley and Sheila Mitchell, Erwin Zimmermann, Elani Wakeman, Chris Chartrand, James Emerson, Sheldon Trundy,

 

Town of Addison

Selectmen’s Meeting

March 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson arrives at 5:10 PM

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:32 PM

 

1.    Motion to accept the minutes of the February 27th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the March 14th, March 21st Public Hearings: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Motion to accept the minutes of the March 14th, March 21st Town Meetings: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

4.    Michael Hinerman, Emergency Management – Evacuation Maps: Mr. Hinerman is not able to attend. Sheldon Trundy and Elani Wakeman are present to answer any questions. This item is taken out of order. Sheldon and Elani will ask Mr. Hinerman to attend the next scheduled meeting to explain the map which was prepared by MEMA.

5.    Chris Chartrand, Pleasant River Solid Waste Disposal District – Discussion of recent Board Meeting Minutes and Article in Machias Valley News: This item is taken out of order. Mr. Chartrand could not make the meeting. Tim motions to table this item until the next regular meeting. David seconds the motion. Motion passes 3/3.

6.    Motion close the Selectmen’s meeting and to enter Executive Session per 30 MRSA § 2702 in order to discuss Salary Increases for the office staff, and to conduct Interviews for the Part Time Office Assistant and the Assessing positions: Tim motions to close the meeting at 5:03 PM and enter executive session. David seconds the motion. Motion passes 2/2. At this time Tom Batson is not present.

7.    Motion to re-open the Selectmen’s meeting: The meeting was re-opened by Tim at 6:52 PM. Tom states that salary increases were issued and that Amy Lenfestey would be hired at minimum wage. No decisions were made regarding a tax assessor as the selectmen are still gathering resumes.

8.    Motion to add Kimbley Davis to Employee Health Insurance: David motions to add Kim to the town’s insurance. Tom seconds the motion. Motion passes 3/3.

9.    Motion to sell PRSWDD large size Trash Bags at 10 for $19.00: Tim motions to sell bags at 10 for $19. Tom seconds the motion. Motion passes 3/3.

10.  Motion to ask the Planning Board to create a Policy regarding spontaneous Building Permit Application Submittals:

Specifically, to deny the ‘walk-in’ submission of building permit applications at planning board meetings and to create a 72 hour waiting period, after application submission, before a building permit application can be considered by the planning board. This policy change will allow both town office employees and planning board members, at least some minimal amount of time, to review for completeness and accuracy of each application.

Tom motions to send a letter to the planning board, asking that they create a policy regarding building permit application submissions timeline. David seconds the motion. Motion passes 3/3.

11.  Road Commissioner –

Overhead Door at Sand/Salt Shed: Road Commissioner Osborne Davis says the door is operating fine, but may need to be lubricated. He suggests a maintenance contract with PDQ door.

Trask Matter:

Is it time to petition the Court to dismiss the Trask claim or to issue a summary judgement in our favor or otherwise end this suit?

Tim will contact the town’s attorney and ask if the dismiss the case in our favor.

12.  Maine Community Foundation – Payment in Lieu of Taxes:

Acceptance of this payment seems to obligate the Town of Addison to certain things.

Tom would like to contact the Ellsworth office to ask questions before accepting the payment.

Other: There is brief discussion of Irvin Pinkham’s monthly report of shellfish/harbor patrol/ animal control activities. He is still working on the stray cat issue off Indian River road, he has issued 2 summons as shellfish warden which went to court and there is an ongoing problem of a dog running loose. No action is taken.

 

Those attending: Don Williams, Peter and Kim Davis, Tim Breen, Irvin Pinkham, Osborne Davis, Judy Rolfe, Adrian Batson, Sheldon Trundy, Eleni Wakeman, Amy and Verlan Lenfestey

 

Town of Addison

PUBLIC HEARINGS

Floodplains Ordinance/Marijuana Moratorium

MINUTES

March 14, 2017 – Adjourned

  March 21, 2017 – Reconvened

 

March 14

6:30 PM – Tim Thompson opened the Floodplains Ordinance/Marijuana Moratorium Public Hearings.  Mary Thompson motioned to adjourn and take up public hearings on Tuesday, March 21 at 6:30 PM.  Obbie Davis seconded the motion.  All are in favor of postponing the public hearings until Tuesday, March 21st at 6:30 PM.

 

7:00 PM – Kim opens Town Meeting.  Peter Davis nominates Chris Chartrand. Tim Thompson seconds.  Nominations closed.  3 ballots cast.  Chris Chartrand elected Moderator.  An oath is given to the Moderator by the Clerk.  Richard Paul motioned to postpone meeting until next week. Motion seconded. Meeting adjourned. Will reconvene on March 21, 2017 and start with Warrant Article 2 at 7PM.

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March 21

6:30 PM

FLOODPLAINS ORDINANCE HEARING

Floodplains Ordinance “establishes a Flood Hazard Development Permit system and review procedure for development activities in the designated flood hazard areas of the Town of Addison, Maine.”

 

Tim Thompson reopens Floodplains Ordinance Public Hearing. A presentation of a slideshow was shown to the townspeople in order to find their maps/lots in the Floodplain zones.  FEMA has changed Addison and lots of the areas that were in the Floodplain are no longer in the flood zone.  Lydar is the new methodology and will give a more accurate reading of the floodplain maps.  Questions and comments were open to the public and Tim Thompson was able to show maps of Cape Split Harbor to those that asked.  No further questions were asked.

 

MARIJUANA MORATORIUM ORDINANCE HEARING

Marijuana Moratorium Ordinance “authorizes municipalities to regulate the number of retail marijuana stores and the location and operation of retail marijuana social clubs and retail marijuana establishments…as well as providing the option to prohibit the operation…within their jurisdiction.”

 

6:45 PM – Tim Thompson reopens the Marijuana Moratorium Ordinance Public Hearing. He feels this ordinance will give “time” to modify the ordinance and control it. Questions and discussion came from the floor. 

Question 1: How long or amount of “time” do we as the Town of Addison have to enact or modify ordinance???

Reply – Tim Thompson “180 days or earlier if changes are made by town and implemented, unless appealed or modified.”  Corrected by wording  in ordinance– “At least 180 days from the date Addison enacts this Moratorium Ordinance on retail establishments and retail marijuana stores and retail marijuana social Clubs.”

No further discussion. Warrant Articles to proceed. Tim Thompson declares Marijuana Moratorium closed.

 

Results of 2017 Annual Town Meeting

 

Town of Addison

Selectmen’s Meeting

February 27, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 5:50 PM

 

1.    Motion to accept the minutes of the February 14th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Fire Chief – Regarding Overhead Doors at Station #1: Jimmy Emerson has received a quote from PDQ Door for repairs to the overhead doors. The doors were not installed properly by the contractor. David suggests asking the contractor to reimburse the town for the repairs. Tom motions to accept PDQ’s $1,200 estimate for repairs and to take the funds from the fire department operating budget. David seconds the motion. Motion passes 3/3. Jimmy mentions the water lines that freeze occasionally during winter months. He will contact Huntley’s for an estimate to move the lines. The selectmen suggest making a list of items that have been repaired and need repairs with costs and estimates.

3.    Courtney Hammond – Pleasant River Ambulance Budget 2017: Courtney is present to explain the 72% increase in their budget. Payroll, insurances, and building/ambulance repairs have contributed to the increase. Courtney will be at the March 14th annual town meeting to explain the cost increases to the voters.

4.    Out of State Motor Vehicle Registrations: Kimbley Davis expressed concern regarding processing registrations for residents who also reside in other states and would like to register their new vehicles via mail. The process for registering a new motor vehicle requires the individual(s) to be present in order to complete the transaction. Tom motions not to assist and to refer them to DMV’s website. David seconds the motion. Motion passes 3/3.

5.    March 13th Selectmen’s Meeting: Tim motions to cancel the March 13th selectmen’s meeting. David seconds the motion.

6.    March 14th – Appoint Minor Officers following Annual Town Meeting: Tim motions to hold a Special Selectmen’s meeting on March 14th immediately following the Annual Town Meeting in order to appoint minor officers. Tom seconds the motion. Motion passes 3/3. Appointment of minor officers will be the only item taken up at this meeting.

Other: Jimmy Emerson and Sheldon Trundy mention an incident that had taken place with the fire chief in another town. The incident has raised some issues and the fire department does not feel comfortable offering mutual aid to this town. Jimmy will check the County Wide mutual aid agreement for the responsibility of the town to offer the mutual aid. Jimmy will provide the town office with a copy of the agreement. Tom and the selectmen take this opportunity to thank Sheldon for his years of service to the town and Fire Chief.

Tim mentions that other towns have posted their roads. Road Commissioner Obbie Davis is not present to discuss this.

Tim announces that he is working on negotiations with Moosabec Ambulance for service to Addison residents.

Tim would like an audit of street lighting. Some are not functioning and need to be discontinued.

David would like someone to contact Fairpoint regarding lines that cross the road about ¼ mile before the South Addison town landing. The lines are too low and may be damaged when boats are hauled in and out of the harbor.

Tom motions to adjourn at 5:50 PM.

Those attending: Selectmen, John Woodward, Sheldon Trundy, Jimmy Emerson, Cathy Fonda, Verlan Lenfestey, Courtney Hammond

 

Town of Addison

Selectmen’s Meeting

February 14, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:09 PM

 

1.    Motion to accept the minutes of the January 23rd Selectmen’s meeting: Tim motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Motion to Appoint Jimmy Emerson as Fire Chief: Tom motions to appoint Jimmy Emerson as fire chief. David seconds the motion. Motion passes 3/3.

3.    Review and Approve Warrant Articles for March 14th Town Meeting: Tom motions to amend article 23 to read “To see if the Town will vote to raise and appropriate $18,000 from Taxation toward a handicap access for Town Hall.” David seconds the motion. Motion passes 3/3.

4.    Review and Approve Selectmen’s Letter for inclusion in Annual Report: Tom motions to publish the letter prepared by Tim. David seconds the motion. Motion passes 3/3.

5.    Motion to appoint Judy Rolfe as Co-Chair/Secretary of the Shellfish Committee: Tom motions to appoint Judy Rolfe as co-chair/secretary of the shellfish committee. David seconds the motion. Motion passes 3/3.

6.    Motion to Accept Sheldon Trundy’s Resignation as Fire Chief and Forest Fire Warden: Tom motions to accept the resignation of Sheldon Trundy as fire chief and forest fire warden. David seconds the motion. Motion passes 3/3.

7.    Emera Maine – Permission to travel over Posted Roads: Tom motions to sign the permission for travel over posted roads. David seconds the motion. Motion passes 3/3.

8.    James W. Wadman, CPA – Management Representation Letter: Tom motions to sign the management representation letter. David seconds the motion. Motion passes 3/3.

9.    Beth C. Wright – Request to use Town Facilities on May 20, 2017 for the 17th Annual Walk for Life: David motions to approve the use of town facilities on May 20th for the walk for life events. Tom seconds the motion. Motion passes 3/3.

10. Old Business: Central Maine Pyrotechnics Contract: This item is tabled until other pyrotechnics contractors are contacted for pricing comparisons.

 

11. Addison’s Newly Formed Neighborhood Watch: This item is to make the selectmen aware of the neighborhood watch program, started by residents Chris and Brigette Beal.

12. Motion to enter Executive Session Per 1 MRSA § 405 Regarding Ambulance Contract Negotiations: The regular meeting closes for executive session. Meeting re-opens at 6:05 PM. The selectmen are investigating options.

 

Other: There is discussion of the employee handbook and benefits, in particular whether or not employees should be paid for office closures due to inclement weather. David does not feel the employees should be paid for the office closures, and Tom feels the employees should make up for the time. John will provide a copy of the employee handbook for the selectmen to review. Previously, the handbook had been reviewed and accepted by the selectmen and has been a guide for the employees since 2007.

 

Those attending: Dan Fortin, James Emerson Jr., Judy Rolfe, Adrian Batson, Mary Thompson

 

Town of Addison

Selectmen’s Meeting

January 23, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:26 PM

 

1.    Motion to accept the minutes of the January 9th and 17th Selectmen’s meetings: David makes a motion to accept the minutes as written. Tim seconds the motion. Motion passes 2/2. Tom abstains.

2.    Town Clerk/Tax Collector Position: Tim announces that Kimbley Davis has been chosen to fill the position and her part time position will be advertised.

3.    Marijuana Moratorium: Tim motions to ask the planning board to come up with a 180 day moratorium on new marijuana establishments in town. David seconds the motion. Motion passes 3/3.

4.    Floodplain Management Ordinance: Tom motions to table action until the next meeting. David seconds the motion. Motion passes 3/3.

5.    Shellfish Warrant Articles: Tom motions to table action until someone contacts DMR regarding their suggested changes. Tom seconds the motion. Motion passes 3/3.

6.    Central Maine Pyrotechnics: Tom motions to table any decision until he can contact more supplies for quotes. David seconds the motion. Motion passes 3/3.

7.    Fire Department: Jimmy Emerson resigns as EMA director and Sheldon Trundy resigns as EMA assistant director. Tim motions to accept the resignations. David seconds the motion. Motion passes 3/3. Tim motions to appoint Sheldon Trundy as EMA director and Elani Wakeman as assistant director. Tom seconds the motion. Motion passes 3/3.

The department would like to apply for a card for state surplus. The selectmen are okay with the request.

Sheldon reads a statement regarding the need for a replacement of the rescue truck. A $60,000 loan over a term of 5 years at 2.35% interest would be just over $13,000 annually. Sheldon recommends an article on the warrant for town meeting. Tim motions to add an article. Tom seconds the motion. Motion passes 3/3.

8.    Employee Health Insurance: Tim explains that the town is not required to offer employee health insurance and that the selectmen will look into costs under the Affordable Health Care Act and other plans to save money.

9.    Motion to enter Executive Session per 1 MRSA § 405 regarding the Assessors Position: Tim motions to close the regular meeting at 5:42 PM and to enter executive session. Tom seconds the motion. Tim reopens the meeting at 5:55 PM. Tim motions to negotiate a 6 month contract with the current assessor. David seconds the motion. Motion passes 3/3.

10. Motion to enter Executive Session per 1 MRSA § 405 regarding a Complaint from Addison Point: Tim motions to close the regular meeting at 5:57 PM and enter executive session. David seconds the motion. Tim reopens the meeting at 6:12 PM. The selectmen determined that the allegations were unfounded and offer an apology to Peter Davis. Tim motions to negotiate with Addision Point a contract for the Addison Point Work Program, and to require a waiver of worker’s comp insurance. Tom seconds the motion. Motion passes 3/3.

11. Exempt Properties: The assessor has compiled a list of exempt properties and the values for the selectmen to review. The selectmen are concerned about how these properties are affecting taxes. The list will be published in the town report.

Other: Sheldon states that there was a recent inspection of the stations by Safety Works and the department did very well.

Tom would like to re-name the new private road Cindy’s Way (named at last meeting) to Nelson Way and to name a road off Caler Cove road Walter’s Way. Tim motions to approve these road names. David seconds the motion. Motion passes 3/3.

David mentions new construction taking place in South Addison. Betsy Fitzgerald has been asked to look into it.

 

Those attending: James Emerson, Peter Davis, Osborne Davis, Stanley and Sheila Mitchell, Sheldon Trundy, Eleni Wakeman, John Woodward

 

Town of Addison

Special Selectmen’s Meeting

January 17, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: Tim calls the meeting to order at 2:06 PM

Meeting Closed at: 2:30 PM

 

The purpose of the special meeting is to review the application received for the Town Clerk/Tax Collector position.

After discussion and review of the applications, Tim motions to offer Kimbley Davis the full time position. David seconds the motion. Motion passes 2/2. Kim will have a 90 day probationary period. After 90 days, the Selectmen will meet with her to determine how well she is adjusting to the new position.

Tim motions to advertise the part time Office Assistant position in the next Machias Valley Newspaper. David seconds the motion. Motion passes 2/2.

 

David motions to adjourn the meeting.

 

Those attending: John Woodward

Town of Addison

Selectmen’s Meeting

January 9, 2017

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:29 PM

 

1.    Motion to accept the minutes of the following Selectmen’s meetings:

December 12th Regular Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

December 19th Special Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

December 30th Special Meeting David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Chris Chartrand – Pleasant River Solid Waste: Chris is present to follow up on items discussed at the last meeting. The $1.00 off per 10 pack of bags suggestion is left to the town’s discretion. There is a slight increase in the transfer stations budget, approximately $4,000. Carol is sending monthly financials and meeting minutes by email to each member town. Chris stresses the importance of recycling and how it benefits the towns. Workers at the station will try to keep things picked up in down times in an effort to make the station more presentable. The station would like to change out the road side sign eventually, with a digital sign.

3.    Motion to enter Executive Session per 1 MRSA § 405 regarding a personnel issue: Taken out of order. Tim motions to close the regular meeting at 5:45 PM and enter executive session. David seconds the motion. Motion passes 2/2. Tim re-opens the meeting at 6:10 PM. David motions to resume the executive session when Tom can be present. Tim seconds the motion. Motion passes 2/2.

4.    Creation of Road Name and E-911 Addresses – Off East Side Road: John mentions that Tom had stated that he’d like the road named “Cindy’s Way”. John had sent out letters to all land owners off this road, but none of them are present to give an opinion on a road name. John had told Tom that he needed the approximate driveway entrance in feet for each lot so to address a number, after a road name was chosen. Tim motions to name the road “Cindy’s Way”. David seconds the motion. Motion passes 2/2.

5.    Creation of AVFD Projects Assistance Committee: Jim Emerson discusses the need for such a committee to help with fundraising events. Tim motions to create the committee. David seconds the motion. Motion passes 2/2. Jim will provide a list of volunteers to serve on the newly formed committee. John will then have these volunteers added to our volunteer accident insurance.

AVFD Un-Budgeted Maintenance of #344 (Rescue Truck): Sheldon Trundy states that there are necessary repairs needed for the rescue truck, which are estimated at between $1,000 and $4,000 and he feels that the truck is too old (40+) to put that amount of money into. The fire department will look into other alternatives, such as a good used rescue truck. Currently the department is using the brush truck for rescue.

6.    Request from Pleasant River Historical Society: Mary Thompson on behalf of the historical society asks the selectmen for permission to store an old winnowing machine formerly owned by Earle Prebble in the town’s storage building. Tim motions to allow the storage if the society holds the town harmless. David seconds the motion. Motion passes 2/2.

7.    Motion to Appoint Keith Newman as Planning Board Alternate: Tim motions to appoint Keith as planning board alternate. David seconds the motion. Motion passes 2/2.

8.    Fireworks Contract: Tom is not present, so this item is tabled. David motions to table, Tim seconds the motion. Motion passes 2/2.

9.    Schedule a Review of Applicants for the Clerk/Tax Collector Position: The selectmen will each come in individually to narrow down the applicants to three. The selectmen will meet next Tuesday the 17th at 2:00 PM to choose the 3 applicants who will come in for an interview. Interviews will take place on the 18th or 19th, with a final decision to be made at the January 23rd meeting.

10. Burn Permits: Sheldon states that because there is so much going on within the fire department, he does not want to authorize Kim to write burn permits at this time. Sheldon had previously told John to stop writing permits and refer residents to the fire department or to obtain a permit online.

Correspondence

DEP Letter regarding Elliot Batson Permit:

National School Choice Week:

 

Other: The selectmen received a letter of resignation from the budget committee from Daria Alexander. Tim motions to accept the resignation with regret. David seconds the motion. Motion passes 2/2.

 

 

Those attending: Charles Dowling, Mary Thompson, Osborne Davis, Sheldon Trundy, Chris Chartrand, Tim Hernandez, James Emerson, Peter Davis, Selectmen, John Woodward

 

Town of Addison

Selectmen’s Meeting

December 30, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:00 PM

Meeting Closed at:

 

1.    Temporary Appointments: Tim motions to appoint Kimbley Davis as temporary Town Clerk, Motor Vehicle Agent, Inland and Fisheries and Wildlife Agent, Tax Collector, Registrar of Voting, and General Assistance Administrator. David seconds the motion. Motion passes 3/3. The selectmen sign the necessary forms.

2.    Bank Authorization: Tim motions to remove Alice Tucker from the bank authorization at MSB and to Add Kimbley Davis. Tom seconds the motion. Motion passes 2/2.

3.    Local Roads Maintenance Plan: Road Commissioner Obbie Davis will gather quotes for various road work on the Mooseneck and Ridge roads. The town receives $28,240 every year to help maintain these two roads. Road work will include overlay to the Mooseneck road, culvert replacement and overlay on Ridge road. Obbie will have quotes ready by March town meeting.

 

David motions to adjourn the meeting at 3:12 PM. Tom seconds the motion.

 

Those attending: Selectmen, Obbie Davis, John Woodward

 

Town of Addison

Emergency Selectmen’s Meeting

December 19, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 3:30 PM

Meeting Closed at: 4:05 PM

 

The purpose of the emergency meeting is to discuss and accept Alice Tucker’s letter of resignation. Alice has been offered another job and has given two week notice.

 

Tim motions to accept, with regret, Alice’s letter of resignation. Tom seconds the motion. Motion passes 3/3.

 

Tim motions to begin the process of hiring a replacement. Tom seconds the motion. Motion passes 3/3.

 

There is discussion of an ad, what should be included in the ad, how long to run the ad, and in what paper should the ad run. It is decided to advertise the position in the Bangor Daily news. The starting pay rate will be based on experience, and there will be a 90 day probationary period. John stepped out to contact Bangor Daily for a quote, while Kim Davis was asked to come in to speak with the selectmen. The selectmen offer Kim full time status during the transition, asking that she shadow Alice and learn as much as she can about the position. Kim could apply for the position, but if she is not chosen, she is guaranteed her part time position will remain. Kim stated that she has been to trainings and has done many of the tasks that Alice performs. She is willing to attend more training if necessary in order to fulfill the position.

   

Those Attending: John Woodward, Kimbley Davis

 

 

Town of Addison

Selectmen’s Meeting

December 12, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: 5:45 PM

 

1.    Motion to accept the minutes of the November 28th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

December 8th Selectmen’s meeting: David motions to accept the minutes with a modification to the non-resident fee of $125 for moorings. Tim seconds the motion. Motion passes 2/3. Tom abstains.

2.    PRSWDD – Christopher Chartrand: There is discussion of how to bring up trash bag sales, which have been dropping over the past few years. John mentions possibly offering a deal on trash bags, buy a pack of 10, get $1.00 off? Tim is concerned that residents are using another transfer station because of Pleasant River’s hours. Chris explains the increase in budget is due to a lot of different factors, including maintenance and loss of revenue from certain metals. The next meeting of Pleasant River Solid Waste is on January 9th at 7:00 PM and will be held at Addison Point Agency. Tim plans to attend. There is further discussion of how Pleasant River can be more competitive with Mark Wright Disposal, keeping the roadside sign up to date to encourage recycling and using the districts facility. Chris will ask the book keeper to forward monthly financials to the town office of each town in the district.

3.    Small Animal Clinic – Stray Contract Renewal: The selectmen would like for Irving, our animal control officer, to find out if there are any nearer clinics that would accept strays/abandoned animals. The selectmen feel that by signing the contract, they are not bound to only use Small Animal clinic. The selectmen sign the contract.

4.    Fireworks Contract – (Tabled past 2 meetings): Tom is still working on finding other companies and says he needs to get in touch with Central Maine Pyrotechnics to ask what is included in the contract. Tim motions to leave this item on the table for future meetings. David seconds the motion. Motion passes 3/3.

Other: Tim mentions that the selectmen never voted to accept the tentative schedule for budget-warrant articles-town report-town meeting. Tom motions to accept the schedule, David seconds. Tim would like to include in the motion, to send the schedule to all committee chairs. Motion passes 3/3.

Tim asks Tom about shellfish committee meeting minutes. Tom stated that he will check with Frank again and have him submit the minutes to the office. Tim brings up a notice of intent to file, submitted to DEP by Alex Thompson for a 24 foot extension to his pier off the Cape Split road. Tim feels this will affect the harvesting of shellfish. John sent a copy to the shellfish committee. Tom will discuss this at their next meeting.

David mentions that there was not a vote to cancel the December 26th selectmen’s meeting. Tim motions to cancel the meeting. Tom seconds the motion. Motion passes 3/3.

Recently John had requested minimum pay for meetings, but withdrew this request, asking instead to take into consideration his distance from the town office when scheduling meetings. There is discussion of how John is paid for meetings. The selectmen ask John to use time from meetings as comp time instead of overtime.

 

Those attending: Chris Chartrand, John Woodward

 

 

Town of Addison

Selectmen’s Meeting

December 8, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll.

Thomas W. Batson is absent.

Meeting Opened at: 6:00 PM

Meeting Closed at: 6:25 PM

 

1.    Harbor Committee’s recommended changes to the Harbors Ordinance:

The Harbor Committee met at 4:00 PM to discuss updates to the Harbors Ordinance. These updates were presented to the selectmen by committee secretary Justin Thompson. The recommended updates include:

a.    Changing  the date a late fee will be imposed for unpaid mooring fees. Currently the late fee begins on August 1st. The committee recommends changing this to January 1st of the following year.

b.    Raising mooring fees for residents from $20 annually to $50 annually with a late fee of $50

c.    Raising mooring fees for non-residents from $50 annually to $125 annually with a late fee of $125

Tim motions to accept these changes. David seconds the motion. Motion passes 2/2.

The selectmen will compose warrant articles to incorporate these changes for the upcoming March 2017 town meeting.

There is discussion of the 2005 town meeting warrant article, which passed, allowing overnight parking at the harbors. This article was never added to the harbors ordinance. Those in attendance raised concerns over what would be allowed for overnight parking, whether there should be signs placed for designated areas, and what penalties would be involved should there be parking in undesignated areas.

Tim stated that he is going to research the waiver for temporary storage of boats submitted by the harbor committee, to find out if the town would be required to have pollution insurance and whether or not the waiver would stand up in court. He will report his findings to the harbor committee.

 

David motions to adjourn the meeting. Tim seconds the motion. 

 

Those attending: Dean Crowley, Justin Thompson, Alex Thompson, Jason Tyler, John Woodward

 

Town of Addison

Selectmen’s Meeting

November 28, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:47 PM

 

1.    Motion to accept the minutes of the November 14th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Harbor Committee – Discussion of Updates to Harbor Ordinance: Members of the harbor committee are present to discuss changes to the ordinance. There is discussion of increasing mooring fees, impact fees for commercial fisherman and recreation use of the harbors, and enforcement of the ordinance. A meeting of the committee is scheduled for December 8th at 4:00 PM, followed by a meeting with the committee and selectmen to finalize these proposed changes.

3.    Road Commissioner – Discussion of November 21st  Meeting Regarding Paving Projects and Funding: Tim motions to raise $40,000 from excise and $40,000 from taxation/surplus rather than to fund projects from a loan. Tom seconds the motion. Motion passes 3/3.

4.    Minutes of Recent Shellfish Committee Meeting: Minutes have not been received. Tom will ask committee secretary to provide the minutes to be posted to the town’s website.

5.    Tom Batson – Pyrotechnics Agreement (item tabled 11/21 mtg): This item is tabled until Tom can gather more quotes from other pyrotechnics companies.

6.    Confirmation of Use of Tax Acquired Property Proceeds to be used for Hall Renovations: Tom motions to use proceeds of tax acquired property for hall renovations. David seconds the motion. Motion passes 3/3.

7.    Tentative Schedule – Budget/Warrant Article Requests/Reports of Various Departments/Town Report/Town Meeting: No action

8.    Executive Session Per 1 MRSA § 405 (2) – (5) to discuss Employee Compensation: Tom motions to close the meeting at 6:20 to enter executive session. David seconds the motion. Motion passes 3/3. Tim re-opens the meeting at 6:32 and states the session was for discussion only. 

Other:

Tim is working on whether or not open space properties and those in conservation can be open to the public for recreational use, and these properties would be posted to the town’s website.

The selectmen agree that tipping should be allowed on town property, with written permission from the town office, a limit of 5 permits to tip would be issued.

 

Irvin Pinkham stated that the town’s boat is missing a seat and would like to know where funds would come from to replace it. The selectmen feel the expense should come from the shellfish budget.

 

Those attending:

Osborne Davis, Dean Cirone (harbor master South Addison), Jason Tyler, Dan Fortin, Irvin Pinkham, Justin Thompson, Dean Crowley

 

Town of Addison

Selectmen’s Meeting

November 21, 2016

 

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:40 PM

Meeting Closed at: 6:25 PM

 

The selectmen met with road commissioner Osborne Davis to discuss paving of roads and funding options. John Woodward provided financial reports for reference.

 

The selectmen and road commissioner determined an amount that would have to be raised each year to maintain paved roads to be upwards of $80,000.

 

$40,000 has been raised from excise tax each year for paving loans. $10,000 has been raised from taxation or surplus each year for the past three years to be placed in a contingency fund.

 

The selectmen and road commissioner agree that $80,000 should be raised to maintain paved roads. $40,000 to be raised from excise and $40,000 from taxation and/or surplus. John points out that we have a balance in the paving account of $18,800 and that can be used for the upcoming 17-18 FY budget. This would lower the amount to be raised from taxation and/or surplus for the upcoming budget year.

 

David suggests waiting to vote on this until Tom can be present.

 

This will be an agenda item for the November 28th selectmen’s meeting.

 

 

Town of Addison

Selectmen’s Meeting

November 14, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim opens the meeting at 5:00 PM, with a moment of silence for Arlene Guptill.

Meeting Closed at: 6:35 PM

1.    Motion to accept the minutes of the October 24th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Rick Haffner of DEP regarding Elliot Batson Permit: Mr. Haffner begins discussion of an expired permit. Mr. Batson’s permit expired in 2012. A new application needs to be submitted to the state and abutting landowners notified. The permit, if approved, is for five years. Tim asks how the permit holder is notified of an expired permit. Usually, a notification is sent out, but for some reason this did not happen or was overlooked. Mr. Haffner states that the town can set conditions on the permit, to include notification of upcoming permit expirations. The board of selectmen have no objections to a future permit, since it has already been going on.

3.    Road Commissioner

Sand/Salt Shed Door: PDQ door has made repairs to the overhead door which was damaged by the contractor when stockpiling the sand/salt. The board feels that the door or damaged parts should be replaced by the contractor. There is discussion of the flood light which is not functioning. This will be brought up at the upcoming buildings maintenance committee meeting.

Paving Roads Loan: Obbie would like a paving loan in the amount of $150,000 for paving projects. Tim would like a plan for the funds. The selectmen decide to meet on November 21st to further discuss the projects and funding options.

4.    Shellfish Warden Position: The shellfish warden has taken on another job for the sheriff’s department and is waiting for a schedule to be set. This will determine whether or not he can continue working for Addison. He has resigned his position in Harrington as their shellfish warden. There is discussion of whether or not the town could offer a full time position to include shellfish warden, harbor patrol, animal control, mowing, shoveling, flags, constable, and general maintenance. Tom motions to table this item until the next selectmen’s meeting. He will contact some of the shellfish committee members for their opinion. David seconds the motion. Motion passes 3/3.

5.    Treasurer’s Position-Elected to Appointed Warrant Article: Tim states that most towns have changed the treasurer’s position to appointed due to the fact that the treasurer answers to and has no authority over the selectmen. John explains that any employee of the town should go thru a hiring process to determine if they are experienced and qualified for the position. Tom motions to add the item to the warrant for town meeting, and to add an explanation to the article. David seconds the motion. Motion passes 3/3.

Other: Tom mentions that he has been contacted by the pyrotechnics company regarding fireworks for Addison Days. The company would like the town to enter into a 3 year agreement to fix prices. Tom will ask Fran Havey to attend the next meeting to discuss the option further. He will also contact other pyrotechnic companies for other options.

David inquired about the harbor committee and whether or not they have met to discuss changes to the harbor ordinance. John is asked to notify the committee members, asking that they attend the next selectmen’s meeting.

Alice has sent a memo to the board, asking to send Kim to General Assistance training in Jonesport. Tom motions to send Kim to the training. Tim seconds the motion. Motion passes 3/3.

Alice also asks for the stipend pay of the GA assistant since Bobbi resigned at the beginning of the fiscal year. There is discussion. The item is tabled until the next meeting when Alice can attend.

Tim announces that the land transfer from the VFW to the town is now complete and the for sale sign which was placed on the property by mistake will be moved next week to the correct property. Building permits and DEP issued permits are now available on the town’s website. If someone requests a copy of their permit, they will be referred to the website and if they want a copy printed, a fee will be charged.

 

Those attending: Osborne Davis, Don Williams, Fran Havey, Elliot Batson, Rick Haffner, John Woodward

 

Town of Addison

Selectmen’s Meeting

October 24, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: Meeting adjourns at 6:20 PM

Moment of silence for Arlene Guptill

 

1.    Motion to accept the minutes of the September 26th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Addison Sign Committee: Tim has met with Dean McGray of Signs By Deano. The Addison sign is up at the Wescogus location and Dean is working on the sign for the Indian River road location. Tim will write a report, recognizing the work of the volunteers for the annual report.

3.    PRSWDD requests use of Station #1 to hold meetings: Fire chief Sheldon Trundy is present. He doesn’t have a problem with people using the meeting room, but cleaning has been an issue in the past. Tom motions to allow the use of the meeting room at Station #1 for meetings, beginning December 12th. Tim amends the motion to add ‘until further notice and to sign and abide by the use agreement’. David seconds the motion. Motion passes 3/3.

4.    WHCA – Regarding Petition for Town Meeting Warrant: Joe Perkins of WHCA is present. He asks the selectmen to waive the requirement for a petition in order to add their request for funding to the town meeting warrant. Tom motions for the selectmen to place the request on the warrant, with a budget amount to be provided to the budget committee by WHCA and a recommended amount by the budget committee. David seconds the motion. Motion passes 3/3.

5.    Street Light at Addison Point: A street light on the front of the storage building had lit up the area in the past, but power was discontinued when the fire department moved to their new location. Tom motions to turn power on at the old fire station 1 (now the town’s storage building). Tim seconds the motion. Motion passes 3/3. Tim suggests changing the light out to a more energy efficient fixture.

6.    Road Commissioner: Obbie Davis reports that roadside mowing has been completed. The sand/salt stock has not been completed yet, but he is in contact with County Concrete. Obbie has contacted Lane Construction to provide an estimate for overlay. Tim has been in contact with MDOT regarding painting out stripes on the roads for safety reasons. MDOT has complied and the stripes are now painted on Basin, East Side and Wescogus roads. There is discussion of trees along state maintained roads that are causing damage to boats that are being hauled from the harbors.

7.    Land Transfer – VFW to Town of Addison: John Woodward has prepared a quit claim deed and real estate transfer tax form for the VFW and is waiting for an officer to pick it up. Ron Carpenter will contact the VFW to follow up.

8.    Kelsey Properties: Fran Havey is willing to work with a committee to take on plans for the properties. A committee needs to be formed. Volunteers are needed.

9.    Ordinance Updates – Mobile Home, Building, etc: Tim explains the need to update current ordinances and suggests a committee be formed to review, make changes to, and submit for annual town meeting vote. Don Williams is willing to serve on this committee. Volunteers are needed.

10. Discussion of adding Terry Grant as a town employee: Terry would like to volunteer his services on a volunteer basis, but is concerned about insurance. Tom motions to add Terry as an employee. David seconds the motion. Motion passes 3/3.

11. Executive Session Per 1 MRSA § 405 Regarding Salary Increase for Kimbley Davis: Our of order. Tim motions to close the selectmen’s meeting and enter executive session. David seconds the motion. Motion passes 3/3. The selectmen’s meeting is reopened at 6:15 PM. Tim motions to increase Kimbley’s hourly wage by 50¢. Tom seconds the motion. Motion passes 3/3.

Other:

Correspondence:

            DEP Issued Permits not received by Town of Addison: Tim has been in contact with DEP regarding these permits. They have provided a copy of permits issued within the past 2 years. Tim would like a space created on the town’s website for the permits, and to leave the permits online for up to 2 years. The permits would then be archived in one folder labeled ‘DEP Permits’. Tim motions to copy permits to the town’s website. Tom seconds the motion. Motion passes 3/3. Tim mentions that if residents come to town office for a copy of these permits, they should be charged $5.00 plus 25¢ per page. This is tabled until the next meeting.

Tom reports an issue at Batson’s brook with beavers. Obbie says it is on private property, the town should not pay to have them removed.

Donna Kausen would like to add an event at the nude beach to her recreation committee report in the annual report. She will also set a date for trash pick up, preferably before Memorial day. Tom motions to allow the mention of the events in her report. Tim seconds the motion. Motion passes 3/3.

 

Those attending: Fran Havey, Peter Davis, Osborne Davis, Don Williams, Stanley and Sheila Mitchell, Donna Kausen, Joe Perkins, Ron Carpenter, Sheldon Trundy, John Woodward

 

Town of Addison

Selectmen’s Meeting

September 26, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:45 PM

 

1.    Motion to accept the minutes of the September 12th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Susan Smith – MMA Employee Health Trust: Susan hands out pamphlets showing the plans available and explains costs, and coverages for each plan. Health Trust will set rates for 2017 in November and a 10% increase is expected. There is no action taken, this agenda item was to provide the selectmen with options for health plans in preparation for the upcoming budget.

3.    Bill Mercer – Black Bear Security: Bill presents 2 proposals, one for burglary system and another for cameras. Tim inquired about a cost to add fire. The proposals from Seacoast Security and Black Bear Security will be considered during the continued renovations to town hall.

4.    Telecommunications – Town Office: Tim is concerned about the internet speed and suggests a new quote from Time Warner. John explains that 3 years ago the quote came in at $75/month compared to Fairpoint’s $19/month. The internet speed thru Fairpoint is adequate and has been reliable except for recently when the wiring was disrupted during renovations. The office was without internet for one day until Fairpoint came and made repairs, at no cost to the town.

5.    Executive Session Per 1 MRSA § 405 Regarding Employee Evaluation: Tom motions to close the meeting and enter executive session with Kimbley Davis. David seconds the motion. Motion passes 3/3. Tim reopens the meeting. An agenda item will be added to the next meeting regarding a salary increase for Kim.

Other: Road Commissioner Obbie Davis has been working with The By Us Company for a quote for roadside mowing. The current quote is $3,200, but did not include School and Pleasant Streets. Obbie will contact The By Us Co for an updated quote to include these two streets. Mary Thompson inquired about the Kelsey matter. John had contacted the town’s attorney and he is reviewing materials. He initially responded that the agreements still stand, regardless of the bankruptcy. Mary suggests working with Kelsey as a partner, possibly coming up with a plan for an option to purchase. The selectmen would like to form a committee to look in to this further. Fran Havey inquired about the handicap signs at town hall. Peter Davis will put the sign back up on the finished side of the building. Tom Batson states that he has contacted Roger Clapp of the planning board and CEO Betsy Fitzgerald regarding a property dispute and mobile home issue. He feels the ordinance should be rewritten. Fran inquired about the Sand Salt Shed issue. A court date has not been set. John brings up that the next scheduled selectmen’s meeting falls on a holiday. The selectmen decide to skip the meeting. The next scheduled meeting will be October 24th unless something comes up.

 

Those attending: Don Williams, Mary Thompson, Kimbley Davis, Peter Davis, Stanley and Sheila Mitchell, Fran Havey, Osborne Davis, Cathy Fonda, John Woodward, Bill Mercer,

Susan Smith

 

Town of Addison

 

Public Hearing Regarding General Assistance Ordinance Updates

September 12, 2016

Present are: Selectmen; Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson. GA Administrator Alice M. Tucker. Public; Mary Thompson, David Spaulding, Dennis Moraisey, Matt Brady, Cathy Fonda, Fran Havey, Daniel Fortin, Peter Davis, Irvin and Roberta Pinkham, John Woodward

Tim opens the hearing and turns it over to Alice for a brief explanation of the changes to the General Assistance ordinance maximums. Each year, DHHS and MMA work together to come up with maximum incomes allowed for assistance. Mary Thompson motions to accept the changes. Fran Havey seconds the motion. Motion passes. Tim motions to adjourn. Fran Havey seconds the motion and the hearing closes at 5:10 PM.

 

Selectmen’s Meeting

September 12, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:10 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to act on General Assistance Ordinance Updates: Tom motions to accept the changes to the GA Ordinance. David seconds the motion. Motion passes 3/3.

2.    Motion to accept the minutes of the July 29th Emergency Selectmen’s Meeting (Tim and Tom) and the August 22nd Selectmen’s meeting (Tim and David): Tom motions to accept the July 29th meeting minutes. Tim seconds the motion. Motion passes 2/2. David motions to accept the minutes of the August 22nd meeting minutes. Tim seconds the motion. Motion passes 2/2.

3.    Matthew Brady-Seacoast Security: Matt gives a presentation of the proposal he provided. Tim questions how a security system would affect the town’s insurance. There are two separate proposals, one for basic security and another for installing cameras. The security would have a monthly fee. Maintenance on equipment is included in the first 12 months and a contract is available after that. Typical security contracts are 3-5 years, but are negotiable. This is the first proposal for security. Black Bear security will present the selectmen with a quote at the September 26th meeting.

4.    Irvin Pinkham-Animal Control: Irvin begins discussion regarding a feral cat problem off Indian River road. He estimates upwards of 100 cats. Currently he has only one trap. The selectmen suggest ordering more traps to try to catch as many as possible and get the situation under control. Tim motions to order 10 traps (5 sets) at a cost of $34.99 per set. Tom seconds the motion. Motion passes 3/3. Ideas for handling the feral cat problem are discussed. The selectmen will check with the SPCA to see if they will take some of the cats.

5.    Request for Discount on Tax: Tom motions to deny the request. Tim seconds the motion. Motion passes 3/3.

6.    Buildings Maintenance Committee: Peter Davis will contact John Rittenhouse to begin construction at the town hall as soon as possible. Parris Hammond Jr. will remove the fire escape . Dan Fortin has contacted Ryan Shaw for a quote to insulate the front of the building. Additional outlets will be added to the office areas. New floor joists will be added to the front office. Tom has received complaints regarding flags displayed thru out town. Some of the flags need to be replaced. Irvin usually does this, but has been too busy to get to it. Tom motions to have Peter and John Rittenhouse take care of the flags. Tim amends the motion for the buildings maintenance committee to take on ongoing maintenance of the flags. David seconds the motion. Motion passes 3/3.

7.    MMA 2016 Convention: Tim motions to send two selectmen to the convention which will be held in Bangor at the Cross Center on October 5th and 6th. Tim and Tom will be attending. David seconds the motion. Motion passes 3/3.

8.    Kimbley Davis’ 90 Day Review: Tim will be performing the review on Wednesday morning and will be assisted by Alice and John.

9.    Recent Correspondence with Richard Kelsey II Regarding Dilapidated Buildings: Out of order. Tim motions to check with the town’s attorney regarding the agreements made with Kelsey before he filed for bankruptcy to see if they are still in effect. Tom seconds the motion. There is discussion of other dilapidated buildings in town and whether or not to send letters to the property owners, asking that they secure the buildings.

 

Other: Dennis Moraisey would like to use the Basin Road town landing to store building materials for transport to an island where he is doing construction. Tim explains that the current Harbors ordinance does not allow for storage. The landings are transfer facilities only.

Tim inquires about a quote from Lane Construction for paving. Road Commissioner, Obbie Davis is not present and had not asked John to assist with obtaining a quote. John states that he has received a quote for roadside mowing from the  By Us Company at a cost of $4,250 for 29.1 miles of road. Obbie felt this quote was too high.

 

Those attending: Alice Tucker, Tim and Mary Thompson, David Spaulding, Dennis Moraisey, Matt Brady, Cathy Fonda, Fran Havey, Daniel Fortin, Peter Davis, Irvin Pinkham, Roberta Pinkham, John Woodward

 

Town of Addison

Selectmen’s Meeting

August 22, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll. Thomas W. Batson is absent.

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:15 PM

 

1.    Motion to accept the minutes of the July 29th Emergency Selectmen’s meeting: Tim motions to table this item until Tom is present. David seconds the motion. Motion passes 2/2.

2.    Motion to accept the minutes of the August 8th Selectmen’s Meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

3.    Road Commissioner: Obbie will place the new harbor signs on Tuesday the 23rd. The signs state the hours of the facility, no storage allowed, and a thank you for helping to keep the harbors clean. There is discussion regarding ‘public boat access’ signs and ‘no parking’ signs. Obbie has contacted MDOT regarding striping on newly paved East Side and Basin roads. Currently, there are no guide stripes and it is difficult to see at night, especially during foggy conditions. Tim will follow up with them. Obbie may do the roadside mowing instead of putting it out to bid, since we received no bids the last time the mowing was advertised. Mary Thompson inquired about tree trimming along the South Addison roads and would like any chips to be dumped by the Mooseneck/Cape Split intersection. Cathy Fonda inquired about paving on the dyke (Ridge road). Obbie says the estimate from County Concrete came in at $25,000. He will contact Lane Construction for an estimate. David suggests getting an estimate for road sweeping for next spring.

4.    Voter Registration Workshop-Wednesday, October 12th in Bangor (Kim will need to attend training before being appointed Registrar): Tim motions to send Kim to the workshop, and if required to approve of any overtime. David seconds the motion. Motion passes 2/2.

5.    Public Hearing Regarding New General Assistance Maximums: Tim motions to schedule a public hearing on September 12th at 5:00 to be followed by the regularly scheduled selectmen’s meeting. David seconds the motion. Motion passes 2/2.

6.    Required Information from Contractors (to be posted to website): Tim motions to post the information to the town’s website. David seconds the motion. Motion passes 2/2.

7.    Discussion of Kelsey properties: Recently, John contacted MMA Legal to ask if the agreements the selectmen had with Kelsey in 2009 were still valid. Soon after the agreements were made, Kelsey filed for bankruptcy. The bankruptcy has since ended. MMA was not able to answer the question and recommended that the selectmen consult an attorney. John will contact Kelsey’s bankruptcy attorney for a copy of the bankruptcy proceedings.

Other: Obbie asks if the selectmen have had any news from the town’s attorney regarding the sand salt shed dispute. The selectmen have not had any recent correspondence regarding the matter.

Mary Thompson expresses thanks to Don Williams for repainting the vandalized South Addison sign and Cape Split road sign. The other Addison sign will be place on August 23rd and the growth around the posts will be trimmed.

Josh Stubbs had placed the highest bid on the old shellfish boat trailer, but has not followed thru with the purchase. John will continue to try to get in touch with him and if Josh is no longer interested, the next highest bid from Lisa Norton will be accepted.

John will ask John Rittenhouse if he will remove trash left behind in the old Fire Station (storage building).

Ron Carpenter states that Dean McGray will have the ‘Welcome to Addison’ signs ready by the end of September.

Tim suggests 2 or 3 quotes for minimum security at Town Hall. David agrees.

Dan Fortin is scheduling a buildings maintenance committee meeting within the next couple weeks to discuss plans for further restoration of town hall. Notice of the meeting will be posted on the town’s bulletin board and Facebook page.

 

Those attending: Mary Thompson, Ron Carpenter, Cathy Fonda, Osborne “Obbie” Davis, Don Williams, John Woodward 

 

Town of Addison

Selectmen’s Meeting

August 8, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll – Thomas W.  Batson is not present.

Meeting Opened at: Tim calls the meeting to order at 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the July 25th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Addison Point Water District: Alison Smith is present to speak on behalf of the water district. Tim asks for an explanation of the break in the water line which caused members of the district to be without water for a couple days last week. Alison states that there was a break in the first stretch of line, caused by a rock. It took approximately 6 hours to repair the line, once the break was localized. It took additional time to locate the leak. The district placed a ‘boil order’ on the usage. Tim is concerned about how the members are contacted for updates regarding water issues. Alison will contact the town office and Tim directly in the future. Tim will attend the next meeting of the water district. There is further discussion of volunteerism, and what might happen to the water lines if the dyke was opened. The district is all volunteer, with the exception of the book keeper. Alison wants to make public that no members of the district get water for ‘free’ for volunteering.

3.    West River (Basin Area) Town Landing Use: Tom had received a request by a contractor to store materials at the landing until they could be transferred to a nearby island. The contractor is not present. Tim explains that the ordinance does not allow for storage of any kind. There is discussion of insurance, potential damage to the area, and size limits. Tim motions to reject the request to store materials for any length of time. David seconds the motion. Motion passes 2/2.

4.    Buildings Maintenance

a.    Recent Meeting: Dan Fortin is not present. Tim attended the meeting and gives an update. The committee is willing to take on overseeing maintenance of all town owned buildings.

b.    Addison Point Park Gate: The park gate needs repairs. The hinges need to be replaced in the rock column. John Rittenhouse states that he can make the repairs.

c.    Town Hall Hot Water: Since the solar panels were installed at town hall, the hot water has been ‘hit or miss’. John Woodward contacted Dead River and they have bypassed the solar water heat until the valves can be replaced. John Rittenhouse can make the repairs and estimates the cost to be approximately $200. Tim motions for John to make the repairs. David seconds the motion. Motion passes 2/2.

d.    Town Hall Drain in Men’s Room: John Rittenhouse explains that he has taken the trap apart, but the issue is further down in the line. He will need to crawl under the building and use a snake to clear the line. John will add an outside water frost proof faucet with a shut off valve inside the building.

e.    Tom Batson, Town Hall Handicap Ramp-Gravel: Tom is concerned that the gravel is making it difficult for the secretary of the shellfish committee to attend meetings. He is in a wheelchair and the gravel is causing an issue. John Woodward has swept a 10 foot area surrounding the ramp.

5.    Rain Gauge Installation-Washington County Council of Governments: Department of Marine Resources would like to place a rain gauge at the town hall to gather information regarding rain fall. The information would be used when deciding whether or not to close/open flats to harvesting. The agreement between the town and DMR would require the town to provide maintenance of the gauge and a wifi connection. Tim is not in favor of signing the agreement because of the responsibilities to the town for maintenance and explains that there are many gauges around the area. Tim motions to not engage in the program. David seconds the motion. Motion passes 2/2.

6.    Motor Vehicle Training in Orono September 27-29: John explains that in order for Kim Davis to process motor vehicle registrations on her own, she needs to complete the necessary training. There is discussion of whether or not it is in the budget to pay for hotel stay, mileage and meals. The costs would come from the administration department. John will make reservations at a hotel for Kim using the tax exempt certificate. Tim motions to send Kim to the training. David seconds the motion. Motion passes 2/2.

7.    Selectmen to Sponsor General First Aid Training at Station 1: Training will be provided on Thursday September 1st at 7:00 PM. The training will be limited to 30 people. This training will cover what to do while waiting for help to arrive. There is no certification no CPR training. A sign-up sheet will be at town hall.

 

Other: Don Williams gives an update on the Welcome to Addison signs. Tim has a photo of one of the signs on display to show repairs that have been made. Dean McGray is present to speak about the quote he gave and to ask questions regarding the posts and whether or not the signs could withstand high winds. There is discussion of placing posts by the Jonesport town line and mounting signs over existing plywood. Obbie Davis will install the posts. The design of the signs is also discussed. Dean will try to get the signs made by the end of August, early September. Tim motions to spend up to $350 each for the two signs plus the expense of mounting. David seconds the motion. Motion passes 2/2.

Don Williams is concerned about the amount of trash and debris at the South Addison town landing. John Woodward will ask Harbor Patrol officer Wayne Robbins to check out the traps for a number which identifies the owner. There is discussion of mooring fees and how to pay for clean-up of the harbors. The Harbor Committee has discussed possibly raising mooring fees. Mary Thompson suggests that the fees should be based on the size of the boat.

Mary Thompson inquires about roadside mowing. Obbie states that it will be done, he is looking into it. The state will do their sections of roads in town. Obbie suggests the town mow the landfill lot as well.

Tim has received notice from the Maine Natural Resources Conservation Program that they are looking for a volunteer to serve on the board to represent our community. Tim would like to volunteer to serve on this board. David thinks it’s a great idea.

 

Tim motions to adjourn. David seconds the motion. Motion passes 2/2.

 

 

Those attending: Mary Thompson, Alison Smith, Don Williams, Osborne Davis, Stanley and Sheila Mitchell, Cathy Fonda, Ron Carpenter

 

Town of Addison

Selectmen’s Meeting

July 25, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:26 PM

 

1.    Motion to accept the minutes of the July 11th Selectmen’s meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Kelsey – Dilapidated Buildings: Tim has prepared a letter to Kelsey regarding the conditions of the buildings at Addison Point. This notice would be the first step in three according to the Maine State Statute Title 17 Chapter 91 Section 2851 regarding dangerous buildings. Tom motions to send the letter. David seconds the motion. Motion passes 3/3.

3.    Buildings Maintenance – Drains at Town Hall: Discussion regarding the drains. Mainly Vinyl submitted a quote for one side of the building which included gutters with drains. The Buildings Maintenance committee will discuss this further at their next meeting on August 3rd at 6 PM at Station 1. Kim will post the notice to Facebook and on the community bulletin board.

4.    Discussion Regarding Tax on Mobile Homes: MMA Legal responded to the Selectmen regarding delinquent tax on mobile homes. The Selectmen are concerned that the town may be liable (again) for tax acquiring a mobile home that would then need to be demolished. Last year this cost the town approximately $4,500. After further discussion, Tom motions to table the issue. David seconds the motion. Motion passes 3/3.

5.    Sign Committee – Addison Signs Quote: Dean McGray of Signs by DEANO is not present to discuss his quote. This item is tabled. The sign committee is making progress on repairs to other signs.

6.    Procedure for Reporting Trash along Roadsides: Tom makes a motion to prepare a written procedure for dealing with roadside trash by the next Selectmen’s meeting. David seconds the motion. Motion passes 3/3.

 

7.    45 Day Review – Office Assistant: Tim will conduct a 45 day review and report back to the other selectmen.

 

8.    Town Clerk Training – Shellfish Management Program: Tim motions for Alice to attend the training. Tom seconds the motion. Motion passes 3/3.

 

 Other: Thank you to Tom and Fran for the Addison Days complaint regarding the debris at the town landing after the fireworks.

The old shellfish boat trailer is still for sale.

Those present state that Kim is doing an awesome job on the town’s website.

Discussion of Assessor/CEO building permit issues. The Selectmen would like to meet with the Assessor.

Tom can not be at the August 8th meeting.

Discussion of a sign similar to the new town of Steuben sign. The sign cost $19,000. A grant might be available in the future.

 

Those attending: Mary Thompson, Daniel Fortin, Gary Magby, Fran Havey, Don Williams, Ron Carpenter, Kimbley Davis

 

 

Town of Addison

Selectmen’s Meeting

July 11, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:25 PM

1.  Motion to accept  the minutes of the June 27th selectmen's meeting: Tim motions to accept the minutes with an amendment to item 2 (a) "The waiver was sent to MMA Legal for advice,  but #-was MMA Legal suggested that the town hire an attorney to review and make recommendations." David seconds  the motion. Motion passes 3/3.

2.  Amendments to Snow Plow Contract: Amendments to the contract were editorial,  changes  to genera/liability requirements per MMA Risk Management, and a reduction in the amount of sand and salt which affected the contract price for sand stockpiling.  David motions to accept the contract as written. Tim seconds the motion. Motion passes 3/3.

3.  Welcome to Addison Signs: This item is taken out of order as Ron Carpenter was late getting to the meeting. He had met with Dean McGray of 'Signs by Deana' to get a quote for the replacement of 2 signs. Ron submits the quote to the selectmen for review and discussion. The quote is for (2) two 4' x 6' .40 aluminum full color signs at $350/each  which will replace the signs located at Indian River and Wescogus corner. The quote does not include the replacement of 4" x 4" mounting  posts at the Indian River location. Ron will speak with Dean again to get a quote for installing new posts and a recommendation for installation to withstand  100 mile per hour winds. Other signs located at Water Street and Mooseneck Road need to be removed and delivered  to Don Williams for repairs.  Tim asks Fire Chief Sheldon Trundy if the removal could be a work detail for volunteers. Tim will try to get everyone together this week to remove the signs.

4.  Harbors 

a. Signs: The selectmen agree that signs are needed at each of the harbors  to enforce current ordinance  restrictions.  There is discussion of the wording of the signs. John has come up with wording  based on the ordinance. "This is a transfer station only. Anything left over 24 hours will be removed  at the owner's expense.  Open sunrise to 10 PM. No camping.  No overnight parking. No swimming. No diving." Mary Thompson suggests a thank you for keeping the area clean. Tom motions for John to acquire quotes for 5 signs to be placed at the harbors for the next meeting. Tim seconds the motion.  Motion passes 3/3.

b. Waiver for Storage: The waiver prepared  by the harbors committee was sent to the town's attorney for review and recommendation. Tim feels the waiver needs to be more in depth, to include insurance requirements, time limits for storage, etc. There is discussion of the town's liability if boats were to be stored and what other towns are allowing.  It is recommended that the town hire a different attorney to compose  a waiver that would indemnify the town. Tim will work with others to come up with something.

5.  Building Permit/CEO Reporting Process: Recently the assessor stated that he was not able to assess property tax to some new builds or buildings that were incomplete due to a lack of a 'discernible system'. It is suggested that the assessor do more field work to follow up on permits that have been issued. Tom motions to request that Doug Guy attend the next meeting for further discussion. Tim seconds the motion. Motion passes 3/3.

6. Storage Building Door: John Rittenhouse is working on a quote to either repair or remove the overhead door at the old fire station.

7.  Kelsey Properties: Fire Chief Trundy says the buildings are structurally  unsound and should be condemned under the dangerous buildings  law, Title 17 Chapter 91. The buildings need to be secured until they are either removed or demolished. Tom offers to write a letter to Mr. Kelsey, asking what his plans are for the buildings  and to recommend a chain link fence around the property to protect the public. Tim motions for Tom to write the letter. David seconds the motion. Motion passes 3/3.

8.  Recent Maine Townsman Article- Remote Meetings: Under current law, remote meetings are not allowed. The buildings maintenance committee has wired the hall for the future which would allow remote meetings if the law changes. This would allow a board member to be present via phone conference in the event they could not attend in person.

9. 2016 Tax Mil Rate: The selectmen had voted to set the mil rate at 14.50, but the assessor  has authority to set the rate. If the mil rate had been left at 14.50, only $835.00 would have been raised for overlay, which is used to cover abatements. The assessor  set the rate at 14.60, which put $14,084.82 in overlay.

Other: Tom asks Sheldon if he can supply a fire truck for Addison Days to be used as a photo op. Sheldon explains that he will try to do his best, but he is working with a limited number of volunteers.  The fire department will be helping with traffic control as well. Dan Fortin asks about the building permit prices. Mary Thompson answers. There is discussion of the need to change the prices based on the type of build, along with changes to other prices set in ordinances  such as mooring fees.

There being no further business, Tom motions to adjourn.  David seconds the motion.

Those attending: Mary Thompson, Cathy Fonda, Osborne Davis, Don Williams, Stanley and Sheila Mitchell, Daniel Fortin, Sheldon Trundy, Ron Carpenter, John Woodward

 

Town of Addison

Selectmen’s Meeting

June 27, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:13 PM

 

1.    Motion to accept the minutes of the June 13th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Harbor Committee

a.    Ordinance Updates Dean Crowley and Justin Thompson are present from the harbor committee to discuss possible changes to the harbors ordinance and the proposed waiver for temporary boat storage at the South Addison Landing. The waiver was sent to MMA Legal for advice, but it was  MMA Legal suggested that the town hire an attorney to review and make recommendations. Tom motions to use the town’s attorney to review the waiver. Tim seconds the motion. Motion passes 3/3.

b.    Signs Dean and Justin take a copy of the suggested wording for signage at the harbors to be discussed at a committee meeting in the future. They recommend holding off on signs until changes can be made to the ordinance to allow temporary storage of boats and overnight parking.

c.    Repairs/Upgrades Dean reports that repairs and upgrades have been made to the floats and currently all are in good working order. Disposal of old traps are discussed.

3.    Planning Board – Mobile Home Ordinance: Tim opens discussion of a possible ordinance for regulation of mobile homes on lands of in order to secure taxes. All three selectmen will attend the next planning board meeting on July 6th to discuss this further. It is suggested that the planning board hire an attorney to help draft an ordinance.

4.    Buildings Maintenance Committee – Town Hall Update: Dan Fortin states that siding has been installed on the east side of the building, along with new windows and foam insulation. Repairs to the studs and joists are complete. Repairs to the floor joists under the front office will be made during the weekend. $14,800 has been expended so far, with $43,000 remaining in the Buildings Maintenance account. The committee will meet to discuss the next phase of the project with estimated costs.

5.    County Bulk Salt Bid: Towns in Washington County join the bid to secure a lower price on bulk salt for the winter roads maintenance. All three selectmen sign the bid. Mary Thompson inquired about the removal of sand from roads. Obbie will look into prices for roadside sweeping. A company called DownEast Supervac is mentioned. The Town has used this company in the past which would allow the sand could be reused for other purposes.

6.    Addison Signs: Don Williams of the sign committee has estimates for the selectmen for the repair of signs. The estimate is $355 to repair the painted signs. Ron Carpenter is gathering estimates for the repair of the lettered signs. Types of paint is discussed. Obbie suggests that the costs of repairs come from the town roads account. Tom motions to spend up to $400 to repair the signs. David seconds the motion. Motion passes 3/3.

7.    Motion to Appoint

a.    Kimbley Davis – Deputy Town Clerk and Deputy Tax Collector: Tom motions to make the appointments. David seconds the motion. Motion passes 3/3.

b.    Brandy Atcherson – Addison Days Committee Tom motions to make the appointment. David seconds the motion. Motion passes 3/3.

8.    Shellfish Committee – Status of Sale of Old Boat Trailer: Tom will haul the old trailer to his home and put a for sale sign on it. David will pick up the new spare tire and bracket for the new trailer the next time he’s in Machias.

9.    Gary Magby – Friends of Church on Hill Concert: Gary informs the selectmen of the concert planned for July 16th at 7:00 PM at Church on Hill building and suggests that the Addison Days committee work with him next year for planning and advertising events.

10. Executive Session Per 1 MRSA § 405 (6) (A) Regarding a Personnel Matter: Tim motions to adjourn the regular meeting and enter executive session at 6:22 PM. Tom seconds the motion. Motion passes 3/3. Tim motions to reopen the meeting at 7:12 PM. David seconds the motion. Motion passes 3/3. Tim reports that there is nothing to report. The selectmen ‘aired issues’.

 

Other: Taken out of order. Gary Magby suggests speed limit signs for the West Side road. He will contact the sheriff’s department. Tim reports a citizen complaint regarding the yield sign at the intersection of Ridge and Water Street and the washout on Ridge caused by a recent storm. Obbie will take care of the issues.

 

Meeting adjourned at 7:13 PM

 

Those attending: Don Williams, Stanley and Sheila Mitchell, Gary Magby, Daniel Fortin, Judy and Norman Dakin, Cathy Fonda, Osborne Davis, Peter Davis, Mary Thompson, Dean Crowley, Justin Thompson, John Woodward

 

Town of Addison

Selectmen’s Meeting

June 13, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

 

1.    Motion to accept the minutes of the May 23rd Selectmen’s meeting: David makes a motion to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Betsy Fitzgerald – Code Enforcement Officer;

a.    Drisko Fine: Betsy states that the building has been moved to a proper location. Tim asks for a letter from Betsy confirming compliance by Drisko. Betsy agrees to write such letter.

b.    Batson Junkyard Violation: Mr. Batson has cleaned up the junkyard in an effort to be compliant. Screening of the junkyard is discussed, but not applicable because of the location. Osborne Davis states that McMann road is a town right of way and not a town road.

c.    Kennedy Septic Complaint: Betsy has spoken with the Kennedy’s and determined that the septic is functioning properly. They are working to find the source.

d.    Dean Young Property: Tom brings up the illegal burning and dumping that has recently taken place on the property and what to do about it. Fire Chief Sheldon Trundy suggests contacting the Maine Forrest Service. Tom further suggests a letter to Mr. Young to let him know what has been taking place on his property.

3.    Executive Session Per 1 MRSA § 405 (6) (A) Interview – Town Hall Cleaner: Tom motions to close the meeting at 5:15 and enter executive session. David seconds the motion. Motion passes 3/3. Tom motions to re-open the meeting at 5:25. Motion passes 3/3. Tom motions to hire Shelley Leighton. David seconds the motion. Motion passes 3/3. Shelley will work six hours per week. John will call Shelley and have her come in to fill out the necessary paperwork. A complete job description is mentioned.

4.    Office Assistant: Tom motions to hire Kimbley Davis as the part time office assistant. David seconds the motion. Motion passes 3/3.

5.    Harbors Committee;

a.    Signs:

b.    Floats:

c.    Waiver for Storage:

Tom motions to table discussion until a representative from the committee can be present. Tim seconds the motion. Motion passes 3/3.

6.    Buildings Maintenance;

a.    Update on Town Hall Repairs: Dan Fortin states that the structural phase of the project is complete. Peter Davis and John Rittenhouse have made repairs to approximately 47 feet of sill. The next phase calls for spray foam insulation. Siding and windows have been ordered and electrical upgrades will be complete within a couple weeks. The selectmen and those in attendance applaud the committee and workers for coming together and doing a job well done. Dan inquires about a financial report. John Woodward has been keeping a tally when bills come in.

b.    Kitchen: Betty Thompson of the Auxiliary explains that the stoves and vent hoods, along with the trash cans have all been cleaned. They will clean the refrigerators and freezer next.

c.    Wind Turbine Maintenance: John reports that the turbine was last serviced in August of last year. Maintenance is scheduled every 24 months to comply with the warranty. John Rittenhouse tightens the guy wires and Terry Grant makes frequent inspections as well as reading the meter for Kwh generated.

d.    Committee Voting Procedure: Tom brings up a question of possible conflict of interest when two members who vote on repairs are also contractors hired to perform the work. Dan Fortin suggests a sub-committee to oversee maintenance on the park and turbine, along with other town owned properties.

7.    2016 Tax Rate: Tax Assessor Doug Guy has prepared a letter and recommendation for a mil rate of $14.70. Last year’s rate was $14.35. Doug suggests taxing personal property. There is question as to whether or not the law states we have to tax personal property and what the process would be. A re-evaluation of the whole town is also mentioned. Tom motions to set the mil rate at no higher than $14.50. Tim seconds the motion. Motion passes 3/3.

8.    Addison Days – BYOB Dance: John has had a response from MMA Risk Management, they will cover the event as long as the town obtains the necessary permit from the state. David motions to approve the event. Tim seconds the motion. Motion passes 3/3. Tom is working on finding two constables or law enforcement officers to be present at the event, which is a requirement for BYOB. Tom asks if the kiddie train can be stored in the old fire station building. There is a question regarding insurance and space. Obbie Davis offers to store the item in his garage. Tim motions to appoint Jean Lawson to the Addison Days committee as recommended by Tom. David seconds the motion. Motion passes 2/3. Tom abstains.

9.    Addison Signs – Estimate for Supplies: Tim motions to table discussion until Don Williams can be present or submit a written estimate for repairs. Tom seconds the motion. Motion passes 3/3.

10. Letter to Carver Construction Regarding Clearcutting Violation: Tom motions to send the letter that Tim has prepared. David seconds the motion. Motion passes 3/3.

 

11. Letter to MDOT Regarding Culvert at Town Hall: Tom motions to send the letter Tim has prepared. David seconds the motion. Motion passes 3/3.

12. Letter Regarding Tax Exempt Properties: Tim is currently working on a draft letter, which he will present at the next meeting.  

13. Executive Session Per 1 MRSA § 405 (6) (A) Employee Reviews: Tom motions to enter executive session at 6:30.  David seconds the motion. Motion passes 3/3. David motions to re-open the meeting at 6:50. Tom seconds the motion. Motion passes 3/3. Tim motions to award salary increases effective Monday June 20th and to further issue a one time $150 bonus to Alice Tucker and $75 bonus to John. David seconds the motion. Motion passes 3/3.

 

Other: Betty Thompson says that she is very pleased with the newly paved roads. Obbie will personally thank MDOT for their work.

Dan Fortin suggests a posting in the window when meetings are moved to another location.

Sheldon Trundy talks about the new truck recently purchased thru a government auction. He says the truck is immaculate and is currently being lettered and serviced. The department will sell the old truck this one replaces to offset the costs.

Tom will haul out the old shellfish boat trailer to be sold as is for a best reasonable offer. David will pick up the spare tire and bracket from Whitneys in Machias this week for the new boat trailer.

 

Those attending: Osborne Davis, Peter Davis, Elliot Batson, Sheila and Stanley Mitchell, Mary Thompson, Charles and Lynn Dowling, Sheldon Trundy, Betty and Peter Thompson, Betsy Fitzgerald, Gary Magby, Dan Fortin, Shelley Leighton, John Woodward

 

Town of Addison

Selectmen’s Meeting

May 23, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 7:10 PM

 

1.    Motion to accept the minutes of the May 9th, May 12th, and May 16th Selectmen’s meetings: Tim motions to accept the minutes as written. David seconds the motion. Motion passes 2/3. Tom abstains as he was not present at the meetings.

2.    Spaulding Property: After discussion with Mr. Spaulding and his representative Mr. Anderson, Tim motions to impose a $2,500 fine for the contractor. Mr. Spaulding is to replant where trees in excess of 5” in diameter can be identified to have existed before the clearing, with 4' -5' Spruce trees, within the 75’ shoreland zone. Plantings placed as not to obstruct the view. Replanting to be completed within 18 months of today’s date. Tom seconds the motion. Motion passes 3/3.

3.    Town Clerk requests;

a.    To be included in the hiring process for the office assistant position

b.    Permission to hire an election warden for June 14th election (training will be required)

c.    Permission to work overtime until an office assistant has been hired

Tim motions to allow up to 10 hours per week of overtime for the office staff until further authorized, to allow the office staff to be involved in the hiring process and to allow the hiring of an election warden at $9.00 per hour. David seconds the motion. Motion passes 3/3. Roberta Pinkham offers to work as election warden on June 14th.

4.    Fire Department, Truck 342: The fire department would like to be authorized to spend up to $12,000 to replace the truck, which is in poor condition. A suitable truck has been located on a government auction site. Tom motions to spend $7,400 from the emergency contingency with the balance coming from the fire department’s operating budget until a special town meeting is held in order to replenish the operating budget, with a maximum amount of $12,000. The old truck will be sold to offset the expenditure. Tim seconds the motion. Motion passes 2/3. David abstains. Tim will contact MMA Legal for advice in regards to using emergency contingency funds.

5.    Shellfish Committee, Boat Trailer Purchase (Tabled 5-9-16): Tim motions to spend up to $908.14 to purchase the boat trailer along with a spare tire and bracket. Tom seconds the motion. Motion passes 3/3. The boat trailer will be rinsed after use at the new fire station with a hose that will be kept in the boat trailer. The shellfish warden will also add to his timesheet when the boat motor is maintained. The old boat trailer will be placed in front of the storage building and sold as is.

The shellfish committee recommends appointing Adrian Batson to the committee. David motions to appoint Adrian Batson. Tim seconds the motion. Motion passes 2/3. Tom abstains.

6.    Harbor Committee

a.    Waiver (Update):

b.    Meeting Minutes: Both items are tabled for the next meeting as no representative from the harbor committee is present.

7.    Draft Letter Re Building Permit #3-2016: Tim motions to send the letter to the applicant which gives the owner until June 6th to take corrective action before fines are imposed. Tom seconds the motion. Motion passes 3/3.

8.    Addison Signs (Tabled 5-9-16): Don Williams and Nona Cirone have volunteered to repaint two of the signs and to be reimbursed for supplies. Don will come to the next meeting with an estimate for supplies. Funds would come from the town roads budget and are estimated at $250.

9.    Time for Selectmen’s Meetings (Tabled 5-9-16): Tom felt that the item should be discussed. Those in attendance are okay with the current time for meetings.

 

Other:

Fran Havey thanks the town for reimbursing her for attending the Board of Appeals training.

Fire Chief, Sheldon Trundy informs the selectmen of hazardous materials located off McMann road which are a fire danger. Debris piles include tires, tv’s, traps, fluorescent bulbs, etc. It is decided to send the CEO out to inspect the site.

 

David motions to adjourn. Tim seconds the motion.

 

Those attending: Mary Thompson, Alice Tucker, Don Williams, Peter and Grace Anderson, David Spaulding, Sheldon Trundy, Fran Havey, Sheila and Stanley Mitchell, Donna Kausen, Susan Sheridan, Irvin and Roberta Pinkham, Dan Fortin, Peter Davis, Cathy Fonda, Buddy and Judy Dakin, Osborne Davis, John Woodward

 

 

 

Town of Addison

Selectmen’s Meeting

May 9, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:30 PM

 

1.    Motion to accept the minutes of the April 25th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

2.    Addison Signs Update: Committee members are not present. Tim motions to table the item. David seconds the motion. Motion passes 2/2.

3.    Sand/Salt Shed Dispute Update: The judge’s order allows an attachment of $3,000 on the building, but throws out Trask’s claim of the $28,000 change order. Tim motions to contact the town’s attorney, asking to expedite the case, and not to put $3,000 in escrow. David seconds the motion. Motion passes 2/2.

4.    Buildings Maintenance Committee Update: Dan Fortin states that the committee has not met recently, but has received a quote for spray foam insulation and that John Rittenhouse has installed a hatch in the back corner for access to underneath the building. Some of the lumber needed for repairs has been purchased and the types of sheathing and siding need to be determined. Dan will contact committee members to schedule a meeting.

5.    Computer Tech Proposals: The proposals gathered will be used as a guide for next nears budget. John will look in to switching to higher speed internet with Fairpoint. Item tabled until the next meeting.

6.    Shellfish Committee-Boat Trailer Purchase: David motions to table the decision to purchase. Tim seconds the motion. Motion passes 2/2.

7.    Harbor Committee

Discussion of Recent Meeting: The committee has come up with a waiver to be reviewed by MMA Legal. The waiver would allow the temporary storage of boats. John will submit the waiver to MMA for their opinion. Increases in mooring fees are discussed. Currently the fees are $20 for resident and $50 for non-resident. Increases in fees could be used towards a stipend for the harbor master. The committee will hold a meeting to discuss the fees further. A quote was received from Marcus Norton for repairs at South Addison in the amount of $2,350. Tim motions to spend the amount from the harbors account. David seconds the motion. Motion passes 2/2.

Motion to Appoint Dean Cirone as South Addison Harbor Master: Tim motions to appoint Dean Cirone as harbor master for South Addison. David seconds the motion. Motion passes 2/2.

 

8.    School Budget Validation Referendum: Mary Thompson states that there are two parts to the school budget vote. The appropriations and validation process. Mary will make up a sign to be placed in front of the building in the hopes of drawing more voters.

9.    Certificate of Settlement-2015 Taxes: John explains that the settlement relieves tax collector Alice Tucker from collection. The tax liens are now the responsibility of the treasurer. 2014 tax liens will mature in October.

10. Motion to close the meeting and enter Executive Session per 1 MRSA § 405-Personnel Matter

      Meeting closed at: 6:02

      Meeting re-opened at: 6:25

Tim explains the reason for the executive session is to discuss the process for employee reviews.

 

Correspondence:

 

Other:

a.    Taken out of order: The planning board requests that a meeting be held between the selectmen and the code enforcement officer to discuss building permit #3-2016, which was issued subject to CEO inspection. The CEO suggests that the building be moved to a proper location, but needs support of the selectmen to enforce the order. David motions to hold a special meeting on May 16th at 4:30 PM regarding the enforcement of an issue on M15 L10. Tim seconds the motion. Motion passes 2/2.

b.    Tim would like to meet with assessor Doug Guy regarding properties that aren’t being taxed. Tim motions for David to authorize the meeting. David seconds the motion. Motion passes 2/2.

c.    The selectmen decide to hold the June 13th selectmen’s meeting at fire station 1 because the hall will be set up for the June 14th primary.

d.    Tim announces the resignation of Bobbi Floyd. Tim motions to accept the resignation with regret. David seconds the motion. Motion passes 2/2. Tim motions to appoint Alice Tucker as temporary registrar of voters. David seconds the motion. Motion passes 2/2. Tim motions to advertise the part time position in the local paper and also on the municipal board. David seconds the motion. Motion passes 2/2.

e.    Tom requests changing selectmen’s meeting time from 5:00 PM to a later time in order to allow more residents to attend. This item is tabled until the full board is present.

 

Those attending: Mary Thompson, Sheila and Stanley Mitchell, Osborne Davis, Glen Garnett, Dan Fortin, Cathy Fonda, Dean Crowley, Justin Thompson, Osborne Davis, John Woodward

 

 

 

Town of Addison

Selectmen’s Meeting

April 25, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:45 PM

 

1.    Motion to accept the minutes of the April 11th Selectmen’s meeting: David motions to accept the minutes as written. Tim seconds the motion. Motion passes 2/2.

Tim asks for a moment of silence for Thelma Grant.

2.    Discussion of RSU/SAD 37: Present are directors Everett Grant and Debra Murphy, and Superintendent Ronald Ramsay. Tim begins discussion with a complaint regarding postings of meetings and workshops not meeting FOA requirements. Everett Grant responds that he has met with Ronald Ramsay and consulted with Maine School Management to determine if the posting was illegal. The superintendent’s office has provided a new posting and any future postings will have a header. Mr. Ramsay presents a packet of information based on questions Tim and Tom posed in an email. Topics discussed are the number of pupils in each school of the district, hours spent in transit, tuition rates, and how the break from SAD 37 has worked out for the town of Cherryfield.

3.    Out of order Harbor Committee:

Harbor Masters Enforcement of Ordinance:

Dean Crowley states that the landings are in working condition and the committee will work with the selectmen to make necessary changes to the current harbor ordinance, possibly allowing storage of boats and gear. Dean Cirone (not present) is recommended as harbor master for the South Addison area. Tim responds that the selectmen will enforce the ordinance in the absence of a harbor master.

4.    Road Commissioner:

Recent Road Work-Tree Removal/Trimming:

Obbie Davis states that approximately 1 ½ miles of trimming and tree removal has been completed off Ridge and Old Addison roads. There is trimming and tree removal planned for the South Addison area off Cape Split and Mooseneck roads when funds are available. Chips from the cuttings will be left at the SA town landing for residents to use.

5.    Addison Building Maintenance Committee:

Report of Recent Meetings/Exploration of Town Hall:

Dan Fortin reads some highlights from recent meetings. Local contractors have inspected the areas of the building that were opened by the committee and determined that the condition of the sills and framing are not as bad as they anticipated. The committee would like to proceed with necessary repairs. A list of these repairs is provided by the committee. The perimeter drain has been cleared and is functioning. Spray foam insulation is mentioned. There is discussion of the types of siding to be used on the lower half of the building when repairs are complete. The town could decide at a later time, but for now the repairs to the framing and sheathing need to be made. Tim motions to go ahead with the recommended immediate repairs. David seconds the motion.

Appointment of Ward Perry and Don Williams:

Tim motions to appoint, David seconds the motion. Motion passes 2/2.

6.    Motion to rename the “Hall Renovations” account to “Town- Owned Buildings Maintenance” account: Tim motions to rename the account to include sub accounts for the wind turbine, storage building (old fire station 1), sand/salt shed, and fire stations 1 and 2. David seconds the motion. Motion passes 2/2.

7.    New Shellfish License Fees: Irvin Pinkham is present to answer questions regarding the changes. Tim reads the price list aloud.

8.    Addison Days Committee:

Appointment of Tom Batson, Fran Havey, Irvin Pinkham, Roberta Pinkham, Timmy Cirone: Tim motions to appoint, David seconds the motion. Motion passes 2/2. Irvin is working with Tom and Fran to plan events, scheduled for July 16th.

Mail:

Letter from Cheryl and Jim Briggs regarding ‘Welcome to Addison’ signs: Tim motions to form a committee and to appoint Ron Carpenter and Don Williams to investigate repairs or replacement of the signs. David seconds the motion. Motion passes 2/2.

Other:

Elections Training date changed from April 19th to May 19th

 

Tom Batson will be attending a meeting in May regarding wind/solar energy to determine whether or not the town can generate additional savings from the wind turbine.

 

Mary Thompson inquires about the sand/salt shed dispute. Obbie responds that there has been no recent contact with the town’s attorney.

 

Chris Chartrand representing the Pleasant River Solid Waste Disposal District has some updates to report regarding the next interlocal agreement. A duration of the agreement has not yet been decided, but he feels that it will be a 5 year contract as has been in the past.

 

Don Williams asks about the town roadside trash clean up. He will contact Donna Kausen of the recreation committee to see when it is scheduled.

 

 

Those attending: Peter Davis, Roberta Pinkham, Irvin Pinkham, Chris Chartrand, Don Williams, Osborne Davis, Mary Thompson, Sheila Mitchell, Stanley Mitchell, Sheldon Trundy, Ron Carpenter, Lloyd Jordan, Daniel Fortin, William Batson, John Rittenhouse, John Woodward, Everett Grant, Ronald Ramsay, Debra Murphy, Dean Crowley, Justin Thompson

 

Town of Addison

Selectmen’s Meeting

April 11, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:40 PM

 

1.    Motion to accept the minutes of the March 28th Selectmen’s meeting: Tom motions to accept the minutes as written. David seconds the motion. Motion passes 3/3.

2.    Executive Session (1 MRSA § 405) Harbor Committee-Appointment of Harbor Master for South Addison Town Landing: Tom motions to close the meeting and enter executive session with the Harbor Committee members. Motion passes 3/3. Tim seconds the motion. Tim motions to re-open the meeting. Tom seconds the motion. Motion passes 3/3. Tom motions to re-appoint Joseph Bradley for 3 months. Tim seconds the motion. Motion passes 3/3.

3.    Pleasant River Solid Waste Disposal District: Chris Chartrand is present to answer questions regarding changes at PERC and MRC. The town’s interlocal agreement expires in 2018, which coincides with the expiration of the agreement between PRSWDD and PERC. There is discussion of tipping fees, rates for recyclables, single stream separation, the possibility of drawing more towns into the district, and roadside pick- up. Tim requests a copy of the new interlocal agreement well in advance so that the selectmen can review it and be prepared.

4.    Road Commissioner-Power at Sand/Salt Shed: Obbie recommends leaving the power on year round instead of the 6 month suspension which has been done in the past. Tom motions to leave the power on. Tim seconds the motion. Motion passes 3/3.

5.    Building Maintenance Committee:

a.    Recommends Appointment of Marcus Norton and Stephen Oliver: Tom motions to appoint Marcus Norton and Stephen Oliver to the Building Maintenance Committee. David seconds the motion. Motion passes 3/3.

b.    Update on Town Hall: Photos of the opening of 32 feet of the north corner of the Town Hall building are displayed while Peter Davis explains what was found during the exploration. The sill is sound and in good condition. The siding and sheathing needs to be replaced and 22 floor joists sistered in this section. No evidence of mold was found in this 32 foot section. Further exploration will be discussed at the next meeting of the Building Maintenance Committee, along with discussion of repairs and upgrades to the siding, and proper ventilation.

6.    Bureau of Elections requests use of Town Hall for Elections Training on April 19th from 8-12: Tim motions to approve the request. Tom seconds the motion. Motion passes 3/3.

7.    Executive Session (1 MRSA § 405) Employee Salary Increases: Tim motions to enter executive session. Tom seconds the motion. Motion passes 3/3. Tim motions to re-open the meeting. Tom seconds the motion. Motion passes 3/3. Employee reviews will take place in June.

 

Other: There is discussion of the condition of the floats at the Addison Point Landing and the South Addison Landing. Tom requests that the Harbor Committee make necessary repairs to the Addison Point floats before they are put back in for the season. David seconds the motion. Motion passes 3/3. Peter Davis will make the repairs to the top decking of the floats. New roofing material will be added. Tim asks Irvin Pinkham about the DA’s office prosecuting shellfish violations. Butch responds that the DA has to prosecute.

 

Those attending: Osborne Davis, Betty and Peter Thompson, Daniel Fortin, Gary Magby, Peter Davis, Cathy Fonda, Sheila Mitchell, Donna Kausen, Chris Chartrand, Irvin Pinkham, Harbor Committee Members, John Woodward.

 

 

Town of Addison

Selectmen’s Meeting

March 28, 2016

Selectmen Present: Timothy H. Thompson, David M. Ingersoll, Thomas W. Batson

Meeting Opened at: 5:00 PM

Meeting Closed at: 6:55 PM

           

            Moment of Silence for former Selectman, Dale Crowley

 

1.    Motion to accept the minutes of the March 14th Selectmen’s meeting: David motions to accept the minutes as written. Tom seconds the motion. Motion passes 3/3.

2.    Mark Wright Disposal / Pleasant River Solid Waste Disposal District-Discussion regarding the future of municipal solid waste: Mark feels he could save member towns tax monies by switching to a contract with his facility. Tim asks about recycling and Mark responds that he has always offered recycling, but would like to expand if there were to be a commitment from town(s). Our representative on the PRSWDD board, Chris Chartrand is present and states that the district did sign an agreement with MRC who owns the land Fiberright operates on. Each town in MRC gets funds from a pool, currently the pool is approximately $178,000. The town’s contract with PRSWDD expires in 2018. The transfer station has begun a study to track tonnage from each town. The sale of bags reduces the amount the town budgets for our portion of the bill from the transfer station and currently Addison sells the most bags. As a charter member, Addison is building equity. There will be more discussion as the time draws nearer to the contract expiration.

3.    Building Maintenance Committee:

Motion to appoint Tim Thompson, Tom Batson, Terry Grant, and Gary Magby: Tom motions to appoint Tim, David seconds the motion. Motion passes 2/2. Tim motions to appoint Tom, David seconds the motion. Motion passes 2/2. Tim motions to appoint Terry and Gary, Tom seconds the motion. Motion passes 3/3.

Discussion of recent meeting: Dan Fortin begins discussion. Eleven people attended the first meeting. The committee recommends allocating funds for exploration of about 15 feet of the northeast corner of town hall building. John Rittenhouse, a town employee will open the exterior of the building, allowing other contractors and an engineer to see the extent of rot inside the wall. John estimates the cost for exploration to be $65-70. The section opened will be secured at the end of each day. Mr May of Maine Center for Disease Control and Preservation was invited to the meeting by Tom and is asked his opinion of the exploration and whether or not it could pose a risk to the office staff, considering the mold issues with the building. Mr May responds that as long as the rotted wood is disposed of properly, using guidelines provided by MDOL the staff should not be harmed. Tom questions whether or not John is covered under the town’s insurance to perform the task. MMA Risk Management says that he is covered for general maintenance. John will not be making repairs, only opening small sections at a time for exploration. Tim motions to authorize John to begin exploration on the NE corner of the building, 8-16 foot sections at a time, with work to include securing the building every evening and each section to take approximately 2 days. Tom seconds the motion. Motion passes 3/3. Lloyd Jordan has spoken with Ken Jordan, who will come ta